USER’S GUIDE MFC-790CW MFC-990CW Version E USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-790CW and MFC-990CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (For Windows®) ...........
LCD screen..........................................................................................................30 LCD Contrast .................................................................................................30 Setting the backlight brightness.....................................................................30 Setting the Dim Timer for the backlight ........................................................31 4 Security features 32 Memory Security...................................
Receive mode settings ........................................................................................48 Ring Delay .....................................................................................................48 F/T Ring Time (Fax/Tel mode only)...............................................................48 Easy Receive.................................................................................................49 Memory Receive (Black&White only) .......................................
8 Dialing and storing numbers 75 How to Dial ..........................................................................................................75 Manual dialing ...............................................................................................75 Speed Dialing ................................................................................................75 Fax Redial .....................................................................................................
Section III Copy 12 Making copies 94 How to copy .........................................................................................................94 Entering Copy mode......................................................................................94 Making a single copy ..................................................................................... 94 Making multiple copies ..................................................................................95 Stop copying...............
Scan to a memory card or USB Flash memory drive ........................................117 Entering Scan mode ....................................................................................117 How to scan to a memory card or USB Flash memory drive.......................117 How to change the file name .......................................................................118 How to set a new default .............................................................................
Section VI Appendixes A Safety and Legal 132 Choosing a location ...........................................................................................132 To use the machine safely.................................................................................133 Important safety instructions........................................................................137 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ..................
C Menu and Features 173 On-screen programming....................................................................................173 Menu table ...................................................................................................173 Memory storage...........................................................................................173 Mode and menu keys ........................................................................................173 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 10 23 32
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold typeface identifies specific keys on the machine’s control panel. Bold Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning (For Windows® 2000 Professional/Windows® XP and Windows Vista®) ControlCenter3 (For Windows® 2000 Professional/Windows® XP and Windows Vista®) Note If this window does not appear, use Windows® Explorer to run the start.
Chapter 1 Viewing Documentation (For Macintosh®) a How to find Scanning instructions 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.
General Information Accessing Brother Support (For Windows®) 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CDROM. To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother CreativeCenter. 1 To return to the main page, click Back or if you are finished, click Exit.
Chapter 1 Control panel overview 1 MFC-790CW 1 1 2 4 5 Mem. 01.27.2009 01.01.2009 MC 06:11 New Fax Fax 01 Preview 01 History 01 MENU Speed Dial 3 MFC-990CW 1 1 2 5 4 Mem. 01.27.2009 01.01.2009 MC 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 3 Note Most of the illustrations in this User’s Guide show the MFC-790CW. 1 On/Off You can turn the machine on or off. 2 6 Message Center keys: Message Center Turns the Message Center on or off.
General Information 1 8 6 5 Mem. 01.27.2009 01.01.2009 MC 06:11 New Fax Fax 01 Preview 01 History 01 MENU Speed Dial 6 7 8 6 5 Mem. 01.27.2009 01.01.2009 9 MC 06:11 New Fax Fax 01 Preview History 01 01 MENU Speed Dial 7 3 Fax and telephone keys: Speaker Phone Turns the speaker phone on or off. Hold (MFC-790CW) Lets you place telephone calls on hold. Hold/Intercom (MFC-990CW) Lets you place telephone calls on hold.
Chapter 1 6 Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. Photo Capture LCD screen The LCD shows the current machine status when the machine is idle. 12 New Fax Fax 01 Preview Microphone 9 8 Stop/Exit Stops an operation or exits from a menu. Start keys: Color Start Lets you start sending faxes or making copies in full color.
General Information 9 New Fax(es) When Fax Preview is set to On, you can see how many new faxes you have received. 10 Voice messages in the machine’s memory Shows how many received voice messages are in the memory. 11 History Lets you view a list of outgoing calls and the caller ID history. Also, lets you fax or call the number you have chosen from the lists.
2 Loading paper and documents Loading paper and other print media Note To print on Photo (4"×6") or Photo-L (3.5"×5") paper, you must use the photo bypass tray. (See Loading photo paper on page 14.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Loading paper and documents d Fan the stack of paper well to avoid paper jams and misfeeds. f Gently adjust the paper side guides (1) to the paper with both hands. Make sure the paper side guides touch the sides of the paper. 1 2 Note Always make sure that the paper is not curled. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. g Close the output paper tray cover.
Chapter 2 i While holding the paper tray in place, pull out the paper support (1) until it clicks, and then unfold the paper support flap (2). Loading envelopes and post cards About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). 2 1 Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelops. CAUTION Note Do not use the paper support flap for Legal paper.
Loading paper and documents How to load envelopes and post cards a 2 b Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. Note If envelopes or post cards are ‘doublefeeding’, put one envelope or post card in the paper tray at a time. Put envelopes or post cards in the paper tray with the address side down and the leading edge in first as shown in the illustration.
Chapter 2 Loading photo paper 2 b Note In Canada, the photo bypass tray is called the photo paper tray. Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 Use the photo bypass tray, is located on the top of the output paper tray cover, to print on Photo 4" × 6" and Photo L 3.5" × 5" size paper. When you use the photo bypass tray, you do not have to take out the paper that is in the tray beneath it.
Loading paper and documents d When you have finished printing photos return the photo bypass tray to the normal printing position. Removing small printouts from the machine Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and pull the photo bypass tray back until it clicks (2). When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in. (12 mm) 0.95 in.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. Recommended print media 2 2 To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using ‘3M Transparency Film’ when you print on transparencies.
