Plain-paper digital Fax/Copier/Printer/Scanner User Guide www.muratec.com Muratec America, Inc. 3301 E, Plano Parkway, Suite 100 Plano, Texas 75074 0 Muratec America, Inc.
As an Energy Star® partner, Muratec has determined that this product meets the Energy Star® guidelines for energy efficiency. Super G3 is an extension of Group 3 fax technology standards, allowing the use of high-speed ITU-T V.34 modems for 33.6 Kbps transmission and high-speed protocols for rapid handshaking. JBIG — Joint Bi-level Image experts Group, the new ITU-T standard image data compression method.
Welcome Thank you for choosing the Muratec MFX-2030/MFX1430/F-560/F-520. This User Manual describes the functions, operating procedures, precautions, and basic troubleshooting for the Muratec MFX-2030/MFX-1430/F-560/F-520. Before using this machine, be sure to read the User Manual thoroughly in order to ensure that you use the machine efficiently. After you have gone through the manual, keep it handy at all times.
Contents Regulatory information ........................................................................................................ I-1 United States of America ................................................................................................ I-1 Canada ............................................................................................................................. I-2 Limited warranty ...........................................................................................
Alternative: Deleting directly from the address book .................................................. 2-11 How to dial using the address book .............................................................................. 2-12 Call group dialing ............................................................................................................... 2-14 Registering or editing a call group ............................................................................... 2-14 Deleting a call group .....
Entering an e-mail address using the QWERTY keypad .............................................. 4-2 Re-mail ............................................................................................................................. 4-3 Mail History ..................................................................................................................... 4-4 Reviewing or canceling commands ......................................................................................
Document and paper handling ....................................................................................... 7-2 Memory overflow message .............................................................................................. 7-2 Making copies ....................................................................................................................... 7-3 Making copies ..................................................................................................................
Checking the number of printed pages ..................................................................... 10-39 Chapter 11 Restricting use of the machine .............................................................................................11-1 Security features ................................................................................................................ 11-2 Passcode protection .......................................................................................................
Replacing the drum cartridge ....................................................................................... 14-7 Troubleshooting .................................................................................................................. 14-9 Document jams .............................................................................................................. 14-9 Paper jams .................................................................................................................
Regulatory information 1 Customer information United States of America This equipment complies with Part 68 of FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:DKUFA02B002C (for F-560/F-520) or US: DKUFA02B003C (for MFX-2030/MFX-1430). If required, this number must be provided to the telephone company.
When programming emergency numbers and/or making test calls to emergency numbers: 1) Remain on the line and briefly explain to the dispatcher the reason for the call. 2) Perform such activities in the off-peak hours, such as early morning or late evenings. To protect your product against power surges, we recommend the use of a power protection device (Surge arrestor).
Limited warranty This warranty is made by Muratec America, Inc. (hereafter referred to as “Muratec”). This warranty is valid only on Muratec products purchased and used in the United States of America. This warranty applies to the product only while owned and used by the original purchaser (“Customer”). If ownership of the product is transferred, this warranty terminates. This warranty does not apply to any product in use for rental purposes.
4. Muratec will not be required to make adjustments, repairs or replacements if the product is installed or used at a location deemed by Muratec to be hazardous to health or safety, or if Muratec is not provided with free and reasonable access to the product and a telephone during service availability hours, or if the product location is not accessible by an authorized Muratec service vehicle.
Precautions 1 Installation precautions Keep you machine clean Dust buildup can damage your machine. However, do not use a dust cover, which can cause overheating. Periodically clean your machine as instructed in this manual. 3 4 Keep your machine away from direct sunlight To avoid overheating, set up the machine away from direct sunlight or heating unit.
Power requirements Use a standard AC 120 V outlet AC 120V Use a standard three-pronged 120 V electrical outlet to power your machine. Using any other electrical outlet could damage your machine. Do not share an extension cord connector with other plugs This could cause electrical shock. Do not share an outlet with a large appliance High-consumption appliances such as refrigerators and air conditioners can cause “draw-downs” which could damage your machine.
Space requirements To ensure proper ventilation and easy operation, set up the machine in an area that meets the minimum requirements for clearance as illustrated below.
Keep your machine dry and away from liquids Keep liquids and metal pins or other objects away from your machine. If something falls into the machine, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then contact your Muratec dealer. Do not rest furniture or other equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets.
Cartridge handling • Do not burn toner cartridges Toner powder is extremely flammable. Exposure to flame can cause the toner cartridge to burn or explode, causing serious injury. • Keep cartridges away from water and oil. • Do not expose cartridges to direct sunlight. • Do not subject cartridges to static or electrical shock. CAUTION: Be careful not to get the toner powder in your eyes. If toner powder gets in your eyes, immediately flush your eyes with water and seek medical assistance.
Caution labels The caution labels are attached to the machine as shown below, to avoid any serious injury.
Symbols and terms 1 In this manual, the following symbols, terms and abbreviations are used. Please familiarize yourself with them. WARNING This symbol indicates how to avoid serious or potentially fatal injuries. CAUTION This symbol indicates how to avoid personal injury. IMPORTANT: This instruction describes conditions or incorrect operations that could cause damage to your machine. NOTE: A note describes helpful hints, restrictions and how to avoid problems.
Main Features Copy Card Copy (MFX-2030/1430 only) (see page 7-25) Need to copy both sides of an id card, driver’s license or check? Use the Card Copy mode to quickly capture card or check-size images onto a single sheet. Combine Copy (See page 7-14) Up to four separate images can be combined onto a single document, reducing paper consumption and consumable usage.
Copy/Fax/Scan 1 Soft Keys (See page 10-2) Soft keys allow one-touch access to important machine features. The keys on the default display are customizable, meaning you can set the features you use frequently onto the default display for easy access. 2 3 4 5 6 * This is the screen shown in the F-560/F-520 model. Energy Save Mode (See page 1-23) 7 Energy Save mode assists in reducing energy consumption and total operating costs.
Fax Dual Line Option High-volume fax users will appreciate the ability to send and receive fax documents at the same time, greatly increasing office efficiency. Security Reception (See page 11-3) Security reception allows you to receive documents into password protected storage boxes. This insures that documents are only viewed by authorized personnel.
PC-Faxing (See page 8-1) Why move if you don’t have to? Use the PC fax application to quickly send documents from your desktop to remote fax machines. The intuitive address book is easy to navigate to find a destination. 1 2 3 4 Send 5 Mail MDN/DSN Reporting (See “Network Guide”) When sending e-mail you may request a delivery status notification (DSN) which confirms whether the mail was received and/or a message disposition notification (MDN) which confirms whether the mail was read.
Directory Searching (LDAP) (See page 5-17) Finding important contacts has never been easier. Press the [Search] on the display to quickly locate contacts, whether they reside in the machine-side address book or on a shared company directory. Personal/Shared Directories With the OfficeBridge expansion kit installed you can keep personal contacts separate from the general directory. This allows for quick, secure access to your private contact list.
General 1 Network Printing (See page 9-1) You’re not training for the Olympics, so why run a marathon every time you need to make a copy? The convenient network printing function is standard and allows you to decentralize printing from the copy room to your small workgroup. 2 3 4 PHONE1 PHONE2 5 LINE Local Printing/Scanning (See page 9-1) Your machines small footprint is perfect for the small office / home office, an environment that normally does not have a network set-up.
I-18
Chapter 1 Getting Started Machine overview ..................................................................................1-2 Machine layout................................................................................1-2 Control panel overview ...................................................................1-3 Operating tips ........................................................................................1-4 Changing modes....................................................................
Machine overview Machine layout Automatic document feeder (ADF) Document guides Document tray Document exit tray Control panel Bypass tray Paper cassette 2nd side cover 2nd paper cassette (Option) 1st side cover Front cover Platen cover Paper level Indicator Telephone Connectors PHONE 1 PHONE 2 The document glass is available only for the MFX-2030/MFX-1430.
Control panel overview 54 8 9 11 1 1 13 3 14 6 7 10 12 1 Display Contrast This adjusts the brightness of the display. 2 Mode keys Press these keys to toggle between modes. The key will be highlighted after it is pressed. Online 3 Shows whether or not the PC printing function is available. For details of PC printing, see the PDF manual on the Printer & Scanner Manual [CD]. 4 Alarm lamp Lights when an error occurs. Comm. lamp 5 Lights when the machine is communicating with another machine.
Operating tips Changing modes You can switch to the Copy, Fax or Scan standby mode by pressing the mode keys. NOTE: You cannot switch the mode in any of the following cases: • While scanning a document. • During a real time transmission. Operating the display To select a function or to set a setting, lightly touch the desired function or setting shown on the display. CAUTION: Never push down on the display with force, and never use a hard or pointed object to make a selection in the display.
Fax standby mode Message Area Standby Status Time Display and Memory 1 GETTING STARTED 2 3 Soft Keys 4 Address Book Others 5 Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. 6 7 Standby Status Displays the fax reception mode. Time Display and Memory Displays the current date, time and amount of fax memory available. Address Book Displays the registered destinations.
Scan standby mode (scan to e-mail) Message Area Time Display and Memory Soft Keys Address Book Others 1-6 Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display and Memory Displays the current date, time and amount of scan memory available. Address Book Displays the registered destinations. Soft Keys Displays five functions frequently used. You can assign other functions to soft key according your needs.
Scan standby mode (scan to folder) Message Area Time Display and Memory 1 GETTING STARTED 2 3 Soft Keys 4 Shortcut List Others 5 Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display and Memory Displays the current date, time and amount of scan memory available. Shortcut List Displays the registered folder shortcuts. Soft Keys Displays five functions frequently used.
Scan standby mode (scan to FTP) Message Area Time Display and Memory Soft Keys Shortcut List Others 1-8 Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display and Memory Displays the current date, time and amount of scan memory available. Shortcut List Displays the registered FTP server shortcuts. Soft Keys Displays five functions frequently used.
Key displays and functions Keys on the display To set a function, press this key to open the setting display. Some keys switch ON/OFF by simply touching them. When another setting is required to be set first or when the function cannot be combined with another function, the key will be grayed-out and cannot be selected. Also, the selected key will be highlighted.
Entering characters QWERTY keypad Number of entered characters /Number of characters that can be entered This displays the number of characters that can be entered and the number of characters entered so far. Edit window This displays the entered characters. Cursor keys They move the character entry position. Mode selection keys They change the type of characters that are being entered. 1-10 Return key Press this to insert a line break while entering text in cover page or e-mail subject.
Entering alpha characters Select the characters to be entered from the QWERTY keypad. 1 GETTING STARTED 2 3 4 Upper and lower case characters 5 Press [Lower] to enter the lower case letters. Press [Upper] to enter the upper case letters. 6 7 8 9 10 11 Entering symbols and special characters Select [Symbol] to enter the symbol or special characters. 12 13 AI • The “_”, “.”, “@” and “.com” can be entered in the alpha entry display.
The symbols that can be entered are as follows. Entering numbers Using the numeric keys Enter numbers by pressing the numeric keys. Using the QWERTY keypad Select the numbers to be entered from the QWERTY keypad.
Entering spaces To enter a space, press [Space] while entering. 1 GETTING STARTED 2 3 4 Deleting/Inserting characters To delete a character, use [ ] [ delete, and then press [Delete]. To insert a character, use [ ] [ enter the character. ] to move the cursor to the character you want to ] to move the cursor to the insert position and 5 6 7 NOTE: The last entered character can be deleted by pressing [Delete].
Initial setup Clearing stored settings Before using your machine, clear the built-in user data. This insures that the memory will hold only your settings. IMPORTANT: After specifying the initial settings, do not clear the memory again without consulting your Muratec dealer. To clear the machine’s memory: 1-14 1 Press [Setting], [ ], [0], [2]. 2 If you want to clear the memory, press [Yes]. If you do not want to clear the memory, press [No].
Getting started Under “Specifying the initial settings” next page, you can setup the following items including your name and fax number. • Language • Current date and time • Automatic daylight saving time detection • Broadcasting • Phone dial type • Fax reception mode • Dial tone detection • TTI 1 / TTI 2 / TTI 3 • Default TTI • Your fax number • Time zone These settings can be changed at any time.
Specifying the initial settings If you press [Reset] during the initial setup, your machine will return to the standby mode. You can save the settings you have made by selecting [Enter] as shown below. 1-16 1 Press [Setting]. 2 Press [User Install]. 3 The user install list is displayed. 4 Set the desired settings. (See page 1-17 to 1-22) 5 After setting all the items, press [Reset] to return to the standby mode.
Language Select the machine’s display language - English, French or Spanish. The selected language will be applied to the list printouts as well. Press [Language]. Languages available to use is displayed. 2 Select the language. 3 Press [Enter] to save the setting. 1 2 NOTE: Some versions do not support the language conversion. 3 Date & Time Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour (12-hour clock, 2 digits), and minutes (2 digits).
Daylight savings Select whether to activate the daylight savings feature. 1 Press [Set Daylight Saving]. 2 Select [ON] to activate daylight savings, and [OFF] to deactivate it. 3 Press [Enter] to save the setting. Broadcasting Set the broadcast transmission option. If you select [ON], you need to select a destination(s) and press [Start] in order to transmit faxes. If you select [OFF], you can transmit faxes by simply touching the destination key. 1 Press [Broadcast]. 2 Select [ON] or [OFF].
Phone dialing type Set the dialing type needed for the fax machine, either “Tone” or “Pulse”. 1 Press [Comm. Line]. 2 Select the dialing type. 1 GETTING STARTED 2 3 4 3 5 Press [Enter] to save the setting. 6 Fax reception mode 7 Select the reception mode that best matches the machine usage. 1 Press [Reception Mode]. 2 Select the reception mode. (For description of the reception modes, see “Selecting the reception mode” on page 3-15.
Dial tone detection Select if you set the dial tone detection. Select [OFF] normally. 1 Press [DialTone Detect]. 2 Select [ON] to detect the dial tone, and [OFF] if the detection is not required. If you select [ON], you cannot transmit the faxes through the line that does not aquire the dial tone. 3 Press [Enter] to save the setting. TTI (your name) Three types of TTI (Transmit Terminal Indentifier) can be set. 1-20 1 Press [TTI Enter/Edit]. 2 Press [TTI 1]. 3 Enter the TTI.
Selecting the default TTI Select the TTI that will be used most often. 1 Press [Default TTI]. 2 Select the TTI to be shown at the top of faxes you send. 1 GETTING STARTED 2 3 4 3 5 Press [Enter] to save the setting. 6 Entering your fax number 1 Press [TTI Number]. 2 Use the numeric key to enter the TTI number (your fax machine’s phone number). This number can contain up to 20 characters. 7 8 9 10 11 12 13 • • • • To enter “+” symbol before your country code, press [+].
Time Zone “Time zones” refer to the difference in time (up to ±12 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. 1 Press [Time Zone]. 2 Use the numeric keys to enter your time zone. Press these keys to move the cursor. Press this key to change between “+” and “-”.
Using the Energy save mode When the machine has been idle for a predetermined amount of time, the Energy Save mode will activate to conserve power. By default, the machine will automatically enter the Energy Save mode after 5 minutes of idle time. NOTE: • The Energy Save mode will not activate in the following cases, even if you press [Energy Save]. • While scanning documents • When a document is set in the ADF *Energy Save mode will not activate when “Calibrating Scanner” appears in the display.
Document and paper handling Document handling Be sure to read the following guidelines before you begin faxing, copying or scanning. Acceptable documents ADF Single-sheet Multiple-sheet Size (W × L) Max. 8.5 × 35.43 in.* (216 × 900 mm)* Min. 4.72 × 3.94 in. (120 × 100 mm) Max. 8.5 × 14 in. (216 × 356 mm) Min. 8.5 × 5.49 in. (216 × 139.5 mm) Quantity 1 sheet Max. 80 sheets of Letter-, Legal-, or Half-letter - size sheets (75 g/m2 or 20lb. paper) Weight 35.0 to 128.0 g/m2 52.0 to 105.
Scanning area The scanned area is shown below. Fax : 0.1 in. (2.5 mm) Copy, Scan : 0 in. (0 mm) 1 Letter Legal GETTING STARTED 2 3 Scanned area Fax : 0.08 in. (2.0 mm) Copy, Scan : 0 in. (0 mm) 4 Fax : 8.2 in. (208 mm) Copy, Scan : 8.5 in. (216 mm) 5 Loading documents in the ADF 1 Insert the documents face-up, top edge first. 2 Adjust the document guides to the document size. 6 7 8 9 Loading the document on the document glass 1 Make sure there is no documents in the ADF.
