USER’S GUIDE FAX-2480C FAX-2580C
If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-2480C and FAX-2580C (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
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Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER. Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One Year Limited Warranty and Replacement Service (USA only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents Section I 1 General General Information Using the documentation .......................................................................................3 Symbols and conventions used in the documentation ....................................3 Control panel overview ..........................................................................................4 2 Loading documents and paper Loading documents ......................................................................................
4 Security features TX Lock (FAX-2480C only)..................................................................................24 Setting and changing the TX Lock password ................................................ 24 Turning the TX Lock on/off ............................................................................ 25 Memory Security (FAX-2580C only) ....................................................................25 Setting and changing the memory security password ...........................
Additional receiving operations ............................................................................39 Printing a reduced incoming fax ....................................................................39 Receiving a fax at the end of a conversation.................................................40 Printing a fax from the memory .....................................................................40 7 Telephone Services and External devices Voice operations ......................................
Managing your messages ................................................................................... 58 Message Indicator .........................................................................................58 Playing voice messages ................................................................................58 Printing fax messages ..................................................................................58 Erasing incoming messages......................................................
Copy options ........................................................................................................75 Changing copy quality ...................................................................................76 Enlarging or reducing the image copied ........................................................76 Making N in 1 copies or a poster ...................................................................77 Sorting copies using the ADF (Black & White only)..................................
C Menu and Features On-screen programming.................................................................................... 118 Menu table ...................................................................................................118 Memory storage........................................................................................... 118 Menu keys ......................................................................................................... 119 Menu Table...........................
Section I General General Information I 3 General setup 7 18 Security features 24 Loading documents and paper
Chapter 1 2
1 General Information Using the documentation 1 1 The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury.
Chapter 1 Control panel overview 1 FAX-2480C FAX-2580C 1 2 14 4 13 3 15 12
General Information 1 11 5 6 10 7 8 9 Note Most of the illustrations in this User’s Guide show the FAX-2480C.
Chapter 1 1 On/Off You can turn the machine on or off. 2 One-Touch keys Instantly accesses your stored Quick-Dial numbers. 3 Shift When held down, lets you access the OneTouch numbers in the gray squares. 4 Ink (FAX-2480C) Lets you clean the print head, check the print quality, and check the available ink volume. 5 Fax Resolution Lets you temporarily change the resolution when sending a fax. 6 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode.
2 Loading documents and paper Loading documents How to load documents Temperature: 68 to 86° F (20 to 30° C) Humidity: 50% to 70% Paper: 20 lb LTR (80 g/m 2 A4) Document Sizes Supported Length: 5.8 to 14 in. (148 to 355.6 mm) Width: 5.8 to 8.5 in. (148 to 215.9 mm) Weight: 17 to 24 lb (64 to 90 g/m 2) 2 CAUTION DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 10 pages and feeds each sheet individually.
Chapter 2 Using the scanner glass 2 b Using the document guidelines on the left, center the document face down on the scanner glass. c Close the document cover. You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents 2 2 Note To use the scanner glass, the ADF must be empty. a Lift the document cover.
Loading documents and paper Scannable area The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper. 3 Acceptable paper and other media 2 The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
Chapter 2 Recommended media Improper Setup 2 To get the best print quality, we suggest using Brother paper. (See table below.) DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper We recommend using ‘3M Transparency Film’ when you print on transparencies. Brother paper 1 Paper Type Item Letter Plain BP60PL (USA only) Letter Glossy Photo 1 BP61GLL Letter Inkjet (Matte) 4 × 6 in.
Loading documents and paper Choosing the right media 2 Paper type and size for each operation 2 Paper Type Cut Sheet Cards Envelopes Transparencies Paper Size 2 Usage Fax Copy Print Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m ) 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 0.003 to 0.01 in. (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 0.01 in. (Up to 0.25 mm) 20 Photo 4" × 6" Up to 64 lb Up to 0.01 in. (Up to 0.28 mm) 20 Up to 0.006 in. (Up to 0.15 mm) 30 Up to 53 lb (Up to 200 g/m2) Up to 0.01 in. (Up to 0.