Chapter 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 0.08 in. (2 mm) or greater • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray cover Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m2) paper.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Envelopes 2 Usage Copy Photo Capture Printer Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Photo 4"×6" Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Index Card Up to 32 lb (Up to 120 g/m2) Up to 6 mil (Up to 0.
Loading paper and documents Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF a Unfold the ADF Document Output Support Flap (1). b c Fan the pages well. d Place your document, face down, top edge first in the ADF until the LCD display shows ADF Ready and you feel it touch the feed roller. 2 2 The ADF can hold up to 15 pages and feeds each sheet individually.
Chapter 2 b Using the document guidelines on the left and top, place the document in the upper left hand corner with the document face down on the scanner glass. Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show unscannable areas. 3 4 1 2 Usage Document Top (1) Size Bottom (2) Left (3) Right (4) Fax Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) (Scanner Glass) 0.12 in. (3 mm) (ADF) 0.04 in.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. • If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode. • If you have connected an external telephone or TAD, it is always available. a 3 Press the On/Off key. The LCD will tell you that you cannot use the phone once it is switched off. Press Yes. The LCD shows Shutting Down and will stay on for a few seconds before going off.
Chapter 3 MFC-790CW On/Off setting MFC-990CW Receive mode Fax Receive: Fax Only On 12 (factory setting) Fax/Tel Manual 3 Available operations On/Off setting Fax Receive Easy Receive Fax Receive: Fax Only Delayed Fax On 4 12 Receive mode Manual 3 (factory setting) Fax Forward 4 Paging 4 Fax Preview 4 PC Fax Receive 4 Remote Retrieval 4 PC Fax Receive 4 Remote Retrieval 4 MC (Msg Ctr) Fax Receive Recording Incoming Message Easy Receive, Fax Forward 4 Fax Forward 4 Paging 4 Fax Storage
General setup Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Mode Timer. Press Mode Timer.
Chapter 3 Paper Size You can use five sizes of paper for copying: Letter, Legal, A4, A5 and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e f g 26 Press MENU. 3 Volume Settings Ring Volume The machine will keep the new setting until you change it.
General setup Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a b c d e f g h i 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press a or b to display Beeper. Press Beeper. Press Low, Med, High or Off.
Chapter 3 Handset Volume (MFC-790CW only) a b c d e f g h i Volume Amplify: Off 3 Press MENU. Press a or b to display General Setup. Volume Amplify: On -Temporary Press General Setup. This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press d or c on the LCD to adjust the volume to Low, High or Amplify. When the handset is replaced, the handset volume returns to the default setting of Low. Press a or b to display Volume. Press Volume.
General setup Setting Volume Amplify (MFC-790CW only) 3 Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-790CW only) on page 28. a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press a or b to display Volume Amplify. Press Volume Amplify. If some or all of the users are hearing-impaired, press On. 3 You can set the machine to change automatically for daylight savings time.
Chapter 3 Sleep Mode You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Sleep Mode. Press Sleep Mode. Press 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the machine is idle before entering sleep mode. Press Stop/Exit.
General setup Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after you go back to the Ready screen. a b c d e f g h Press MENU. 3 Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings. Press Dim Timer. Press 10 Secs, 20 Secs, 30 Secs or Off. Press Stop/Exit.
4 Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Changing your memory security password a b c d e f g h i 4 Turning the memory security on/off 4 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Turning on the memory security lock a b c d Press a or b to display Mem Security. Press Mem Security. Press Set Password. Enter the registered 4-digit number for the current password using the buttons on the LCD. Press OK. j Enter a 4-digit number for a new password.
Chapter 4 34
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center Printing Reports Polling II 36 45 63 75 83 88 90
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 21.) c Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial, press the number you want and press Send a fax.
Sending a Fax Faxing from the scanner glass 5 f You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. (See Using the scanner glass on page 21.) c (Fax). Enter the fax number using the dial pad or Speed Dial.
Chapter 5 How to preview an outgoing fax You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. (See Real time transmission on page 41 and Polling receive on page 90.) a Press b c d e f Press d or c to display Preview. g (Fax). Press Preview. Press On. Load the document. Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial.
Sending a Fax Broadcasting (Black & White only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you have not used up any of the numbers for Groups, you can broadcast up to 250 different numbers.
Chapter 5 Additional sending operations Sending faxes using multiple settings Contrast 5 5 When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used.
Sending a Fax Changing fax resolution The quality of a fax can be improved by changing the fax resolution. a Press b Press d or c to display Fax Resolution. c d Press Fax Resolution. (Fax). 5 Dual access (Black & White only) You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
Chapter 5 Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a Press b c Load your document. d a b c d e Press d or c to display Overseas Mode. Press On (or Off). 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
Sending a Fax Setting your changes as the new default Sending a fax manually 5 You can save the fax settings for Fax Resolution, Contrast, Glass ScanSize, Preview and Real Time TX you use most often by setting them as default. These settings will stay until you change them again. a Press b Press d or c to choose your new setting you want to change, and then press the new option. Repeat this step for each setting you want to change. (Fax).
Chapter 5 Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.
6 Receiving a Fax 6 Receive Modes 6 Choose the correct Receive Mode 6 The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Chapter 6 To set the receive mode follow the instructions below: a b c d e f g 46 Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Press Receive Mode. Press Fax Only, Fax/Tel or Manual. Press Stop/Exit. The LCD will display the current receive mode.