Paper handling Acceptable paper sizes Paper cassette Paper type Paper size Quantity Plain paper Letter, Legal, Half-letter 500 sheets Paper type Paper size Quantity Plain paper Letter, Legal, Half-letter A4, A5, A5 , A6, F4, (weight: 20–24 lbs.) (weight: 20 lbs.) Bypass tray (weight: 20–28 lbs.) , Executive 50 sheets (weight: 20 lbs.) Custom sizes • Width: 3.8 to 8.5 in. (97 to 216 mm) • Length: 5.5 to 14 in. (140 to 356 mm) 1 sheet Envelopes DL: 4.33 × 8.66 in.
Printable area The printable area is shown below. 0.12 in. (3 mm) 1 GETTING STARTED 0.12 in. (3 mm) 2 3 Printable area 0.12 in. (3 mm) 0.12 in. (3 mm) 4 Loading paper into the paper cassettes NOTE: After you load paper into the paper cassettes, you need to set the paper size on the control panel. See “Setting of the paper size” on page 1-30. 1 Pull the handle to open the paper cassette. 5 6 7 8 9 2 10 11 Press down the paper lifting plate until it locks in position.
4 Load the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper over the limit mark inside of the cassette. NOTE: To prevent paper jams, do not refill the paper cassette without first removing any remaining paper. In other words, do not just add sheets to an already-loaded stack. 1-28 5 Pinch the side paper guide and adjust to the width of the stack. 6 Close the paper cassette.
Loading paper into the bypass tray When you need to use a paper size that is not currently loaded in the paper cassette, or when you want to print on an envelope, transparency film or custom sized paper, use the bypass tray. 1 Open the bypass tray on the right side of your machine. Unfold the paper support extension. 1 2 GETTING STARTED NOTE: Only use print media specified under “Acceptable paper sizes” on page 1-26 to avoid paper jams and print quality problems.
4 After loading paper into the bypass tray, you need to set the correct paper size. (See “Setting the paper size,” below.) NOTE: You can also set the paper size for bypass tray by pressing [Bypass] in the Copy standby mode. Setting the paper size Default setting: 1st cassette: Letter, 2nd cassette (option): Letter, Bypass Tray: Letter After loading paper into the paper cassette/bypass tray, you need to set the correct paper size on the control panel by using the following procedure. 1 Press [Setting].
4 Select the paper size for the first cassette. 1 GETTING STARTED 2 3 5 4 Press [Enter] to save the setting. 5 Setting the paper size for the 2nd cassette 3 Press [Cassette 2]. 4 Select the paper size for the second cassette. 6 7 8 9 10 5 11 Press [Enter] to save the setting.
Setting bypass tray paper 1-32 3 Press [Bypass]. 4 Select the paper size for the bypass tray. 5 Press [Enter] to save the setting. 6 Press [Reset] to exit and return to the standby mode.
Chapter 2 Using the Address Book The address book....................................................................................2-2 The address book display ...............................................................2-2 Special dialing characters ..............................................................2-3 Registering destinations in Address Book ............................................2-4 Registering or editing a destination ..............................................
The address book You can register up to 300 frequently used destinations into the address book. The destination name, fax number and e-mail address can be registered into the address book. You can also add these destinations into a group. In addition, you can simply search the destination name registered in the address book. NOTE: • For details on registering or deleting destinations in address book, see page 2-4. • For details on address book dialing, see “How to dial using the address book” on page 2-12.
[Index] • [Symbol] ................. When you press this key, only the destination names starting with a symbol or number are displayed. • [Group] ................... Lists the registered group names. • [ABC] to [WXYZ] ... When you press one of these keys, only the destination names starting with the selected alpha characters will be displayed. 1 2 ADDRESS BOOK 3 4 5 USING THE 6 Special dialing characters 7 You can enter special dialing characters when registering the address book.
Registering destinations in Address Book Registering or editing a destination Your machine can store up to 300 destinations in the Address Book. Each destinations are designated by a three-digit identifier code (001 through 300.) 1 Press [Setting]. 2 Press [Address Book Entry]. 3 Press [Enter/Edit]. 4 Press the address book number you want to register or edit. When registering an empty destination, the QWERTY keypad will be shown and the destination name must be registered.
5 (1) Enter the destinations name. 1 2 ADDRESS BOOK 3 4 The name field must be registered. • Up to 30 characters can be entered. • For details on character entry, see page 1-10. 5 (1) Press [Fax No.]. (2) Use the numeric keys to enter the destinations fax number. (Up to 40 digits) 6 USING 6 THE (2) Press [Enter]. 7 8 9 10 11 12 You must register either the fax number or e-mail address. • Pause and other dialing symbols can be also entered. (See “Special dialing characters” on page 2-3.
7 If you want to add this destination to a call group: (You can add either the fax number, e-mail address or both to a call group.) • Call groups must be registered in advance. (For details on registering call groups, see page 2-14.) • Up to 32 groups can be registered. (1) Press [Group]. (2) Select the applicable group(s). (3) Press [Enter]. 8 If you want to enter the e-mail address: (1) Press [e-mail]. (2) Enter the e-mail address. You must register either the fax number or e-mail address.
10 Press [Enter] to save the setting. 1 2 ADDRESS BOOK 3 4 Press [Reset] to exit the operation and return to the standby mode. NOTE: To print a list of address book entries, press [Setting], [List], [Address Book], then [Yes]. Alternative 1: Registering or editing directly into the address book 1 Press [FAX] to display the Fax standby mode. 2 Press [Add/Edit]. 5 6 THE 12 To register another destination, repeat the procedure from step 4. USING 11 The registration destinations will be displayed.
Alternative 2: Registering or editing the fax number using the numeric keys 1 Press [FAX] to display the Fax standby mode. 2 Use the numeric keys to enter the destination’s fax number. 3 Press [Register]. 4 Select the address book number you want to register using [ select [Yes]. ] or [ ], then Unregistered number is displayed first. If you select an address book number that has already been registered, the fax number will be overwritten with the new number.
Alternative 3: Registering an e-mail address using the QWERTY keypad 1 2 3 Press [FAX] to display the Fax standby mode. Press “e-mail” tab. Press [Mail Address]. 1 2 ADDRESS BOOK 3 4 5 (When “e-mail” tab is selected) THE 6 Use the QWERTY keypad to enter the destination’s e-mail address. USING 4 5 7 Press [Register]. 8 9 10 11 6 Select the address book number you want to register using [ numeric keys, then select [Yes]. ][ 12 ] or the 13 AI Unregistered number is displayed first.
Deleting a destination 1 Press [Setting]. 2 Press [Address Book Entry], then [Delete]. 3 Select the address book number you want to delete. 4 Press [Yes] to delete. Press [No] to return to step 3 without deleting the number. 5 2-10 To delete another destination, repeat steps 3 to 4. Otherwise, press [Reset] to return to the standby mode.
Alternative: Deleting directly from the address book 1 Press [FAX] to display the Fax standby mode. 2 Press [Add/Edit]. 3 Select the address book number you want to delete. 1 2 ADDRESS BOOK 3 4 5 THE 6 Press [Delete]. USING 4 7 8 9 10 5 11 12 Press [Yes] to delete. 13 AI Press [No] to return to step 4 without deleting the number.
How to dial using the address book Sending a fax or e-mail using the address book 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Adjust the document resolution and contrast, if necessary. 4 (1) Select the tab that contains the destination you want to send to. (When “All” tab is selected) (2) Press [Page Up] or [Page Down] to display the specified destination. (3) Press the desired destination. Alternatives 1 Set the document. 2 Press [FAX] to display the Fax standby mode.
6 (1) Use [ 300). ][ ] or the numeric keys to enter the address book number (001 to 1 2 ADDRESS BOOK 3 4 (2) Press [Enter]. 5 (1) Press [Fax] or [e-mail]. You can select both [Fax] and [e-mail]. THE 6 USING 7 7 8 9 10 11 (2) Press [Enter] twice. 8 Press [Start].
Call group dialing If you frequently send the same fax/e-mail message to several destinations, use call group dialing. Call groups can store several destinations, so you can quickly broadcast to multiple destinations by using this feature. Registering or editing a call group Your machine can store up to 32 call groups. 1 Press [Setting], [Group]. 2 Press [Add]. 3 (1) Enter the group name. The group name must be registered. • Up to 24 characters can be entered.
(1) Press [Group Members]. (2) Specify the destination(s) to add to the group. • Specify the destination(s) using the address book. – or – • Specify the address book number. NOTE: You cannot use the numeric keys to manually enter a destination. Group members must be pre-registered into the address book before they can be added to a group. Fax numbers and e-mail addresses can be registered into the same call group. 1 2 A group information will be displayed.
How to dial using a call group Sending a fax or e-mail using a call group 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Adjust the document resolution and contrast, if necessary. 4 Press [Others], [Group Tx]. NOTE: You can assign [Group Tx] to the soft key. See “Soft keys” on page 10-2. 5 (1) Press the group(s) you want to send to. (2) Press [Enter] twice. • If you want to edit the selected destination, press [Location] and edit it. 6 2-16 Press [Start].
Alternative: 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press [Index]. 1 2 ADDRESS BOOK 3 4 5 THE 6 Press [Group]. USING 4 7 8 9 10 5 11 Select the call group for group transmission.
NOTE: When you press [Non Group Members], destinations not included in a call group will be displayed. Press the destination you want to add to the group, and press [Enter]. 7 2-18 Press [Start]. • If you want to cancel the a transmission that is in progress, use the Review Commands feature. See “Chapter 6 Reviewing or canceling commands” on page 6-1.
Making a phone call Besides entering the destination directly, you can simply search the destination name registered in the address book to make a phone call. There are various searching methods, such as alpha, group or numeric. How to dial using the address book Press [FAX] to display the Fax standby mode. 2 3 Lift the handset. Or press “Fax” tab, [Monitor]. 4 Specify the destination. A. Numeric keys Press the numeric keys to enter the destination number. 5 THE 6 B.
If the call fails If the call fails, the next steps will depend on the type of call it was (fax or phone). If it was a fax call… …Your machine will automatically redial the number. It will keep trying until one of the following occurs: • It successfully reaches the other number. • The maximum redial attempts has been reached. If it was a regular phone call… …You will have to redial manually: 1 Lift the handset. 2 Press [Redial]. 3 Your machine can remember the last 10 dialed numbers.
Adjusting the speaker volume 1 Press [FAX] to display the Fax standby mode. 2 Press “Fax” tab. 3 Press [Monitor]. 1 2 ADDRESS BOOK 3 4 5 THE 6 Press [Volume]. USING 4 7 8 9 10 5 11 12 Select the desired volume and press [Enter]. 13 AI 6 Press [Monitor] to hang up.
2-22 USING THE ADDRESS BOOK
Chapter 3 Faxing Before sending ........................................................................................3-2 Document handling ........................................................................3-2 Scanning resolution ........................................................................3-2 Scanning contrast ...........................................................................3-3 Sending method ..............................................................................
Before sending Document handling Before you begin please review the acceptable document sizes and proper setting methods on pages 1-24 to 1-25. Scanning resolution • Normal is suitable for most text documents and simple drawings. • Fine is ideal for maps, moderately complicated drawings, floorplans or handwritten documents. • Superfine (“S-Fine” on the display) reproduces the detail of extremely complicated drawings or line art. • Photo (“Photo” on the display) captures shades in photos and drawings.
Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of the document pages you are sending. To change the scanning contrast: 1 Press [FAX] to display the Fax standby mode. 2 Press [Contrast]. 3 Select one of the contrast types. 1 2 3 FAXING 4 5 6 Lighest 4 Lighter Normal Darker 7 8 Darkest Press [Enter]. 9 NOTE: You can change the default setting for [Contrast].
Real-time transmission: In the following cases, the machine doesn’t use memory for fax sending. • When memory transmission is turned off. • When the machine’s memory is full In Real time transmission, the next page will not scan until the current page has been transmitted. Notes for real time transmissions: • The document glass cannot be used for real time transmission. • You can dial only one destination.
Sending a fax Memory transmission Sending a fax using the ADF 1 1 Set the document in the ADF. (See page 1-25 for details.) 2 Press [FAX] to display the Fax standby mode. 3 Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) 4 Set the various functions, if necessary. 5 Specify the destination. 2 3 FAXING 4 5 6 7 8 • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.
Sending a fax using the document glass 1 Set the document on the document glass. (See page 1-25 for details.) 2 Press [FAX] to display the Fax standby mode. 3 Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) 4 Set the various functions, if necessary. 5 Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.
8 Press [Next Doc]. The scanning of the next document will begin. 1 2 3 4 9 FAXING • Press [Tx Start] when all the documents have been scanned. Fax transmission will start. NOTE: • If you want to cancel a transmission while the document is scanning, press [Stop]. If you want to cancel a transmission that is in progress, use the Review Commands feature. See “Chapter 6 Reviewing or canceling commands” on page 6-1. • Transmission reservation can be performed while communicating.
Real-time transmission (non-memory transmission) Your machine will dial the remote fax machine and once contact is made, scanning and transmitting will proceed in real-time. • With real time transmission, you can watch each page as it is scanned and sent. To perform a real time transmission: 1 Set the document in the ADF. NOTE: The document glass cannot be used for real time transmission. 2 Press [FAX] to display the Fax standby mode. 3 Adjust the scanning resolution and contrast, if necessary.
Manual transmission (non-memory transmission) 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press “Fax” tab. 4 Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) 5 Press [Monitor]. 1 2 – or – 3 4 FAXING Lift the handset if you have connected an optional handset or an external telephone to your machine. In either case, the following display will appear: 5 6 7 8 6 9 Specify the destination. • Use the numeric keys to dial the number.
Changing Document Scan in Mid Scan (Mixed Transmission) The document glass or the ADF can scan the document. Both scanning devices can be used in combination, such as for a cover page and map, and transmitted at the same time. NOTE: Basics for scanning the next document • To scan the next document, set the Next Doc setting to [Yes] while scanning the current document. • The ADF’s default setting for Next Doc is [No]. To have the next document scanned, press [Yes] while scanning the current document.
3 Press [Start]. 1 2 3 4 Press [Yes] while scanning the document. FAXING 4 5 6 7 8 5 When scanning is completed, set the next document on the document glass. 6 Press [Next Doc]. The next document will be scanned. 9 10 11 12 13 AI 7 Press [Tx Start] when all the documents have been scanned. Transmission will begin. • Press [Stop] to cancel the scan. • Transmission will also begin when [Start] is pressed.
Document glass ADF 1 2 Set the document on the document glass. (1) Press [FAX] to display the Fax standby mode. (2) Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. 3-12 3 Press [Start].
Redialing Automatic fax redialing If the transmission failed because the line was busy, “Auto Redial” will be displayed and the machine will automatically redial the number up to twice in one minute intervals . (You can change this setting, see “Fax setting” on page 12-4.) 1 2 3 FAXING 4 5 If the last redial attempt fails, the following message will be displayed and also the error message will automatically print. Check the message and transmit again.
3 Press [Redial]. (When “All” tab is selected) 4 Select the fax number you want to redial. 5 The selected fax number will be displayed. You can edit the number, if necessary. 6 Press [Enter]. 7 Press [Start]. NOTE: You can register the destination in the Address Book from the display in step 5. 1 Press [Register]. 2 Following the steps from step 4 in “Alternative 2: Registering or editing the fax number using the numeric keys”. For details, see page 2-8.
Receiving a fax Selecting the reception mode 1 2 Press [Setting], [User Install], [Reception Mode]. 1 Select your desired reception mode.
Automatic reception mode Fax Ready Mode Use it if: Your machine uses its own phone line and doesn’t share it with a phone or an answering machine. In this mode: Your machine answers each call and attempts to receive a fax. Tel/Fax Ready Mode Use it if: • You want to use the same line for both fax and phone calls. • You are using the machine as both a fax machine and a telephone but its primary use will be as a telephone.
Using an answering machine with your machine: Set the machine to Ans/Fax Ready Mode (See “Selecting the reception mode” on page 3-15.). 2 Set your answering machine to answer calls after no more than two rings. 3 Create a new outgoing message on your answering machine. Your answering machine’s outgoing message should be no longer than 10 seconds. Answering calls manually NOTE: • To answer a call manually, you must install an optional handset or an external phone to your machine.
Out-of-paper reception If your machine runs out of paper, it can store up to 250 fax receptions in its memory. This is called “out-of-paper reception.” Once you refill the paper supply, the machine will automatically print the messages stored in memory. NOTE: The number of pages (not receptions) your fax machine can store for out-ofpaper reception will vary.
5 This displays the intercepted reception print queue status. 1 2 3 4 FAXING NOTE: Documents stored in memory will automatically print when printing becomes available.
Settings for fax reception Setting the number of rings Default setting: Twice You can set how many times your machine will ring before answering a call. Choose from 2 to 15 rings. 1 Press [Setting], [Fax Settings], [Other Settings], [Redial Attempts]. 2 Use [ 3 Press [Enter] to save the setting. 4 Press [Reset] to exit and return to the standby mode. ][ ] or the numeric keys to enter the number of rings.
