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University of Arizona Information Commons Training 1

USER’S GUIDE

Software/Hardware Module: ADOBE ACROBAT 8

Objective: Scan and create PDF Documents using Adobe Acrobat Software

p.1 Introduction

p.2 Scanning Documents into Adobe Acrobat

p.2 Launching the program

p.2 Scan into Adobe Acrobat

p.3 Editing the PDF file

p.3 Document properties

p.4 Performing OCR

p.4 Bookmarks and Page thumbnails

p.5 Adding Hyperlinks

p.5 Reduce File Size

p.5 Converting Files to PDF

p.5 HTML, images, text

p.6 Microsoft Office documents (Word, Excel, PowerPoint)

Portable Document Format (PDF) is a universal file type for making paper documents

available over the Web. It can also be used to convert other types of files to PDF format so they

can be opened without the software originally used to create them. PDF files can be opened

and printed by anyone with the Adobe Acrobat Reader installed on their computer, regardless of

platform. (The reader can be downloaded for free from Adobe.com.)

PDF files are created using the Adobe Acrobat program:

1. by scanning printed documents into it

2. by opening HTML, image files or text files as Adobe PDF

3. from documents created in Microsoft Office programs (Word, Excel, PowerPoint)

Pages tab

(open)

Bookmarks tab

Adobe Acrobat 8.doc

Summary of content (6 pages)

PAGE 1
University of Arizona Information Commons Training 1 USER’S GUIDE Software/Hardware Module: ADOBE ACROBAT 8 Objective: Scan and create PDF Documents using Adobe Acrobat Software p.1 Introduction p.2 p.2 p.2 Scanning Documents into Adobe Acrobat Launching the program Scan into Adobe Acrobat p.3 p.3 p.4 p.4 p.5 p.5 Editing the PDF file Document properties Performing OCR Bookmarks and Page thumbnails Adding Hyperlinks Reduce File Size p.5 p.5 p.
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University of Arizona Information Commons Training 2 Scanning Documents into Adobe Acrobat Launch the Adobe Acrobat program from the icon on the bottom of the screen or from the Scanning Software folder or Web Page Creation folder. Place the page to be scanned face down on the scanner bed. From the toolbar, click Create PDF – From Scanner. An Acrobat Scan dialog box will appear. Choose CanoScan 8600F (or Epson Perfection 2480/2580 in Science or Fine Arts Library), and scan front sides.
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University of Arizona Information Commons Training 3 When the page has finishing scanning, Acrobat will ask if there are more pages to scan. If there are more pages, click Scan more pages and place the next page on the scanner before clicking OK. When finished, click Scanning complete and OK. The scanned pages will then appear in the Adobe Acrobat program. Editing a PDF file Document properties • • • From the File menu click on Document Properties tab.
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University of Arizona Information Commons Training 4 Perform OCR (Optical Character Recognition) to make the text searchable If you selected Make Searchable (Run OCR) when you initially scanned your document (see p.2), this step is not necessary. But if you have a scanned PDF text document that has not had this done, you may wish to do this. Performing OCR on the scanned text and makes the text selectable and searchable. The results vary, depending on the quality of the original scanned pages.
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University of Arizona Information Commons Training 5 Adding hyperlinks to pages within the document or to other documents • From the menu bar, select Tools, then Advanced Editing, then Link Tool. • The cursor will then become crosshairs and allow you to enclose the text you want to link in a box. As soon as you let go of the mouse button, a Create Link box will appear. • Under Link Appearance, select desired settings. Under Link Action, choose the desired action.
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University of Arizona Information Commons Training 6 Converting Microsoft Office documents to PDF files When Adobe Acrobat has been properly installed on computers with MS Office, an Acrobat tab should be present at the top whenever Word, Excel and PowerPoint are opened. The Create PDF button on the far left should be used in most cases. (The options in Create and Email or Review and Comment will not work on our public computers.) Word – Open Word, then open the Word document to be converted.