USER’S GUIDE MFC-440CN MFC-665CW Version C
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Table of Contents Section I 1 General General Information Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 2 Viewing Documentation................................................................................... 2 Control panel overview ...............................
Security features TX Lock (MFC-440CN only)............................................................................................27 Setting and changing the TX Lock password ................................................27 Turning the TX Lock on/off ............................................................................28 Memory Security (MFC-665CW only)..................................................................28 Setting and changing the memory security password ......................
Fax Detect ..................................................................................................... 44 Additional receiving operations............................................................................ 45 Printing a reduced incoming fax .................................................................... 45 Receiving faxes into memory ........................................................................ 45 Receiving a fax at the end of a conversation (MFC-665CW only)................
TAD-Mode for internal TAD .................................................................................63 Setting up the TAD ........................................................................................63 Outgoing message (OGM) ............................................................................63 Fax/Tel OGM .................................................................................................64 Activating TAD mode ..........................................................
Setup for polled transmit................................................................................ 82 Setup for polled transmit with secure code.................................................... 82 Section III Copy 13 Making copies How to copy ......................................................................................................... 84 Entering Copy mode...................................................................................... 84 Making a single copy ...................
Scan to Card .....................................................................................................101 Entering Scan mode ....................................................................................101 How to scan to card .....................................................................................101 Understanding the Error Messages ...................................................................
Cleaning the machine printer platen............................................................ 135 Cleaning the paper pick-up roller................................................................. 135 Cleaning the print head ............................................................................... 136 Checking the print quality ............................................................................ 136 Checking the printing alignment .............................................................
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Section I General General Information Loading documents and paper General setup Security features I 2 9 21 27
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Italics Courier New Viewing Documentation Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c How to find Network setup instructions (MFC-665CW only) If the language screen appears, click your language. The CD-ROM main menu will appear. 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM. Note If this window does not appear, use Windows® Explorer to run the setup.
Chapter 1 Viewing Documentation (For Macintosh®) 1 a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon. e Double-click your language folder. Double-click the top page file to view the Software User's Guide and Network User's Guide in HTML format. Click the documentation you want to read.
General Information Control panel overview 1 MFC-440CN 1 9 8 2 1 7 3 4 6 5 MFC-665CW 1 11 13 12 10 9 1 2 8 7 3 4 6 5 Note Most of the illustrations in this User’s Guide show the MFC-440CN.
Chapter 1 1 2 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. 4 Menu keys: Volume keys The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. Fax and telephone keys Search/Speed Dial (MFC-440CN only) Lets you look up and dial numbers that are stored in the memory. Redial/Pause Redials from the last 30 numbers called.
General Information 8 9 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD display by lifting it. LCD display screen 1 1 The LCD shows the current machine status when the machine is idle. Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 10 Fax Preview (MFC-665CW only) Lets you preview incoming faxes on the LCD.
Chapter 1 Basic Operations 1 d MENU The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b Mode Timer 30 Secs 1 Min 2 Mins 5 Mins Select & Press Press Menu. Press a or b to choose General Setup. MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press OK Press OK. c Press a or b to choose Mode Timer. MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press Press OK.
2 Loading documents and paper Loading documents How to load documents Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper: 80 gsm A4 (20 lb LTR) Document Sizes Supported Length: 148 to 355.6 mm (5.8 to 14 in.) Width: 148 to 215.9 mm (5.8 to 8.5 in.) Weight: 64 to 90 gsm (17 to 24 lb) 2 CAUTION DO NOT pull on the document while it is feeding. 2 DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
Chapter 2 CAUTION DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. Using the scanner glass 2 You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. c Document Sizes Supported Close the document cover. 2 CAUTION Length: Up to 297 mm (11.7 in.) Width: Up to 215.9 mm (8.5 in.) Weight: Up to 2 kg (4.4 lb) How to load documents Note To use the scanner glass, the ADF must be empty. a b 10 Lift the document cover.
Loading documents and paper Scanning area 2 The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter or A4 paper. 3 Acceptable paper and other media 2 The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
Chapter 2 Recommended media 2 To get the best print quality, we suggest using Brother paper. (See table below.) Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper If Brother paper is not available in your country, we recommended testing various papers before purchasing large quantities. 1 We recommend using ‘3M Transparency Film’ when you print on transparencies.
Loading documents and paper Choosing the right media 2 Paper type and size for each operation for paper tray Paper Type Cut Sheet Cards Paper Size 2 Usage Fax Copy Photo Capture Printer Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 Inkjet Paper 64 to 200 gsm (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20 Glossy Paper Up to 220 gsm (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20 Cards Photo Card Up to 240 gsm (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.) 20 2 Index Card Up to 120 gsm (Up to 32 lb) Up to 0.15 mm (Up to 0.