Paper save function: Half-page reception Duplex reception* Duplex reception can save paper by duplexing received faxes. When activated, this feature tells the machine to combine and print inbound documents two-up. *The duplex printing unit is required. To adjust the print settings 1 1 2 3 4 FAXING Half-page reception can conserve paper if some of the faxes you receive are halfpage, “Memo-sized” messages.
When you set the reduction margin Default setting: 1.5 in. 2 Press [Reduction Margin]. 3 Use [ 4 Press [Enter]. ][ ] or the numeric keys to enter the reduction margin. When you set the paper save function Default setting: OFF 2 Press [Paper Saving]. 3 Select the paper save function. *The duplex printing unit is required to use the [Duplex Rx] function. 3-22 4 Press [Enter]. 5 Press [Reset] to return to the standby mode.
Advanced fax functions The table below lists the advanced functions that can be used in the Fax mode. To select the advanced fax functions: Press [FAX] to display the Fax standby mode. 2 Press [Others]. 3 Press [Prev] or [Next] and select the desired function. 1 2 See the pages indicated for detailed information. 3 NOTE: You can assign a function that you frequently use to a soft key for instant recall. (See page 10-2.
Broadcasting The fastest way to fax one document to many destinations is to broadcast it. In an ordinary broadcast, you can send faxes and e-mails as you normally would, except you just add more fax numbers and e-mail addresses. You can enter up to 330 numbers: • Address book numbers: Up to 300 destinations • Manually-dialed numbers: Up to 30 destinations You can broadcast using any function that requires a fax number and email address to be registered.
5 Specify the destination. 1 2 3 4 FAXING • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • Use the call group dialing. (See page 2-14.) 5 6 NOTE: Press [Location] to review or delete the selected destinations. For details, see “Reviewing or deleting selected destinations” on next page. 6 Press [Start].
Reviewing or deleting selected destinations Before pressing [Start], you can review the broadcast destinations or delete a specified destination(s). Location display [Location] is displayed when you send fax or e-mail using the following methods. • Broadcast transmissions • After entering fax numbers manually • After entering e-mail addresses manually • After selecting an address book number Help Displays the description of keys in the Location display.
1 Specify the destinations for the broadcast transmission, and press [Location]. 1 2 3 4 The selected destinations will be displayed. FAXING 2 5 6 7 8 3 9 Follow the steps below to delete the selected destinations. • You can also change the sending method: [To], [Cc] and [Bcc] for e-mail addresses. (See “Location display” on page 3-26.) 10 11 (1) Select the destination you want to delete. You can select multiple destinations. (2) Press [Delete] to delete the selected destination.
Fax & Copy Documents can be faxed and copied simultaneously with just one scanning operation. This function is useful for internal communications when copies need to be made after sending a fax. NOTE: • If the copy protect is set to [ON], Fax&Copy cannot be used. (See page 11-22.) • Resolution for Fax & Copy will be either Fine or S-Fine. (No other selections are available.) 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press [Others], [Fax&Copy].
6 Specify the destination. 1 2 3 4 FAXING • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmission (See page3-24.) or call group dialing. (See page 2-14.) 5 6 7 8 If you specify the destination using the address book, proceed to step 8. If you specify it by another method, proceed to step 7.
Sending faxes with TTI information attached The default setting is “TTI 1”. Every fax and Internet fax page you send arrives at the receiving machine with a single line of text at the top of the page. This text lists your name, fax number, date & time of transmission and page number as shown below.
Sending faxes with TTI information attached 1 Press [FAX] to display to the Fax standby mode. 2 Press [Others]. 3 Press [TTI]. • [ON] and [OFF] toggle every time you press [TTI]. 1 2 3 FAXING 4 5 6 Set it to [ON] when you send a fax with TTI information. Set it to [OFF] when you send a fax without TTI information. NOTE: • You can assign [TTI] to the soft key. See “Soft keys” on page 10-2. • You can change the default setting for [TTI]. See “Accessing the default settings” on page 12-4.
Cover page Your machine can store a cover page and send it prior to each outgoing fax and Internet fax. The default setting is OFF. ** MESSAGE ** [RECEIVER]* (Destination's name) (Destination's fax number) (Destination's e-mail address) [SENDER] (Your name) (Your fax number) (Your e-mail address) [MESSAGE] (Enter your message) * When you directly enter the destination’s fax number and/or e-mail address, only the fax number or e-mail address will be printed.
Entering the cover page message Up to 120 characters can be entered for the message. When you enter over 60 characters, the line will be automatically broken to the next line. You can also insert up to 2 additional line breaks. 1 line break is counted as 2 characters. That means the number of characters you can enter will be up to 116 when you insert 2 line breaks. 1 2 3 Press [Setting]. Press [Fax Settings]. 1 2 Press [Cover Page]. 3 FAXING 4 5 6 4 7 Enter the cover page message.
Delayed transmission Setting up a delayed transmission Your machine can store up to 100 delayed commands, each of which you can program up to 31 days in advance. Your machine only remembers the day of the month that it is supposed to send a delayed transmission. It does not remember the month itself. So if you want to send a transmission at 2:15 pm on 5 May, do not program the transmission sooner than 2:16 pm on 5 April.
Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one destination. To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine. You can store up to 40 documents (each document can include one or more pages) into your machine’s five electronic batch boxes.
6 Enter the sending day and time. NOTE: • Use [ ] [ ] [ ] [ ]or the numeric keys to enter the sending time. • Add “0” in front of one-digit numbers. (E.g.: 9 09) • Enter “00” for the day to send the stored documents at the same time every day. 7 8 Press [Enter]. Enter the batch box name. (1) Press [Box Name]. NOTE: • Up to 24 characters can be entered. • For details on character entry, see page 1-10. (2) Enter the box name. (3) After you entered the name, press [Enter].
9 A list of the entered information is displayed. 10 To register another batch transmission box, press [Enter], then repeat from step 3. To edit the settings of a batch transmission box you have registered.... Select the box you want to edit, and then edit the contents by overwriting or deleting the existing information in each step. NOTE: To print a list of batch boxes, press [Setting], [List], [Other Lists], [Batch Tx Box], then [Yes]. (See page 13-3.
6 Press [Yes]. NOTE: To print a list of the documents stored in batch boxes, press [Setting], [List], [Other Lists], [Batch Tx Doc.], then [Yes]. Printing a document stored in a batch box 1 Press [Setting], [Store Doc Settings], [Print]. 2 Press [Batch Tx Doc.]. 3 Select the batch transmission box in which the documents you want to print are stored. NOTE: Empty batch transmission boxes cannot be selected. 4 3-38 FAXING Select the file number you want to print.
5 Press [Yes] to print stored document. 1 2 3 FAXING 4 Deleting a document stored in a batch box 1 Press [Setting], [Stored Doc Settings], [Delete]. 2 Press [Batch Tx Doc.]. 5 6 7 8 9 10 3 Select the batch transmission box that contains the documents you want to delete. 11 12 13 AI NOTE: Empty batch transmission boxes cannot be selected.
4 Select the file number you want to delete. 5 Press [Yes] to delete the stored document. Erasing an empty batch box Batch boxes must be empty in order to be erased. If a box has documents stored in it, you must delete those before proceeding. (See “Deleting a document stored in a batch box” on page 3-39.) To erase an empty batch box: 3-40 1 Press [Setting], [Fax Settings], [Batch Tx Box], [Delete]. 2 Press the batch transmission box you want to delete.
Specifying the document scanning size If the document is longer than the set width, only the scanned area will be sent. 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press [Others], [Scan Size]. 1 2 NOTE: You can assign [Scan Size] to the soft key. See “Soft keys” on page 10-2. 4 3 Select the scan size. FAXING 4 5 6 7 8 5 Press [Enter] twice. 6 Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually.
Polling transmission Polling transmission allows someone to retrieve a document stored in your machine’s memory. The stored document will be sent when the other party calls you. Storing a document for polling 1 Set the document. 2 Press [Setting], [Store Doc Settings]. 3 Press [Store]. 4 Press [Polling Doc.] 5 Press [Yes]. NOTE: Once the remote fax machine polls the document you stored, your machine will automatically erase the document from memory.
Printing a stored polling document To print a polling document without deleting it, press [Setting], [Store Doc Settings], [Print], [Polling Doc.], then [Yes]. Deleting a stored polling document To delete a polling document from your machine’s memory. 1 1 Press [Setting], [Store Doc Settings], [Delete], [Polling Doc.], then [Yes]. If you want to quit the operation without deleting, press [No]. 2 Overseas transmission 3 When transmitting overseas, the transmission reliability can be improved.
Using an alternative telephone network service provider (Dial prefix) When you make a call, you may want to use an alternative telephone network service provider to take advantage of lower rates. You can store the access codes in the “Dial Prefix” key. The following information describes how to program the access number. 1 Press [Setting]. 2 Press [Fax Settings]. 3 Press [Other Settings]. 4 (1) Press [Prev]. (2) Press [PreFix]. 5 (1) Enter the dial prefix number using the numeric keys.
Sending faxes using the Dial prefix feature To dial using the numeric keys 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press [Others]. 4 (1) Press [Prev] or [Next]. 1 2 (2) Press [Dialing Options]. NOTE: You can assign [Dialing Options] to the soft key. See “Soft keys” on page 10-2. 4 (1) Press [PreFix], then enter the fax number using the numeric keys. FAXING 5 3 5 6 7 8 9 (2) Press [Enter]. 6 10 Press [Start].
Block junk fax Your machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“Junk fax”). But before you block junk fax, first understand how this feature works, to determine if it is right for you. There are four possible settings for Block Junk Fax: • Off — The feature is not activated. • Mode1 — Your machine checks whether the last four digits of any phone number in your address book match the last four digits of the remote fax’s phone number.
4 (1) Select the mode. 1 2 3 4 FAXING (2) Press [Enter]. The procedure will end if you select [OFF] or [Mode 1]. If you selected either [Mode 2] or [Mode 3], proceed to step 5. 5 5 Press [Enter/Edit]. 6 7 8 9 10 6 11 Select a box to edit. 12 13 AI NOTE: To change numbers already registered, select the box containing the number you want to edit.
7 (1) Using the numeric keys, enter the last four digits of the fax number you want to block. You can enter the last eight-digit number to identify each fax number, but only the last four-digit number will be used for blocked number. For example, if you want to block a fax from someone with a number of 123456-7890, you should enter 7, 8, 9, 0: (2) Press [Enter]. 8 To enter another number, repeat from step 6. Press [Reset] to return to the standby mode.
4 Press [Yes] to delete. 1 2 3 5 The selected number will be deleted. To delete another number, repeat from step 3. Press [Reset] to return to the standby mode. Printing a list of the blocked numbers To print a list of blocked numbers, press [Setting], [List], [Other Lists], [Block Junk Fax] then [Yes]. 4 FAXING NOTE: Press [No] to return to step 3 without deleting the number.
Polling reception Polling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling: • Regular polling — Your machine retrieves a document from a remote fax machine. • F-Code polling — Your machine retrieves a document stored in a F-code boxes on the remote fax machine. To do this, you must be communicating with another F-code-compliant machine. For more information on F-code communication, see “F-code box feature,” on page 10-21.
Fax forwarding This feature tells the machine to forward the received document automatically to another destination. You can set the time period for the machine to perform this procedure. The fax forwarding settings are different depending on your network connection. • When your machine is connected to the network: The fax forwarding settings must be configured using a web browser. You can configure the detailed transfer rule.
3 Fax forwarding is now set. Press [Reset] to return to the standby mode. Alternative There is another useful method to turn fax forwarding [ON] and [OFF] . This setting links to the setting for “Turning fax forwarding ON or OFF”. NOTE: To turn fax forwarding [ON], you must register at least one transfer rule. 1 Press [FAX] to display the Fax standby mode. 2 Press [Others]. 3 Press [FaxForward] to set the fax forwarding to [ON].
Registering or editing a transfer rule You can create up to 5 transfer rules. NOTE: When your machine is connected to the network, you cannot register, edit or delete the transfer rules from the machines control panel. Use a web browser to register, edit or delete the transfer rules. For details on registering and editing the transfer rules using the Browser, see the “Network Guide”. 1 Press [Setting], [Fax Settings], [Fax Forward]. 2 Press [Enter/Edit].
NOTE: • You can specify using the numeric keys, the address book, the call group. • You can register multiple destinations. (up to 303 destinations: 300 address book numbers and 3 specified using the numeric keys) • Press [Location] to review or delete the specified destinations. (See page 3-26) (2) Press [Enter]. Individual settings 5 (1) Press [Individual]. (2) Press [ON] to forward faxes using these transfer rules. (3) Press [Enter]. NOTE: The default setting is [ON].
Specified time Specify the time fax forwarding is to be performed. If no time is registered, faxes will always be forwarded. 6 (1) Press [Time]. (2) Use the numeric keys to enter the time and date. Use the 12-hour format to enter the time. Press [Week day] to insert the day of the week. 1 2 3 FAXING 4 5 6 (3) Press [Enter]. 7 NOTE: • Press [Always] to delete the specified time. • You can also register either the day or time.
Deleting a transfer rule NOTE: When your machine is connected to the network, you cannot register, edit or delete the transfer rule from the machines control panel. Use the Browser to register, edit or delete the transfer rules. For details on registering and editing the transfer rules using the Browser, see “Network Guide”. 1 Press [Setting], [Fax Settings], [Fax Forward], [Delete]. 2 Select the transfer rule you want to delete. 3 Press [Yes] to delete.
Separator page The separator page function can separate each received document by inserting blank paper between received fax jobs. For example, if you use the colored paper for the separator page, it is easy to identify each individual fax job. Setting the Separator page 1 1 Press [Setting], [Paper Settings], [Separate Rx Page]. 2 3 FAXING 4 5 2 6 7 Press [Setting]. 8 9 10 11 3 12 Select the mode. To set the separator page ON, select [ON] and proceed to step 4.
4 Press [Enter]. 5 (1) Press [Separator Cassette]. NOTE: Paper sources will only appear on the control panel if they have been installed. (2) Select the separator page paper source. (3) Press [Enter]. 6 (1) Press [Prt On Separator Pg]. (2) Determine if the separator page will have the first page printed on it or whether it should be left blank. If you want the seperator page to be left blank, select [OFF]. If you want to print the first page of the received document on the separator page, select [ON].
Chapter 4 Internet Fax functions Before sending ........................................................................................4-2 Sending an e-mail ..................................................................................4-2 Entering an e-mail address using the QWERTY keypad .............4-2 Re-mail ............................................................................................4-3 Mail History .................................................................................
Before sending • For details on available document types and how to set documents, see “Document handling” on page 1-24 to 1-25. • For details on scanning resolution and contrast, see “Scaning resolution” on page 3-2 and “Scanning contrast” on page 3-3. • For details on memory overflow messages, see “Memory overflow message” on page 3-4. Sending an e-mail • For details on the address book, see “The address book display” on page 2-2.
5 (1) Enter the e-mail address using the numeric keys and/or the QWERTY keypad. 1 2 3 4 NOTE: • Up to 50 characters can be entered for each e-mail address. • For details on character entry, see“Entering characters” on page 1-10. FUNCTIONS 5 (2) Press [Enter]. 6 6 Press [Start]. 7 INTERNET FAX Re-mail 8 Press [Re-mail] to display the last e-mail address you sent to. 1 Set the document. 2 Press [FAX] to display the Fax standby mode.
Mail History The latest 20 e-mail addresses that you manually entered and sent to will be displayed. You may select a number to send to. *E-mail addresses will not repeat on the list, even if the address has been sent to multiple times. 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Adjust the scanning resolution and contrast, if necessary. (See page 3-2) 4 Press [Mail History]. (When “All” tab is selected) 5 (1) Select the e-mail address you want to send to.
The selected destination will be displayed. 1 2 NOTE: After you edit the e-mail address, go to step (2). For details on character entry, see “Entering characters” on page 1-10. 4 5 FUNCTIONS (2) Press [Enter]. NOTE: Press [Location] to review or delete the entered destinations. • Press [To] to toggle between [To], [Cc] and [Bcc]. 6 Press [Start]. NOTE: You can register the destination in the address book from the display in step 5 (1). 1 Press [Register].
Reviewing or canceling commands For details on the Reviewing Commands feature, see “Chapter 6 Reviewing or canceling commands”. Advanced mail functions The table below lists the advanced functions that can be used in the Fax mode. To select an advanced mail function: 1 Press [FAX] to display the Fax standby mode. 2 Press [Others]. 3 Press [Prev] or [Next] and select the advanced function. See the page numbers indicated for detailed information.
