SOFTWARE USER’S GUIDE Not all models are available in all countries. For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s guide, please read ‘MFC’ as ‘DCP’.
Table of Contents Section I 1 Machine operation keys Using the control panel 2 Using printer keys ......................................................................................................................................2 Job Cancel...........................................................................................................................................2 Secure Key (For MFC-7460DN and MFC-7860DW) ...........................................................................
Administrator .....................................................................................................................................24 User Authentication (For MFC-7860DW) ..........................................................................................25 Other Print Options............................................................................................................................25 Macro (For MFC-7860DW)................................................................
PC-FAX tab (MFC models only) ..............................................................................................................65 Sending an image file from your computer........................................................................................66 Sending a scanned image .................................................................................................................66 Viewing and printing received PC-FAX data .........................................................
Address Book ..........................................................................................................................................95 Brother Address Book .......................................................................................................................96 Setting up a member in the Address Book ........................................................................................96 Speed Dial setup ...................................................................
9 Scanning 147 Scanning a document using the TWAIN driver......................................................................................147 Scanning an image into your Macintosh..........................................................................................148 Pre-Scanning an image ...................................................................................................................148 Settings in the Scanner window ...........................................................
Section IV Using The Scan key 12 Scanning (For USB cable users) 185 Using the Scan key................................................................................................................................185 Scan to E-mail .................................................................................................................................186 Scan to Image .................................................................................................................................
Section I Machine operation keys Using the control panel 2 I
1 Using the control panel 1 1 Using printer keys 1 You can access the following features from your machine’s control panel. Job Cancel 1 To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All). Secure Key (For MFC-7460DN and MFC-7860DW) 1 Secured data is password protected.
Using the control panel HP LaserJet Mode 1 The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6 language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your machine to run at its best with those applications. BR-Script 3 Mode BR-Script is an original Brother page description language and a PostScript® language emulation interpreter. This machine supports PostScript® 3™.
Using the control panel e f g Press a or b to choose HP LaserJet or BR-Script 3. Press OK. 1 Press Start. Press Stop/Exit. Printing the Print Configuration List (For MFC-7860DW) 1 You can print a list of current printer settings. a b c d e f Press Menu. Press a or b to choose Printer. Press OK. Press a or b to choose Print Options. Press OK. Press a or b to choose Configuration. Press OK. Press Start. The machine prints the settings. Press Stop/Exit.
Using the control panel c d e Press a or b to choose Duplex. Press OK. 1 Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK. Press Stop/Exit. Note If the problem appears on the printout, see Improving the print quality in the Basic User's Guide. Restoring default printer settings (For MFC-7860DW) 1 You can return the machine’s printer settings to the factory settings. This will not reset the network settings.
Using the control panel Using the scan keys 1 1 You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. See Section IV Using The Scan key for details.
Section II Windows ® Printing Scanning ControlCenter4 Remote Setup (MFC models only) Brother PC-FAX Software (MFC models only) Firewall settings (For Network users) II 8 41 58 86 88 107
2 Printing 2 Note 2 • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Printing Printing a document 2 When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command.
Printing Duplex printing 2 The supplied printer driver supports duplex printing. 2 Guidelines for printing on both sides of the paper 2 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing Simultaneous scanning, printing and faxing 2 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Printing Printer driver settings 2 Note For Macintosh users see Printing and Faxing on page 118.
Printing Accessing the printer driver settings a 2 (For Windows® 2000) Click Start, Settings and then Printers. (For Windows® XP and Windows Server®) Click Start, and then Printers and Faxes. (For Windows Vista®) Click the 2 button, Control Panel, Hardware and Sound, and then Printers. (For Windows® 7) Click the button and Devices and Printers. b Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select Properties (Printer properties).
Printing Features in the Windows® printer driver 2 For more information, see the Help text in the printer driver. 2 Note • The screens in this section are from Windows® XP. The screens on your PC will vary depending on your operating system. • To access the printer driver settings, see Accessing the printer driver settings on page 13.
Printing Basic tab 2 You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab. 2 (4) (1) (2) (3) a b c d e Choose the Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1). Choose Multiple Page and Duplex / Booklet (2). Choose the Paper Source (3). Confirm your current settings in the window (4). Click OK to apply your chosen settings. To return to the default settings, click Default, then OK.
Printing Orientation 2 Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) 2 Landscape (Horizontal) Copies 2 The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
Printing Resolution 2 You can choose the resolution as follows. 300 dpi 2 600 dpi HQ 1200 Print Settings 2 You can manually change the print setting. Graphics This is the best mode for printing documents that contain graphics. Text This is the best mode for printing text documents. Manual You can change the settings manually by choosing Manual and clicking the Manual Settings... button. You can set brightness, contrast and other settings.
Printing Duplex / Booklet 2 When you want to print a booklet or do duplex printing, use this function. None 2 Disable duplex printing. Duplex / Duplex (Manual) When you want to do duplex printing, use these options. • Duplex (Not available for MFC-7360) The machine prints on both sides of the paper automatically. • Duplex (Manual) The machine prints all the even numbered pages first. Then the printer driver will stop and show the instructions required to re-install the paper.