Loading documents and paper Loading paper, envelopes and other media b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 2 Loading paper and other media 2 Note To print on Photo 10×15cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 18.) a If the paper support flap is open, close it and then pull the paper tray completely out of the machine. lift the output paper tray cover (1).
Chapter 2 Note f Close the output paper tray cover. g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e Gently adjust the paper side guides with both hands and the paper length guide to the paper.
Loading documents and paper Loading envelopes, post cards and photo paper Loading envelopes How to load envelopes and post cards 2 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 Use envelopes that weigh from 75 to 95 gsm (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first.
Chapter 2 If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Loading photo paper 2 2 Use the photo paper tray, which has been assembled on the top of the output paper tray cover, to print on photo 10×15cm and photo L size paper.
Loading documents and paper c Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.
3 General setup Power Save mode • Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality. • You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. Power Save setting a 3 You can customize the machine's Power Save key. The factory setting is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode.
Chapter 3 On/Off setting Receive mode Fax Fax Only Receive: External On 1 2 TAD 3 (factory Fax/Tel 4 setting) Fax Detect Delayed Fax 6 You can receive telephone calls by lifting the handset (MFC-665CW only). MFC-440CN only MFC-665CW only 22 No machine operations will be available other than cleaning the print head. a b Press Menu. c Press a or b to choose Mode Timer. Press OK. d Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. e Press Stop/Exit.
General setup Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Paper Type. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. e 3 3 Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10×15cm (4 × 6 in.
Chapter 3 Volume Settings Ring Volume 3 You can choose a range of ring volume levels, from High to Off. While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below: Setting the Ring Volume from the menu a b Press Menu. c Press a or b to choose Volume. Press OK.
General setup Note LCD display 3 (MFC-665CW only) You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages (ICM’s) by pressing d or c . LCD Contrast 3 If you are having difficulty reading the LCD, try changing the contrast setting. a b Press Menu. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose LCD Contrast. Press OK. e Press a or b to choose Light, Med or Dark. Press OK. f Press Stop/Exit.
Chapter 3 e Press a or b to choose Light, Med or Dark. Press OK. f Press Stop/Exit. Setting the Dim Timer for the backlight 3 c e Press a or b to choose 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off. Press OK. f Press Stop/Exit. When the display is off you can press any key to turn it back on. Press Menu. Press a or b to choose General Setup. Press OK. Setting the Wallpaper Press a or b to choose LCD Settings. Press OK. a b Press Menu. c Press a or b to choose LCD Settings.
4 Security features TX Lock (MFC-440CN only) 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. While TX Lock is On, the following operations are available: Receiving faxes Fax Forwarding (If Fax Forwarding was already On) Remote retrieval (If Fax Storage was already On) b Press a or b to choose Fax. Press OK.
Chapter 4 i Press Stop/Exit. Turning the TX Lock on/off Turning TX Lock on a b c 4 4 Press Menu. Press a or b to choose Fax. Press OK. Memory Security (MFC-665CW only) Memory Security lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Setting and changing the memory security password Setting a password for the first time • If you have already set the password, you will not need to set it again. Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Enter a 4-digit number for the password. Press OK. Press a or b to choose Set Password. Press OK. f Enter the registered 4-digit number for the current password.
Chapter 4 Note If there is a power failure the data will stay in memory for up to 24 hours. Turning off the memory security a b Press Menu. Enter the registered 4-digit password. Press OK. Memory Security is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.
Section II Fax Sending a fax Receiving a Fax Telephone Services and External devices Dialling and storing numbers Digital TAD (MFC-665CW only) Advanced fax operations (Monochrome only) Printing Reports Polling II 32 40 47 55 63 68 78 80
5 Sending a fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. 5 5 Scan Size (See page 33.) Set New Default (See page 38.) Factory Reset (See page 39.) When the option you want is highlighted, press OK. Faxing from the ADF The LCD shows: FAX 09012345689 Fax Resolution Contrast Speed-Dial Outgoing Call Press Fax Start Standard Auto Press a or b to scroll through the Fax key options.
Sending a fax Faxing from the scanner glass 5 Faxing Letter size documents from the scanner glass You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing. You cannot send multiple pages for colour faxes. a b Press c Press a or b to choose Letter. Press OK.
Chapter 5 Broadcasting (Monochrome only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. (See Setting up groups for broadcasting on page 60.) After the broadcast is finished, a Broadcast Report will be printed. a Press b c Load your document. d Press a or b to choose Add Number. Press OK. e Enter a number using Speed-Dial, a Group, or the dial pad.