Adding a text message to your e-mail When you send a document to an e-mail address, a fixed subject and text are entered automatically. However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line and text message 1 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Press [Others], [Prew] or [Next]. 4 Press [e-mail Subject].
6 Enter the subject. The subject can contain up to 80 characters. 7 Press [Enter]. 8 Press [Mail Text]. 9 Enter the text message. NOTE: The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice.
10 To view the entire text message, press [View Text]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. 1 2 3 4 11 Press [Enter] until address book appears. FUNCTIONS 5 12 Select a destination(s). 6 Using a registered template You can select a registered template to simplify the entry process. You can register up to ten templates. NOTE: The template should be registered in advance. (See the “Network Guide” for instruction.) 1 Set the document.
6 Select the desired template. If the desired template is not shown on the display, press [Page Up] or [Page Down] to go to the next page. 7 Press [Enter]. 8 If you want to edit the subject or the text message, select either [Subject] or [Mail Text] and edit it. Refer steps 6 to 11 on page 4-8 for instructions. 9 Specify the destination(s). 10 Press [Start]. Changing the default text message You can change the default template setting for the subject line and text message.
Batch scanning When you select [OFF], each page in the transmission will be sent as an individual file (each page will also be a seperate transmission). The default setting is [ON]. NOTE: You can change the default setting for batch scan. See “Mail Settings” on page 12-9. 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Adjust the scanning resolution and contrast, if necessary. (See page 3-2) 4 Press [Others], [Prev] or [Next], [Batch Scan].
6 Enter the e-mail address. You can specify it selecting an address book entry, address book number or by entering it manually. • When specifying multiple destinations, use broadcast transmission (See page 3-24) or call group dialing (See page 2-14). Press [Reset] to cancel the settings. 7 Press [Start]. (If you specify the destination using the address book, no need to press [Start].) Checking for new e-mail • There are two methods for receiving internet faxes using POP, as described below. 1.
Specifying the attachment file format • When sending to a PC, the scanned document will be sent as e-mail attachment file. • Select the attachment format from the following: [TIFF-S], [TIFF] or [PDF]. • [TIFF-S] ..... This form is for ITU-T T.37 simple mode. The scanned document is converted into A4 size at 200 dpi. Select TIFF-S when the remote Internet fax machine cannot receive a TIFF. • [TIFF]......... This form is for ITU-T T.37 full mode.
5 Enter the e-mail address. You can specify it using the address book or by entering it manually. • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. 6 4-14 Press [Start]. (If you specify the destination using the address book, no need to press [Start].
Chapter 5 Scanning Before scanning ......................................................................................5-2 Resolution........................................................................................5-2 Contrast ...........................................................................................5-3 Document type ................................................................................5-4 Scan size .......................................................................
Before scanning You can customize your job prior to scanning. Resolution You can select either 200 dpi, 300 dpi or 600 dpi scan resolutions for monochrome scanning, or 100dpi, 200dpi, 300dpi or 600 dpi scan resolution for color scanning. Scanning at 600 dpi provides greater detail in scanned images, but creates large files and uses more PC and machine-based memory. Color documents scanned at 600 dpi data may not appear correctly in your application software. 1 Press [SCAN] on the control panel.
Contrast Adjusting the scan contrast allows you to compensate for any excessive lightness or darkness of the documents you are scanning. NOTE: This function is not available when scanning a color document. 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Contrast]. 1 2 3 4 5 SCANNING 6 7 4 8 Press to left to lighten, press to right to darken. 9 10 11 12 5 13 Press [Enter].
Document type Select the document type you want to scan. NOTE: This function is not available when scanning a color document. Text ........Select this when scanning text documents. Auto ....... Select this when scanning documents containing photographs or drawings with text. Photo .....Select this when scanning photographs or drawings. 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Doc. Type]. 4 Select the desired document type. 5 Press [Enter].
Scan size You can change the document scan size prior to scanning. The machine scans the range of the document according to the selected size. It will start scanning at the front side of the document which may eliminate or cut off the backside of the scanned document. 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Others]. 4 Press [Scan Size]. 1 2 3 4 5 SCANNING 6 7 8 NOTE: You can assign [Scan Size] to the soft key. See “Soft keys” on page 10-4.
Entering the file name You can add a file name to the document prior to scanning. The name can contain up to 20 characters. You can also register up to 10 file names in advance, allowing for quick access. If you do not enter a file name prior to scanning, the scanned date and time will be used as the file name. For example, if the document is scanned on 26 September 2005 on 2:15 p.m.30 second, the file will be named 20050926141530.
5 Press [List]. 1 2 6 3 4 Select a name. 5 SCANNING 6 7 8 7 9 Edit the name, if needed. 10 11 12 13 8 AI Press [Enter]. NOTE: To use the pre-registered fine names, the names should be entered in advance. See “Registering or editing file names” next page how to register file names.
Registering or editing file names NOTE: You can register up to 10 file names. 1 Press [Setting]. 2 Press [Scanner Settings]. 3 Press [File Name]. 4 To register a new file name, select an empty key. To edit a file name, select the desired file name to edit. 5 Enter or edit the file name, then press [Enter]. The name can contain up to 20 characters. Refer to page 5-6 for available characters. 6 5-8 To return to the Standby mode, press [Reset].
Scan to e-mail Sending a document by e-mail You can send a hardcopy document to an e-mail inbox. 1 2 3 1 Set the document. Press [SCAN] on the control panel. 2 Press [e-mail]. 3 4 5 4 Adjust any scan settings or set any advanced functions. For more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “Advanced functions” on pages 5-56 to 5-66. 5 6 To insert a text message into your e-mail, see pages 5-24 to 5-27. SCANNING 6 7 8 9 Press [Mail Address].
To enter symbols, press [Symbol]. To delete a character, press [ ] [ want to delete and press [Delete]. ] to move the cursor to the character you For more information on entering characters, refer to pages 1-10 to 1-13 “Entering characters”.
4 Enter the [Name], [Fax No] or [Group] information as needed. The [Name] field must be registered. For more information how to enter them, see “Regitering or editing an address book number“ from page 2-4. 1 2 3 4 5 Press [Enter]. 6 Selecting a destination from the Address Book You can register 300 frequently used e-mail and fax numbers in advance. Once the numbers/addresses are registered, they will be displayed on the display for instant recall.
5 If the registered destination is not shown on the display, press [Page Up] or [Page Down] to toggle through the directory. Go to the next section to learn how to use these functions. Using [Index] If you have numerous contacts registered in your address book, you may find the [Index] a useful tool in finding them. 5-12 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Press [Index]. 5 Select the corresponding button that contains the first letter of the name.
6 The entries will now be displayed based on your selection. If you have multiple contacts registered, use the [Page Up] and [Page Down] to toggle through the directory. 1 2 3 Select the desired destination(s). 5 Using [Group] If you regularly send the same document to multiple parties, you can utilize the group function to automatically select these users. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Press [Index]. 5 Press [Group].
6 Select the desired group(s). You can even choose [Non Group Members] to select a destination that is not associated with a group. 7 Press [Enter]. Using address book number If you know the address book number, you can quickly send to that location by entering that number. The destinations are numbered when they are registered. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Press [Others]. 5 Press [Address Book].
6 Use [ ][ ] or the numeric keys and enter the address book number. 1 2 4 Press [Enter]. 5 Searching for an e-mail address You can quickly search for a contact located in your machine-side address book or on an LDAP server. NOTE: In order to search an LDAP server, the server must be registered in advance. For more information about set up, see the “Network Guide”. Simple search Press [SCAN] on the control panel. 2 Press [e-mail]. 3 Press [Search].
4 Use the QWERTY keypad or numeric keys to enter criteria. This should contain the contact name, part of the contact name or part of the e-mail address. 5 Press [Execute]. 6 Every name and e-mail address including the criteria will be displayed. If there are no results, “Hit:0000” will be displayed. Press [Page Up] and [Page Down] to search the results. If the address displayed is from the LDAP server, it will have an next to it.
Advanced search You can add more criteria to your search by selecting [Advanced]. 1 Press [SCAN] on the control panel. 2 Press [e-mail]. 3 Press [Search]. 4 Press [Advanced]. 1 2 3 4 5 5 Enter your search criteria. Select [AND] or [OR]. Refer to the table below for definitions. SCANNING 6 7 8 9 10 11 And ........... Searches for contacts that meet all the entered criteria. Or .............. Searches for contacts that meet any of the entered criteria. Name ........
NOTE: [Not Use] is the default search criteria. If you enter character(s) in the Name, Fax or e-mail field this button will change to [Any]. If you want to use criteria other than [Any], select this button to view other selection. 6 Press [Any] to change the criterion, if needed. Select desired criterion. Any ............ Searches any information in this field, including “blanks”. Initial ........ Searches for contacts that begin with the characters entered in this field. Final .........
9 The search results will be displayed. If there are no results, “Hit:0000” will be displayed. Press [Page Up] and [Page Down] to view all the results. If the address displayed is from the LDAP server, it will have an next to it. Select this button to view the contact information and/or register the contact into your address book. Select [Close] to close the window. 1 2 3 4 5 your search. Refer to steps 5 to 8 how to search. 11 If you want to start a new search, press [New Search] and search again.
2 Once the “Search Results” screen appears, select the wish to register. 3 Press [Register]. 4 Select an address book entry number using [ ] [ ] or the numeric keys. You cannot select a number that has already been registered. 5 Press [Yes]. 6 Enter the [Name], [Fax No] or [Group] information as needed. The [Name] field must be registered. next to the contact you For more information how to enter them, see “Regitering or editing an address book number“ from page 2-4. 5-20 7 Press [Enter].
Sending a document using the mail history The last 20 manually entered e-mail locations you sent will be stored in the mail history. You can send documents to these locations by simply selecting them from this listing. NOTE: E-mail addresses registered in the address book will not appear in the mail history. Only the last 20 addresses entered manually will be displayed in the order in which they were sent (most recent location listed first).
6 If you want to edit an existing e-mail address, use the QWERTY keypad or numeric keys to do so. 7 Press [Enter]. Re-mail This button will recall the last e-mail address you sent to. 1 2 3 4 5 Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [Re-mail]. NOTE: You can assign [Re-mail] to the soft key. See “Soft keys” on page 10-4. 6 5-22 The last used e-mail address you sent to will be displayed.
Reviewing or changing your selected destinations When you have entered multiple destinations, you can review, cancel or change the broadcast status of the destinations. NOTE: This function is only available prior to scanning the document. 1 1 After the destinations have been entered, press [Location]. 2 3 4 5 Press [Page Up] or [Page Down]and review all the entered e-mail and folder destinations.
Adding a text message to your e-mail When you send a document to an e-mail address, a fixed subject and text are entered automatically. However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line and text message 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [e-mail]. 4 Press [Others]. 5 Press [e-mail Subject]. NOTE: You can assign [e-mail Subject] to the soft key. See “Soft keys” on page 10-4. 6 5-24 Press [Subject].
7 Enter the subject. The subject can contain up to 80 characters. 1 2 3 8 Press [Enter]. 9 Press [Mail Text]. 4 5 SCANNING 6 7 8 9 10 10 Enter the text message. NOTE: The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice.
11 To view the entire text message, press [View Text]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. 12 Press [Enter]. 13 Select a destination(s). 14 Press [Start]. Using a registered template You can select a registered template to simplify the entry process. You can register up to ten templates. NOTE: The template should be registered in advance. (See the “Network Guide” for instruction.) 5-26 1 Set the document. 2 Press [SCAN] on the control panel.
7 Select the desired template. If the desired template is not shown on the display, press [Page Up] or [Page Down] to go to the next page. 1 2 3 4 Press [Enter]. 9 If you want to edit the subject or the text message, select either [Subject] or [Mail Text] and edit it. Refer steps 6 to 12 on pages 5-24 to 5-26 for instructions. 10 Select a destination(s). 8 Changing the default text message Press [Setting] on the control panel. 2 Press [Mail Settings]. 3 Press [Subject].
Scan to folder Scanning documents into a folder You can scan a document directly into a network folder. NOTE: To save a scanned document to a folder, you should have a shared folder in your computer. Create a shared folder in advance, referring to your PC manual if necessary. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [Folder]. 4 Adjust the scan settings, or set advanced functions.
6 All accessible networks will be displayed. To scroll, use [Page Up] and [Page Down]. 1 2 3 4 Select the network that contains your desired folder. 8 Search through the network folders until you find the specific folder you wish to scan to. 5 6 SCANNING 7 7 8 9 10 • To go up one step, press [Back]. • To return to the first screen, press [Root]. 9 If the user name and password are required to login to the file server, press [UserName]. Otherwise skip to step 13.
10 Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec”. The user name can contain up to 50 characters. All ASCII characters are available. 11 Press [Password]. 12 Enter the password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks. 13 Press [Start].
Registering a folder shortcut from the browse screen After you find the folder you wish to scan to you may register it as a folder shortcut, allowing for instant network scanning to a specified folder. Up to 20 shortcuts can be registered. 1 After you locate your desired folder, select the location and press [Bookmark]. 1 2 3 4 Select a shortcut number using [ ] [ ] or the numeric keys. You can select either a new number, or overwrite an existing number. 5 6 SCANNING 2 7 8 9 10 3 Select [Yes].
5 To Enter the Shortcut name, press [Shortcut Name]. 6 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a shortcut name, the folder link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed. 7 Press [Enter]. • To finish without registering the shortcut, press [Cancel].
Scanning documents using a folder shortcut NOTE: The folders should be registered in advance. For more information, see “Resitering or editing a folder shortcut” on pages 5-35 to 5-41. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to scan to multiple folder shortcuts, select [Broadcast] prior to destination selection. Set the document. 2 Press [SCAN] on the control panel. 3 Press [Folder]. 4 Select the desired shortcut key on the display.
Reviewing or canceling selected folders You can quickly review or cancel the folders you selected. NOTE: This function is only available prior to scanning the document. 1 After the destinations have been selected, press [Location]. 2 Press [Page Up] or [Page Down] and review all the entered folders and e-mail destinations. 3 Every time you press [To], the status changes from [To] to [Cc], then [Bcc] in that order. Press the key until it changes to your desired status.
Registering or editing a folder shortcut Registering a folder shortcut You can create a folder shortcut on your machine. NOTE: You can register up to 20 shortcuts. 1 Press [Setting]. 2 Press [Scanner Settings]. 1 2 3 4 5 3 SCANNING 6 7 Press [Folder Shortcut]. 8 9 10 11 12 4 13 Press [Add/Edit].
5 Select an empty key. 6 Press [Shortcut Name]. 7 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a shortcut name, the folder link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed.
8 Press [Link]. The “Network Navigation” screen will be displayed. 1 2 9 3 All accessible networks will be displayed. To scroll, use the [Page Up] and [Page Down]. 4 5 SCANNING 6 7 8 NOTE: If you want to directly specify a folder using the QWERTY keypad, press [Keypad]. Then enter a link and press [Enter]. 10 Search through the network folders until you find the specific folder you wish to register to, and press [Enter]. 9 10 11 12 13 AI • To go up one step, press [Back].
11 If the user name and password are required to login to the file server, press [UserName]. Otherwise skip to step 15. 12 Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec”. The user name can contain up to 50 characters. All ASCII characters are available. 13 Press [Password].
14 Enter a password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are available. 1 2 3 4 5 NOTE: The entered password is displayed using asterisks. 6 SCANNING 15 Press [Enter]. 7 8 9 10 11 16 If you want to register more shortcuts, repeat the procedures from step 5. 12 17 To return to the standby mode, press [Reset].
Editing a folder shortcut 5-40 1 Press [Setting]. 2 Press [Scanner Settings], [Folder Shortcut], [Add/Edit]. 3 Select the shortcut you want to edit. 4 Edit the desired field. 5 After editing, press [Enter]. 6 To return to the standby mode, press [Reset].
Deleting a folder shortcut 1 Press [Setting]. 2 Press [Scanner Settings], [Folder Shortcut], [Delete]. 1 2 3 4 3 5 Select the shortcut you want to delete. SCANNING 6 7 8 9 4 10 Press [Yes] to delete. 11 12 13 AI 5 To return to the standby mode, press [Reset].
Scan to FTP Scanning documents to an FTP server You can easily scan a document(s) to an FTP server. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [FTP]. 4 Adjust the scan settings, or set any advanced functions. For more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “Advanced functions” on pages 5-56 to 5-66. 5 5-42 Press [Host].
6 Press [Link]. 1 2 7 3 Enter the link to the FTP server. The entry can contain up to 100 characters. Begin your entry with “//”. 5 6 SCANNING The “/(slash)” in found in the [Symbol] menu. To switch back to the alphabet, press [Alpha]. 4 7 8 9 8 Press [Enter]. 9 Press [User name].