Receiving a Fax Using receive modes 6 Message Center (MC) 6 Message Center (MC) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 48.) Faxes will be automatically received. Fax only 6 To set up the Message Center mode see page 83.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 73 and Easy Receive on page 49.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on pages 86. a b c d e f g h i j Press MENU.
Receiving a Fax Easy Receive If Easy Receive is On: 6 6 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Receive is Semi: 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or Speaker Phone. If you answered at an extension telephone press l 5 1.
Chapter 6 Memory Receive (Black&White only) j 6 Note You can only use one Memory Receive operation at a time. • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. This Backup Print:On feature will not work if Fax Preview is on.
Receiving a Fax Paging When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal Identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press Setup Receive.
Chapter 6 Fax Storage 6 PC Fax Receive If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Receiving a Fax Note • PC Fax Receive is not supported in the Mac OS®. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.) • If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error and Maintenance messages on page 152.
Chapter 6 Changing Memory Receive Operations If received faxes are left in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Fax? Print All Fax? • If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.
Receiving a Fax Using Fax Preview When the fax is displayed on the LCD, press More and the following buttons will appear on the LCD. Press the button you want to use to perform the operation. 6 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax : 02) a Press Fax Preview. The LCD will display the new fax list. Button Description Enlarge the fax. Note Reduce the fax. You can also see your old fax list by pressing the Old Fax tab on the LCD.
Chapter 6 How to print a fax a b c d 6 Press Fax Preview. a b c d e Press the fax you want to view. Press More. Press (Print). If the fax is multiple pages, go to step e. If the fax is a single page it will start printing. Go to step f. e Do one of the following: To keep the fax in the memory, press No. 56 6 Press Fax Preview. Press More. Press Print All. Press Stop/Exit. Press Fax Preview. Press More. Press Delete All. Press Yes to confirm.
Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 26.
Chapter 6 Printing a fax from the memory If you have chosen paging or fax storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black&White only) on page 50.) a b c d e f Press MENU. Press a or b to display Fax. Press Fax. Press Print Fax. Press Black Start. Press Stop/Exit. Note When you print a fax from the memory, the fax data will be erased.
Receiving a Fax Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once. c The machine signals if it has received messages: 6 1 long beep — Fax messages 2 long beeps — Voice messages 3 long beeps — Fax & Voice messages 6 No beeps — No messages d When the machine gives two short beeps, enter a command.
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Receiving a Fax Remote commands 98 Operation details Change the Receive Mode 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.
Chapter 6 Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset (MFC-790CW), the cordless handset (MFC-990CW), the speaker phone, or an external telephone, by dialing manually, or by using Quick Dial numbers. If you have the MFC-990CW, please see the Digital Cordless Handset BCL-D60 User’s Guide. a Do one of the following: (MFC-790CW) Pick up the handset or press Speaker Phone.
Chapter 7 For MFC-990CW a b 7 If you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold. If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 5 1.
Telephone Services and External devices Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may affect the way your machine works. If you have Voice Mail on your telephone line, please read the following carefully.
Chapter 7 Distinctive Ring 7 Do you have Voice Mail? If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems.
Telephone Services and External devices g h i Note Ring Pattern #1 is often called short-short and is the most commonly used. If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown. The first two rings are silent on the machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.
Chapter 7 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.
Telephone Services and External devices Connecting an external TAD (telephone answering device) Note • If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. 7 • If You Subscribe to your Telephone company's Distinctive Ring Service: You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones.
Chapter 7 Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). a b Plug the telephone line cord from the telephone wall jack into the jack labeled LINE. Remove the protective cap (1) from the jack labeled EXT, and then plug the telephone line cord from the external TAD into the EXT. jack.
Telephone Services and External devices Special line considerations Roll over telephone lines 7 7 A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available telephone line in a preset order.
Chapter 7 d Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. 1 2 3 4 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine's wall outlet.
Telephone Services and External devices External and extension telephones Connecting an external or extension telephone You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect the external telephone answering machine, remove the protective cap (3) from the EXT. jack on the machine.
Chapter 7 Using a Non-Brother cordless external telephone (MFC-790CW only) Changing the remote codes 7 If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. Using remote codes Fax Receive code 7 7 If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialing the Fax Receive Code l 5 1.
8 Dialing and storing numbers How to Dial Manual dialing 8 8 Press all of the digits of the fax or telephone number. 8 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial and choose one of the last 30 numbers from the Outgoing Call List. Redial only works if you dialed from the LCD.
Chapter 8 Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history. a Press Redial. You can also press History. b c d Press Outgoing Call tab. Press the number you want. Do one of the following: To make a telephone call, press Make a phone call. To send a fax, press Send a fax. Press Black Start or Color Start.
Dialing and storing numbers Storing numbers e Enter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. f Do one of the following: 8 You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Note Press OK.
Chapter 8 Storing Speed Dial numbers from Outgoing Calls i 8 To accept the displayed next available Speed Dial location, press OK. You can also store Speed Dial numbers from the Outgoing Call history. a To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press Redial. You can also choose by pressing History. b c Press Outgoing Call tab. d e f Press More. Press the name or number you want to store. Press Add to Speed Dial.
Dialing and storing numbers g h c Press OK to confirm the fax or telephone number you want to store. Press Change to edit the names or numbers. Do one of the following: Press Delete to delete all information in a Speed Dial location. Enter a second fax or telephone number (up to 20 digits). Press the number you want to delete. Press OK. Press OK. If you do not want to store a second number, press OK. i Go to step h.