Loading documents and paper Loading paper and other media a b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1). 2 2 1 c Fan the stack of paper well to avoid paper jams and misfeeds. Note Always make sure that the paper is not curled.
Chapter 2 d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. e Gently adjust the paper side guides with both hands to the paper. Make sure the paper side guides touch the sides of the paper. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
Loading documents and paper g Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 2 Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m2). h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Chapter 2 How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. Note If the envelopes or post cards are ‘doublefeeding,’ put one envelope or post card in the paper tray at a time. If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application.
Loading documents and paper Printable Area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in.
3 General setup On/Off key 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. Note If you have connected an external telephone or TAD, it is always available. Turning the machine off a 18 Press the On/Off key. On/Off setting You can customize the machine's On/Off key. The default setting is Fax Receive:Off. Your machine will not work when it is switched off, but it will clean the print head periodically.
General setup On/Off setting Receive mode Available operations Fax Receive: Off — No machine operations will be available. Fax Only Fax Receive Easy Receive (factory setting) Fax Receive: On 1 2 External TAD 3 3 The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the amount of time the machine takes after the last Copy operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.
Chapter 3 Paper settings Paper Type 3 3 To get the best print quality, set the machine for the type of paper you are using. a b Press Menu, 1, 2. c Press Stop/Exit. You can also change the volume through the menu, by following the instructions below: Note a b c 20 3 While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.
General setup Speaker Volume 3 You can choose a range of speaker volume levels, from High to Off. a b c Press a or b to choose Low, Med, High or Off. Press OK. Vol Amplify:Off Press Stop/Exit. This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press d or c on the control panel to adjust the volume to Low or High. When the handset is replaced, the handset volume will remain until you change it again.
Chapter 3 Automatic Daylight Savings Time WARNING It is important that you do NOT choose Permanent unless ALL the users are hearing-impaired. Otherwise, the default setting of Volume Amplify may damage the hearing of some users. Setting Volume Amplify (FAX-2480C only) You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date/Time setting.
General setup LCD display LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c 3 Press Menu, 1, 7. Press a or b to choose Light or Dark. Press OK. Press Stop/Exit.
4 Security features TX Lock (FAX-2480C only) TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. While TX Lock is On, the following operations are available: Setting and changing the TX Lock password Note If you have already set the password, you will not need to set it again.
Security features Memory Security (FAX-2580C only) Turning the TX Lock on/off Turning TX Lock on a b Press Menu, 2, 0, 1. c Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode. Press a or b to choose Set TX Lock. Press OK. Turning TX Lock off a b Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs.
Chapter 4 Setting and changing the memory security password 4 Note Turning on the memory security lock If you have already set the password, you will not need to set it again. Setting a password for the first time a b Press Menu, 2, 0, 1. c When the LCD shows Verify:, reenter the password. Press OK. d a b c 4 Press Menu, 2, 0, 1. Press a or b to choose Set Password. Press OK. Enter the registered 4-digit number for the current password. Press OK. Enter a 4-digit number for a new password.
Section II Fax II Sending a fax 28 Receiving a Fax 35 41 Telephone Services and External devices Dialing and storing numbers Message Center (FAX-2580C only) 51 56 Printing Reports 61 68 Polling 70 Remote fax options (Black & White only)
5 Sending a fax Entering Fax mode To enter fax mode, press key will glow green. 5 Faxing from the ADF Make sure you are in Fax mode c d Dial the fax number. Make sure you are in Fax mode e Do one of the following: To send a single page, press 2 to choose No. (or press Black Start again). The machine starts sending the document. To send more than one page, press 1 to choose Yes and go to step f. f Put the next page on the scanner glass. Press OK. The machine starts scanning the page.
Sending a fax Faxing A4 size documents from the scanner glass 5 When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. a b c Make sure you are in Fax mode Press Menu, 2, 2, 0. After the broadcast is finished, a Broadcast Report will be printed. Press a or b to choose A4. Press OK. 5 Your machine can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory.
Chapter 5 Canceling a Broadcast in progress a b Press Menu, 2, 6. The LCD will show the fax number being dialed. Press OK. The LCD will show the job number: XXXXXXXX 1.Clear 2.Exit c d e Press 1 to clear. The LCD will then show the Broadcast job number and 1.Clear 2.Exit. 5 Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission.