10 Enter the user name using the QWERTY keypad and numeric keys. The user name can contain up to 50 characters. All ASCII characters are available. 11 Press [Enter]. 12 Press [Password]. 13 Enter the password using the QWERTY keyboard and numeric keys. The password can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks. 14 Press [Enter].
15 Press [Enter]. 1 2 3 4 16 Press [Start]. 5 After you entered an FTP link, you may register it as a shortcut for instant recall. Up to 20 shortcuts can be registered. 1 6 SCANNING Registering an FTP server to a shortcut 7 After you enter the [Link], [User Name] and [Password], press [Shortcut Name]. 8 9 10 11 2 Register the [Shortcut Name]. • Shortcut Name — This is the name that will be displayed on the shortcut key. The name can contain up to 24 characters.
3 Press [Enter]. 4 Press [Register]. 5 Select a shortcut number using [Page Up] and [Page Down] or the numeric keys. You can select either a new number, or overwrite a number that has been registered. 6 Press [Yes]. 7 To return to the standby mode, press [Reset]. To edit or delete the shortcut information, see “Registering or editing an FTP server shortcut” on pages 5-49 to 5-55.
Scanning documents using an FTP shortcut NOTE: The FTP server shortcut should be registered in advance. For more information, see “Registering or editing an FTP server shortcut” on pages 5-49 to 5-55. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to scan to multiple FTP shortcuts, select the [Broadcast] prior to destination selection. 1 Set the document. 2 Press [SCAN] on the control panel. 3 Press [FTP]. 4 Select the desired shortcut.
Reviewing or canceling selected FTP servers You can quickly review or cancel the FTP servers you have selected. Note: This function is only available prior to scanning the document. 5-48 1 After the FTP servers have been selected, press [Location]. 2 Review the entered FTP servers. 3 To delete a server(s), select the destination(s) you wish to delete and press [Delete]. 4 Press [Enter] to return to screen 1.
Registering or editing an FTP server shortcut Registering an FTP server shortcut You can create an FTP (File Transfer Protocol) shortcut on your machine. NOTE: You can register up to 20 shortcuts. 1 Press [Setting]. 2 Press [Scanner Settings]. 1 2 3 4 5 3 SCANNING 6 7 Press [FTP Shortcut]. 8 9 10 11 12 4 13 Press [Add/Edit].
5 Select an empty key. 6 Press [Shortcut Name]. 7 Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a name, the FTP link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed.
8 Press [Link]. 1 2 9 3 4 Enter link, then press [Enter]. Begin your entry with “//”. 5 6 SCANNING The “/(slash)” in found in the [Symbol] menu. To switch back to the alphabet, press [Alpha]. 7 8 9 10 11 10 Press [UserName].
11 Enter the user name, then press [Enter]. The user name can contain up to 50 characters. All ASCII characters are available. 12 Press [Password]. 13 Enter the password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks.
14 Press [Enter]. 1 2 3 4 16 To return to the standby mode, press [Reset]. NOTE: We recommend you to test your registered FTP Shortcut by sending something soon after your have registered it. It is the best way to verify that the registered Shortcut is all right. 5 6 SCANNING 15 If you want to register another shortcut, repeat procedure from step 5.
Editing an FTP shortcut 5-54 1 Press [Setting]. 2 Press [Scanner Settings], [FTP Shortcut], [Add/Edit]. 3 Select the shortcut you want to edit. 4 Edit the desired item. 5 After editing, press [Enter]. 6 To return to the standby mode, press [Reset].
Deleting an FTP shortcut 1 Press [Setting]. 2 Press [Scanner Settings], [FTP Shortcut], then [Delete]. 1 2 3 4 3 5 Select the shortcut you want to delete. SCANNING 6 7 8 9 4 10 Press [Yes] to delete. 11 12 13 AI 5 To return to the standby mode, press [Reset].
Advanced functions Color Use this key to toggle the monochrome and color scan modes. 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Color]. The color scan mode is now activated. 4 5-56 Press [Color] again to return to the monochrome scan setting.
Zoom Use this function to reduce or enlarge the document image. The available zoom ratio is as follows: Zoon ratio Resolution ADF Document glass Range 300dpi, 600dpi 50-100% 50-200% 200dpi 75-100% 75-200% 300dpi, 600dpi 50%, 64%, 78%, 100% 50%, 64%, 78%, 100%, 121%, 129%, 154% 200dpi 78%, 100% 78%, 100%, 121% Preset ratio NOTE: • For enlargement copy, you can only use the document glass (MFX-2030, MFX1430 only). • This function is not available when scanning a color document.
5 There are three ways to enter the zoom ratio. Select a preset zoom ratio key. • 50% • 64%: Letter (8.5” × 11”) Half-letter (5.5” × 8.5”) • 78%: Legal (8.5” × 14”) Letter (8.5” × 11”) • 100% • 121% : Legal (8.5” × 14”) 11” × 17” • 129% : Letter (8.5” × 11”) 11” × 17” • 154% : Half-letter (5.5” × 8.5”) Legal (8.5” × 14”) – or – Press [+] or [-] until your desired ratio is displayed. (50 to 200% for the document glass, 50 to 100% for the ADF.
Batch scanning When the “Batch Scan” function is on, it means that all scanned pages will be saved as one file. If you turn this function off, each scanned page will be saved as an individual file. Here is how: 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Others]. 4 Press [Batch Scan]. 1 2 3 4 5 SCANNING 6 7 8 NOTE: You can assign [Batch Scan] to the soft key. See “Soft keys” on page 10-4. 5 9 Press [OFF]. 10 11 12 13 6 AI Press [Enter].
Selecting the file format You can select the file format for the scanned document. The following formats are available; Monochrome documents: TIFF or PDF Color documents: JPEG or PDF 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 To scan color documents, press [Color] to toggle the key to [ON]. 4 Press [Others]. 5 Press [File Format]. NOTE: You can assign [FileFormat] to the soft key. See “Soft keys” from page 10-2. 6 Select the desired file format.
Duplex scanning You can easily scan a two-sided document using this mode. Just load page one of the duplex document in the ADF and press [Start], the machine will prompt you on the following steps. The machine will automatically sort the pages into the correct order. NOTE: To use this function, the document type should be set first. The illustration below shows the alternative binding type of the duplex document. 1 2 3 Top binding 5 Set the document. Press [SCAN] on the control panel.
8 Press [Bind Right&Left]. 9 Select the binding position that suits your document. 10 Press [Enter] three times. 11 Select the desired destination. 12 Press [Start]. 13 After the first side has been scanned, remove the document(s) from the output tray and insert them in the same direction as before. 14 Press [Start] either using the key on the control panel or on the display. The machine will automatically sort the documents, you do not have to do this manually.
Broadcasting Using this key, you can simultaneously send document to multiple destinations. NOTE: Broadcasting is available for e-mail and folders or for FTP servers. You cannot broadcast a document to an e-mail address or a folder, and an FTP server together. One broadcast can handle all 300 Address Book entries as well as 30 manually entered locations, for total of 330 locations. A broadcast can handle either 5 folder locations or 5 FTP servers. Set the document. 2 Press [SCAN] on the control panel.
Attaching additional files to the scanned document In addition to the document you are scanning, you may add up to 10 network files (or up to 10 MB files worth of files) to the job. To attach a file: 1 Press [SCAN] on the control panel. 2 Press [e-mail], [Folder] or [FTP]. 3 Press [Others]. 4 Press [Attachment]. NOTE: You can assign [Attachment] to the soft key. See “Soft keys” on page 10-4. 5 After browsing, all accessible networks will be displayed.
7 Search through the network folders until you find the folder in which the your desired file is. 1 2 3 4 • To go up one step, press [Back]. • To return to the first screen, press [Root]. If the user name and password are required to login to the file server, enter [UserName] and [Password]. 5 6 SCANNING 8 7 8 9 10 • Press [User Name], then enter the user name and press [Enter]. Refer to page 5-30 step 10 for more information. • Press [Password], then enter the password and press [Enter.
11 To attach more files, press [Browse] and repeat steps 5 to 10. Otherwise proceed to step 12. 12 To remove attachments, select the file you want to remove and press [Delete]. 13 Press [Enter].
Chapter 6 Reviewing or canceling commands Reviewing or canceling commands .......................................................6-2 To review or cancel a command .....................................................6-2 Reviewing or canceling parts of a broadcast .................................6-4 Printing a delayed command list ...................................................6-6 Printing a stored document ............................................................
Reviewing or canceling commands Your machine can store several “Jobs” in memory. It also keeps track of each command by assigning it a command number, like “001.” Delayed commands, redial attempts and current transactions are all stored in your machine’s memory and given a command number. Your machine can store up to 100 delayed commands. It identifies each by a threedigit command number from 001 to 100.
4 If you want to cancel a command, select the command you want to cancel. The confirmation message will appear. 5 Press [Yes] to cancel the selected command. Otherwise, press [No]. 1 2 3 4 6 To cancel other command, repeat procedures from step 4. Press [Reset] to return to the standby mode. 7 8 9 10 11 REVIEWING 6 5 OR CANCELING COMMANDS NOTE: • If the selected command was being transmitted, communication will be canceled.
Reviewing or canceling parts of a broadcast You can also review or cancel certain destinations within a broadcast. NOTE: When the broadcast command is in progress, you can cancel the destinations individually. However, you cannot cancel the destinations individually for the reserved command such as with delayed transmission. (Reserved documents mixed with fax and e-mail for broadcast transmissions will have different commands for fax and e-mail respectively.
4 To review or cancel the individual destinations within this broadcast, press [Detail]. 1 2 3 5 4 Press the destination you want to cancel. 5 6 OR CANCELING COMMANDS 7 8 10 Press [Yes]. 11 REVIEWING 6 9 12 13 AI If you want to cancel a different destination, go back to step 5. If you want to go back to reviewing or canceling another command, press [Enter]. To stop reviewing or canceling commands, press [Reset].
Printing a delayed command list Your machine can print a command list which shows the following: • The command number, the batch transmission box number and the internet fax command number • The phone number, the e-mail address and the address book number of the specified destination • The start time (this appears in the DD,HH:MM format) • The function specified for the command (ex. Broadcast, Batch transmission) will be printed in “Note”.
5 Press the command document you want to print. 1 2 3 6 4 Press [Yes]. The selected command document will be printed. 5 6 OR CANCELING COMMANDS 7 8 NOTE: The selected command document cannot be printed during a real time transmission or polling reception.
View or print the results of a fax transaction The transaction history can display the past transactions. The results for each transaction can be also displayed and printed. 1 Press [Fax Cancel/Job Confirm.]. 2 (1) If a document is currently being transmitted, the following display will be shown. Otherwise, proceed to step 4. (2) Press [No]. NOTE: Be sure to press [No] to keep the current transmission. If you press [Yes], the currently transmitting document will be canceled.
Checking the fax sending/receiving history The sending/receiving history for the last 100 fax jobs can be displayed. 5 Press [Show History]. 1 2 3 4 6 The fax sending/receiving history will be displayed. 7 Select the transaction you want to display. 5 6 The transaction results will be displayed. OR CANCELING COMMANDS 7 8 9 10 REVIEWING 8 11 12 Press [Yes] to print the transaction results. 13 AI NOTE: • Regarding the error code in “Result” column, see “Error codes” on pages 14-24 to 14-25.
Checking the mail sending history The transmission history for the last 50 Internet faxes and scan to e-mails can be displayed. 5 Press [Mail report Tx.]. 6 The mail transmission history will be displayed. 7 Select the transaction you want to display. The transaction result is displayed. 8 Press [Yes] to print the transaction results. NOTE: Regarding the error code in “Result” column, see “Error codes” on pages 14-24 to 14-25.
Checking the mail reception history The reception history for the last 50 Internet faxes and scan to e-mails can be displayed. 5 Press [Mail report Rx.]. 1 2 3 4 6 The mail reception history will be displayed. 7 Select the transaction you want to display. The transaction result is displayed. 5 6 OR CANCELING COMMANDS 7 8 9 10 REVIEWING 8 11 12 Press [Yes] to print the transaction results. 13 AI The transaction results will be printed.
6-12 REVIEWING OR CANCELING COMMANDS
Chapter 7 Copying Before copying ........................................................................................7-2 Document and paper handling .......................................................7-2 Memory overflow message..............................................................7-2 Making copies .........................................................................................7-3 Making copies .................................................................................
Before copying Document and paper handling Before you begin making copies, please read the information mentioned on pages 1-24 to 1-32. Memory overflow message If the memory overflows while scanning the first page Press [Stop] to return to the standby mode. Change the resolution or wait until memory becomes available before trying to copy again. If the memory overflows while scanning page 2+ • Press [Yes] to copy the stored pages. • Press [No] to cancel the copy job.
Making copies Making copies 1 2 3 4 Set the document. (See page 1-25) 1 Press [COPY] to display the Copy standby mode. If neccessary, adjust the copy settings. See “Basic copy settings” on page 7-8 To clear the settings, press [Reset]. 2 Press [Start]. To stop copying, press [Stop]. 3 Setting the next document The next document can be set when performing Sort Copy (See page 7-13), Combined Copy (See page 7-14), Card Copy (See page 7-25) in order to scan a different document.
6 Press [Next Doc]. The next document will be scanned. • The Next Doc setting can be deleted by pressing [Complete]. • To scan another document, press [Yes] while the document is scanning. When using the document glass 1 Set the document on the document glass. (See page 1-25.) 2 Set Sort Copy/Combine Copy/ Card Copy. 3 Press [Start]. • Pressing [No] during document scanning will start the copying of all documents when the scan has been completed.
5 Press [Next Doc]. The next document will be scanned. 1 2 3 4 Press [Complete] when all the documents have been scanned. Copying using both document glass and ADF When the next document setting is activated you can make a copy using both the document glass and ADF. 1 Set the document in the ADF or on the document glass. 2 Set Sort Copy/Combine Copy. 5 6 7 8 NOTE: Card Copy cannot be used for Combine copy. 3 Press [Start].
6 Press [Next Doc]. The next document will be scanned. • Press [Complete] to begin copying. 7 (1) When the document is scanned using the document glass, select the document size. (2) Press [Enter]. 8 When the document is scanned using the document glass, press [Complete] to begin copying. • When the document is scanned using the ADF, copying will begin automatically. NOTE: • To have the next document scanned, press [Next Doc] while the document is being scanned.
Copy reservation A different document can be set and reserved for copying even while another copy is being printed. After the current job has been printed the next job will begin, meaning you won’t have any downtime! 1 “Copy Reserve Ready” will be displayed while the job is printing. 1 2 3 4 5 6 2 Set the document you want to reserve. 3 Adjust the copy settings. (See pages 7-8 to 7-9) 4 Press [Start]. 5 Press [Yes] to perform copy reservation.
Basic copy settings Document type 300 dpi or 600 dpi can be selected for [Text] and [Photo]. Refer to the table below and select the appropriate resolution. The default setting is [Auto].
Contrast You can lighten or darken the document pages you are copying. To change the contrast setting: 1 Press [Contrast]. 2 Select one of the contrast types. 1 2 3 4 5 3 Normal Darker 7 Darkest 8 Press [Enter]. NOTE: You can change the default setting for [Contrast]. See “Accessing the copy settings” on page 12-3. COPYING Lighter Lightest 6 9 10 Number of copies 11 Each job can contain up to 99 copies. Use the numeric keys to enter the desired number of copies (01-99).
Advanced copy functions The table below lists the advanced functions that can be used in the Copy mode. To select the advanced copy functions: 1 Press [COPY] to display the Copy standby mode. 2 Press [Others]. 3 Press the key you want to select. Refer to the pages indicated for detailed information. NOTE: You can assign a function that you frequently use to a soft key for instant recall. (See pages 10-2 to 10-6.
Selecting the paper size The machine will automatically select the appropriate paper to match the original document, however you can manually specify the paper all well. In addition, bypass copy is available using the bypass tray. Selecting the paper From the display, select the cassette containing the paper you want to use for copying. 1 2 3 4 5 6 7 • For bypass copy, use the following procedure to set the paper type. Press [Bypass]. Press [Others], [Bypass] for MFX-2030/MFX-1430 model.
Zoom ratio This machine allows you to reduce the image you are copying. There are three ways to enter the zoom ratio. Using preset ratios 1 Press [Zoom]. 2 Select the following preset ratio. • • • • • • • 50%: Min. 64%: Letter (8.5" × 11") Half-letter (5.5" × 8.5") 78%: Legal (8.5" × 14") Letter (8.5" × 11") 100% 121% : Legal (8.5" × 14") 11" × 17" 129% : Letter (8.5" × 11") 11" × 17" 154% : Half-letter (5.5" × 8.5") Legal (8.