Chapter 8 Setting up groups for broadcasting Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a Speed Dial, the 2-digit location, Send a fax and Black Start. First, you'll need to store each fax number in a SpeedDial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location.
Dialing and storing numbers Changing a Group name a b c d Press Speed Dial. e f g Press the Group Name. Press More. Press Change. Press a or b to display the Group Name you want to change. Press Name:. Enter the new name (up to 16 characters) using the buttons on the LCD. Press OK. (See Entering Text on page 195. For example, type NEW CLIENTS.
Chapter 8 Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
9 Message Center Message Center mode 9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. To enter Message Center mode, follow the steps below: a b Record your Message Center OGM (Msg Ctr OGM). Press Center. to activate the Message 9 9 You can record the following two different types of OGM: Msg Ctr OGM This message will be played when a call is received. The caller will be able to leave a voice or fax message.
Chapter 9 i j Press Record OGM. Erasing your OGM Record your message, using one of the options below: a b c d (MFC-790CW) Pickup the handset, record your message, and replace the handset when finished. (MFC-990CW) e f g h i j Speak clearly toward the microphone to record your message. Press Stop/Exit when finished. The Message Center will play your OGM back to you. k Press Stop/Exit. Listening to your OGM a b c d e f g h i j Press MENU. Press a or b to display Fax. Press Fax.
Message Center Managing your messages Erasing incoming messages 9 To erase voice messages individually Message indicator 9 a The LCD displays the total number of voice and fax messages stored in the Message Center memory. Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b Fax messages are only stored when Fax Storage or Fax Preview is turned on.
Chapter 9 Additional Message Center operations Setting the maximum time for incoming messages Setting toll saver 9 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a b c d e f g h 86 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Msg Ctr. Press Setup Msg Ctr. Press ICM Max.Time. Press the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press Stop/Exit.
Message Center ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. a b c d e f g h Press MENU. Press a or b to display Fax. Press Fax. 9 Recording a conversation (MFC-790CW only) 9 If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation.
10 Printing Reports Fax reports 10 You need to set up the Transmission Verification Report and Journal Period using the MENU button. Transmission Verification Report 10 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
Printing Reports Fax Journal (activity report) 10 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 89. The factory setting is Every 50 Faxes. a b c d e f g Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Report Setting. Press Report Setting. Press Journal Period.
11 Polling Polling overview 11 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 11 Polling receive lets you call another fax machine to receive a fax.
Polling Canceling a Sequential Polling Job a b 11 Press Stop/Exit. Do one of the following: To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c. To cancel the current job, press the button that displays the number being dialed. Go to step d. To exit without canceling, press Stop/Exit. c When the LCD asks if you want to cancel the entire sequential polling job, do one of the following: Press Yes to confirm. To exit without canceling, press No or Stop/Exit.
Chapter 11 92
Section III Copy Making copies III 94
12 Making copies How to copy 12 12 Press d or c to scroll through the copy options. Press the option that you want to set. Quality (See page 95.) Entering Copy mode 12 When you want to make a copy, press Enlarge/ Reduce (See page 96.) Paper Type (See page 99.) (Copy) to illuminate it in blue. Paper Size (See page 99.) Brightness (See page 99.) Contrast (See page 99.) Stack/Sort (See page 98.) Page Layout (See page 97.) Book Copy (See page 100.) Watermark Copy (See page 100.
Making copies Making multiple copies 12 You can make up to 99 copies. a Press b Load your document. (See Loading documents on page 21.) c d Enter the number of copies you want. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 25.) If you are finished choosing settings, press Black Start or Color Start. Press Black Start or Color Start.
Chapter 12 c d e f g Enter the number of copies you want. 198% 4"x6" i A4 Press d or c to display Quality. 186% 4"x6"iLTR Press Quality. 104% EXE i LTR 97% LTR i A4 Press Fast, Normal or Best. 93% A4 i LTR If you do not want to change additional settings, press Black Start or Color Start. 83% LGL i A4 78% LGL i LTR 46% LTR i 4"x6" Fit to Page Enlarging or reducing the image copied Custom(25-400%) 12 You can choose an enlargement or reduction ratio.
Making copies Making N in 1 copies or a poster (Page Layout) h If you do not want to change additional settings, press Black Start or Color Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. If you are using the scanner glass, go to step i. i After the machine scans the page, press Yes to scan the next page. j Place the next page on the scanner glass. Press Black Start or Color Start.
Chapter 12 Place the document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3 x 3) You can make a poster size copy of a photograph. 98 Sorting copies using the ADF 12 You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. a Press b c d e f g Load your document. (Copy). Enter the number of copies you want. Press d or c to display Stack/Sort. Press Stack/Sort. Press Sort.
Making copies Adjusting Brightness and Contrast Paper Options 12 12 Paper Type Brightness 12 You can adjust the copy brightness to make copies darker or lighter. If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press a Press b c d e f Load your document. b c d e f Load your document. g If you do not want to change additional settings, press Black Start or Color Start. g 12 (Copy).
Chapter 12 Book Copy 12 Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections. a b c d e f Press (Copy). Load your document. Enter the number of copies you want. Watermark Copy You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.
Making copies f Do one of the following: If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Black Start or Color Start. Setting your favorites 12 You can store the copy settings that you use most often by setting them as a favorite. You can set up to three favorites. a Press The scanned data will be shown on the LCD. b Choose the copy option and settings you want to store.