Printing Paper Source 2 You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards.
Printing Advanced tab 2 2 (1) (2) (3) (4) (5) (6) (7) (8) (9) Change the tab settings by clicking one of the following selections: Scaling (1) Reverse Print (2) Use Watermark (3) Header-Footer Print (4) Toner Save Mode (5) Secure Print (6) Administrator (7) User Authentication (8) Other Print Options (9) Scaling 2 You can change the print image scaling. Reverse Print 2 Check Reverse Print to reverse the data from up to down.
Printing Use Watermark 2 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button. Watermark Settings 2 2 Transparent 2 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.
Printing In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark. 2 Custom Settings 2 You can choose the watermark to be printed on the first page or on the other pages. Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style. You can change the added watermark’s size and position on the page by selecting the watermark, and clicking the Settings button.
Printing Header-Footer Print 2 When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information. 2 ID Print If you select Login User Name, your PC login user name will print. If you select Custom and enter the text in the Custom edit box, the text you entered will print. Toner Save Mode 2 You can conserve toner use with this feature.
Printing Administrator 2 Administrators have the authority to limit access to functions such as scaling and watermark. 2 Password Enter the password into this box. Note Click Set Password... to change the password. Copies Lock Lock the copy pages selection to prevent multiple copy printing. Multiple Page & Scaling Lock Lock the scaling setting and multiple page setting. Watermark Lock Lock the current settings of the Watermark option to prevent changes being made.
Printing User Authentication (For MFC-7860DW) 2 If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN in the User Authentication Settings dialog. Click Settings of User Authentication and select Use ID Name/PIN. 2 If you want to enter your ID and PIN each time you print, select Enter ID Name/PIN for each print job. If you want to remember the ID Name/PIN, enter your ID and PIN. If your PC login name is registered to Secure Function Lock 2.
Printing Improve Print Output 2 This feature allows you to improve a print quality problem. Reduce Paper Curl 2 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting. Note This operation will decrease the temperature of the machine's fusing process.
Printing Print Profiles tab 2 2 (1) (2) (3) (4) Print Profiles (1) The printer driver of the machine has preset print profiles. Select a desired profile and click OK to select the preset print settings. Edit a profile (2) You can edit and save a new print profile. Restore default profiles (3) Click to restore all the default print profiles. Always show Print Profiles tab first. (4) When you want to always show the Print Profiles tab first, select this check box.
Printing Editing a print profile a b c Configure the print settings in the print driver. See Basic tab on page 15 and Advanced tab on page 20. 2 Click the Print Profiles tab. Click the Edit a profile button. (1) d e 2 (2) Choose the icon from the drop-down list (1) and enter a profile name (2). Choose the print profile you want to overwrite and click OK. Note You can overwrite the preset print profiles.
Printing Support 2 Click Support... in the Printing Preferences dialog box. 2 (1) (2) (3) (5) (6) (4) (7) Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Genuine Supplies Website (2) You can visit our Web site for original/genuine Brother supplies by clicking this button.
Printing Brother CreativeCenter (3) You can visit our Web site for free and easy online solutions for business and home users by clicking this button. Print Settings (4) 2 This will print the pages that show how the internal settings of the machine have been configured. Check Setting (5) You can check the current driver settings. About (6) This will list the printer driver files and version information.
Printing Tray Settings 2 Note 2 From the Start menu, select Printers and Faxes 1. Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select Properties to access the Tray Settings tab. 1 Select Settings and then Printers for Windows® 2000 users. You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows. (2) (1) Paper Source Setting (1) This feature identifies the paper size defined for each paper tray.
Printing Serial No. (2) By clicking Auto Detect, the printer driver will query the machine and display its serial number. If it fails to receive the information, the screen will display "---------------". 2 Note The Auto Detect function is not available under the following machine conditions: • The machine's power switch is Off. • The machine is in an error mode. • The machine is in a network shared environment. • The cable is not connected to the machine correctly.
Printing Status Monitor 2 This reports the machine status (any errors that may happen with the machine) when printing. If you would like to turn the status monitor on, follow these steps: Click the Start button, All Programs 1, Brother MFC-XXXX (where XXXX is your model name) and then Status Monitor.
Printing Features in the BR-Script 3 printer driver (For MFC-7860DW) (PostScript® 3™ language emulation) 2 2 Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Printing Preferences 2 Note You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX BR-Script3 Properties dialog box.
Printing • Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack. • Pages Per Sheet The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Also, you can print a document in the booklet style automatically when you choose Booklet.
Printing Advanced Options 2 You can access the Advanced Options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. 2 (1) (2) a Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using. Copy Count The copy selection sets the number of copies that will be printed. b Set the Print Quality, Scaling and TrueType Font settings (2). Print Quality You can choose the following print quality settings.
Printing c You can change settings by choosing a setting in the Printer Features list (3): 2 Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Env. Thick Env. Thin Recycled Paper Label Envelopes Secure Print Secure documents are documents that are password protected when they are sent to the machine.