Automatic sorting Copy jobs can be collated into indivdual sets, meaning they are ready for office distribution. To enable/disable automatic sorting: [ON] and [OFF] toggle every time you press [Sort]. 1 2 3 4 5 NOTE: You can change the default setting for [Sort]. See “Accessing the copy settings” on page 12-3.
Combine Multiple originals can be copied into an arrangement on one sheet of paper. Document orientation on the ADF or document glass Result image of combined copy • In case of 2-in-1 • In case of 4-in-1 NOTE: • For enlargement copy, you can only use the document glass. • This machine does not have an image rotation function. 1 Set the document. 2 Press [COPY] to display the Copy standby mode. 3 Press [Others], [Combine]. NOTE: You can assign [Combine] to the soft key.
Selecting the paper 6 (1) When selecting the paper, press [Paper]. (2) Select the paper. 1 2 3 4 5 Setting the magnification The magnification is automatically set. However you can change the copy magnification in the following steps. 7 (1) Press [Ratio] to change the copy magnification. (2) Select a preset ratio, use [ + ] [ - ] or the numeric keys to set the magnification. 6 7 8 COPYING (3) Press [Enter].
Duplex copy You can use this function to perform: • One-sided copying of a duplex document (2:1) (See page 7-19) • Duplex copying of a duplex document (2:2)* (See page 7-21) • Duplex copying of a one-sided document (1:2)* (See page 7-23) * The duplex printing unit is required.
Binding position Result image of duplexed copy Document orientation 1 1 2 1 1 2 6 7 8 COPYING 1 9 1 1 1 1 R&L 2 2 5 1 2 2 1 1 1 1 4 1 • When you place • When you place the front side the backside Top*2 3 2 1 2 1 R&L*1 2 2 1 1 2 2 sided 1 2 Top *1 1 1 2 1 2 R&L*2 2 1 • When you place • When you place the front side the backside 10 2 1 Top 1 R&L 1 13 2 Top 12 1 1 1 11 2 1 2 sided 1 AI *1 The front and backside of the document must be in the
How to bind copied documents The document can be bound on the left side, right side or top. Right or left binding Document Left binding Right binding • Select these when binding on the right or left side of the copy. Top binding Top binding Document • Select this when binding on the top side of the copy.
One-sided copying of a duplex document (2:1) This mode allows you to convert two-sided originals into one-sided documents. 1 Scan the front side. 2 Turn over the document 3 The scanned data temporarily 1 2 1 1 1 1 3 2 4 5 4 1 3 6 2 2 5 To ADF 6 6 4 To ADF 4 1 5 6 1 5 saved in the memory will be sorted and printed.
6 (1) Press [Bind] to set the document bind position. • Press [DuplexCopy]* to return to the duplex copy display. * Not displayed if the duplex printing unit is not installed. (2) Press [Right&Left] or [Top]. (3) Press [Enter]. 7-20 7 Press [Enter] twice to return to the standby display. Press [Reset] to cancel the duplex copy settings. 8 Press [Start]. The front side of the duplex document will be scanned.
Duplex copying of a duplex document (2:2) This mode will convert two-sided originals into two-sided documents. * The duplex printing unit is required. 1 Set the front side of the duplex document in the ADF. 2 Press [Copy] to display the Copy standby mode. 3 Press [Others], [DuplexCopy]. 1 NOTE: You can assign [DuplexCopy] to the soft key. See “Soft keys” on pages 10-2 to 10-6. 4 Press [2 -> 2 sided]. 2 3 4 5 6 7 COPYING 8 • If you set an advanced function, proceed to step 5.
(2) Press [Right&Left] or [Top]. (3) Press [Enter]. 7-22 7 Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. 8 Press [Start]. Scan the front side of the duplex document. 9 When the following display is shown, set the document in the correct direction and press [Start]. (See the table on page 7-17.) • Press [Stop] to cancel. • Be sure to set the document in the correct direction. (See the table on page 7-17.
Duplex copying of a one-sided document (1:2) * The duplex printing unit is required. 1 Set the document. 2 Press [COPY] to display the Copy standby mode. 3 Press [Others], [DuplexCopy]. NOTE: You can assign [DuplexCopy] to the soft key. See “Soft keys” on pages 10-2 to 10-6. 4 1 2 3 Press [1 -> 2 sided]. 4 5 6 7 5 Press [Advance]. COPYING 8 6 (1) Press [Bind] to set the binding position. • Press [DuplexCopy] to return to the duplex copy display.
(2) Press [Right&Left] or [Top]. (3) Press [Enter]. 7 Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. 8 Press [Start]. 9 Press [Yes] while the document is being scanned. Selecting [No] will cause one-sided document output. 10 After the document has been scanned, set the next document. 11 Press [Next Doc]. • The Next Doc setting can be deleted by pressing [Complete]. • To scan another document, press [Yes] while the document is being scanned.
Card Copy The front and back of an id card or check-sized original can be copied onto one sheet of paper by using the document glass. Two id card-sized originals can be also copied at the same time. Document orientation When copied onto paper When copied onto paper 2 Card 3 4 Card × 2 5 6 Personal Check 7 COPYING 8 Business Check 9 NOTE: • Copying can be done with the platen cover open. Avoid looking at the light while copying. Looking at the light could cause eye damage.
3 (1) Select the type of object you want to copy. (2) Press [Advance]. 4 (1) Press [Paper] to select the paper. • You can change the type of object by pressing [Card Copy]. (2) Press [Enter] twice. 5 Press [Start]. 6 Once scanning has completed, turn over all of the placed originals and press [Next Doc]. • The Next Doc setting can be deleted by pressing [Complete].
Specifying the document size to copy If the document size exceeds the size set, only the default scan range will be copied. To insure that your job is scanned properly, please adjust the scan range. 1 Set the document. 2 (1) Press [COPY] to display the Copy standby mode. 1 (2) Press [Others]. 3 2 Press [Doc.Size]. NOTE: You can assign [Doc.Size] to the soft key. See “Soft keys” on pages 10-2 to 10-6. 4 3 4 (1) Select the size of the document to be copied.
Checking the copy print queue If a job is scanned while another job is printing, that job will be reserved in the copy print queue. The copy will be printed based on the order in which it was scanned. In addition, if the toner or paper runs out while copying, copy reservation can be used in the same way if the job has not been completed. 7-28 1 Press [Setting], [Management], [Next], [Display Jobs in Queue]. 2 Press [Reserved Copy]. 3 This shows the jobs currently in the queue.
Chapter 8 PC-Fax function Installing the driver ...............................................................................8-2 Sending a PC fax ....................................................................................
You can send a document from a PC application to a remote fax machine or e-mail location: This process allows you to save time and reduce the paper consumption in your office. Installing the driver In order to perform a PC fax, you need to have the PC-FAX driver installed on your PC. The PC-FAX driver is located on the CD supplied with your machine. For more information on how to install the driver, refer to the “Network Printer Manual” located on the CD.
Sending a PC fax After the PC-FAX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox. The following steps provide the basic procedure for sending a PC fax. 1 Verify that your machine is properly connected to the computer and the power has been turned on. 2 Verify that you have installed the fax driver on your computer. 3 Start the desired application program and create/open a document. 4 Click [Print] from the File menu.
8-4 PC-FAX FUNCTION
Chapter 9 PC printing Installing the driver ...............................................................................9-2 Printing a document from the PC .........................................................
Your machine can be used as a printer, either locally through the USB port or through the network via the Ethernet port. PHONE1 PHONE2 LINE PHONE1 PHONE2 LINE Installing the driver In order to use your machine as a local or network printer you should have the applicable print driver installed on your PC. The drivers are located on the CD supplied with your machine.
Printing a document from the PC After the network or local print driver is installed on your PC, you can printout documents from virtually any PC application. The following steps describe the typical process when printing documents out of Windows-based applications. The exact process may vary depending on the application you are using. 1 Verify that your machine is properly connected to the computer, the power has been turned on and the cassette is full of paper.
9-4 PC PRINTING
Chapter 10 Special features Soft keys ...............................................................................................10-2 Soft key functions .........................................................................10-2 Programming a soft key ...............................................................10-5 Macro keys............................................................................................10-7 Registering or editing a Macro ..............................................
Soft keys The soft key is a shortcut key. By assigning frequently used functions to a soft key you can perform instant recall of this feature. The five soft keys can be displayed on the standby mode. You can program the soft keys for the copy, fax and scanner displays. Also, the fax and scanner displays have multiple tabs on the bottom of the display that toggle between fax, e-mail, folder etc. Each of these tabs can contain its own set of soft keys.
Fax/I-Fax mode Each tab can have the same set of soft keys or you can customize each tab’s soft keys. Fax Internet fax Reference page p.10-7 Resolution* Use this to set the scanning resolution. p.3-2 Contrast* Use this to set the scanning contrast. p.3-3 Redial Use this to specify the destination to redial. p.3-13 Monitor Use this to obtain a dial tone for on-hook dialing. p.2-19 Address Book Use this to specify the destination by the address book number.
Scan mode Each scan mode can have the same set of soft keys or you can customize each tab’s soft keys. Function name Descriptions e-mail Folder FTP Reference page Macro Program Use this to ender, edit or perform a macro program. p.10-7 Doc. Type Use this to set the document type for scanning. p.5-4 Contrast Use this to set the contrast for scanning. p.5-3 Resolution Use this to set the scanning resolution. p.
Programming a soft key 1 Press [Setting], [Management], [Soft Key]. 1 2 3 2 4 5 Select the standby mode. 6 7 8 9 10 The machine shows the function currently assigned to the soft key. 11 FEATURES Select the soft key you want to change.
4 (1) Select the function you want to assign to a soft key. (2) Press [Enter]. The selected function is assigned to the corresponding soft key. 5 If you want to program another soft key, repeat the procedures from step 3. To exit the operation, press [Reset]. NOTE: If a function is already set as a soft key, you cannot register that function into another soft key.
Macro keys If you perform the same operation repeatedly, you can automate the operation using a macro. A macro is a series of the several steps grouped together as a single command to accomplish the operation automatically. A macro key can record up to 60 steps. NOTE: • Press [Reset] first when you use other functions within a few minutes after executing Macro. • When you set the copy protect to [ON], you cannot use the macro program.
5 Press [Yes] to enter or edit a macro key. • If you want to cancel, press [No] and go back to step 4. 6 Perform the operation you want to register. NOTE: • During the programming, the machine beeps to indecate the machine is in the macro programming mode. • You can register up to 60 steps. When you exceed 60 steps. “Too many commands. Would you like to enter?” message will appear. If you want to register them, press [Yes]. If you want to abort, press [No].
NOTE: The following display will appear when you press [Start]. 1 2 Press [Yes] to register the operation including the [Start] command. Press [No] to register the operation but exclude the [Start] command. You can use this function as follows: Press [No] while registering the sending operation to exclude [Start] in the Macro command. When the Macro command is selected, all the registered steps will run but you will need to manually select [Start] to begin job execution.
Deleting a Macro key 1 In any standby mode, press [Others], [Macro Program], [Enter]. 2 Press [Delete]. 3 Select the macro key you want to delete. 4 Press [Yes] to delete. • If you want to cancel, press [No]. 5 Press [Reset] to return to the standby mode.
Changing the Macro key speed You can adjust the Macro key speed. The default setting is “Normal”. 1 In any standby mode, press [Other], [Macro Program], [Enter]. If nothing is registered in “Macro No.”, you cannot change this setting. 2 Press [Key Speed]. 1 2 3 4 5 4 6 7 Select the key speed, and then press [Enter]. 8 9 10 12 Press [Reset] to return to the standby mode.
Editing macro key titles The Macro key titles can be edited. 1 In any standby mode, press [Others], [Macro Program], [Enter]. 2 Press [Edit Title]. 3 Select the macro key whose title you want to edit. 4 Edit the macro name as you want. • The title can contain up to 60 characters. (For details on character entry, refer to page 1-10.) 5 Press [Enter] to save the title. To edit another title, repeat from step 3. 6 Press [Reset] to return to the standby mode.
Executing a Macro command 1 In any standby mode, press [Others], [Macro Program]. 2 Press the macro key you want to run. If you want to stop the macro operation in progress, press [Stop].
Program one-touch By registering advanced communications in a program one-touch, you can perform a multi-step operation by simply pressing one key. You can register the following functions: • Delayed transmission • Polling • F-code polling • F-code transmission Delayed transmissions can be combined with any of the other three operations. Registering or editing a program one-touch This describes the procedure for registering a fax number or advanced communication into a programmable one-touch.
4 Press [Others]. 5 Select the advanced communication. 1 2 3 • If you press [Delayed Tx], go to step 6 of the “Delayed transmissions” on page 10-15. • If you press [Polling], go to step 6 of the “Polling reception” on page 10-16. • If you press [FPolling], go to step 6 of the “F-code polling” on page 10-18. • If you press [F-Code Tx], go to step 6 of the “F-code transmission” on page 1017. Delayed transmissions Delayed transmissions can be combined with any of the other three operations.
8 When you finished the registrastion, press [Enter]. To return to the standby mode, press [Reset]. Polling reception 6 Press [ON]. 7 Press [Enter] to return to the display in step 5. • If performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) 8 Press [Enter] to complete the entry. 9 Press [Enter] again to finish the registration. To return to the standby mode, press [Reset].
F-code transmission 6 Use the numeric keys to enter the sub-address. • The sub-address can contain up to 20 characters, * and/or #. 1 2 3 4 7 Press [Enter]. 8 Use the numeric keys to enter the password. • The password can contain up to 20 characters, * and/or #. • If the remote machine’s F-code Box has not been set a passcode, do not enter any character. 5 6 7 8 9 10 Press [Enter] to return to the display in step 4.
F-code polling 6 Use the numeric keys to enter the sub-address number. • The sub-address can contain up to 20 characters, * and/or #. 7 Press [Enter]. 8 Use the numeric keys to enter the password. • The password can contain up to 20 characters, * and/or #. 9 Press [Enter] to return to the display in step 5. • When performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) 10 Press [Enter] to complete the entry.
Deleting a program one-touch 1 Press [Setting], [Fax Settings], [Program One-Touch], [Delate]. 2 Press the program one-touch number you want to delete. 3 When the confirmation message appears, press [Yes] to delete. • Press [No] to cancel the deletion. 1 2 3 4 5 4 To delete another program one-touch number, repeat from step 2. Press [Reset] to return to the standby mode. NOTE: To print a list of program one-touch numbers, press [Setting], [List], [Other lists], [Program One-Touch], then [Yes].
How to use a program one-touch Example: When delayed transmission has been registered. 1 Set the document (See page 1-25). 2 Press [FAX] to display the Fax standby mode. 3 Press [Others]. 4 Press [Program One-Touch]. NOTE: You can assign [Program One-Touch] to the soft key. See “Soft keys” on page 10-2. 5 Select the program one-touch you want to execute. 6 When the confirmation message appears, press [Yes] to execute it.
F-code box feature F-code introduction The ITU-T, the United Nations agency that standardizes international telecommunications, has created the fax industry standard for using subaddressing and password-based communication. With subaddressing, your machine can perform secure transmissions and polling. Another term for subaddressing is F-code, which Muratec uses on the machine display and in the instruction manual.
Registering or editing an F-code box NOTE: If you want to change an existing F-code box, you first must delete the old box before creating a new one. 1 Press [Setting], [Fax Settings], [F-Code Box], [Enter/Edit]. 2 Select the F-code box you want to register. 3 Select the type of F-code box. 4 Refer to pages 10-23 through 10-29 for the registration method.
If you setup a Security box 5 Press [Secure Box]. 6 Use the numeric keys to enter the sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses. Numerals, #, * can be entered. • If the number is incorrect, press [Clear] to erase it, then re-enter the number correctly. 1 2 3 4 5 6 7 7 Press [Enter]. 8 Use the numeric keys to enter the I.D. code (4 digits). • The I.D.
10 Enter the box name. (1) Press [Box Name]. (2) Enter the box name. • The name can contain up to 16 characters. • For details on character entry, see “Entering characters”on page 1-10. (3) Press [Enter]. 11 Enter the ITU-T password and hold time as necessary.
Entering a password (1) Press [Password]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords. Numerals, # and * can be entered. • This is the password for ITU-T-compatible F-Code fax transactions. You do not need to have a password for the F-Code box. However, using a password will make your F-Code communications more secure.
If you setup a Bulletin box 5 Press [Bulletin Box]. 6 Use the numeric keys to enter the sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses. Numerals, #, * can be entered. • If you enter an incorrect number, press [Clear] to delete it and then enter the correct one. 7 Press [Enter]. 8 Enter the box name. (1) Press [Box Name]. (2) Enter the box name.