Chapter 12 Retrieving your favorite setting 12 When you are ready to use one of your favorite set of settings, you can recall it. ‘Out of Memory’ message 12 a Press b c Press Favorite. If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. Press the favorite setting you want to retrieve. You will need to clear some jobs from the memory before you can continue. (Copy).
Section IV Walk-up Photo Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 104 Printing photos from a camera Wireless photo printing (MFC-990CW only) 120 124
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 13 CompactFlash® Memory Stick ® Memory Stick Pro™ SD, SDHC xD-Picture Card™ 0.87 in. (22 mm) or less 13 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive The PhotoCapture Center® feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Memory cards or USB Flash memory drive folder structure Please be aware of the following: When printing Print Index or Print Image, the PhotoCapture Center® will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.
Chapter 13 Photo Capture key lights: Getting started 13 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC ®, 3 4 5 Memory Stick Pro™ 4 Memory Stick 5 xD-Picture Card™ CAUTION The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 13 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue. The LCD will display the photoCapture options. The LCD shows: Enhance Photos Index Print b (Photo Capture). Press View Photos. Do one of the following: If you want to choose photos to print or print more than one for an image, go to step c.
Chapter 13 f c After you have chosen all the photos, press OK. You now have the following options: Press Index Sheet and choose 6 Images/Line or 5 Images/Line. To add the Auto Correct effect to your chosen photos, press . (See page 109.) If you want to change the print settings, press Print Setting. (See page 112.) 6 Images/Line Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. If you do not want to change any settings, press OK.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing Photos 13 Before you can print an individual image, you have to know the image number. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press Print the Index. (See Print Index (Thumbnails) on page 108.) c d e Press Index Print. Press Print Photos. Enter the image number that you want to print from the Index page (Thumbnails).
Chapter 13 Note • You have 7 ways to add effects to your photo. (Auto Correct) The machine decides the appropriate effect for your photo. • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( ) and right ( ). • Press Cancel to return to the list of effects. g (Enhance Skin) Best used for adjusting portrait photographs. It adjusts human skin color. Press d or c to adjust the level of contrast. Press + or - to enlarge or reduce the frame size.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive DPOF printing 13 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
Chapter 13 PhotoCapture Center® print settings 13 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 25.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as the new default on page 117.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page True2Life On/Off — 115 (Does not appear when Enhance Photos is chosen.) White Balance 0 Sharpness 0 Color Density 0 Cropping On/Off — 116 Borderless On/Off — 116 Print Date On/Off — 116 Yes — 117 — 117 (Does not appear when DPOF print is chosen) Set New Default No Factory Reset Yes No Print Quality a b Press Print Setting.
Chapter 13 Paper and print size a b c d 13 Press Print Setting. 13 Press a or b to display Paper Size. Brightness Press Paper Size. Press the paper size you are using, 4"x 6", 5"x 7", Letter or A4. Do one of the following: If you chose Letter or A4, go to step e. If you chose another size of paper, go to step f. e Adjusting Brightness, Contrast and Color a b c d e Press the Print Size. Example: Printed Position for Letter paper 1 2 3"x 4" 3 3.5"x 5" 4"x 6" 13 Press Print Setting.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Color Enhancement (True2Life®) 13 You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. a b c d Press Print Setting. Press a or b to display True2Life. Press True2Life. Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h.
Chapter 13 Cropping 13 Borderless printing 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting. If you do not want to change additional a b c d Press Print Setting.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Setting your changes as the new default 13 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a b c d e Scan to a memory card or USB Flash memory drive Entering Scan mode Press your new setting. Repeat this step for each setting you want to change.
Chapter 13 If you want to change the file name, press d or c to display File Name. Press File Name and enter the file name. Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF You can only change the first 6 characters. B/W 200x100 dpi TIFF / PDF Press OK. B/W 200 dpi TIFF / PDF a Insert a CompactFlash®, Memory Stick®, Memory Stick Pro™, SD, SDHC, xD-Picture Card™ or USB Flash memory drive into your machine.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive How to set a new default 13 You can set your own default setting. a Press b c Press Scan to Media. d e f Pressd or c to display Set New Default. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Press Yes to confirm. Media Error Press Stop/Exit. a Press b c Press Scan to Media. d e f Hub is Unusable. Press Set New Default.
14 Printing photos from a camera Printing photos directly from a PictBridge camera Setting your digital camera 14 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera When your camera does not have any menu selections, this setting is also used. The names and availability of each setting depends on the specification of your camera. To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface. Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.
Chapter 14 Printing photos directly from a digital camera (without PictBridge) Printing Images 14 Note 14 If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 120.
Printing photos from a camera Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard.
15 Wireless photo printing (MFC-990CW only) Printing photos with Bluetooth® wireless technology The requirements for using Bluetooth® wireless technology 15 15 15 To avoid errors, remember the following points: The image file extension must be .JPG or .VNT (other image file extensions such as .JPEG, .TIF and .GIF and so on will not be recognized). Your Brother machine supports Bluetooth® wireless technology for printing photos.
Wireless photo printing (MFC-990CW only) Setting up your machine Pass key 15 Settings Pass Key 0000 Comm. Mode Public Device Address xx:xx:xx:xx:xx:xx ® Enable Bluetooth wireless technology on your machine You can set to On or Off. a b c d e f g Bluetooth® 15 wireless technology Press MENU. Press a or b to display Bluetooth. This setting creates a password that authorizes a Bluetooth® wireless technology enabled device to communicate with your machine. The default setting is 0000.