Printing Halftone Screen Lock Stops other applications from modifying the Halftone settings. The default setting is On. High Quality Image Printing 2 You can get high quality image printing. If you set High Quality Image Printing to On, the printing speed will be slower. Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced.
Printing Status Monitor 2 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. 2 You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
Printing Monitoring the machine’s status 2 The Status Monitor icon will change color depending on the machine's status. A green icon indicates the normal stand-by condition. 2 A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.
3 Scanning 3 The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. (Windows® XP/Windows Vista®/Windows® 7) 3 Two scanner drivers are installed.
Scanning d Choose the scanner you are using from the Select Source list and click OK. Note Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN. e Click File and click Acquire Image Data. The Scanner Setup dialog box appears. f Adjust the following settings, if needed, in the Scanner Setup dialog box: 3 Scan (Image Type) (1) Resolution (2) Scan Type (3) Reduce Noise (4) Brightness (5) Contrast (6) Document Size (7) g Click Start.
Scanning Pre-Scanning to crop a portion you want to scan 3 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a b Follow the steps from a to e of Scanning a document into the PC on page 41. c Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.
Scanning d Press and hold down the left mouse button and drag it over the portion you want to scan. 3 1 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. f Click Start. This time only the chosen area of the document appears in the Presto! PageManager window (or your application window).
Scanning Settings in the Scanner Setup dialog box 3 Scan (Image Type) 3 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. 3 The default settings are listed in the table below: Scan (Image Type) Resolution Scan Type Photo Use for scanning photo images. 300 x 300 dpi 24bit Colour Web Use for attaching the scanned image to web pages. 100 x 100 dpi 24bit Colour Text Use for scanning text documents.
Scanning 256 Colour Uses up to 256 colors to scan the image. 24bit Colour Uses up to 16.8 million colors to scan the image. Although using 24bit Colour creates an image with the most accurate color, the image file will be about three times larger than a file created with 256 Colour. It requires the most memory and has the longest transfer time. Reduce Noise 3 3 You can improve and enhance the quality of your scanned images with this selection.
Scanning Executive 184.1 x 266.7 mm (7 1/4 x 10 1/2 in) Business Card 90 x 60 mm (3.5 x 2.4 in) To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine. Photo 10 x 15 cm (4 x 6 in ) 3 Index Card 127 x 203.2 mm (5 x 8 in) Photo L 89 x 127 mm (3.5 x 5 in) Photo 2L 13 x 18 cm (5 x 7 in) Postcard 1 100 x 148 mm (3.9 x 5.
Scanning Scanning a document using the WIA driver (Windows® XP/Windows Vista®/Windows® 7) 3 WIA compliant 3 3 For Windows® XP/Windows Vista®/Windows® 7 you can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the Presto! PageManager viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.
Scanning 1 3 2 3 4 g h i j Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you choose a setting. Note • The scanner resolution can be set as high as 1200 dpi.
Scanning Pre-Scanning and cropping a portion using the scanner glass 3 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b Follow the steps from a to e of Scanning a document into the PC on page 48. 3 Choose Flatbed in the Paper source drop-down list (1).
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 3 f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you choose a setting. g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning 3 Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file. Note (Windows Vista® and Windows® 7) The User Account Control screen appears, do the following. • (Windows Vista®) For users who have administrator rights: Click Allow.
Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 3 Scanning a document into the PC 3 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) (Not available for DCP-7060D) or the scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning and cropping a portion using the scanner glass on page 55.
Scanning f Adjust the following settings, if needed, in the Scanner dialog box. Profile (1) Source (2) Paper size (3) Color format (4) 3 File type (5) Resolution (DPI) (6) Brightness (7) Contrast (8) 1 2 3 4 5 6 7 8 g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning and cropping a portion using the scanner glass 3 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b c Follow the steps from a to e of Scanning a document into the PC on page 53. 3 Put the document face down on the scanner glass. Choose Flatbed in the Source drop-down list.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 3 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
Scanning Using Presto! PageManager 3 Presto! PageManager is an application for managing the documents. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. 3 If you use the machine as a scanner, we recommend that you install Presto! PageManager.
4 ControlCenter4 4 Overview 4 ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter4 eliminates the need to manually launch specific applications. ControlCenter4 has two user interfaces: Home Mode and Advanced Mode. Home Mode 4 The Home Mode gives you easy access to your machine’s main functions. See Using ControlCenter4 in Home Mode on page 59.
ControlCenter4 Using ControlCenter4 in Home Mode 4 This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each function, click Help. 4 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-FAX applications available for your device. 3 Access the settings available to configure your device. 4 Link to Brother Solutions Center, Brother CreativeCenter and the Help file.
ControlCenter4 ControlCenter4 Features for Home Mode users 4 Scan (See Scan tab on page 61.) See Saving the scanned image on page 63. See Printing the scanned image on page 63. See Opening the scanned image in an application on page 63. See Attaching the scanned data to E-mail on page 64. See Using the OCR feature on page 64. 4 PC-FAX (See PC-FAX tab (MFC models only) on page 65.) See Sending a scanned image on page 66. See Sending an image file from your computer on page 66.