Sending a fax Contrast 5 a b c If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. Use Dark when sending a dark document. a b c d Make sure you are in Fax mode To change the default fax resolution . Make sure you are in Fax mode Press a or b to choose the resolution you want. Press OK. Note Load your document. You can choose four different resolution settings for black & white faxes and two for color. Press Menu, 2, 2, 1.
Chapter 5 Dual access (Black & White only) You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages.
Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. a b c d Make sure you are in Fax mode Load your document. a b c Press Menu, 2, 2, 7. Press a or b to choose On (or Off). Press OK. d 5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
Chapter 5 Sending a fax manually 5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. a b c Make sure you are in Fax mode d e Dial using the machine’s dial pad. . Load your document. To listen for a dial tone do one of the following: (FAX-2480C) Press Hook/Hold or pick up the handset. (FAX-2580C) Press Speaker Phone on the machine. When you hear the fax tone, press Black Start or Color Start.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes see page 37. Choosing the Receive Mode 6 FAX-2480C Do you use a Distinctive Ring subscriber service? 6 Yes See Distinctive Ring.
Chapter 6 FAX-2580C 6 Are you using the built-in Message Center? Yes See Message Center. No Do you use a Distinctive Ring subscriber service? Yes See Distinctive Ring.
Receiving a Fax Using receive modes 6 Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 38. Fax only Message Center (MC:Msg Ctr) (FAX-2580C only) 6 The Message Center (MC:Msg Ctr) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: 6 Faxes will be automatically received.
Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 49 and Easy Receive on page 39.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 59.
Receiving a Fax Easy Receive If Easy Receive is On: 6 Printing a reduced incoming fax 6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset or cordless handset or Speaker Phone. If you answered at an extension phone press l 5 1. (See Using external and extension telephones on page 49.
Chapter 6 Receiving a fax at the end of a conversation 6 At the end of a conversation you can ask the other party to send you a fax before you both hang up. a Ask the other party to place the document in their machine and to press Start or Send key. b When you hear the CNG tones (slowly repeating beeps), press Black Start or Color Start. c Press 2 to receive a fax. 1.Send 2.Receive d If you picked up the handset, replace it.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset, the cordless handset (FAX-2580C), the speaker phone (FAX-2580C), an extension or external telephone, and by dialing manually, or by using One-Touch or Quick-Dial numbers. Speak clearly toward the microphone . To end the call, press Speaker Phone. If you have FAX-2580C, see the Digital Cordless Handset User’s Guide. a Hold 7 Do one of the following: (FAX-2480C) Pick up the handset.
Chapter 7 Tone or Pulse (Canada only) If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a b 7 Fax/Tel mode when the power key is on When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call. Do one of the following: (FAX-2480C) Pick up the handset or press Hook/Hold.
Telephone Services and External devices Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Note You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it. 7 Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
Chapter 7 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. 7 Registering the Distinctive Ring pattern Very Important! After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically.
Telephone Services and External devices Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).
Chapter 7 Connecting an external TAD (telephone answering device) • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.) 7 You may choose to connect an external answering device.
Telephone Services and External devices e f Special line considerations Set the TAD to answer calls. Do one of the following: (FAX-2480C) Set the Receive Mode to External TAD. (See Choosing the Receive Mode on page 35.) (FAX-2580C) Set the Receive Mode to Manual with Easy Receive turned on. Recording an outgoing message (OGM) on an external TAD Roll over phone lines b c 7 Record 5 seconds of silence at the beginning of your message.
Chapter 7 Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Telephone Services and External devices Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Chapter 7 If you answer a call and no one is on the line: Changing the remote codes 7 You should assume that you're receiving a manual fax. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. a Note 4.Remote Codes 7 If your non-Brother cordless telephone is connected to the EXT.
8 Dialing and storing numbers How to Dial 8 Speed-Dialing a Manual dialing 8 Press all of the digits of the fax number. One-Touch dialing Press the One-Touch key that stores the number you want to call. 8 8 Press Search/Speed Dial, the # (pound) key and then the two digit Speed-Dial number. 8 8 Two-digit number Note If the LCD shows Not Registered when you enter a Speed-Dial or a One-touch number, a number has not been stored at this location.