Sending a fax Cancelling a Broadcast in progress a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number. d Press OK. The LCD will ask you the following message: Cancel Job? YesiPress 1 NoiPress 2 e Press 1 to clear the number being dialled. The LCD will then show the Broadcast job number. f Press OK.
Chapter 5 Contrast 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Monochrome Use Light when sending a light document. Use Dark when sending a dark document. a b Press c Press a or b to choose Auto, Light or Dark. Press OK. Note • You can choose four different resolution settings for monochrome faxes and two for colour.
Sending a fax Dual access (Monochrome only) Note 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. • If you are sending a colour fax, the machine will send it in real time (even if Real Time TX is set to Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Chapter 5 e Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK. d Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK. e Do one of the following: To cancel, press 1 to choose Yes. If you want to cancel another job go to step d. To exit without cancelling, press 2 to choose No. f When you have finished, press Stop/Exit.
Sending a fax Restoring all settings to the factory settings 5 You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. a Press b Press a or b to choose Factory Reset. Press OK. c d (Fax). Press 1 to choose Yes. Press Stop/Exit. Sending a fax manually Sending a fax at the end of a conversation When you dial the number to have a conversation, you can send a fax to the other party before you both hang up.
6 Receiving a Fax 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone services you have about your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The following diagrams will help you choose the correct mode. For more detailed information on the receive modes see page 42.
Receiving a Fax MFC-665CW Are you using the built-in TAD? 6 See Digital TAD.
Chapter 6 Using receive modes 6 Some receive modes answer faxes automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 43. Fax only 6 To set up the TAD mode see page 63. 6 External TAD (MFC-440CN only) Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine. External TAD mode lets an external answering device manage your incoming calls.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine, choose the maximum number of rings. (See Connecting an external or extension telephone on page 53 and Fax Detect on page 44.) If toll saver is on, then the ring delay setting has no effect. See Setting toll saver on page 66.
Chapter 6 Fax Detect If Fax Detect is On: 6 • If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off. 44 d Press a or b to choose Fax Detect. Press OK. e Press a or b to choose On, Semi (or Off). Press OK. 6 f 6 If you are not at your machine, press l 5 1 on the extension phone. (See Connecting an external or extension telephone on page 53.) Note Press a or b to choose Setup Receive. Press OK.
Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 23). a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Auto Reduction. Press OK.
Chapter 6 Receiving a fax at the end of a conversation (MFC-665CW only) 6 When you answer the other party’s call to have a conversation, you can ask the other party to send you a fax before you both hang up. a Ask the other person to place the document in their machine and to press the Start or Start key. b When you hear the other machine’s CNG tones (slowly repeating beeps), press Mono Start or Colour Start. c Replace the handset.
7 Telephone Services and External devices Voice operations 7 7 If you want to put a call on hold, press Erase/Hold. To release the call from hold press Speaker Phone or pick up the machine’s handset. Picking up an extension handset will not release the call from hold. Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers.
Chapter 7 Fax/Tel mode 7 Phone line services 7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call. Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. (For MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer.
Telephone Services and External devices Telephone Service (MFC-665CW only) 7 The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies. Caller ID (Caller IDentification) (not available in certain area) The Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number as the telephone rings. It is a fast way to screen your calls.
Chapter 7 Caller ID feature The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 51.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
Telephone Services and External devices Printing Caller ID List a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD. f g Press Mono Start or Colour Start. When the printing has finished, press Stop/Exit.
Chapter 7 When the TAD answers a call, the LCD shows Telephone (MFC-440CN only) or Ext. Tel in Use (MFC-665CW only). Note We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it. Improper Setup Do not connect a TAD elsewhere on the same phone line.
Telephone Services and External devices External and extension phones Connecting an external or extension telephone If you answer a call and no one is on the line: 7 7 You can connect a separate telephone to your machine as shown in the diagram below. 1 LINE EXT LINE Extension telephone 2 External telephone Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Fax Detect feature to make your machine automatically take the call.
Chapter 7 Telephone answer code 7 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing # 5 1 (make sure you press this between the rings). Changing the remote codes 7 If you want to use Remote Activation, you have to turn on the remote codes. The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1.
8 Dialling and storing numbers How to Dial Manual dialling c 8 8 8 If you have two numbers in the location, press a or b to choose the number you want to call. Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed-Dial memory. a Speed-Dialling a MFC-440CN pressing 8 b Press Search/Speed Dial.
Chapter 8 Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel.
Dialling and storing numbers Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. The last 30 numbers of phone calls (MFC-665CW only) or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone (MFC-665CW only), fax to, add to Speed-Dial, or delete from the history.