ControlCenter4 Scan tab 4 There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click Help.
ControlCenter4 File types 4 You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) 4 PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista®/Windows® 7 or when using applications which support XML Paper Specification files.
ControlCenter4 Saving the scanned image 4 The Save button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. a b c d e f Configure the settings in the PC Scan setting area. Click the Scan button. Confirm and edit (if necessary) the scanned image in the image viewer. 4 Click Save. The Save dialog will appear. Select your Destination Folder and other settings. Click OK. The image will be saved in your chosen folder.
ControlCenter4 Attaching the scanned data to E-mail 4 The Send E-mail button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. a b c d e f g Select the Scan tab. Configure the settings in the PC Scan setting area. Click the Scan button. 4 Confirm and edit (if necessary) the scanned image in the image viewer. Click Send E-mail. Configure the attached file settings and click OK.
ControlCenter4 PC-FAX tab (MFC models only) 4 This section briefly introduces the PC-FAX tab function. For more details of each function, click Help. Note The PC-FAX software can only send Black & White fax documents in Letter size.
ControlCenter4 Sending an image file from your computer 4 The Send Image File button lets you send an image file as a fax from your computer using the Brother PC-FAX software. a b c Select the PC-FAX tab. d e Click the Send button. Click Send Image File. Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send. 4 The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
ControlCenter4 Device Settings tab 4 This section briefly introduces the Device Settings tab function. For more details of each function, click Help. 4 1 Remote Setup button 2 Quick-Dial button 3 Device Scan Settings button 4 BRAdmin button Configuring Remote Setup 4 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. a b c Select the Device Settings tab. Click Remote Setup. The Remote Setup Program window will appear.
ControlCenter4 Accessing Quick Dial 4 The Quick-Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC. a b c Select the Device Settings tab. Click Quick-Dial. The Address Book window will appear. For Address Book configuration, see Remote Setup (MFC models only) on page 86. 4 Configuring Scan button settings 4 The Device Scan Settings button lets you configure your machine’s Scan key settings.
ControlCenter4 Launching the BRAdmin utility 4 If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility. The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address.
ControlCenter4 Support tab 4 This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4. Opening ControlCenter Help 4 The ControlCenter Help lets you open the Help file for detailed information about ControlCenter. a b c 4 Select the Support tab. Click ControlCenter Help. The ControlCenter Help top page will appear.
ControlCenter4 Using ControlCenter4 in Advanced Mode 4 This section briefly introduces the ControlCenter4 functions in Advanced Mode. For more details on each function, click Help. 4 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-Copy feature available via your PC. 3 Access the PC-FAX applications available for your device. 4 Access the settings available to configure your device.
ControlCenter4 ControlCenter4 Features for Advanced Mode users 4 Scan (See Scan tab on page 73.) See Opening the scanned image in an application on page 75. See Using the OCR feature on page 75. See Attaching the scanned data to E-mail on page 75. See Saving the scanned image on page 76. PC-Copy (See PC-Copy tab on page 77.) 4 See Printing the scanned image on page 77. PC-FAX (See PC-FAX tab (MFC models only) on page 78.) See Sending an image file from your computer on page 78.
ControlCenter4 Scan tab 4 There are four scan options: Image, OCR, E-mail and File. This section briefly introduces the Scan tab function. For more details of each function, click Help. 4 1 PC Scan setting area 2 Image button 3 OCR button 4 E-mail button 5 File button Note • You can change the default settings of each button by right-clicking the appropriate button or clicking Configuration. When the configuration dialog appears, you can change the settings and then click OK.
ControlCenter4 File types 4 You can choose from the following example file types when saving to a folder. (For Image, E-mail and File scan) Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) 4 Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) (For OCR scan) Text (*.txt) Rich Text Format (*.rtf) HTML (*.
ControlCenter4 Opening the scanned image in an application 4 The Image button lets you scan an image directly into your graphics application for image editing. a b Select the Scan tab. c d Click Image. If you want to change the scan settings, right-click the Image button and then change settings. If you want to preview and configure the scanned image, check PreScan. Click OK. 4 The image will appear in the application you have chosen.
ControlCenter4 Saving the scanned image 4 The File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. a b Select the Scan tab. c d Click File. If you want to change the scan settings, right-click the File button and then change settings. If you want to preview and configure the scanned image, check PreScan. Click OK. 4 The image will be saved in the folder you have chosen.
ControlCenter4 PC-Copy tab 4 Printing the scanned image 4 You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver. a b Select the PC-Copy tab. c Click Monochrome Copy, 2 in 1 Copy or 4 in 1 Copy. You can customize each button with your preferred settings. d The scanned image will be printed. If you want to change the scan settings, right-click the button you want to change and then change the settings.
ControlCenter4 PC-FAX tab (MFC models only) 4 This section briefly introduces the PC-FAX tab function. For more details of each function, click Help. Note The PC-FAX software can only send Black & White fax documents in Letter size. Sending an image file from your computer 4 The Send Image File button lets you send an image file as a fax from your computer using the Brother PC-FAX software. a b c Select the PC-FAX tab. d e Click the Send button. Click Send Image File.