Chapter 8 Search 8 You can search for names you have stored in the One-touch and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search, or use the dial pad to search alphabetically. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and Black Start or Color Start.
Dialing and storing numbers Storing numbers 8 You can set up your machine to do the following types of easy dialing: One-Touch, Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number. Storing One-Touch dial numbers 8 Your machine has One-Touch keys where you can store fax or phone numbers for automatic dialing. Two numbers can be stored on each One-Touch key.
Chapter 8 Storing Speed-Dial numbers You can store up to 80 (FAX-2480C) or 100 (FAX-2580C) 2-digit Speed-Dial locations with a name. When you dial you will only have to press a few keys (For example: Search/Speed Dial, #, the two-digit number, and Black Start or Color Start). a b c d e 54 Press Menu, 2, 3, 2.
Dialing and storing numbers Setting up groups for broadcasting Before you can add numbers to a Group, you need to store them as One-Touch or Speed-Dial numbers. You can have up to six small Groups, or you can assign up to 79 (FAX-2480C) or up to 99 (FAX-2580C) numbers to one large Group. Press Menu, 2, 3, 3. 3.Set Quick-Dial 3.Setup Groups b Choose an empty location where you want to store the Group in one of the following ways: Press a One-Touch key.
9 Message Center (FAX-2580C only) Message Center Mode 9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. You can record the following two different types of OGM: In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours. Recording the Message Center outgoing message (Msg Ctr OGM) is the first step you need to follow before you can use the Message Center.
Message Center (FAX-2580C only) Listening to your OGM a b Press Menu, 2, 7, 1. c Press a or b to choose Play OGM. Press OK. d Press Stop/Exit. Press a or b to choose Msg Ctr OGM. Press OK. Erasing your OGM a b c d Press Menu, 2, 7, 1. Press a or b to choose Msg Ctr OGM or F/T OGM, then press OK. Press a or b to choose Erase OGM. Press OK. Do one of the following: Press 1 to erase the OGM. Press 2 to exit without erasing.
Chapter 9 Managing your messages Message Indicator Printing fax messages 9 Once you print a new fax message stored in memory it will automatically be erased from the memory. 9 The light flashes if you have any new messages waiting for you.The LCD displays the total number of voice and fax messages stored in the Message Center memory. a Press Play. After two seconds, the fax machine begins to play voice messages.
Message Center (FAX-2580C only) To erase all of your messages a b Press Erase. Press a or b to choose one of the options below. Then press OK. Erase All Voice? All voice message Erase All Fax? All fax messages Erase All Msg.? All voice and fax message c Do one of the following: 9 Additional Message Center operations Setting maximum time for incoming messages d Press Stop/Exit. 9 Your machine’s default setting will save incoming messages up to 30 seconds long.
Chapter 9 c Press a or b to choose Toll Saver. Press OK. d Press a or b to choose On (or Off). Press OK. e Press Stop/Exit. ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. a Press Menu, 2, 7, 3. 7.Setup Msg Ctr 3.ICM Rec.Monitr b Use a or b to choose Off or On. Press OK. c Press Stop/Exit.
10 Remote fax options (Black & White only) You can only use one remote fax option at a time: Fax Forwarding Paging Fax Storage Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the remote fax options, an LCD question will appear. (See Changing Remote Fax Options on page 63.) 10 Fax Forwarding 10 When you choose Fax Forward, your machine stores the received fax in the memory.
Chapter 10 Paging When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. a b c d e 62 Note 10 • You cannot change a paging number or PIN remotely.
Remote fax options (Black & White only) Turning off Remote Fax Options a Press Menu, 2, 5, 1. 1.Fwd/Page/Store b Press a or b to choose Off. Press OK. 10 Changing Remote Fax Options 10 If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message: Erase All Fax? Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 63.) 1.Yes 2.
Chapter 10 Remote Retrieval 10 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).
