USER’S GUIDE MFC-440CN MFC-660CN MFC-845CW
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-440CN, MFC-660CN and MFC-845CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 3 Viewing Documentation ................................................................................... 3 Control panel overview ..........................
4 Security features 30 TX Lock (MFC-440CN only) ................................................................................30 Setting and changing the TX Lock password ................................................30 Turning the TX Lock on/off ............................................................................31 Memory Security (MFC-660CN and MFC-845CW only)......................................31 Setting and changing the memory security password ...................................
6 Receiving a Fax 44 Receive modes .................................................................................................... 44 Choosing the Receive Mode .........................................................................44 Using receive modes ........................................................................................... 45 Fax only ......................................................................................................... 45 Fax/Tel............................
Dialling and storing numbers 59 How to Dial ..........................................................................................................59 Manual dialling...............................................................................................59 Speed-Dialling ...............................................................................................59 Search ...........................................................................................................
11 Printing Reports 82 Fax reports........................................................................................................... 82 Transmission Verification Report................................................................... 82 Fax Journal (activity report) ...........................................................................82 Reports ................................................................................................................ 83 How to print a report .......
Section IV Direct Photo Printing 14 Printing photos from a memory card 96 PhotoCapture Center™ Operations.....................................................................96 Printing from a memory card without a PC ....................................................96 Scanning to a memory card without a PC .....................................................96 Using PhotoCapture Center™ from your computer.......................................96 Using memory cards....................................
Section VI Appendixes A Safety and Legal 114 Choosing a location ........................................................................................... 114 To use the machine safely................................................................................. 115 Important safety instructions........................................................................ 118 IMPORTANT - For your safety ....................................................................119 LAN connection ................
D Specifications 165 General ..............................................................................................................165 Print media.........................................................................................................167 Fax.....................................................................................................................168 Digital TAD (MFC-660CN and MFC-845CW only) ............................................
Section I General General Information Loading documents and paper General setup Security features I 2 10 22 30
1 General Information Using the documentation 1 Electrical Hazard icons alert you to possible electrical shock. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel.
General Information Accessing the Software User’s Guide and Network User’s Guide This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (For Windows ® 98/98SE/Me/2000 Professional and Windows® XP) ControlCenter3 (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) 1 How to find Network setup instructions (MFC-845CW only) Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: 1 Software User’s Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto!® PageManager® User’s Guide Instructions for scanning directly from Presto!® PageManager®.
Chapter 1 Control panel overview 1 MFC-440CN 1 9 1 7 8 2 3 6 5 4 MFC-660CN 1 11 13 12 10 9 1 8 2 7 3 4 6 5 MFC-845CW 1 11 13 12 10 1 2 7 8 3 Note Most of the illustrations in this User’s Guide show the MFC-440CN.
General Information 1 2 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. Fax and telephone keys Search/Speed Dial (MFC-440CN) Lets you look up and dial numbers that are stored in the memory. Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming speed dial numbers.
Chapter 1 9 Ink Management (MFC-440CN and MFC-660CN only) Lets you clean the print head, check the print quality, and check the available ink volume. LCD display indications 1 The LCD shows the current machine status when the machine is idle. 10 Fax Preview (MFC-660CN and MFC-845CW only) Lets you preview incoming faxes on the LCD. 11 TAD keys (MFC-660CN and MFC-845CW only): 10.10.2006 20:48 On/Off Turns the Telephone Answering Device (TAD) on or off.
General Information Basic Operations 1 d MENU The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b Mode Timer 30 Secs 1 Min 2 Mins 5 Mins Select & Press Press Menu. Press a or b to choose General Setup. OK MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press OK Press OK. c 1 Press OK.
2 Loading documents and paper Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 g/m2 (20 lb) paper and always fan the pages before putting them in the ADF.
Loading documents and paper How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scanning area 2 The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter or A4 paper. Lift the document cover. 3 Using the document guidelines on the left, center the document face down on the scanner glass. 4 1 2 Usage Document Top (1) Size Bottom (2) Left (3) Right (4) Fax Letter 3 mm (0.12 in.
Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities.
Loading documents and paper Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 2 1 1 1 2 mm (0.08 in.) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray 2 Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.
Chapter 2 Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size Usage Copy Photo Capture Printer 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.
Loading documents and paper Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m 2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 Inkjet Paper 64 to 200 g/m 2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20 Glossy Paper Up to 220 g/m 2 (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) Cards 1 2 20 Photo Card Up to 240 g/m 2 (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.
Chapter 2 Loading paper, envelopes and other media Loading paper and other media b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 2 Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 19. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1). 2 c Fan the stack of paper well to avoid paper jams and misfeeds.
Loading documents and paper Note f Close the output paper tray cover. When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e 2 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Gently adjust the paper side guides with both hands to the paper.
Chapter 2 Loading envelopes, post cards and photo paper Loading envelopes How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 Use envelopes that weigh from 75 to 95 g/m2 (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. Note If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.
Loading documents and paper If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.
Chapter 2 d When you have finished printing photos return the photo paper tray to the normal printing position. Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks. Removing small prints from the machine When the machine ejects small paper onto the output paper tray, you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading documents and paper Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.
3 General setup Power Save mode • Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality. • If you unplug the AC power cord, no machine operations will be available. • You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 22.) Power Save setting Note If you have connected an external telephone or TAD, it is always available.