ControlCenter4 Viewing and printing received PC-FAX data 4 The Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on your machine on page 103.) a b c Select the PC-FAX tab. d e If you want to print the received data, select the data and then click Print. Click Received PC-FAX.
ControlCenter4 Device Settings tab 4 This section briefly introduces the Device Settings tab function. For more details of each function, click Help. Configuring Remote Setup 4 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. a b c 4 Select the Device Settings tab. Click Remote Setup. The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup on page 86.
ControlCenter4 Configuring Scan button settings 4 The Device Scan Settings button lets you configure your machine’s SCAN key settings. 4 a b c d Select the Device Settings tab. Click Device Scan Settings. The Device Scan Settings dialog will appear. You can change settings of each Scan button function. Click OK.
ControlCenter4 Launching the BRAdmin utility 4 If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility. The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address.
ControlCenter4 Support tab 4 This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4. Opening ControlCenter Help 4 The ControlCenter Help lets you open the Help file for detailed information about ControlCenter. a b c 4 Select the Support tab. Click ControlCenter Help. The ControlCenter Help top page will appear.
ControlCenter4 Custom tab 4 This section briefly introduces adding a Custom tab. For more details, click Help. Creating a Custom tab 4 You can create up to three customized tabs including up to five customized buttons with your preferred settings. a 4 Click Configuration and then select Create custom tab.
ControlCenter4 Creating a Custom button a 4 Click Configuration and then select Create custom button. Select a button you want to create from the menu. The settings dialog will appear. 4 b Enter the button name and change the settings if necessary. Click OK. (The setting options vary depending on the created button.) Note You can change or remove the created tab, button or settings. Click Configuration and follow the menu.
5 Remote Setup (MFC models only) 5 Remote Setup 5 The Remote Setup program lets you configure many machine and network settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN) and Remote Setup.
Remote Setup (MFC models only) Apply Lets you upload data to the machine without exiting the Remote Setup application. Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration settings to a file. Import Lets you read the settings from a file.
6 Brother PC-FAX Software (MFC models only) 6 PC-FAX sending 6 The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
Brother PC-FAX Software (MFC models only) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. 6 Outside line access Enter a number to access an outside line. This is sometimes required by local PBX telephone systems (for example, dialing 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix settings in the function menu will be ignored.
Brother PC-FAX Software (MFC models only) Simple style Facsimile style 6 6 6 Setting up a cover page From the PC-FAX dialog box, click the 6 icon to access the Brother PC-FAX Cover Page Setup screen.
Brother PC-FAX Software (MFC models only) Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page. From Choose the sender information you want to add to the cover page. Comment Enter the comment you want to add to the cover page. 6 Form Choose the cover page format you want to use.
Brother PC-FAX Software (MFC models only) c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 89.) d Enter a fax number using any of the following methods: Use the dial pad to enter the number. Click any of the 10 Speed Dial buttons. Click the Address Book button, and then choose a member or group from the Address Book.
Brother PC-FAX Software (MFC models only) Sending a file as a PC-FAX using the Simple style user interface a b 6 Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: 6 c Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 89.
Brother PC-FAX Software (MFC models only) f Click the send icon. Note If you want to cancel the fax, click the cancel icon.
Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express Windows Mail Address or Windows Contacts. Click the Browse button to choose the database file.
Brother PC-FAX Software (MFC models only) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX Sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 6 Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial (Facsimile style only) tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 6 b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK.
Brother PC-FAX Software (MFC models only) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (A vCard is an electronic business card that contains the sender’s contact information). You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine. (See Remote Setup on page 86.
Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Save. Importing to the Address Book 6 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file a 6 Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to step e.
Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text files (*.txt; *.csv).
Brother PC-FAX Software (MFC models only) PC-FAX receiving 6 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC. If you turn your PC off, your machine will continue to receive and store your faxes in its memory.
Brother PC-FAX Software (MFC models only) Enabling PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu, 2, 5, 1. c Press a or b to choose or your PC name if connected on a network. Press OK. d Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. e Press Stop/Exit. Press a or b to choose PC Fax Receive.
Brother PC-FAX Software (MFC models only) Setting up your PC a 6 Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax Rx Setup. The PC-Fax Rx Setup dialog box appears: 6 b c In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. d To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder.
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-Fax Rx Setup dialog box, click the Network Settings button.
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a Double-click b c Open the Fax Received folder. to run Presto! PageManager. Double-click any new faxes to open and view them.
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure your Windows® Firewall.
Firewall settings (For Network users) d Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example “Brother Scanner”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”. 5 Make sure UDP is selected. 6 Click OK. 7 e f Click the Add button.
Firewall settings (For Network users) h Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example “Brother Network Print”. 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “137”. 4 In Internal Port number for this service: Enter “137”.
Firewall settings (For Network users) c d Make sure that Windows Firewall Settings on the General tab is set to On. Click the Exceptions tab. 7 e f Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected. Then, click OK. g Click the Add port... button.