Remote fax options (Black & White only) Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages (FAX-2580C only) After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Chapter 10 Remote commands 97 1 Fax 2 Voice 98 Operation details Check the receiving status (FAX-2580C only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. Change the Receive Mode (FAX-2480C only) 1 External TAD If you hear one long beep, your change has been accepted.
Remote fax options (Black & White only) Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2.
11 Printing Reports Fax reports 11 Fax Journal (activity report) 11 You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. a b If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Printing Reports Reports 11 The following reports are available: 1.Transmission Prints a Transmission Verification Report for your last transmission. 2. Help List A help list about how to quickly program your machine. 3. Quick-Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 4. Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) 5. User Settings Lists your settings.
12 Polling 12 Polling overview 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Setup to receive polling 70 Make sure you are in Fax mode Press Menu, 2, 1, 6. Enter the fax number you are polling.
Polling Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 33.) Set up for polled transmit a b c d Make sure you are in Fax mode 12 . Load your document. Press Menu, 2, 2, 6 Press a or b to choose On (or Off). Press OK.
Chapter 12 72
Section III Copy Making copies III 74
13 Making copies How to copy 13 Entering Copy mode 13 Press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (Mode Timer on page 19.) The LCD shows the default copy setting: 13 Making a single copy a b c Make sure you are in Copy mode 13 . Load your document. Press Black Start or Color Start. Making multiple copies a b c Make sure you are in Copy mode d Press Black Start or Color Start. 13 .
Making copies Copy options 13 When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key. Press Menu selection Options Page Press Quality Normal 76 Fast Best Enlarge/ Reduce The machine returns to its default settings 60 seconds after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 19.
Chapter 13 Changing copy quality 13 You can choose from a range of quality settings. The default setting is Normal. a and then a or b to choose Normal Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed. Fast Quality Best Press a or b to choose Normal, Best or Fast. Press OK. c Press Stop/Exit. 13 You can choose the following enlargement or reduction ratios: Fast copy speed and lowest ink consumption.
Making copies e f Choose one of the options below: Use a or b to choose the enlargement or reduction ratio you want. Press OK. Use a or b to choose Custom (25–400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.) Press OK. c Use the dial pad to enter the number of copies (up to 99). d Press Copy Options and a or b to choose Page Layout. Press OK.
Chapter 13 Place your document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) Sorting copies using the ADF (Black & White only) You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on. a b c Make sure you are in Copy mode d Press Copy Options and a or b to choose Stack/Sort. Press OK. e Press a or b to choose Sort. Press OK. f Press Black Start. 4 in 1 (L) Poster (3x3) You can make a poster size copy of a photograph.
Making copies Adjusting Brightness, Contrast and Color Contrast 13 Brightness 13 To temporarily change the brightness setting, follow the instruction below: a b c Make sure you are in Copy mode d . a Press Menu, 3, 3. 3.Contrast Use the dial pad to enter the number of copies (up to 99). c Press Stop/Exit. Press Copy Options and a or b to choose Brightness. Press OK. Color saturation e e Press a or b to make the copy lighter or darker. Press OK. f Press Black Start or Color Start.
Chapter 13 Paper options 13 Paper type 13 If you are copying on special paper, be sure to choose the type of paper you are using so you will get the best print quality. Paper size If copying on paper other than Letter or A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo (4”(W) × 6”(H)) paper. Make sure you are in Copy mode Load your document. a b c Make sure you are in Copy mode Use the dial pad to enter the number of copies (up to 99).
Section IV Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary IV 82 93 118 128 139
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° and 35° C). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (FAX-2580C only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 40. To save the faxes in memory, see Transferring faxes to another fax machine on page 101.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service (See Brother numbers on page i.).
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. • This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.
Safety and Legal Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions.
Safety and Legal The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.
Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: FAX-2480C and FAX-2580C comply with Part 15 of the FCC Rules.
Safety and Legal Industry Canada Compliance Statement (Canada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
B Troubleshooting and Routine Maintenance B Troubleshooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions Smudged stain at the top center of the printed page. Make sure the paper is not too thick or curled. (See Acceptable paper and other media on page 9.) Printing appears dirty or ink seems to run. Make sure you are using the proper types of paper. (See Acceptable paper and other media on page 9.) Don't handle the paper until the ink is dry. Stains appear on the reverse side or at the bottom of the page. Make sure the printer platen is not dirty with ink.
