2N® Attendance System Configuration manual Version 1.2 www.2n.
The 2N TELEKOMUNIKACE a.s. is a Czech manufacturer and supplier of telecommunications equipment. The product family developed by 2N TELEKOMUNIKACE a.s. includes GSM gateways, private branch exchanges (PBX), and door and lift communicators. 2N TELEKOMUNIKACE a.s. has been ranked among the Czech top companies for years and represented a symbol of stability and prosperity on the telecommunications market for almost two decades.
Content 1. Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 1.1 Product Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1.2 Terms and Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 2. Product Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2.1 Minimum and Recommended Requirements . . . . . . . . . . . . . . . . . . . . . . .
1. Product Overview In this section, we introduce the 2N® Attendance System, outline its application options and highlight the advantages following from its use. Here is what you can find in this section: 1.1 Product Description 1.2 Terms and Symbols 2N® TELEKOMUNIKACE a.s., www.2n.
1.1 Product Description Product Description The 2N® Attendance System is designed for monitoring and administrating work attendance of users (company employees). Intended for 2N® Attendance System ad ministrators, the application is to be installed on a PC with LAN access to the 2N® Helios IP intercoms that are duly configured via the 2N® Helios IP Manager for attendance monitoring.
Figure: Attendance System Linked with Other Products Caution The manufacturer keeps upgrading the software according to the customers' needs. Refer to www.2n.cz for the latest 2N® Attendance System software version and manual. Future Functions, Innovations The grey-marked text in this document designates the functions and features that are under preparation or development at present. 2N® TELEKOMUNIKACE a.s., www.2n.
1.2 Terms and Symbols The following symbols and pictograms are used in the manual: Safety Always abide by this information to prevent persons from injury. Warning Always abide by this information to prevent damage to the device. Caution Important information for system functionality. Tip Useful information for quick and efficient functionality. Note Routines or advice for efficient use of the device. 2N® TELEKOMUNIKACE a.s., www.2n.
2. Product Installation This section describes the 2N® Attendance System installation and the necessary steps to be taken in the 2N® Helios IP Manager to make the attendance system work properly. Here is what you can find in this section: 2.1 Minimum and Recommended Requirements 2.2 Product Installation and Licensing 2.3 2N® Helios IP Manager Settings 2N® TELEKOMUNIKACE a.s., www.2n.
2.1 Minimum and Recommended Requirements This subsection includes a list of the minimum configuration requirements for the device on which the attendance system will be operated. Caution Keep the minimum HW requirements to avoid malfunction or failure of the application. Minimum Requirements System Operating system Processor Operational memory Free disk space Display resolution x86 or x64 Windows 7 and higher 1.6 GHz 1 GB 0.
2.2 Product Installation and Licensing Software Installation Download the latest 2N® Attendance System installation file from www.2n.cz. Install the application into a PC with Windows 7 or higher by launching the installation file (need to be run as admin). Note Install the following applications if missing to make your attendance system work properly: SQL server 2008, Microsoft Silverlight, .NET Framework 4.0, IIS (Internet Information Services).
You are recommended to keep the current settings on the screen and click Next to proceed to the next screen. The installation wizard will guide you to the Launch after restart screen: Figure: Automatic Launch after Restart Setting The screen includes 2 checkboxes: Launch 2N® Attendance System after restart – set automatic launch of the default web browser on the URL address (http://localhost/HIPAS/hipas.html) of the 2N® Attendance System.
Application Licensing By adding a licence to the 2N® Attendance System the system administrator ensures that the system will work efficiently even for more users than one. You need a a unique identifier to generate the licence. Thus, click on Request new licence, which is accessible from the 2N® Attendance System Tray icon via the right-hand mouse button > Settings....
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Figure: Attendance Monitoring Enable for Card Reader Intercom 4) Remember that the user to be monitored by the 2N® Attendance System and the intercom to be used must be included in one and the same zone. Select the Users / Zones checkbox to assign a user to a zone as shown in the figure below: Figure: User Adding to Zone 5) Select the Zone to add an intercom to a zone on the Device tab in the Devices me nu: 2N® TELEKOMUNIKACE a.s., www.2n.