Firewall settings (For Network users) h To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax”. 2 In Port number: Enter “54926”. 3 Make sure UDP is selected. Then, click OK. i j Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
Firewall settings (For Network users) Windows® 7 users a Click the 7 button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall state is set to On. b c Click Advanced settings. The Windows Firewall with Advanced Security window appears. Click Inbound Rules. 7 d Click New Rule. e Choose Port and click Next.
Firewall settings (For Network users) f To add a port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific local ports:. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific local ports:. Click Next. 7 g h Choose Allow the connection and click Next. Check the applicable items and click Next.
Firewall settings (For Network users) i Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. 7 j k Make sure that the new setting is added and is checked. Click Outbound Rules.
Firewall settings (For Network users) l Click New Rule. 7 m n Choose Port and click Next. To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific remote ports:. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific remote ports:. Click Next.
Firewall settings (For Network users) o p q Choose Allow the connection and click Next. Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. 7 r Make sure that the new setting is added and is checked.
Section III Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup III 118 147 161 182
8 Printing and Faxing 8 Features in the printer driver (Macintosh) 8 This machine supports Mac OS X 10.4.11 - 10.5.x - 10.6.x. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version.
Printing and Faxing Duplex printing 8 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 8 If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot. If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Printing and Faxing Simultaneous scanning, printing and faxing 8 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Printing and Faxing (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing Choosing printing options 8 To control special printing features, choose Print Settings from the Print dialog box. 8 Cover Page 8 You can make the following cover page settings: Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Printing and Faxing Layout 8 Pages per Sheet 8 The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function. Two-Sided See Duplex Printing on page 128. Reverse Page Orientation (Mac OS X 10.5.x to 10.6.
Printing and Faxing Secure Print (For MFC-7460DN and MFC-7860DW) 8 8 Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a b c Check Secure Print. Enter your password, user name and job name and click Print.
Printing and Faxing Print Settings 8 You can change settings by choosing a setting in the Print Settings list: Basic tab 8 Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env. Thin • Recycled Paper • Label Resolution You can choose the resolution as follows.
Printing and Faxing Toner Save Mode You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images. • Toner Save Mode is not available for HQ 1200 resolution. Paper Source You can choose Auto Select, Tray1 or Manual. Reverse Print • Mac OS X 10.4.11 Check Reverse Print to reverse the data from up to down. • Mac OS X 10.5.x to 10.6.
Printing and Faxing Graphics Quality You can change the print quality as follows: • Graphics The Graphics mode prioritizes contrast. Choose this setting for printing text and figures, such as business and presentation documents. You can represent sharp contrasts between shaded areas. • Text This is the best mode for printing text documents. Skip Blank Page If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from printing.
Printing and Faxing Duplex Printing 8 Automatic Duplex Printing (Not available for MFC-7360) Select Layout. Choose Long-edge binding or Short-edge binding in Two-Sided. 8 Manual duplex Select Paper Handling. • (Mac OS X 10.4.11) Choose Even numbered pages and print, and then choose Odd numbered pages and print.
Printing and Faxing • (Mac OS X 10.5.x to 10.6.x) Choose Even Only and print, and then choose Odd Only and print.
Printing and Faxing Removing the Printer driver for Macintosh 8 For Mac OS X 10.4.11 a b 8 Log in as an ‘Administrator’. Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button. For Mac OS X 10.5.x to 10.6.x a b 8 Log in as an ‘Administrator’. From the Apple menu, choose System Preferences.
Printing and Faxing Features in the BR-Script 3 printer driver (For MFC-7860DW) (PostScript® 3™ language emulation) 8 This section introduces the distinctive operations of the BR-Script 3 printer driver. For the basic operations of the BR-Script 3 printer driver, see Features in the printer driver (Macintosh) on page 118 for Page Setup, Cover Page and Layout.
Printing and Faxing Printer Features 8 (Mac OS X 10.4.11) Feature Sets: Set 1 8 Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env. Thin • Recycled Paper • Label Secure Print Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them.
Printing and Faxing Password Choose the password for your secured document that you send to the machine from the drop-down box. Job Name Choose the Job name for your secured document that you sent to the machine, from the drop-down list. Resolution You can choose the resolution as follows. • 300 dpi • 600 dpi • HQ 1200 Toner Save You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off.
Printing and Faxing Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting. Note This operation will decrease the temperature of the machine's fusing process.
Printing and Faxing (Mac OS X 10.5.x to 10.6.x) Feature Sets: General 1 8 Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Envelopes • Env. Thick • Env. Thin • Recycled Paper • Label Resolution You can choose the resolution as follows.
Printing and Faxing Toner Save You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off. Note • We do not recommend Toner Save for printing photo or gray scale images. • Toner Save is not available for HQ 1200 resolution. Halftone Screen Lock Stops other applications from modifying the Halftone settings. The Default setting is on. High Quality Image Printing You can increase the quality of image printing.