Entering an ITU-T password (1) Press [Password]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords. Numerals, # and * can be entered. 1 2 3 4 5 Setting protected reception (1) Press [Rx Protect]. • When protected reception has been set to [ON], a document cannot be received into this bulletin box. (2) Select either [ON] or [OFF], then press [Enter].
Setting auto print (1) Press [Auto Print]. • If [ON] has been selected for auto print, documents received in the bulletin box will be printed automatically when it is received. (2) Select either [ON] or [OFF], then press [Enter]. Setting overwrite (1) Press [OverWrite]. • If you set the overwrite function to [ON], newly received documents will overwrite documents previously stored in memory. (2) Select either [ON] or [OFF], then press [Enter].
Setting deletion of documents after transmission (1) Press [Prev] or [Next], then press [Erase Tx Doc]. • When Erase Tx Doc has been set to [ON], the machine erases the document from the box as soon as it sends it. (2) Select either [ON] or [OFF], then press [Enter]. 1 2 3 4 5 (1) Press [I.D.Code]. • You do not always need to register the I.D. code. Once you register it, however, entering the I.D. code is required in the following cases.
Printing a list of F-code boxes To print a list of your F-code boxes, press [Setting], [List], [Other Lists], [F-Code Box], then [Yes]. Printing a list of documents stored in F-code boxes To print a list of documents stored in F-code boxes, press [Setting], [List], [Other Lists], [F-Code Doc.], then [Yes]. Deleting an empty F-code box An F-code box must be empty in order to delete it. (If you select the F-code box which is not empty, the machine will beep.
Storing a document in a bulletin box Each bulletin box can hold up to 30 documents. 1 Set the document (See page 1-25). 2 Press [Setting], [Store Doc Settings], [Store]. 1 2 3 4 5 3 6 Press [Bulletin Box Doc.]. 7 8 9 10 FEATURES Select the F-code box that you want to store the document in.
5 Use the numeric keys to enter the I.D. code (4 digits) if it has been set. Proceed to step 6 if an I.D. code has not been set. 6 Select the document storage method. • Over Write Overwrites documents in the box. • Add Adds documents to the box. 7 Press [Yes].
Printing stored documents You can print out documents in the security reception box, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received into F-code boxes, the F-code reception information will be printed out. Use this information to locate and print the document. 1 Press [Setting], [Store Doc Settings], [Print]. 2 Press [F-Code Doc.]. 1 2 3 4 5 6 3 7 Select the F-code box that contains the document.
5 Select the applicable file number. For security box reception, the procedure will end after step 5. Select “All stored documents.” to print out every document stored in this F-code box. 6 Press [Yes]. Any stored or received document will be printed. • Documents in the security reception box will be removed from memory after they have been printed. • Documents received or stored in bulletin boxes will not be deleted after they are printed.
Deleting stored documents 1 Press [Setting], [Store Doc Settings], [Delete], [Bulletin Box Doc.]. 1 2 3 2 Select the F-code box that contains the document(s) you want to delete. • indicates that there are documents stored in the box. 4 5 6 7 8 9 11 FEATURES Use the numeric keys to enter the I.D. code (4 digits) if it has been set.
4 Select the applicable file number. Select “All stored documents.” to delete every document stored in this file. 5 Press [Yes] to delete.
Sending a document using a subaddress and password Entering sub-addresses and passwords enables F-code security box transmissions and F-code bulletin box transmissions to be performed. NOTE: First check the sub-address and password for each function registered on the remote machine. 1 Set the document (See page 1-25). 2 Press [FAX] to display the Fax standby mode. 3 Press [Others], [Next], [F-Code Tx]. 2 NOTE: You can assign [F-Code Tx] to the soft key. See “Soft keys” on page 10-2.
Polling a document using a subaddress and password Enter the sub-address and password to retrieve (polling) documents stored on a remote machine’s bulletin box. NOTE: First check the bulletin box sub-address and password on the remote machine. 1 Press [FAX] to display the Fax standby mode. 2 Press [Others], [Next], [FPolling]. NOTE: You can assign [FPolling] to the soft key. See “Soft keys” on page 10-2. 3 Use the numeric keys to enter the sub-address of the bulletin box, then press [Enter].
Viewing the page counters You can check the total number of pages printed on your machine. If duplex printing is used, each side of the document will count as one print. Meaning a two-sided document counts as 2 prints. Print Total Shows the total number of copies, fax receptions, lists and PC printouts made. Copy Shows the total number of copies printed. Fax/List Shows the total number of fax receptions and internet fax receptions and lists printed. PC Print Shows the total number of printouts.
3 The number of pages used for each function will be displayed. (When [Print Total] is selected) (When [Print Total] is selected) 4 Press [Reset] to return to the standby mode.
Chapter 11 Restricting use of the machine Security features ..................................................................................11-2 Passcode protection .......................................................................11-2 Security reception .........................................................................11-3 PIN masking .................................................................................11-7 Department management...................................................
Security features Your machine has a number of security features to keep your fax documents private, avoid unwanted outside communication and even protect against unauthorized machine usage. These security features include: (1) Security reception, (2) PIN masking, (3) Block junk fax, and (4) Department codes.
Security reception Security reception tells your machine to keep all received faxes in memory (but not print them). You can print them out later at your convenience. This feature assists with HIPPA compliance. NOTE: To use this feature, you must activate the passcode protection feature as described on page 11-2. When protect passcode is [OFF], security reception will not be available. 1 2 Activating security reception 1 3 Press [Setting], [Management], [Next], [Security Reception].
3 (1) Select [ON] to activate security reception and [OFF] to deactivate it. (2) Press [Enter]. 4 If [ON] was selected in step 3, enter the start time. (1) Use [ ] [ ] [ ] [ ] or the numeric keys to enter the security reception start time. (2) Press [Enter]. 5 11-4 Press [Reset] to return to the standby mode.
Turning on security reception in real-time The machine will enter the security reception mode automatically at the predetermined time. If you want to put the machine into the security reception mode in real-time, you can do this using the following procedure: NOTE: To enable the following procedure, the security reception feature must be active. (See “Activating security reception” above.) 1 Real-time security reception: 1 Press [FAX] to display the Fax standby mode. 2 Press [Others], [SecurityRx].
Printing documents stored in memory 1 Press [Setting], [Store Doc Settings], [Print], [Security Rx Doc]. 2 Use the numeric keys to enter the protect passcode, and then press [Enter]. 3 Press [Yes] to print out documents received during security reception. • Your machine will print all the documents received in the memory and then erase them from the memory. Then the machine turns the security reception off until the next time you have scheduled security reception.
PIN masking To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a number. Your machine’s PIN masking feature helps you keep that PIN number private. With PIN masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error message printout, delayed command list or TCR (transmit confirmation report). The PIN may contain up to eight characters including the * or # symbols.
3 Select desired mode, and then press [Enter]. Select [OFF] to deactivate the setting. 4 Press [Reset] to return to the standby mode. Registering the address book (Mode 1) In Mode 1, you must register the PIN into the address book. Transmission will not be possible if a PIN number has not been registered. If Mode 2 has been set, this procedure is not neccessary. 11-8 1 Register or edit an entry in the address book. (See page 2-4, if necessary.) 2 During registration, press [PIN].
• If you press [Enter] without entering the PIN, the machine will beep and display “The following data is required: PIN”, and then return to step 2. Press [Reset] to return to the standby mode. Registering program one-touch keys (Mode 1) In Mode 1, you must register a PIN to the program one-touch key. Transmission will not be possible if a PIN number has not been registered. If Mode 2 has been set, the following procedure is not neccessary.
Dialing when using the PIN mask If you select Mode 1 - use the “star” method 1 Set the document. 2 Press [FAX] to display the Fax standby mode. 3 Specify the destination. If the destination was specified using the numeric keys, proceed to step 4. If the destination was specified using the address book, the transmission will begin. When you use the address book to specify a destination or multiple destinations, proceed to step 6.
5 Use the numeric keys to enter the PIN number. Press [Reset] to cancel the settings. 1 2 3 6 4 Press [Enter]. Performing a batch transmission while using the PIN mask If you select either Mode 1 or Mode 2 and use Batch Transmission (See page 3-35), you must store the PIN access code for the remote machine within the appropriate batch box. 1 Follow the steps for registering or editing a batch box. (See page 3-35) The display will ask for the fax number.
3 Enter * (“star”) and enter the PIN number. 4 Press [Enter] to save the setting. Now you can perform a batch transmission with the PIN masking feature activated. Press [Reset] to return to the standby mode.
Department management When the department management setting is activated, the machine reminds each user to enter the department code before sending a document or making copies. With this feature, the fax transaction time and the copy charge can be managed by department. After this setting is turned on, assign a specific code to each user/department and the machine will require them to enter their department code prior to job execution. (1) Registering the copy charge per page. (See below.
3 Use [ 4 Press [Enter]. 5 Press [Reset] to return to the standby mode. ][ ] or the numeric keys to enter the cost per page. Registering department codes You can register up to 100 department codes. 1 Press [Setting], [Management], [Next], [Depart. Management], [Enter/Edit]. 2 Select the department code you want to register. • Press [001:] for the first entry. • To edit the name and number of a department already registered, select the number you want to edit.
3 Enter the department code using [ [Enter]. ][ ] or the numeric keys and then press Up to 9 digits can be entered. 1 2 3 4 4 Press [Department Name] to register the department name. 5 6 7 8 9 5 Enter the department name, and then press [Enter]. • The department name can contain up to 20 characters. (For details on character entry, see page 1-10.) 10 11 USE OF THE MACHINE 12 13 6 The list will be displayed and all registered data will appear.
Deleting department codes 1 Press [Setting], [Management], [Next], [Depart. Management], [Delete]. 2 Select the department code you want to delete. 3 Press [Yes] to delete. Press [No] to return to step 2 without deleting the number. 4 To delete another department code, repeat the procedures from step 2. Press [Reset] to return to the standby mode.
Turning department management On 1 Press [Setting], [Management], [Next], [Depart. Management], [Setting]. 2 Press [Copy] to set the department management status for copying, and/or press [Fax] for faxing. [ON] and [OFF] will toggle each time you press the key. To use department management, set it to [ON]. 1 2 3 4 5 6 7 Using department codes To use this function, make sure: • The department code has been registered. • Each user/department knows their department code.
Making Copies 1 Set the document (See page 1-25). 2 Press [COPY] to display the Copy standby mode. 3 Use [ ] [ ] or the numeric keys to enter the department code. If you press [Back], the department code entry display will disappear. Press [Start] to display it again. 4 Press [Enter]. 5 Press [Start]. If you continue to make copies, you do not need to enter the department code. If you select [Reset] and return to the standby mode, you will be asked to enter the department code again.
Printing a list of department management settings The department management list includes the following information for each department: • Copy charge ($/page) • Department code • Department name • Total communication time (in hours, minutes and seconds; h:mm:ss) Counts the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the fax exceeds the maximum time, it will stop counting. • Total fax pages printed Counts the pages up to 999999 pages.
Resetting the department counter To delete the current counts for department management 1 Press [Setting], [Management], [Next], [Depart. Management]. 2 Press [Counter Reset]. 3 Press [Yes] to reset the counter for each department. Press [No] to return to step 2. 4 Press [Reset] to return to the standby mode.
Turning department management protection On/Off This feature protects the department management settings from unauthorized access. After you set it, you will have to enter the passcode to access the department management settings. NOTE: This feature will work only if you have activated the passcord protection (See page 11-2.) 1 Press [Setting], [Management], [Next], [Depart. Management], [Protect]. 2 Use the numeric keys to enter the passcode, and then press [Enter].
Copy protection Limit the use of your machine to send/receieve only, meaning the copy mode cannot be used: 1 Press [Setting], [Management], [Next], [Copy Protect]. 2 When the protect passcode is set, use the numeric keys to enter the protect passcode and press [Enter]. When it has not been set, proceed to step 3. 3 Press [ON] to activate copy protection.
4 Press [Enter] to save the setting. If copy protection is active, whenever someone tries to switch the machine to the copy mode, the machine will beep and display “Copy protected”. NOTE: When you set the copy protect to [ON], you cannot use the macro program.
11-24 RESTRICTING USE OF THE MACHINE
Chapter 12 Machine Settings Machine setting menu .........................................................................12-2 Copy settings ........................................................................................12-3 Accessing the copy settings ..........................................................12-3 Fax settings ..........................................................................................12-4 Accessing the default fax settings...........................................
Machine setting menu By pressing [Setting] on the control panel, you can see the machine setting menu.
Copy settings The copy settings allow you to customize various copy settings to match your needs. Accessing the copy settings 1 1 Press [Setting], [Copy Settings]. 2 3 4 5 2 6 Set or change the selected items. 7 8 9 10 11 12 For details on each setting, refer to the following table: 13 When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description AI Setting Doc.
Fax settings You can customize the fax settings to match your needs. This section describes [Default Settings] and [Other Settings]. For details on other items, see below. • Program One-Touch (See page 10-14.) • Fax Forward (See page 3-51.) • Cover Page (See page 3-32.) • Batch Tx Box (See page 3-35.) • F-Code Box (See page 10-21.) Accessing the default fax settings 1 Press [Setting], [Fax Settings]. 2 Press [Default Settings]. 3 Set or change the selected items.
The underlined settings are factory defaults. Function Description Setting Resolution This sets the default setting for the resolution of the document to be scanned. By setting it to a level suitable for the most commonly sent document type, you can reduce the time and effort required when making changes. Normal Fine S-Fine Photo Contrast This sets the default setting for the contrast of the document to be scanned.
The underlined settings are the factory defaults. Function Description Setting Redial Attempts This sets the number of times for redial attempts when the destination line is busy. The interval between redial attempts is set at “Redial Interval”. 2–15 times: 2 times Redial Interval 1–5 minutes: 1 minute This sets the interval between redial attempts. Block Junk Fax This function enables you to block receipt of unnecessary faxes. (See page 3-46.
Scanner settings You can customize the scanner functions to match your needs. Accessing the default scan settings 1 2 1 Press [Setting], [Scanner Settings]. Press [Default Settings]. 2 3 4 5 3 6 7 Set or change the selected items. 8 9 10 11 12 For details on each setting, refer to the following table: 13 When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description AI Setting Doc.
Accessing other scan settings 1 Press [Setting], [Scanner Settings]. 2 Set or change the selected items. For details on each setting, refer to the following table: 3 When you are finished, press [Reset] to return to the standby mode. The underlined settings are the factory defaults. Function Description Setting File Name You can register a file name in advance for scanned file. If you register a file name, you can choose it instead of entering a file name when scanning a document.
Mail settings You can customize the mail settings to match your needs. Accessing the mail settings 1 Press [Setting], [Mail Settings]. 2 Press [I-Fax] or [e-mail] for the individual settings of internet fax and e-mail. Set or change the selected items. 1 2 3 4 5 6 7 8 For details on each setting, refer to the following table: 9 10 11 12 13 MACHINE SETTINGS 3 When you are finished, press [Reset] to return to the standby mode.
When you press [I-Fax] The underlined settings are the factory defaults. Function Description Setting File Format Select the default file format for scanning. TIFF-S, TIFF-F, PDF Batch Scan When you set it to [OFF], you can divide the scanned documents into page unit to send it as a separate e-mail respectively. ON, OFF See page 4-11. When you press [e-mail] The underlined settings are the factory defaults. Function Description Setting File Format Select the default file format for scanning.
Management settings You can customize settings on your machine to match your needs. Accessing the management settings 1 Press [Setting], [Management]. 2 Set or change the selected items using [Prev] and [Next]. 1 2 3 4 5 6 7 3 When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description Setting Network Settings You can configure the network settings to use your machine on the TCP/IP network.
Function Sound Settings Description Setting You can set the various sounds. Buzzer and Key Touch Volume You can adjust the volume of the various sounds emitted by the machine. Key Touch Tone You can change the tone emitted when pressing the buttons. Different tones can be set for fax, copy and scanner. Fax Ringer You can set the ringer for fax reception even if the optional handset is not used. Complete beep You can confirm when each operation (copy, fax, e-mail, scan etc.) is completed by sound.
Function Description Setting Department Management You can limit who uses the machine for sending faxes and making copies by requiring input of a department code. Also, register the charge per 1 sheet of copy when you collect the copy charge. See “Department management” on page 11-13. Security Reception You can use this function to receive and store the faxes in memory, but not print them. This function is useful when no one is in the office, for example, at night. You can print them later.
Paper settings You can customize the paper settings to match your needs. Accessing the paper settings 1 Press [Setting], [Paper Settings]. 2 Set or change the selected items. For details on each setting, refer to the following table: 3 When you are finished, press [Reset] to return to the standby mode. The underlined settings are the factory defaults. Function Description Setting Cassette XX Paper You can register the size of paper used in the cassette.