Figure: Intercom Adding to Zone 6) Click Upload to upload the configuration to the intercom. Figure: Configuration Upload to Device 7) Click on Export data to database in the Settings card to export data to the database used by the 2N® Attendance System. Click Save/Save As to save the current configuration before exporting the data. Make sure that the Server Address is completed correctly: PC_DOMAIN_NAME\SQLEXPRESS. 2N® TELEKOMUNIKACE a.s., www.2n.
Figure: Data Export to Database Caution Be careful while entering the database export login data to avoid system error. 2N® TELEKOMUNIKACE a.s., www.2n.
3. Product Configuration and Control This section describes the 2N® Helios IP Attendance System configuration and control. Here is what you can find in this section: 3.1 Background Running Service 3.2 Web Interface 2N® TELEKOMUNIKACE a.s., www.2n.
3.1 Background Running Service This subsection outlines the function of a service running on the background of the operating system, which helps download intercom data into the 2N® Attendance System. You can configure the service partially via the Tray icon. The service can be launched automatically upon every system startup (according to configuration).
Figure: About Dialogue – Tray Icon Exit – quit the configured). Tray icon and automatic intercom data downloading (if Settings... Click the 2N® Attendance System Tray icon with the right mouse button to display a menu. Select the second button from above (Settings...) to open a new window with the 2N® Attendance System basic setting options. The available tabs and parameters are described below.
Figure: Service Settings Database Connection Settings Here set the login data for authentication of the 2N® Attendance System user. The following parameters are available: Server address – set the address of the PC on which login via the web interface will be made. The options are IP address or domain name. Login – set the user name to authenticate the user access to the 2N® Attendance System database.
General Settings Run on startup – select the checkbox to launch the Tray icon automatically upon every PC startup. Unselect the checkbox to launch the Tray icon manually on startup if necessary. Figure: General Settings Licence The Licence tab helps you make use of the basic licence administration functions: add licences, display expired licences or, for example, display a unique identifier for the PC to which you want to add a licence.
Figure: Unique PC Identifier Copying to Clipboard Add new licence file – click the button and move to the directory which includes the licence file received from the distributor (*.lic) and select the file. C ontact your distributor for the licence file. Tray Icon Notifications If automatic configuration download is enabled, the Tray icon notifies, in the form of a balloon, in a pre-defined Period that the data have been downloaded successfully from the intercoms configured. See the figure below.
3.2 Web Interface Use the web interface for login to the 2N® Attendance System database. Once logged in, you can display intuitively graphically processed data collected by and downloaded from the 2N® Helios IP Family intercoms. You can monitor the arrival and departure times of your staff, record automatically counted Balance of worked hours of a user and export data to any of the supported formats (xls, doc, pdf). Here is what you can find in this section: 3.2.1 3.2.2 3.2.3 3.2.
3.2.1 Web Interface Basic Control and Configuration Web Interface Launch Log in to the 2N® Attendance System via a web interface: either locally from the server (PC) on which the application is installed or remotely from any PC with access to the installation server. Local Access Simply click the icon in the START menu to open the Attendance System initial browser at the local login address. Or, launch any web browser http://127.0.0.1/HIPAS/hipas.html. at http://localhost/HIPAS/hipas.
is as follows: Address\SQLEXPRESS. Choose the PC domain name or IP address. User name – enter the user name for login to the 2N® Attendance System. Password – enter the user password for access to the 2N® Attendance System. Figure: Login Window for 2N® Attendance System Web Interface Access Authentication Having completed all the values correctly, click Login and start using the application. Click Cancel to exit the screen.
Date – Time Set the following parameters on the Date – Time tab: First day of week – define which day shall be considered the first day of a week. The settings will affect the calendar and worked hour section in the Week View mode. Choose any weekday. Week view mode – define which days shall be displayed in the Week View. Choose Week to display the working days and weekends. Choose Working days to display the working days only.
Attendance System . Re-enter n ew password – re-enter the new password to confirm the password change. If a match is found, the system administrator will be logged out from the web interface after clicking OK and will have to use the new login password. Figure: Password Setting for 2N® Attendance System Web Interface Holidays Use the Holidays tab to remove and add holidays and modify their settings. Use the filter in the table header to filter and order holidays.