Troubleshooting and Routine Maintenance Receiving Faxes Difficulty Suggestions Cannot receive a fax Check all line cord connections. Make sure the machine is in the correct receiving mode for your setup. (See Receive modes on page 35.) If you often have interference on the phone line, try changing the menu setting of Compatibility to Basic. (See Phone line interference on page 104.) Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections.
Handling Incoming Calls Difficulty Suggestions The machine ‘Hears’ a voice as a CNG Tone. If Easy Receive is set to on, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing Stop/Exit. Try avoiding this problem by turning Easy Receive to off. (See Easy Receive on page 39.) Sending a fax call to the machine.
Troubleshooting and Routine Maintenance Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Error Message Cause Action Data Remaining Print data is left in the machine's memory. Re-start printing from your computer. Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine. Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again. Disconnected The other person or other person's fax machine stopped the call. Try to send or receive again.
Troubleshooting and Routine Maintenance Error Message Cause Action Near Empty One or more of the ink cartridges are running out of ink. If a sending machine has a color fax, the machine's ‘handshake’ will ask that the fax be sent as black and white. If the sending machine has the ability to convert it, the color fax will be received into memory as a black and white fax. Order a new ink cartridge. (See Ordering accessories and supplies on page iii.) No Caller ID There is no incoming call history.
Error Message Cause Action Scan Unable XX The machine has a mechanical problem. Open the scanner cover and remove any foreign objects inside the machine. If the error message continues, do one of the following: —OR— A foreign objects such as a clip or ripped paper is in the machine. (FAX-2480C) See Transferring your faxes or Fax Journal report on page 101 before disconnecting the machine, so you will not lose any important messages.
Troubleshooting and Routine Maintenance Transferring your faxes or Fax Journal report Enter the fax number to which Fax Journal report will be forwarded. c Press Black Start. B If the LCD shows: Change Unable XX, Clean Unable XX, Init. Unable XX, Print Unable XX, Scan Unable XX or Tel Disabled XX, we recommend transferring your faxes to another fax machine. (See Transferring faxes to another fax machine on page 101.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e b Pull out the jammed paper (1). B 1 Pull the jammed document out to the left. Close the document cover. c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Troubleshooting and Routine Maintenance e Put the Jam Clear Cover back on. Make sure the cover is set properly. f Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. g Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3).
Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b c Press Menu, 2, 0, 2. Press a or b to choose Normal (or Basic). Basic reduces the modem speed to 9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed. Normal sets the modem speed at 14400 bps.
Troubleshooting and Routine Maintenance Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e c Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge. d Remove the protective yellow cap (1). Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label.
Note If the LCD shows No cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. Cleaning the scanner B B a Lift the document cover (1). Clean the scanner glass (2) and white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Remove anything that is stuck inside the paper tray.
Cleaning the machine printer platen B WARNING Unplug the machine from the AC power outlet before cleaning the printer platen (1). Cleaning the paper pick-up roller a Pull the paper tray completely out of the machine. b Unplug the machine from the AC power outlet and remove the Jam Clear Cover (1). If ink is scattered on or around the printer platen, wipe it off with a soft, dry, lint-free cloth. 1 c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.
Troubleshooting and Routine Maintenance Cleaning the print head To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Yellow/Cyan/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
h The LCD asks you if you want to start cleaning. Checking the printing alignment Start Cleaning? 1.Yes 2.No Press 1 (Yes). The machine starts cleaning the print head. i j After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color.
Troubleshooting and Routine Maintenance g Uninstalling the handset and handset cradle (FAX-2480C) For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8). 1200dpi Adjust B If you do not use the handset and the handset cradle, you can remove them. Select Best #5 h Uninstalling the handset and handset cradle Press Stop/Exit. Checking the ink volume B a Unplug the curled handset cord from the machine.
c Attach the side cover. Installing the handset and handset cradle a Remove the side cover. Note If you cannot open the cover with your hand, use a coin to open it. 112 b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. c Connect the curled handset cord to the machine.