Printing and Faxing Feature Sets: General 2 Ghost Reduction Setting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper. Do not use this setting if the humidity is below 30% or ghosting may increase. Note This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small quantity to make sure that the paper is suitable. Density Adjustment Increase or decrease the print density.
Printing and Faxing Secure Print (Mac OS X 10.5.x to 10.6.x) 8 Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. 8 If you want to create a secure print job, click Secure Print and check the Secure Print box. Enter a password in the Password box and click Print.
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
Printing and Faxing Hiding or showing the window 8 After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Status Monitor. To show the window, click the Brother Status Monitor icon in the dock or click the Status Monitor in the DEVICE SETTINGS tab of ControlCenter2. Quitting the window 8 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop-up menu.
Printing and Faxing Sending a fax (MFC models only) 8 You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. a b Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.4.11) 8 (Mac OS X 10.5.x to 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu.
Printing and Faxing e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a b Click Address Book. Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. 8 Note If both work and home fax numbers are stored in the Mac OS X Address Book, choose work Fax or home Fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
Printing and Faxing c When you are finished addressing your fax, click Print. Note The vCard used must contain a work Fax or home Fax number. 8 Using Mac OS X 10.5.x to 10.6.x Addresses panel 8 You can address a fax number using the Addresses button. a Click Addresses.
Printing and Faxing b Choose the fax number from the Addresses panel and then click To. c When you are finished addressing your fax, click Print.
9 Scanning 9 Scanning a document using the TWAIN driver 9 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document feeder) (Not available for DCP-7060D) or the Flatbed scanner glass. For more information on loading the documents, see Loading documents in the Basic User's Guide.
Scanning Scanning an image into your Macintosh 9 You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page a b 9 Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size Adjust Image • Brightness • Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning d Put the document in the ADF again. Note ADF is not available for DCP-7060D. If you put the document on the scanner glass in step a, skip this step. e Adjust the settings for Resolution, Scan Type, Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software.
Scanning Scan Type 9 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Color Uses up to 256 colors to scan the image. 24bit Color Uses up to 16.
Scanning Document Size 9 Choose one of the following document sizes: A4 JIS B5 Letter Legal A5 Executive Business Card To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine. Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 (Double) 9 Custom After you choose a custom size, you can adjust the scanning area.
Scanning Adjusting the Image 9 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Scanning a document using the ICA driver (Mac OS X 10.6.x) 9 You can scan a document using one of the following methods: Using the Image Capture application Scanning directly from the “Print & Fax” section Using Image Capture 9 In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required. The Brother CUPS Printer Driver for Mac OS X 10.6.x contains the ICA Scanner Driver.
Scanning c Select the machine from the list on the left side of the screen. If you connected the Brother machine and your Macintosh with a USB cable, you will see the machine in the DEVICES area. If connected via LAN, you will see it in the SHARED area. d Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size.
Scanning If you place the document on the scanner glass, select “Flatbed” for Mode. Note ADF is not available for DCP-7060D. When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file. When the Detect Separate Items box is checked, the program will detect each image and save them as separate files.
Scanning You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at. Scan Size: Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed.
Scanning Scanning directly from the “Print & Fax” section 9 If you already added your Brother machine in the Print & Fax section, you can scan directly from there. Please follow the steps below: a Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected. b c d Select System Preferences from the Apple Menu. Click on the Print & Fax icon.
Scanning f Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. XXX If you place the document on the scanner glass, select “Flatbed” for Mode. Note ADF is not available for DCP-7060D. When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file.
Scanning g Select the destination folder or destination application for Scan To. XXX You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at.
Scanning Using Presto! PageManager 9 Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager.
10 ControlCenter2 10 Note The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.
ControlCenter2 Turning the AutoLoad feature off 10 If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. a Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. (For Image, E-mail and File scan) Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) (For OCR scan) Text (*.txt) Rich Text Format (*.rtf) HTML (*.htm) Excel 97 (*.
ControlCenter2 Image (example: Apple Preview) 10 The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the control key and choose Software Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. Change the other settings, if needed.
ControlCenter2 You can delete an application that you have added. Just choose the Application Name and click the Delete button. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK. Note • Secure PDF is also available for Scan to E-mail and Scan to File.
ControlCenter2 OCR (word processing application) 10 Scan to OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the control key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 10 The Scan to E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the control key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1.
ControlCenter2 File 10 The Scan to File feature lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the control key and choose Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 10 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the control key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
ControlCenter2 File types 10 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. (For Image, E-mail and File scan) Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) (For OCR scan) Text (*.txt) Rich Text Format (*.rtf) HTML (*.htm) Excel 97 (*.
ControlCenter2 Scan to Image 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to OCR 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. Note The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese, Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.
ControlCenter2 Scan to E-mail 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 10 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.
ControlCenter2 COPY / PC-FAX (MFC models only) 10 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh.
ControlCenter2 (Mac OS X 10.4.11) To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 141.) (Mac OS X 10.5.x to 10.6.x) For more options click the disclosure triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 141.
ControlCenter2 DEVICE SETTINGS 10 You can configure or check the machine settings. Remote Setup (MFC models only) Lets you open the Remote Setup Program. (See Remote Setup on page 182.) Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 182.) Status Monitor Allows you to open the Status Monitor Utility.