Figure: Holidays Settings Tip Double-click the respective table header cell to arrange the items in the ascending/descending order. Note The currently used version of the 2N® Attendance System is displayed in the left-hand bottom corner of the web interface. 2N® TELEKOMUNIKACE a.s., www.2n.
3.2.2 Users The Users tab includes a list of all users assigned to the attendance system via the 2N® Helios IP Manager. Refer to 2.3 2N® Helios IP Manager Settings for details on the settings that have to be made in the 2N® Helios IP Manager in order to add users to the 2N® Attendance System. If the settings are correct, the Users tab including the user list should appear upon every successful web interface login. Click the Users card in the left-hand upper corner to display the Users.
3.2.3 Attendance The Attendance tab is graphically divided into three sections. The first section displays a user list and name filter to the left. The upper part of the menu displays details on the selected user, a calendar, month view and menu controls. The third screen section under these details provides a graphical view of the user's attendance in the week/month view mode. The figure below shows the whole screen. Each section will be discussed in detail later.
Figure: Detailed View of Attendance Upper Screen User Information The currently selected user is displayed to the right of the filter including the following information: Whole user name User groups to which the user is assigned E-mail (if completed in configuration) Calendar The calendar is located next to the user information. The current day is blue highlighte d.
Figure: View of Data Export Screen Tip Double-click the respective table header cell to arrange the items in an ascending/descending order. Exported Data Filtering As the Filter logic is identical for all the table columns, define the filter in the Day balance column only. Let us describe the filter parameters from top to bottom: Select all – select the checkbox to display all events within the exported period. Note The Select all checkbox includes a list of exported days.
Note The exported file is saved in the selected directory but not displayed among the PC downloads. Attendance Table User attendance is included in the table that covers most of the Attendance window. Standard working hours are highlighted in light yellow on working days (see the figure below for Thursday and Friday). Automatically and manually added, incomplete and edited events are differentiated by colour. Orange – automatically added events with beginning (arrival) and without end (departure).
Adding Events to 2N® Attendance System User attendance can be added as follows: Automatically The user swipes its access card against an intercom upon arrival (the event is added in orange) and once again before departure (the event extends and turns blue). The result, however, also depends on the intercom and card reader modes: 1. If the Check-In or Check-Out mode is used, the devices differentiate between arrivals and departures and collect either IN or OUT events.
Manually The system administrator adds an event manually either by double-clicking the event beginning or clicking + for adding. The so-added event is marked yellow. Figure: Manual Event Adding to 2N® Attendance System If the administrator adds an event, the following window will open: Figure: Manual Event Adding Dialogue The dialogue includes the following parameters: Subject – set the subject of the event to be displayed in the attendance system: seeing a doctor, e.g.
Note To add an event longer than one day, you are recommended to tick off All day event. If you do not tick it off, the event will be set from the Start time of the first day until the End time of the last day of the selected interval including weekends and holidays, and will be divided into separate daily events. The longest single event may be 24 hours long. Removing Event from 2N® Attendance System Click the cross to the right to remove the event.
3.2.4 Log The Log tab provides information on when the access card was applied, who (card ID) used the card and on which device the card was tapped. You can filter the records using a filter below the information table. The users assigned to the 2N® Attendance System database are displayed on this tab only. Refer to 2.3 2N® Helios IP Manager Settings for details on user database generating. The table includes the following columns: Time – shows when the user access card was applied.
4. Supplementary Information This section provides supplementary information on the 2N® Attendance System pro duct. Here is what you can find in this section: 4.1 Troubleshooting 4.2 General Instructions and Cautions 2N® TELEKOMUNIKACE a.s., www.2n.
4.1 Troubleshooting For the most frequently asked questions refer to faq.2n.cz. 2N® TELEKOMUNIKACE a.s., www.2n.
4.2 General Instructions and Cautions Please read this User Manual carefully before using the product. Follow all instructions and recommendations included herein. The manufacturer shall not be liable and responsible for any damage incurred as a result of a use of the product other than that included herein, namely undue application and disobedience of the recommendations and warnings in contradiction herewith. The manufacturer shall not make any warrant with regard to data loss or damage.