Troubleshooting and Routine Maintenance Uninstalling and installing the cradle and the bracket (FAX-2580C) d Pull the tab (1) back and hold it in position as you push the bracket (2) to the back of the machine. e Attach the side cover. B Uninstalling the cradle and the bracket B If you want to use the cordless handset separately from the machine, you can remove the cradle and the bracket. a Unplug the AC adapter from AC power outlet.
Chapter B b c d Align the recessed arrows on the bracket with those on the machine, and then slide the bracket toward the front of the machine until it clicks into place. e Push the cradle down. f Route the AC power cord through the guide on the side of the machine. g Plug the AC adapter into the AC power outlet. Make sure you plug the connector into the jack (1) and route the cable through the hook (2) as shown below. Press the tab (1) and place the front of the cradle in position.
Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. CAUTION It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped.
Chapter B h Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3). i If your machine has a handset, remove it and the handset curled cord. j (FAX-2580C) Rotate the machine’s antenna to the down position. k Wrap the machine in the bag and put it in the original carton with the original packing material. l Pack the printed materials and additional parts (handset and cords) in the original carton as shown below.
Troubleshooting and Routine Maintenance (FAX-2480C) m (FAX-2580C) Close the carton and tape it shut.
C Menu and Features On-screen programming Memory storage C Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Note Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu keys To access the menu mode: C a b Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup. Access the menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want. Go to the next menu level. c Press OK when that option appears on the LCD. The LCD will then show the next menu level.
Menu Table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 1.Mode Timer — 0 Sec Sets the time to return to Fax mode. 19 Sets the type of paper in the paper tray. 20 Sets the size of the paper in the paper tray.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 1.General Setup 4.Volume 1.Ring Off Adjusts the ring volume. 20 Adjusts the volume level of the beeper. 20 Adjusts the speaker volume. 21 Adjusts handset volume. 21 For the hearing-impaired, you can set the volume to the Volume Amplify:On setting on a permanent or temporary basis. 21 Changes for Daylight Savings Time automatically. 22 Customizes the On/Off key to receive faxes even in off mode.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 1.Setup Receive 1.Ring Delay 00 38 (FAX-2480C only) 01 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 38 (In Fax mode only) 02 03 04* 1.Ring Delay Ring Delay (FAX-2580C only) 00 01 02 03 04* Toll Saver On Off* 2.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 2.Setup Send 3.Delayed Fax — 33 (Continued) (In Fax mode only) Sets the time of day in 24-hour format that the delayed faxes will be sent. 4.Batch TX On 33 Off* Combines delayed faxes to the same fax number at the same time of day into one transmission. Next Fax Only Sends a fax without using the memory. 32 Sets up your machine with an document to be retrieved by another fax machine.
Main Menu Submenu Menu Selections Options Descriptions Page 2.Fax 5.Remote Fax Opt 1.Fwd/Page/ Store Off* Sets the machine to forward fax messages, to call your pager, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine). 61 Set your own code for Remote Retrieval. 64 — Prints incoming faxes stored in the memory. 40 (Continued) Fax Forward Paging Fax Storage 2.Remote Access Access Code:* ---l 3.Print Fax (Backup Print) 6.
Menu and Features Main Menu Submenu Menu Selections Options Descriptions Page 3.Copy 1.Quality — Best Chooses the Copy resolution for your type of document. 76 Adjusts the brightness for copies. 79 Adjusts the contrast for copies. 79 Adjusts the amount of Red in copies. 79 Fast Normal* 2.Brightness — -nnnno+ -nnnon+ -nnonn+* -nonnn+ -onnnn+ 3.Contrast — -nnnno+ -nnnon+ -nnonn+* -nonnn+ -onnnn+ 4.Color Adjust 1.Red R:-nnnno+ R:-nnnon+ R:-nnonn+* R:-nonnn+ R:-onnnn+ 2.