Chapter 15 Communication Mode 15 Device Name This setting controls the level of connection from other Bluetooth® wireless technology enabled devices to your machine. You can name your machine to distinguish it from other Bluetooth® wireless technology enabled devices. a b c d e f g h Press MENU. Press Comm. Mode. a b c d e f g Do one of the following: h Enter the name (up to 16 characters) using the buttons on the LCD. Press # 01 to choose numbers or characters. Press OK. Press MENU.
Wireless photo printing (MFC-990CW only) Print settings 15 Once you set the Print settings they will remain the same until you change them. Print Quality a b c d e f g h i Press MENU. Press a or b to display Bluetooth. Press a or b to display Print Settings. Press Print Settings. Press a or b to display Print Quality. Press Stop/Exit. 15 a b c d Press Bluetooth. Press a or b to display Print Settings. e f g h Press Print Settings. i Press Stop/Exit. Press a or b to display Paper Type.
Chapter 15 Print Date 15 You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the photo data does not have the date information, you cannot use this function. a b c d e f g h i Once you are familiar with the types of errors that can occur while you are printing from a Bluetooth® wireless technology enabled device, you can easily identify and troubleshoot any problems. Press MENU.
Section V Software Software and Network features V 130
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. You can find information on these features: Printing Scanning c 16 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 132 144 173 196 214
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° C and 35° C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. A WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Doing this will prevent an electrical shock. DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam Clear Cover.
Safety and Legal DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.
Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.
Safety and Legal Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. A 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
Safety and Legal The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.
Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-790CW and MFC-990CW comply with Part 15 of the FCC Rules.
Safety and Legal IMPORTANT Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. A Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. A Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance Troubleshooting B B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Poor print quality Check the print quality. (See Checking the print quality on page 166.) Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See ® ® Printing for Windows or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM and Paper Type on page 25.) Make sure that your ink cartridges are fresh.
Printing (continued) Difficulty Suggestions The printouts are wrinkled. In the printer driver Advanced tab, click Color Settings, and uncheck ® Bi-Directional Printing for Windows or Bi-Directional Printing for ® Macintosh . Make sure you are using Genuine Brother Innobella™ Ink. Cannot perform ‘Page Layout’ printing. Check that the paper size setting in the application and in the printer driver are the same. Print speed is too slow. Try changing the printer driver setting.
Troubleshooting and Routine Maintenance Telephone Line or Connections Difficulty Suggestions Dialing does not work. (No dial tone) Check that the machine is plugged in and that the On/Off key is on. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. (Canada only) Change Tone/Pulse setting. (See the Quick Setup Guide.
Sending Faxes (continued) Difficulty Suggestions Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner on page 164.) Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner on page 164.
Troubleshooting and Routine Maintenance Scanning Difficulties (continued) Difficulty Suggestions OCR does not work. Try increasing the scanner resolution. Software Difficulties Difficulty Suggestions Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. Cannot print images from FaceFilter Studio.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 89.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e f g Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Dial Tone. Press Dial Tone. Press Detection or No Detection. Press Stop/Exit.
Error and Maintenance messages As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed properly.
Error Message Cause Action Hub is Unusable. A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface. A Hub or USB Flash memory drive with Hub are not supported. Unplug the device from the USB direct interface. Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image.
Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray, or the Jam Clear Cover is not closed properly. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start. (See Loading paper and other print media on page 10.) Close the Jam Clear Cover properly.
Error Message Cause Action Unable to Clean XX Unable to Init. XX Unable to Print XX Unable to Scan XX Unable to use Phone XX (If the LCD shows error number 46, see the error message Unable to Clean 46 in this table.) The machine has a mechanical problem. Open the scanner cover and look inside the machine for foreign objects and paper scraps. If the error message continues, disconnect the machine from the power for several minutes, then reconnect it.
Troubleshooting and Routine Maintenance You can also transfer the Fax Journal report to see if there are any faxes you need to transfer. (See Transferring Fax Journal report to another fax machine on page 157.) Transferring faxes to your PC You can transfer the faxes from your machine's memory to your PC. Note If there is an error message on the machine's LCD, after the faxes have been transferred, disconnect the machine from the power source for several minutes, and then reconnect it.
g h Enter the fax number to which the Fax Journal report will be forwarded. Document is jammed inside the ADF unit Press Black Start. a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover. Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.
Troubleshooting and Routine Maintenance Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. Pull the paper tray (1) out of the machine. B 1 1 b Pull out the jammed paper (1) and press Stop/Exit. e Close the Jam Clear Cover. Make sure the cover is closed properly.
f Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. 1 1 2 Note • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
Troubleshooting and Routine Maintenance Routine maintenance Replacing the ink cartridges b B Press down to unlock the release lever and take out the ink cartridge for the color shown on the LCD. B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). g The machine will automatically reset the ink dot counter. Note • If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one (for example, Did You Change Black). For each new cartridge you installed, press Yes to automatically reset the ink dot counter for that color.
Troubleshooting and Routine Maintenance CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. If ink gets on your skin or clothing immediately wash it off with soap or detergent.
a Pull the paper tray (1) completely out of the machine. Cleaning the scanner a 1 B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 b 3 Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust.
Troubleshooting and Routine Maintenance Cleaning the machine’s printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). a Lift the scanner cover until it locks securely into the open position. b Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth. B Cleaning the paper pick-up roller B a Pull the paper tray completely out of the machine.