Chapter 8 f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.) To store the number without a name, press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.) To store the number without a name, press OK. g Enter the fax or telephone number (up to 20 digits). Press OK.
Dialling and storing numbers f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.) To store the number without a name, press OK or use Clear/Back to delete the name, and then press OK. g Press OK to confirm the fax or telephone number. h Do one of the following: Enter the second fax or telephone number (up to 20 digits). Press OK If you do not want to store a second number, press OK.
Chapter 8 Setting up groups for broadcasting Groups, which can be stored on a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location.
Dialling and storing numbers Deleting a number from a Group Note 8 a b Press Menu. c Press a or b to choose Set Quick-Dial. Press OK. d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to change. Press OK. f Press a or b to choose the number you want to delete. Press OK. Then, confirm the Delete by pressing 1. Press Menu. g Press a or b to choose Complete. Press OK. Press a or b to choose Fax. Press OK. h Press Stop/Exit.
Chapter 8 a b Press Search/Speed Dial. Enter 03. Note If you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to. c Press a or b to choose Speed-Dial. Press OK. d e Enter 02. Press Mono Start or Colour Start. You will dial ‘555-7000’. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad.
9 Digital TAD (MFC-665CW only) TAD-Mode for internal TAD F/T OGM 9 The TAD (Telephone Answering Device) feature will store up to 99 incoming voice or fax messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 74). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).
Chapter 9 Listening to your OGM a b c Press Menu. Press a or b to choose Setup Msg Ctr. Press OK. Press a or b to choose OGM. Press OK. e Press a or b to choose Msg Ctr OGM or F/T OGM. Press OK. g a b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose OGM. Press OK. e Press a or b to choose Msg Ctr OGM or F/T OGM. Press OK. f Press a or b to choose Erase MSG. Press OK. g Do one of the following: Press 1 to erase the OGM.
Digital TAD (MFC-665CW only) Managing your messages Erasing incoming messages 9 To erase voice messages individually Message indicator The 9 a Press Play/Record. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b To erase a specific message, press Erase/Hold immediately after the two short beeps, or while the message is playing. c Do one of the following: Press 1 to erase the message.
Chapter 9 a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Ring Delay. Press OK. e Press a or b to choose Toll Saver. Press OK. Press a or b to choose Fax. Press OK. f Press a or b to choose On (or Off). Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. g Press Stop/Exit. d Press a or b to choose ICM Max. Time. Press OK.
Digital TAD (MFC-665CW only) Recording a conversation 9 If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit. Note If you record a telephone conversation, you must give prior warning to the other party.
10 Advanced fax operations (Monochrome only) g You can only use one advanced fax operation at a time: Fax Forwarding Fax Storage Note Fax Preview (MFC-665CW only) PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the LCD. (See Changing Advanced Fax Operations on page 73.
Advanced fax operations (Monochrome only) Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. (See Remote Retrieval on page 73.) If you have set Fax Storage, a backup copy will automatically be printed at the machine. a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Advanced Fax Operation. Press OK.
Chapter 10 How to preview a fax 10 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02) a Press Fax Preview. You can see the new fax list. How to delete all faxes in the list a b Note You can also see your old fax list by pressing l. Press # to go back to your new fax list. b Press a or b to choose the fax you want to see. Press OK. Note If your fax is large there may be a delay before it is displayed on the LCD. c Press Stop/Exit.
Advanced fax operations (Monochrome only) PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.
Chapter 10 Changing the destination PC a b 10 Press Menu. Turning off Advanced Fax Operations Press a or b to choose Fax. Press OK. a b Press Menu. Press a or b to choose Advanced Fax Operation. Press OK. c Press a or b to choose Forward/Store. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose PC Fax Receive. Press OK. Press a or b to choose Forward/Store. Press OK. e Press a or b to choose Off. Press OK. f Press a or b to choose Change. Press OK.
Advanced fax operations (Monochrome only) Changing Advanced Fax Operations Remote Retrieval 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: Erase All Doc? YesiPress 1 NoiPress 2 Print All Fax? YesiPress 1 NoiPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Chapter 10 Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code 10 a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once.
Advanced fax operations (Monochrome only) Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages (MFC-665CW only) After one long beep, the machine plays the ICM.
Chapter 10 Remote commands 97 1 Fax 2 Voice 98 Operation details Check the receiving status (MFC-665CW only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. Change the Receive Mode (MFC-440CN only) 1 External TAD If you hear one long beep, your change has been accepted.
Advanced fax operations (Monochrome only) Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2.
11 Printing Reports Fax reports 11 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Printing Reports f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Press Stop/Exit. Reports 11 The following reports are available: XMIT Verify Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order.