Main Menu Submenu Menu Selections Options Descriptions Page 4.Print Reports 1. Transmission — — Prints a Transmission Verification Report for your last transmission. 69 2.Help List — — Prints the Help List so you can see at-a-glance how to quickly program your machine. 69 3.Quick-Dial — — Lists name and numbers stored in the One-Touch and Speed-Dial memory, in numerical order. 69 4.Fax Journal — — Lists information about the last incoming and outgoing faxes. (TX means Transmit.
Menu and Features Entering Text Special characters and symbols C When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications General D Memory Capacity 16 MB Memory Backup Approx.
Specifications Dimensions (FAX-2480C) 14.6 in. (370 mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 13.8 in. (351 mm) 18.4 in. (468 mm) 17.4 in. (443 mm) (FAX-2580C) 14.6 in. (370 mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 13.8 in. (351 mm) 18.7 in. (476 mm) Weight 17.4 in. (443 mm) 18.1 lb (8.2 kg) (FAX-2480C) 19 lb (8.
Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 4" × 6", Index card and Post card 3. Width: 3.5 in. (89 mm) - 8.5 in. (216 mm) Height: 5.0 in. (127 mm) - 14.0 in. (356 mm) For more details, see Paper weight, thickness and capacity on page 12. Maximum paper tray capacity: Approx.
Specifications Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) Printing Width 8.03 in.
140 stations (FAX-2480C) Broadcasting 3 154 stations (FAX-2580C) Automatic Redial 1 time after 5 minutes Auto Answer 0, 1, 2, 3 or 4 rings Communication Source Public switched telephone network. Memory Transmission Up to 300 1/250 2 pages Out of Paper Reception Up to 300 1/250 2 pages 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Digital Cordless Handset (FAX-2580C only) Cordless handset D D Frequency 5.8 GHz Technology FHSS (Frequency Hopping Spread Spectrum) Multi Handset Capability Up to 4 handsets Dimensions 6.06 in. (154 mm) 1.24 in. (31.6 mm) Weight (including battery) 1.95 in. (49.6 mm) 5.
Battery cradle D Dimensions 2.64 in. (67 mm) 3.35 in. (85 mm) Weight 2.53 oz (71.6 g) Power Consumption (during charge) Charging: Average 2 W AC adapter D Type BCL-ADA Input AC 100 to 240 V 50/60 Hz Output DC 11.0 V 134 2.72 in.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
Printer D Note You can download the free Brother Printer Driver and PC-FAX Send driver from the Brother Solutions Center for use. Visit us at: http://solutions.brother.com • Please download the printer driver first before connecting the machine to your computer with the USB cable. • You must use an appropriate USB cable. If you do not have one, please purchase a USB 2.0 interface cable that is no longer than 6 feet (2 meters). • Your machine has a USB 2.0 Full-speed interface.
Specifications Interface USB D A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 1 Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported for Macintosh®.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges, the machine will use extra ink to fill the ink delivery tube. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset or pressing Hook/Hold or Speaker Phone.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.
Glossary Menu mode Programming mode for changing your machine's settings. Real Time Transmission When memory is full, you can send faxes in real time. One-Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch Key together. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones.
F Index A Accessories and supplies ......................... iii ADF (automatic document feeder) ...... 7, 28 Answering machine (TAD) .......................46 connecting ............................................46 Apple® Macintosh® ................................136 Automatic fax receive ............................................35 Easy Receive .....................................39 B Broadcasting ............................................29 setting up Groups for ............................
Comm. Error .........................................97 Init. Unable ............................................98 Ink Empty ..............................................98 Near Empty ...........................................99 No Paper Fed ........................................99 Not Registered ......................................51 Out of Memory ......................................99 Print Unable ..........................................99 Scan Unable .......................................
Index L LCD (liquid crystal display) ........... 118, 119 Contrast ................................................23 Help List ................................................69 M Macintosh® ............................................136 Maintenance, routine .............................104 Manual dialing ...................................................51 receive ..................................................35 Memory Security ......................................26 Memory Storage ..............
Fax/Tel ........................................... 35, 36 Manual ........................................... 35, 36 Redial/Pause key .............................. 52, 53 Reducing copies ....................................................76 incoming faxes ......................................39 Remote Retrieval .....................................64 access code ..........................................64 commands ............................................65 getting your faxes ........................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