Cleaning the print head To maintain good print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Troubleshooting and Routine Maintenance i j After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality.
Checking the ink volume B b Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit. Pull the tab (1) back and hold it in position as you push the cradle (2) to the back of the machine. 1 . Note 2 You can check the ink volume from your computer.
Troubleshooting and Routine Maintenance Installing the handset and handset cradle a c B Connect the curled handset cord to the machine. Remove the side cover. B Note If you cannot open the cover with your hand, use a coin to open it. b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.
Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b c d 170 Press MENU. Press a or b to display Machine Info. Press Machine Info. Press Stop/Exit. B Packing and shipping the machine B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. CAUTION It is important to allow the machine to ‘park’ the print head after a print job.
Troubleshooting and Routine Maintenance d CAUTION Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). Lift the machine from the front and hook the tab of the green protective part into the keyed opening (1) on the bottom of the paper tray. Then latch the protective part over the raised portion of the paper tray (2). B 2 1 2 If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping.
h Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands. (MFC-790CW) (MFC-990CW) 1 2 3 i Wrap the machine in the bag. j Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine.
C Menu and Features On-screen programming Mode and menu keys C C Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. MENU Access the main menu. Access the mode and its menu of temporary settings. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 25 Sets the type of paper in the paper tray. 25 Sets the size of the paper in the paper tray. 26 Adjusts the ring volume. 26 Adjusts the volume level of the beeper.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Volume Low* (Continued) Adjusts the handset volume. 28 (Continued) Handset (MFC-790CW only) Volume Amplify (MFC-790CW only) On (Permanent/Temporary) For the hearing-impaired, you can set the volume to the Volume Amplify: On setting on a permanent or temporary basis. 28 — On Change this setting to On if you want the machine to change automatically for Daylight Savings Time.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 48 Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 86 Sets the pseudo/doublering time in Fax/Tel mode. 48 Receives fax messages automatically when you answer a call and hear fax tone.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Fax Preview On You can preview faxes. 54 (Continued) (Continued) Initial setup for Transmission Verification Report and Fax Journal Report. 88 Report Setting Off* Transmission On On+Image Off* Off+Image Journal Period 89 Off Every 50 Faxes* C Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Fax — — Prints incoming faxes store from the memory.
Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Mem Security Set Password Prohibits most functions except receiving faxes into memory. 33 Adjusts the modem speed to help resolve transmission problems. 151 Uses the Telephone company's Distinctive Ring subscriber service to register the ring pattern with the machine. 66 Set up your 3-digit area code only if you do not dial it within your own area code.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. C [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Network Wired LAN Ethernet Auto* (Continued) (Continued) Options Descriptions Chooses the Ethernet link mode. 100B-FD 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP APIPA On* (Continued) (Continued) (Continued) Automatically allocates the IP address from the link-local address range. Network I/F Off Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method.
MENU ( MENU ) (continued) Level1 Level2 Level3 Options Descriptions Page Bluetooth Turn On/Off — On Turn on to use Bluetooth® wireless technology. 125 Off* Settings Pass Key — Authorizes a Bluetooth® wireless technology enabled device to communicate with your machine 125 Comm.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — 88 Help List — — Prints these lists and reports. Quick Dial — Alphabetical Order Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 170 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 41 Changes the lightness or darkness of faxes you send. 40 Fine S.Fine Photo Contrast — — Auto* Light Dark Broadcasting Add Number — — You can send the same fax message to more than one fax number. 39 — On You can preview a fax mesage before send it. 38 Sets the time of day in 24-hour format that the delayed faxes will be sent.
Menu and Features Level1 Level2 Level3 Speed Dial More Set Speed Dial History Outgoing Call Options Descriptions Page You can set up dial by pressing only a few keys (and Start). 77 Setup Groups — You can set up a Group numbers for Broadcasting. 80 Change — You can change Speed Dial numbers. 77 Delete — You can delete a Speed Dial numbers.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a black & white or a color document into your E-mail application. Scan to Image — — — You can scan a color picture into your graphics application. See Software User's Guide on the CD-ROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a black & white or a color document into your computer.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 94 Normal* Best Enlarge/ Reduce 100% — — — 96 Enlarge — 198% 4"x6" i A4 You can choose the enlargement ratio for your type of document. 96 You can choose the reduction ratio for your type of document.
Level1 Level2 Level3 Brightness — — Options Descriptions Page Adjusts the brightness of copies. 99 Adjusts the contrast of copies. 99 You can choose to stack or sort multiple copies. 98 — You can make N in 1 or Poster copies. 97 Corrects dark borders and skew when copying from the scanner glass.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 100 DRAFT COPY — Position A B C C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Color Red Orange Yellow Green Blue Purple Black* The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 (Set page and press start) -2 -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 100 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features PhotoCapture ( Level1 ) Level2 Level3 View Photos (Print All Photos) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 107 (Auto Correct) The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos See the print settings in the following table. Enhance The machine decides the appropriate effect for your photo. 109 You can adjust your photos with these settings.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 113 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper — — Choose the paper type. 113 (When A4 or Letter is chosen) — Choose the paper and print size. 113 — — Adjusts the brightness. 114 — — Adjusts the contrast. 114 Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" 3"x 4" Letter 3.5"x 5" A4 4"x 6" 5"x 7" 6"x 8" Max.