ControlCenter2 Remote Setup (MFC models only) 10 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 182.
ControlCenter2 Quick-Dial (MFC models only) 10 The Quick-Dial button lets you open the Address Book window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. Status Monitor 10 The Status Monitor button allows you to monitor the status of one devices, allowing you to get immediate notification of errors such as a paper jam. (See Status Monitor on page 139.
11 Remote Setup 11 Remote Setup (MFC models only) 11 The Remote Setup application lets you configure many machine and network settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine. Note The RemoteSetup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
Remote Setup Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration setting to a file. Import Lets you read the setting from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.
Section IV Using The Scan key Scanning (For USB cable users) Network Scanning IV 185 190
12 Scanning (For USB cable users) 12 Using the Scan key 12 Note If you use the SCAN key when connected to a network, see Network Scanning on page 190. You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. Before you can use (SCAN) on the control panel, you have to install the Brother MFL-Pro Suite and connect the machine to your computer.
Scanning (For USB cable users) Scan to E-mail 12 You can scan either a black and white or color document into your E-mail application as a file attachment. a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose E-mail. Press OK. e Press Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. (SCAN).
Scanning (For USB cable users) Scan to Image 12 You can scan either a black and white or color document into your graphics application for viewing and editing. a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose Image. Press OK. e Press Start. The machine starts the scanning process. (SCAN).
Scanning (For USB cable users) Scan to OCR 12 If your original document is text, you can use Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose OCR. Press OK. e Press Start. The machine starts the scanning process. (SCAN).
Scanning (For USB cable users) Scan to File 12 You can scan a black and white or a color document into your computer and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Device Scan Settings screen of ControlCenter4 or Scan To File screen of ControlCenter2. (For Windows®, see Configuring Scan button settings on page 68 for Home Mode or Configuring Scan button settings on page 81 for Advanced Mode.
13 Network Scanning 13 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (see Printing the Network Configuration List in the Network User's Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning Before using Network Scanning 13 Configuring Network Scanning (Windows®) 13 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a (Windows® 2000) Click the Start button, Settings, Control Panel, then Scanners and Cameras.
Network Scanning Note (Windows Vista® and Windows® 7) When the User Account Control screen appears, do the following. • (Windows Vista®) For users who have administrator rights: Click Continue. (Windows® 7) For users who have administrator rights: Click Yes. • (Windows Vista®) For users who do not have administrator rights: Enter the administrator password and click OK. (Windows® 7) For users who do not have administrator rights: Enter the administrator password and click Yes.
Network Scanning Specify your machine by address Enter the IP address of the machine in IP Address, and then click Apply. Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the device you want to use and then click OK. d Click the Scan To Button tab and enter your PC name in the Display Name (Max 15 characters) field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).
Network Scanning Configuring Network Scanning (Macintosh) 13 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model drop-down list in the main screen of ControlCenter2. If you have already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Network Scanning Using the Scan key 13 You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your computer. Before you can use (SCAN) on the control panel, you have to install the Brother MFL-Pro Suite and connect the machine to your computer. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed.
Network Scanning Note • Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen. • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen.
Network Scanning Scan to Image 13 When you choose Scan to Image, your document will be scanned and sent directly to the computer you designated on your network. ControlCenter4 or ControlCenter2 will activate the default graphics application on the designated computer. a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose Image. Press OK. e Press a or b to choose the destination computer you want to send to. Press OK.
Network Scanning Scan to OCR 13 If your original document is text, you can use Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. a Load your document. b Press c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose OCR. Press OK. e Press a or b to choose the destination computer you want to send to. Press OK.
Network Scanning Scan to File 13 When you choose Scan to File, you can scan a black and white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in the Device Scan Settings screen of ControlCenter4 or Scan To File screen of ControlCenter2. You can change the Scan configuration.
Network Scanning Scan to FTP (For MFC-7460DN and MFC-7860DW) 13 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network, or on the internet. The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile. Note • Scan to FTP is available when FTP profiles are configured by using Web Based Management. • We recommend Microsoft® Internet Explorer® 6.
Network Scanning Note Using certain characters or symbols in a file name may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name. Configuring the FTP Default Settings 13 You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON. You can also change the port number used to access the FTP server. The default for this setting is port 21.
Network Scanning g Enter the destination folder where your document will be stored on the FTP server (for example brother\abc) (up to 60 characters). h Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf).
Network Scanning g Press a or b to choose PDF, Secure PDF or TIFF. Press OK, and go to step i. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. h Press a or b to choose Small, Middle or Large. Press OK and go to step i. i Do one of the following: If you want to start scanning, press Start and go to step l. If you want to change the file name, go to step j.
A Index B BR-Script 3 mode ........................................................ 3 C ControlCenter2 Macintosh ............................................................ 161 ControlCenter4 Windows® .............................................................. 58 D Device Selector ...................................... 147, 183, 194 Drivers Macintosh Printer ............................................................... 118 TWAIN ..............................................................
Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