12 Polling Polling overview 12 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Polling receive lets you call another fax machine to receive a fax.
Polling Setup to receive delayed polling If you chose Timer, enter the time (24-hour format) you want to begin polling and press OK, go to step e. 12 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. e Press a or b to choose Broadcasting. Press OK. a b f Press a or b to choose Add Number. Press OK. g Enter a number using Speed-Dial, a Group, or dial pad. Press OK.
Chapter 12 Polled transmit (Monochrome only) Setup for polled transmit with secure code 12 Secure Polling lets you restrict who can get the documents you set up to be polled. Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
Section III Copy Making copies III 84
13 Making copies How to copy 13 13 Press a or b to scroll through the Copy key options. Quality (See page 85.) Entering Copy mode 13 Enlarge/Reduce (See page 86.) When you want to make a copy, press Paper Type (See page 89.) (Copy) to illuminate it in green. Paper Size (See page 89.) Brightness (See page 88.) Contrast (See page 88.) Color Adjust (See page 88.) Stack/Sort (See page 87.) Page Layout (See page 86.) Set New Default (See page 89.
Making copies Making multiple copies 13 You can make up to 99 copies. a Press b c d Load your document. Changing copy speed and quality 13 You can choose from a range of quality. The factory setting is Normal. (Copy). Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies). Enter the number of copies you want. Press Mono Start or Colour Start.
Chapter 13 Enlarging or reducing the image copied Note 13 Page Layout Options are not available with Enlarge/Reduce. You can choose an enlargement or reduction ratio. a Press b c d Load your document. e Do one of the following: Press a or b to choose the enlargement or reduction ratio you want. Press OK. Press a or b to choose Custom(25-400%)and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. (For example, press 5 3 to enter 53%.) (Copy).
Making copies f If you do not want to change additional settings, press Mono Start or Colour Start to scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to step g. g After the machine scans the page, press 1 to scan the next page. h Place the next page on the scanner glass. Press OK. Repeat steps g and h for each page of the layout.
Chapter 13 Adjusting Brightness, Contrast and Colour Brightness Colour Saturation 13 13 You can adjust the copy brightness to make copies darker or lighter. a Press b c d Load your document. e Press d to make a darker copy or press c to make a lighter copy. Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start. Press b c d Load your document. e Press a or b to choose Red, Green or Blue. Press OK.
Making copies Paper Options Paper Type 13 13 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press b c d Load your document. (Copy). Enter the number of copies you want. Setting your changes as a new default You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again.
Chapter 13 ‘Out of Memory’ message 13 If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 72.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 46.
Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge IV 92 103
14 Printing photos from a memory card PhotoCapture Center™ Operations 14 Printing from a memory card without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 94.
Printing photos from a memory card The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be recognized). Getting started 14 Firmly put the card into the proper slot. Walk-up PhotoCapture Center™ printing must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) IBM Microdrive™ is not compatible with the machine.
Chapter 14 The machine can only read one memory card at a time so do not put more than one card in a slot. Print Images View Photo(s) Entering PhotoCapture mode (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD. a The LCD shows: Make sure you have put the memory card in the proper slot.
Printing photos from a memory card Print Index (Thumbnails) 14 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Print All Photos You can print all the photos on your media card. a Make sure you have put the memory card in the proper slot. Press The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line).
Chapter 14 Print Photos 14 Before you can print an individual image, you have to know the image number. a Make sure you have put the memory card in the proper slot. Press (PhotoCapture). b Print the Index. (See Print Index (Thumbnails) on page 95.) c Press a or b to choose Print Photos. Press OK. d Enter the image number that you want to print from the Index page (Thumbnails). Press OK. e Repeat step d until you have entered all the image numbers that you want to print.
Printing photos from a memory card PhotoCapture Center™ print settings 14 You can change the print settings temporarily for the next printing. The machine returns to its default settings 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 100.
Chapter 14 Print Quality a Example: Printed Position for A4 paper Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print. Paper options Paper Type a Press a or b to choose Paper Type. Press OK. b Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK.
Printing photos from a memory card Adjusting Brightness, Contrast and Colour Brightness a Press a or b to choose Brightness. Press OK. b Press d to make a darker copy or press c to make a lighter copy. Press OK. c If you do not want to change additional settings, press Colour Start to print. Contrast 14 d Press d or c to adjust the degree of the setting. Press OK. e Do one of the following: If you want to customize other colour enhancement, press a or b to choose other option.
Chapter 14 Cropping 14 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. Setting your changes as a new default The factory setting is On. If you want to print the whole image, turn this setting to Off. You can save the print settings you use most often by setting them the default settings. These settings will stay until you change them again. a Press a or b to choose Cropping. Press OK.