Menu and Features Option1 Option2 Option3 True2Life On White Balance (Does not appear when Enhance Photos is chosen.) Option4 -2 Off* Descriptions Page Adjusts the hue of the white areas. 114 -1 0 +1 +2 Sharpness -2 Enhances the detail of the image. C -1 0 +1 +2 Color Density -2 Adjusts the total amount of color in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Speed Dial ( Speed Dial ) Level1 Level2 Level3 Speed Dial More Set Speed Dial Options Descriptions Page You can set up dial by pressing only a few keys (and Start). 77 Setup Groups — You can set up a Group numbers for Broadcasting. 80 Change — You can change Speed Dial numbers. 77 Delete — You can delete a Speed Dial numbers. 80 The factory settings are shown in Bold with an asterisk.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. C OK Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity 48 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Color LCD 1 Touchscreen active area: 4.0 in. (100.3 mm) 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption (MFC-790CW) Off Mode: Average 0.8 W Sleep Mode: Average 4.5 W Standby: Average 6.
Specifications Dimensions (MFC-790CW) 14.8 in. (375 mm) 7.1 in. (180 mm) 15.4 in. (390 mm) 18.1 in. (460 mm) 14.6 in. (370 mm) 18.1 in. (460 mm) (MFC-990CW) D 14.8 in. (375 mm) 7.1 in. (180 mm) 15.4 in. (390 mm) 18.4 in. (468 mm) Weight 14.6 in. (370 mm) 18.1 in. (460 mm) (MFC-790CW) 18.5 lb (8.4 kg) (MFC-990CW) 18.7 lb (8.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy photo paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 5"×7", Index card and Post card 3 Width: 3.5 in. (89 mm) - 8.5 in. (215.9 mm) Length: 5.0 in. (127 mm) - 14 in. (355.6 mm) For more details, see Paper weight, thickness and capacity on page 20. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) (Letter) Printing Width 8.03 in.
Message Center D Message Center Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Specifications Digital Cordless Handset (MFC-990CW only) Cordless handset (BCL-D60) D D Frequency 5.8 GHz Technology FHSS (Frequency Hopping Spread Spectrum) Multi Handset Capability Up to 4 handsets 3 Dimensions 6.06 in. (154 mm) D 1.24 in. (31.6 mm) Weight (including battery) 1.95 in. (49.6 mm) 5.
Battery D BCL-BT10 Rating Ni-MH 3.6 V 730 mAh ERCBYRCCL 83 0 1 8 TM Ni-MH 7 E R Type 0.822.8 ATTENTION: The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream. Please call 1-800-8-BATTERY or visit www.rbrc.com for information on how to recycle this battery.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center® Compatible Media 1 CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Bluetooth® wireless technology (MFC-990CW only) Standard ver 2.0 + EDR Support Profile BIP, opp Frequency 2.402 - 2.48 GHz Communication Speed ver 2.0 + EDR : Maximum 3 Mbps Max. Receiving File Up to 3 MB File Extension JPG, VNT (Image Format) Bluetooth enabled devices can print from other devices, such as cameras, phones and PDAs in JPG or VNT format.
Specifications Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Printer Printer Driver D Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.4 or greater: Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 150 dpi (Black & White) Printing Width 8.26 in. [8.5 in. (borderless) 1] 3 Borderless Letter, A4, A6, Photo 4"×6", Index Card, Photo L 3.
Specifications Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Printing, Windows® 2000 5 Operating Professional PC Fax 4, System 1 XP Home 2 5 Scanning, Removable XP Disk 2 5 Professional Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications USB, 64 MB 256 MB 110 MB 340 MB Intel® 10/100 Pentium® II BaseTx or equivalent 128 MB 110 MB 340 MB (Etherne
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Starter ink cartridges are in the box. The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Specifications Wireless one-push configuration D If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack.
Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) The bundled ScanSoft® PaperPort® SE with OCR or Presto!® PageManager® software application converts an image of text to text you can edit. Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.
Glossary Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. True2Life ® Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. Speed Dial A pre-programmed number for easy User Settings A printed report that shows the current settings of the machine. dialing. You must press Speed Dial , the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi.
F Index A Access codes, storing and dialing ............82 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 21, 36 Answering machine (TAD) .......................69 connecting .............................................70 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................45 Easy Receive .....................................
E Easy Receive ...........................................49 Envelopes .............................12, 13, 19, 20 Error messages on LCD ........................152 B&W Print Only ...................................152 Cannot Detect .....................................153 Cannot Print ........................................153 Comm. Error .......................................153 Ink Low ...............................................154 No Cartridge .......................................
H Help LCD messages ...................................173 using Mode and menu keys .............173 Menu Table ................................ 173, 174 I Ident-A-Call ..............................................66 Ident-A-Ring .............................................66 Ink cartridges checking ink volume ............................168 ink dot counter ....................................161 replacing .............................................161 Innobella™ .......................................
Personalized Ring ....................................66 Photo Bypass Tray (USA) ........................14 Photo Paper Tray (Canada) .....................14 PhotoCapture Center® Borderless ...........................................116 CompactFlash® ...................................104 Cropping .............................................116 DPOF printing .....................................111 from PC See Software User's Guide on the CD-ROM. ...............................................
Ring Delay, setting ...................................48 RingMaster ...............................................66 S Safety Instructions ........................ 133, 137 Scannable area ........................................22 Scanning See Software User's Guide on the CD-ROM. .................................................. Serial Number how to find............... See inside front cover Shipping the machine ............................170 SimpleBiz Fax & Alternative Number Ringing .................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