Chapter 13 Report & Lists Lists and journal reports .....................................................................13-2 Activity journal ....................................................................................13-5 Setting the activity journal ..........................................................13-5 Printing the activity journal manually........................................13-6 Setting the order on the activity journal .....................................
Lists and journal reports The following table outlines the lists and journal reports that your machine can print out. Name Description Address Book List Lists the address book numbers, names and fax number/e-mail addresses you have stored. To print this list, press [Setting], [List], [Address Book], then [Yes]. Group List Lists the address book numbers, name and fax number/e-mail address you have stored into group.
Name Description Store Doc. List Prints how much memory each stored document is using. To print this list, press [Setting], [List], [Settings List], [Store Doc List], then [Yes]. Department List Lists total communication time, printed pages of fax reception, total copy page, copy charge and the sum of copy charge. To print this list, press [Setting], [List], [Settings List], [Department List], then [Yes].
Name Description Folder Shortcut List Lists each shortcut’s identifier number, the shortcut name and the link destination. To print this list, press [Setting], [List], [Folder Shortcut], then [Yes]. FTP Shortcut List Lists each shortcut’s identifier number, the shortcut name and the link destination. To print this list, press [Setting], [List], [FTP Shortcut], then [Yes]. Tx confirmation report Prints after document transmission.
Activity journal Just as a checkbook records your daily financial transactions, your machine keeps an activity journal which records the 100 most recent fax, internet fax and scan to e-mail transactions.
Printing the activity journal manually To print an activity journal immediately without waiting for 100 transmissions to be completed: 13-6 1 Press [Setting], [List], [Journal List]. 2 Press [Journal Report]. 3 Select the journal type you want to print. • [Tx Report] prints fax/internet fax/scan to e-mail transmission reports only. • [Rx Report] prints fax/internet fax/scan to e-mail reception reports only.
Setting the order on the activity journal Your machine will list every fax transmission (and attempt) on the activity journal. For example, if your machine has to redial a call the redials will appear on the journal. If you want to list those activities by the executed time, you can change the order on the activity journal. To change the order: 1 1 2 Press [Setting], [Management], [Next], [Journal Line Up]. 3 4 5 6 2 7 Select [ON] or [OFF].
Transmission confirmation report Setting the transmission confirmation report Your machine can print a transmit confirmation report (TCR) after sending a fax or internet fax to any Group 3 fax machine.
Stored document list Your machine can print a list of documents stored in memory. It will tell you how much memory each document is using. The list information includes: • Type — The document type, such as “Tx Doc”. • Data (in Kbyte) — How much memory is used for the document. • Page — Number of pages. • Note — Other information, such as the command number. To print the list of documents stored in memory: Press [Setting], [List], [Settings List], [Store Doc List], then [Yes].
Erased document notification • When documents stored in memory are accidentally erased, a notification will be printed when the power has been restored that outlines the erased documents information. • The following is an example of a received file that has been erased. In addition, “Command erased”, “Erased Poll Documents” and “F-Code box document erased” may be printed. 1 2 3 1. No. — Number of the communication 2.
Chapter 14 Maintenance & Troubleshooting Maintenance .........................................................................................14-2 Cleaning tips .................................................................................14-2 Cleaning the scanning area..........................................................14-2 Cleaning the ADF rollers..............................................................14-3 Cleaning the drum charge wire and the print head ...................
Maintenance Cleaning tips To obtain optimal machine performance please follow these guidelines: • Clean your machine regularly! Dust and dirt, especially around the fax machine’s air vents can shorten your machine’s life. • Always unplug the machine before you clean it. • Never spray any cleaner directly onto your machine. The drifting spray could damage the components inside. • Never try to clean sealed areas inside your machine. They are sealed for both your safety and the safety of your machine.
Cleaning the ADF rollers If you are having document feeding issues, try this procedure: 1 Turn off the power and disconnect the power cable from the wall outlet. 2 Open the ADF cover. 3 Use a cloth moistened with a rubber roller cleaner to clean the face of the rollers. Rotate the rollers by hand to clean the entire roller surface. 1 2 3 4 5 6 When the following message appears on the display or if you are experiencing poor print quality, the charge wire needs to be cleaned.
To clean the charge wire 1 Open the front cover. 2 Gently pull the blue cleaning rod toward you, making sure it fully extends. Then return the rod to its original position. This operation also cleans the print head. Instruction A Pull the blue rod toward you,making sure it fully extends. 2 Return the rod to its original position. 1 3 14-4 Close the front cover.
Replacing the toner cartridge When the toner runs out, your machine will show “Toner should be replaced” on the display and it will not print until the toner cartridge is replaced. To replace the toner cartridge: 1 1 Open the front cover. 2 3 4 5 7 Turn the toner cartridge locking lever to the left (unlock position). MAINTENANCE & TROUBLESHOOTING 2 6 8 9 10 11 12 3 13 Pull the used toner cartridge out.
4 Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands, gently shake it to distribute the toner evenly inside the cartridge. NOTE: Do not touch the roller on the toner cartridge. 14-6 5 Slide the toner cartridge into the machine firmly until it locks into place. 6 Turn the cartridge locking lever to the right until it locks into place. 7 Close the front cover.
Replacing the drum cartridge When the drum is near the end of life, the machine will show “The drum is low” on the display. You should obtain a replacement drum cartridge soon. When the machine shows “Drum should be replaced”, it cannot print until the drum cartridge has been replaced. 1 To replace the drum cartridge: 1 2 Open the side cover and front cover. Turn the toner cartridge locking lever to the left (unlock position), then pull the toner cartridge out.
14-8 5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place. 6 Close the front and side cover.
Troubleshooting Document jams Case 1: 1 If a document jams in the ADF, the following display will appear. 2 3 4 5 7 MAINTENANCE & TROUBLESHOOTING Also, if a document jam occurs during a quick memory transmission or real time transmission, the following message will print and detail which page has jammed.
2 The machine will show which page (i.e., which page number) is jammed. Clear the document jam and reset the document in the ADF (you do not need to start the entire job over, simply start with the page that was jammed), then press [Start]. NOTE: • If the machine is left idle for 3 minutes, the machine will begin to send or copy the document(s) it has stored in memory. • If you wish to cancel this operation, press [Stop].
Jam in the document feeder 1 Open the ADF cover. 1 2 2 3 Gently remove the document from the ADF. If you cannot remove it, turn the release knob to remove the jammed document. 4 5 6 MAINTENANCE & TROUBLESHOOTING 7 8 9 3 Close the ADF cover, making sure both sides are snapped down securely. NOTE: To prevent document jam, use the document glass for wrinkled or torn documents. Jammed in feed area 1 Open the platen cover. Open the ADF cover and turn the release knob to remove the jammed document.
Jammed in exit area 1 Open the platen cover. Gently pull the jammed document. If you cannot it, open the ADF cover and turn the release knob to remove the jammed document. 2 Close the platen cover and the ADF cover. NOTE: To prevent document jam, use the document glass for wrinkled or torn documents.
Paper jams If a paper jam occurs, the following display will appear. 1 2 3 CAUTION: When you open the side cover to remove the paper, DO NOT touch the fuser roller. The fuser unit is very hot. IMPORTANT: Do not touch the drum cartridge surface. Scratches or smudges will result in poor print quality. Removing jammed paper 1 Pull the release lever to open the side cover. If the optional second cassette has been attached, open the 2nd side cover as well.
Jam in the fuser area Jam in the paper exit area If the jammed paper was partially fed and you cannot remove it easily: 3 Open the paper cassette. Pull it out completely, lifting the front part of the cassette up to release the cassette from the machine. 4 Carefully remove the jammed paper.
Close the side cover and insert the paper cassette. Lower the rear part of the cassette to align with the the slot of the machine, then insert it.
Displayed error messages Occasionally, your machine encounters some trouble transmitting or receiving documents. When it does an alarm will sound alerting you to the issue. You can identify the problem with by reading the displayed or printed messages. Message on the display Description / Solution [Sort] must be turned On when making a duplex copy. You tried to set [Sort] to [OFF] while Duplex Copy. Duplex Copy should be combined with sort. Add/Edit cannot be performed.
Message on the display Description / Solution Cannot store in a secure You tried to store a document in an F-code Secure box. If you need to store documents, use an F-code Bulletin box. box. Check Paper Source The selected paper is not suitable for copying or printing. Select other paper source. Check the paper size. Open & Close Front cover. The loaded paper does not match the paper registered in the machine. Set correct sized paper or change the paper size setting.
Message on the display Description / Solution Enter the sub-address You tried to create an F-code box without entering a sub-address. Sub-address is a required field. Error The image transfer failed. Check the printed out “Check Massage” to identify the error. Feeder In Use There is a manual delayed transmission reserved in the ADF. Wait until the job is finished, or cancel the delayed transmission by removing the document.
Description / Solution You tried to enter more pages into memory than your machine could store. Memory overflow. Number of stored page: Store these pages? [Yes] [No] You tried to store more pages into memory than your machine could store. Press [Yes] to keep the scanned pages in memory, or press [No] to delete all pages stored during this operation. The display shows how many pages are stored. Name is required You need to enter a name for the registration.
Message on the display Description / Solution The cassette/tray selected for printing has no suitable paper for printing the job. Please Paper size error for set the paper indicated in the message and print your job, or press [Cancel] to cancel. XXXX On XXXX Please set paper (YYYY) To cancel select [Cancel] Paper supply empty. There is no paper that fits the copying document. Select on which paper to copy or load paper.
Description / Solution To set the security reception to [OFF], first print out the stored security receipted document. Scanner Adjusting Your machine’s scanner is preparing. Please wait until the machine is ready. Scanner in use The machine cannot execute the job until the current job finishes. Please wait. Select Paper Size The selected paper is not suitable for the document. Select other paper. Select paper source There is no paper that fits the copying document.
Message on the display Description / Solution The number of the browse results exceeds the limit. You browsed a folder where too many files or folders are located. To scan to the folder, register the folder as a shortcut using the [Keypad] or select another folder. To attach files from the folder, copy the files to a new folder and attach them. The numeric keypad cannot be used. You cannot use numeric keys while selecting group members. The storing process has not finished.
“Check Message” printouts What error messages can mean The error messages on Check Message printouts can mean a variety of things. Here is a brief summary: Possible meanings Error message Check condition of remote fax. • Remote machine malfunctioned • No “Handshake” signals from remote fax • Wrong phone number reached Repeat transmission.
Error codes Dialing errors D.0.3, D.0.8 D.0.2 D.0.6, D.0.7 The remote unit didn’t respond, the call couldn’t be completed or [Stop] was pressed while dialing. Re-try the call. If your machine repeats the message, call the remote fax unit’s operator and verify that unit is operating properly. The remote unit is busy. Try the call again. Either the remote unit didn’t respond, the call somehow didn’t go through or [Stop] was pressed while dialing. Try the call again. Reception errors R.1.1 R.1.2 R.1.4 R.2.
T.4.1 T.4.2 T.4.4 T.5.1, T.5.2, T.5.3 T.8.1 T.8.10 T.8.11 The page counter in your fax machine detected a document feeder error during transmission. Carefully reset the document into the feeder and re-try the call. The telephone line disconnected during transmission because of excessive modem errors or because the remote unit ran out of paper. Try the call again. After transmission began, poor line conditions developed. Try the call again. Poor line conditions prevented transmission. Try the call again.
Machine errors Symptom Suggested solutions The display shows nothing, and the keys are not working. Check that the power switch is turned on. The machine is not activated when the power switch is turned on. Check that the power cord is connected properly. The machine beeps and shows an error message. See “Displayed error messages,” on page 14-16. Documents jam frequently • Check for the ADF cover is closed properly. • If there is a foreign matter in the ADF, remove it.
Scanning errors Cannot browse a folder / file Suggested solutions • Check that your browsing folder / file is in the same segment with your machine. • Check that your folder / file is under a shared folder that name contains 12 characters of less. • Check that the link to your browsing folder is 100 characters or less in length. • Check that the link to your browsing file is 128 characters or less in length. Cannot scan a document • Check that the network cable is connected properly.
Copying errors Symptom Cannot make a copy Suggested solutions • Make sure that the machine is in copy mode. If not, change to the copy mode by pressing [COPY]. • Make sure that the document is loaded correctly. If placing the document on the document glass, the side to be copied should be face down. If placing the document in the ADF, the side to be copied should be face up. Copy quality is poor See “Print quality problems,” on page 14-29.
Local Scanner errors * Symptom Cannot scan a document Suggested solutions • The TWAIN driver may not be installed properly. Reinstall the printer driver. “Muratec Color TWAIN Scanner” • The TWAIN driver may not be installed properly. Reinstall the printer driver. does not appear in the list of the available scanner device on your application software. Scanned image looks dirty • The document glass or ADF glass may be dirty. Clean the glass (see page 14-2.
Print quality problems Pages are blank • The document is loaded incorrectly. Set the document facing up on the ADF or facing down on the document glass.* • The toner cartridge may be defective. Remove the toner cartridge and check it for damage. If the problem persists, replace the toner cartridge. Pages are black • The drum charge wire may be dirty. Open the front cover. To clean the drum charge wire, pull the blue rod toward you, making sure it fully extends.
ABCDE ABCDE ABCDE ABCDE ABCDE Printouts have toner smudges ABCDE ABCDE ABCDE ABCDE ABCDE • The ADF glass or rollers of the ADF may be dirty. Clean the ADF glass and/or the rollers of the ADF. (See pages 14-2 to 14-4.) • The drum charge wire may be dirty. Open the front cover. To clean the drum charge wire, pull the blue rod toward you, making sure it fully extends. Then return the rod to its original position. (See page 14-4.) • The toner cartridge or drum cartridge may be defective.
If you cannot solve the problem If you have a problem with your machine that you cannot solve with the information provided in this chapter, contact your local Muratec dealer or call the Muratec Customer Support Center at (800) 347-3296 (from U. S. only). CAUTION: If you detect odd sounds, smoke or odor emitting from your machine, unplug it immediately and contact your local Muratec dealer. Do not attempt to disassemble or repair the machine yourself.
Chapter AI Appendix & Index Specifications ........................................................................................AI-2 General ..........................................................................................AI-2 Fax .................................................................................................AI-3 Copy ...............................................................................................AI-3 Printer .....................................................
Specifications General Multitasking Scanning method Printing method Acceptable document size Document weight Printing paper size Power requirement Power consumption Quad Access Flatbed CCD LED (See page 2-10) (See page 2-10) (See page 2-12) 120 VAC 50/60 Hz. Energy save mode: Approx. 15 W Standby: Approx. 50 Wh (MFX-1430/F-520) Approx. 63 Wh (MFX-2030/F-560) Maximum: Approx.
Fax Compatibility Applicable line Coding method Modem speed Address book Call group Broadcasting Transmission speed Scanning width Grayscale Scanning resolution ITU-T Group 3 and Super Group 3 Public Switched Telephone Network (PSTN) or equivalent ITU-T-standard MMR, MR, MH and JBIG 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800, 2,400 bps Automatic fallback Up to 300 destinations can be stored 32 groups 330 destinations Approx. 3 seconds/page.
Scanner Color/Mono Scanning resolution Scanning width Color or Monochrome Color: 600 dpi, 300 dpi, 200 dpi, 100 dpi Monochorme: 600 dpi, 300 dpi, 200 dpi 8.2 in. (208 mm) Consumable items MFX-2030/MFX-1430 Drum cartridge life Approx. 30,000 pages* Toner cartridge life Approx. 16,000 pages* Starter toner cartridge life Approx. 3,000 pages* *Based on 6% document coverage and letter-sized two-page interval printing. F-560/F-520 Drum cartridge life Approx. 20,000 pages* Toner cartridge life Approx.
A Activity journal ........................... 13-5 Address book ................................. 2-2 deleting ......................... 2-10, 2-11 how to dial .............................. 2-12 registering/editing 2-4, 2-7, 2-8, 2-9 Attachment .................................. 5-64 Auto Reset Time ........................ 12-11 B Batch scanning .................. 4-11, 5-59 Batch transmission ..................... 3-35 Block junk fax .............................. 3-46 Broadcasting ....................
phone dialing type .................. 1-19 time zone ................................ 1-22 TTI (your name) ..................... 1-20 your fax number ..................... 1-21 J Journal report Sorting the job (Line up) ...... 12-12 Journal reports ............................ 13-2 L Lists ............................................. 13-2 Loading documents ..................... 1-25 Loading paper into bypass tray ...................... 1-29 into paper cassettes ............... 1-27 Location display .....
T Toner cartridge replacing ................................. 14-5 Transmission confirmation report . 13-8 Troubleshooting .......................... 14-9 TTI ............................................... 3-30 1 Z 2 Zoom ...................................
AI-8 APPENDIX & INDEX