Printing photos from a memory card Scan to Card Entering Scan mode 14 14 When you want to scan to card, press (Scan) to illuminate it in green. The LCD shows: How to scan to card You can scan monochrome and colour documents into a memory card. Monochrome documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. For colour documents the factory setting is 150 dpi Color and the default file format is PDF.
Chapter 14 e f Do one of the following. To change the quality, go to step f. Press Mono Start or Colour Start to start scanning without changing additional settings. Press a or b to choose 150 dpi Color, 300 dpi Color, 600 dpi Color, 200x100 dpi B/W or 200 dpi B/W. Press OK. g Do one of the following. To change the file type, go to step h. Press Mono Start or Colour Start to start scanning without changing additional settings. h Press a or b to choose JPEG, PDF or TIFF. Press OK.
15 Printing photos from a camera with PictBridge 15 Using PictBridge 15 Setting your digital camera Make sure your camera is in PictBridge mode. Some of the settings listed below may not be available for your PictBridge compatible digital camera. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 15 Settings Options Paper Size 10x15cm Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Colour Enhancement Off When the machine starts printing a photo, the LCD will show Printing. WARNING To prevent damage to your machine, do not connect any device other than a PictBridge compatible camera to the PictBridge port. The names and availability of each setting depends on the specification of your camera. DPOF printing DPOF stands for Digital Print Order Format.
Section V Software Software and Network features V 106
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c 16 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 108 118 142 159 172
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-665CW only) If there are faxes in the machine's memory you need to print them or save them unplug the machine from the electrical socket before for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 46.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call Brother dealer for service.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. • This product must be installed near an electrical socket that is easily accessible.
Safety and Legal LAN connection CAUTION Do not connect this product to a LAN connection that is subject to over-voltages.
Important Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product near water. 6 Do not place this product on an unstable cart, stand, or table.
Safety and Legal 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: If the power cord is damaged or frayed. If the product has been spilled by liquid. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions.
Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
B Troubleshooting and Routine Maintenance Troubleshooting B B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 137.) Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 15.) Make sure the Jam Clear Cover is set properly. Smudged stain at the top center of the printed page.
Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Troubleshooting and Routine Maintenance Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 32.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 79.) Transmission Verification Report says ‘Result:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again.
Copying Difficulties Difficulty Cannot make a copy. Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode on page 84.) Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 134.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 10.) Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while scanning.
Troubleshooting and Routine Maintenance Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 79.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action Comm.Error Poor phone line quality caused a communication error.
Troubleshooting and Routine Maintenance Error Message Cause Action Low Temperature The print head is too cold. Allow the machine to warm up. Media Error The memory card is either corrupted, improperly formatted, or there is a problem with the memory card. Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive by putting in another memory card that you know is working.
Error Message Cause Action Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 72.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 46.
Troubleshooting and Routine Maintenance Transferring your faxes or Fax Journal report e Press a or b to choose Fax Transfer. Press OK. f Do one of the following: If the LCD shows No Data, there are no faxes left in the machine's memory. Press Stop/Exit. Enter the fax number to which faxes will be forwarded. g Press Mono Start. B If the LCD shows: Unable to Change XX Unable to Clean XX Unable to Init.
Transferring Fax Journal report to another fax machine c Pull the jammed document up and to the left. d e Close the ADF cover. B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b c Press Menu. d Press a or b to choose Data Transfer. Press OK. e Press a or b to choose Service. Press OK. Press a or b to choose Report Trans.. Press OK. f Enter the fax number to which Fax Journal report will be forwarded.
Troubleshooting and Routine Maintenance Printer jam or paper jam B c Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Remove the Jam Clear Cover (1) from the back of the machine. Pull the jammed paper out of the machine. Pull the paper tray (1) out of the machine. 1 b 1 Pull out the jammed paper (1).
e Lift the scanner cover (1) from the front of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. Check both ends of the print cartridge. g Push the paper tray firmly back into the machine. Note Make sure you pull out the paper support until it clicks. 1 Note If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
Troubleshooting and Routine Maintenance Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Compatibility. Press OK. e Press a or b to choose Normal or Basic.
Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M c Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. d Remove the protective yellow cap (1). brother XXXX f Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.
Troubleshooting and Routine Maintenance • If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots.
Cleaning the scanner Clean the outside of the machine as follows: a B Pull the paper tray (1) completely out of the machine. a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust.
Troubleshooting and Routine Maintenance Cleaning the machine printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). a B Cleaning the paper pick-up roller B a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). Clean the machine printer platen (1), and the area around it, wiping off with a soft, dry, lint-free cloth.
Cleaning the print head To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Cyan/Yellow/Magenta), or all four colours at once (Yellow, Cyan, Magenta and Black). Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Troubleshooting and Routine Maintenance i After cleaning is finished, press Colour Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge.
Checking the ink volume B b Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge. a b Press Ink Management. c Press Stop/Exit. Pull the knob (1) to the left and hold it in position as you push the cradle to the back of the machine. 1 Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. Note You can check the ink volume from your computer.
Troubleshooting and Routine Maintenance Note If you cannot open the cover with your hand, use a coin to open. b c Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Machine Information B Checking the serial number B You can see the machine’s serial number on the LCD. a b Press Menu. c Press a or b to choose Serial No.. Press OK. d Press Stop/Exit. Press a or b to choose Machine Info..
c Install the yellow protective part, lift each lock release lever and push it until it clicks and then close the ink cartridge cover. CAUTION g Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3). h If your machine has a handset, remove it and the handset curled cord. i Wrap the machine in the bag and put it in the original carton with the original packing material.
Troubleshooting and Routine Maintenance MFC-440CN MFC-665CW k Close the carton and tape it shut.
C Menu and Features On-screen programming Menu keys C Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 22 Sets the type of paper in the paper tray. 23 Sets the size of the paper in the paper tray. 23 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup LCD Settings LCD Contrast Light Adjusts the contrast of the LCD. 25 You can adjust the brightness of the LCD backlight. 25 You can set how long the LCD backlight stays on after the last key press. 26 You can set how long the LCD stays on for after the last key press.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Fax Detect On* 44 (Continued) (Continued) Receives fax messages without pressing the Mono Start or Colour Start key. Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. 53 Reduces the size of incoming faxes. 45 Automatically stores any incoming faxes in its memory if it runs out of paper.
Level1 Level2 Level3 Options Descriptions Page Fax Advanced Fax Operation Remote Access Access Code: Set your own code for Remote Retrieval. 73 Print Document — Prints incoming faxes stored in the memory. 46 (Continued) ---l (Continued) (Backup Print) Remaining Jobs — — Check which jobs are in the memory and lets you cancel chosen jobs. 38 Setup Msg Ctr (MFC-665CW only) OGM Msg Ctr OGM Play/Record or erase the outgoing message. 63 Choose the maximum length of incoming messages.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN (MFC-440CN only) TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. See Network User's Guide on the CD-ROM Static RARP BOOTP DHCP IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] Subnet Mask [000-255]. Enter the Subnet mask. [000-255]. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255].
Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP(Wired) BOOT Method Auto* Chooses the BOOT method that best suits your needs. See Network User's Guide on the CD-ROM (MFC-665CW only) Static RARP BOOTP DHCP IP Address [000-255]. Enter the IP address. [000-255]. [000-255]. [000-255] Subnet Mask [000-255]. Enter the Subnet mask. [000-255]. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRN_XXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN (MFC-665CW only) TCP/IP(WLAN) Subnet Mask [000-255]. Enter the Subnet mask. See Network User's Guide on the CD-ROM (Continued) [000-255]. [000-255]. (Continued) [000-255] Gateway — Enter the Gateway address. Node Name BRW_XXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 DNS Server (Primary) 000.000.000.
Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify — — Prints these lists and reports. 79 Help List — — Quick-Dial Alphabetical Order — Numerical Order Fax Journal — — User Settings — — Network Config — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 139 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Speed-Dial — — Alphabetical Order You can dial by pressing only a few keys (and Start). 55 Numerical Order Outgoing Call Make a Phone Call (MFC-665CW only) — — You can choose a number from the Outgoing Call history and then make a phone call to it, send a fax to it, add it to Speed-Dial, or delete it.
Level1 Level2 Level3 Options Descriptions Page Set New Default — — Yes You can save your fax settings. 38 Factory Reset — — You can restore all the settings to factory settings. 39 No Yes No The factory settings are shown in Bold with an asterisk.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a monochrome or a colour document into your E-mail application. Scan to Image — — — You can scan a colour picture into your graphics application. See Software User's Guide on the CD-ROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a monochrome or a colour document into your computer.
Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 85 You can choose the enlargement or reduction ratio for your type of document. 86 Choose the paper type that matches the paper in the tray. 89 Choose the paper size that matches the paper in the tray. 89 Adjusts the brightness of copies.
Menu and Features Level1 Level2 Level3 Contrast — — Options +2 +1 Descriptions Page Adjusts the contrast of copies. 88 Adjusts the amount of Red in copies. 88 -1 -2 Color Adjust Red — +2 +1 -1 -2 Green — +2 +1 Adjusts the amount of Green in copies. -1 -2 Blue — +2 +1 Adjusts the amount of Blue in copies. -1 -2 Stack/Sort — — Stack* Sort Page Layout — — Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 87 You can make N in 1 or Poster copies.
PhotoCapture ( ) Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 94 Print Index — — 6 Images/Line You can print a thumbnail page. 95 Fast 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your memory card. 95 Print Photos — — See the print settings table below. You can print an individual image.
Menu and Features Option1 Contrast Option2 +2 Option3 Option4 Descriptions Page — — Adjusts the contrast. 99 Adjusts the hue of the white areas. 99 +1 -1 -2 Color Enhance On White Balance +2 +1 Off* -1 -2 Sharpness +2 +1 Enhances the detail of the image. -1 -2 Color Density +2 +1 Adjusts the total amount of colour in the image. -1 -2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Entering Text C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 gsm (20 lb)] A4 size Paper Tray 100 Sheets [80 gsm (20 lb)] Printer Type Ink Jet Print Method Mono: Piezo with 94 × 1 nozzles Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-440CN) 50.8 mm (2.0 in.) Colour LCD (MFC-665CW) 63.5 mm (2.5 in.
Dimensions (MFC-440CN) D 370 mm (14.6 in.) 180 mm (7.1 in.) 398 mm (15.7 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) (MFC-665CW) D 370 mm (14.6 in.) 180 mm (7.1 in.) Weight 351 mm (13.8 in.) 468 mm (18.4 in.) 443 mm (17.4 in.) MFC-440CN 8.2 kg (18.1 lb) MFC-665CW 8.5 kg (18.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 13×18cm, Index card and Post card 3. For more details, see Paper weight, thickness and capacity on page 14. Maximum paper tray capacity: Approx.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Scanning Width 208 mm (8.2 in.) Printing Width 204 mm (8.03 in.
Specifications 1 2 Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Copy D Colour/Mono Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max. 210 mm (8.26 in.
Specifications PhotoCapture Center™ Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Scanner D Colour/Mono Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Colour: up to 5.66 sec. Mono: up to 3.59 sec. (Letter size at 100 × 100 dpi) Document Size ADF Width: 148 mm to 215.
Specifications Printer D Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.
Interfaces 1 2 3 D USB A USB 2.0 interface cable that is no longer than 2.0 m (6 feet). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN (MFC-665CW only) Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc Mode. Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s.
Specifications Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform Supported Interfaces Minimum & Operating System PC Processor Version Software Speed Functions Printing, Windows® 1 98, 98SE Operating PC Fax 4, Me Systems Scanning, 2000 Professional Removable XP Home Disk 3 XP Professional XP Professional x64 Edition USB Minimum Recommended Available Hard RAM RAM Disk Space for for Drivers Applications Intel® Pentium® II 32MB or equivalent Etherne
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Documents can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone.
Glossary Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error.
LCD (liquid crystal display) The display screen on the machine that shows interactive messages during OnScreen Programming and shows the date and time when the machine is idle. Manual fax Depending on your model, you can lift the handset, cordless handset, or handset of the external telephone or you can press Hook or Speaker Phone to hear the receiving fax machine answer before you press Mono Start or Colour Start to begin sending. Menu mode Programming mode for changing your machine's settings.
Glossary Speed-Dial A pre-programmed number for easy dialling. You must press Search/Speed Dial, the two digit code, and Mono Start or Colour Start to start the dialling process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialling ...........61 ADF (automatic document feeder) ...... 9, 32 Answering machine (TAD) .......................51 connecting .............................................52 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................40 Fax Detect ..........................................44 paper size .............................................
F Fax codes changing ........................................ 54, 73 Fax Receive Code ................................53 Remote Access Code ...........................73 Telephone Answer Code ......................53 using .....................................................53 Fax Forwarding changing remotely ......................... 75, 77 programming a number ........................68 Fax Storage .............................................69 printing from memory ............................
See Software User's Guide on the CD-ROM. .................................................. Maintenance, routine .............................131 Manual dialling ...................................................55 receive ..................................................40 transmission ..........................................39 Memory Security ............................... 30, 82 Memory Storage ....................................142 Mode, entering Copy ...............................................
setting up Groups for Broadcasting ...60 Search ..................................................55 Speed-Dial changing ..................................... 58, 59 setting up by 2-digit location ..............57 setting up from Caller ID history ........58 setting up from outgoing calls ............58 using ..................................................55 R Receive Mode ..........................................40 External TAD ........................................40 Fax Only ......................
V Volume, setting beeper ...................................................24 ring ........................................................24 speaker .................................................24 W Wireless Network See Quick Setup Guide and Network User's Guide on the CD-ROM. .................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