General setup MFC-440CN On/Off setting Receive mode Fax Only Fax Receive: External On 1 TAD (factory setting) MFC-660CN and MFC-845CW Available operations On/Off setting Fax Receive Fax Detect Fax Only Fax Receive: Fax/Tel 3 On 1 2 Manual 4 (factory Delayed Fax 3 Fax Forward 3 3 Receive mode setting) Fax Storage PC Fax Receive 3 Available operations Fax Receive Fax Detect Delayed Fax 6 Fax Forward 6 Remote Retrieval 3 PC Fax Receive 6 Manual Fax Detect Remote Retrieval 6 Fax/Tel 2 Delayed
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Mode Timer. Press OK. d Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off.
General setup Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Size. Press OK.
Chapter 3 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. You can choose a range of volume levels, from High to Off. a b a b c Press a or b to choose Volume. Press OK. d Press a or b to choose Speaker. Press OK. e Press a or b to choose Low, Med, High or Off. Press OK. f Press Stop/Exit. Press Menu.
General setup Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Auto Daylight. Press OK. d Press a or b to choose Off (or On). Press OK. e Press Stop/Exit.
Chapter 3 Setting the backlight brightness Setting the Off Timer 3 Press Menu. You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. Press a or b to choose General Setup. Press OK. a b Press a or b to choose LCD Settings. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Off Timer. Press OK.
General setup Setting the Wallpaper 3 You can change the image used for the LCD screen background. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Wallpaper. Press OK. e Press a or b to choose a wallpaper. Press OK. f Press Stop/Exit.
4 Security features TX Lock (MFC-440CN only) Setting up the password 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
Security features h When the LCD shows Verify:, reenter the password. Press OK. i Press Stop/Exit. Memory Security (MFC-660CN and MFC-845CW only) Turning the TX Lock on/off Turning TX Lock on a b c 4 Press Menu. Press a or b to choose Fax. Press OK. Receiving faxes into memory (limited by memory capacity) Fax forwarding (If Fax Forwarding was already On) d Press a or b to choose TX Lock. Press OK. e Press a or b to choose Set TX Lock. Press OK. f Enter the registered 4-digit password.
Chapter 4 Changing your memory security password Note • To print the faxes in memory, turn off Memory Security. a b • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 76.) Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Password. Press OK. f Enter the registered 4-digit number for the current password. Press OK.
Security features Turning the memory security on/off Turning on the memory security lock a b 4 4 Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Security. Press OK. f Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode. 4 Note If there is a power failure, the data will stay in memory for up to 24 hours.
Chapter 4 34
Section II Fax Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD (MFC-660CN and MFC-845CW only) II 36 44 50 59 67 Advanced fax operations (Monochrome only) 72 Printing Reports 82 Polling 84
5 Sending a fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. 5 Overseas Mode (See page 41.) 5 Scan Size (See page 37.) Set New Default (See page 42.) Factory Reset (See page 42.) When the option you want is highlighted, press OK. Faxing from the ADF The LCD shows: FAX a Press b c Put the document face down in the ADF. d Press Mono Start or Colour Start. The machine starts scanning the document.
Sending a fax Faxing from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for colour faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. c Enter the fax number using the dial pad, Speed-Dial or Search. d Press Mono Start or Colour Start.
Chapter 5 Broadcasting (Monochrome only) 5 • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory. Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Cancelling a Broadcast in progress After the broadcast is finished, a Broadcast Report will be printed.
Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax, you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Contrast 5 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.
Chapter 5 Note Note You can choose four different resolution settings for monochrome faxes and two for colour. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages. Monochrome Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution.
Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Monochrome only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 f Sending a fax manually When you have finished, press Stop/Exit. Setting your changes as a new default Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 5 You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK.
Sending a fax d Press Mono Start or Colour Start. If you are using the scanner glass, press 1 to send a fax. e Replace the handset. Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see page 45.
Receiving a Fax To set a receive mode, follow the instructions below. Using receive modes a b Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 46. c d e Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press OK. Press a or b to choose Fax Only, Fax/Tel, External TAD (MFC-440CN only) or Manual. Press OK. Press Stop/Exit.
Chapter 6 TAD (MFC-660CN and MFC-845CW only) Receive mode settings 6 Ring Delay TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine choose the maximum number of rings. Faxes will be automatically received.
Receiving a Fax F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.
Chapter 6 Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1. • If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off. • (MFC-845CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Fax Detect.
Receiving a Fax Receiving faxes into memory (Monochrome only) 6 As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray. (See Loading paper and other media on page 16.) If you are unable to put paper in the paper tray the following will happen: If Memory Receive is On: The machine will carry on receiving the fax, with the remaining pages being stored in memory if enough memory is available.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers. clearly toward the microphone . To end the call, press Speaker Phone. If you have a MFC-845CW, please also refer to the DECT™ Handset User’s Guide. a To start a voice call, do one of the following: Pick up the handset (MFC-660CN only). Press Speaker Phone.
Telephone and External devices For MFC-845CW a If you answered by pressing Speaker Phone on the machine, press Mute/Intercom on the machine to put a call on Hold. b To release the call from Hold, press Speaker Phone on the machine. 7 If you are at the machine, you can lift the handset (MFC-660CN only) or press Speaker Phone (MFC-660CN and MFC-845CW only) to answer.
Chapter 7 Telephone services 7 Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Note Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.
Telephone and External devices d Press a or b to choose Caller ID. Press OK. g e Press a or b to choose Display ID. Press OK. The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. Setting the Phone Line Type f g a b To finish viewing, press Stop/Exit. c Note You can also view the Caller ID list by pressing (Fax). (See Caller ID history (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) on page 61.
Chapter 7 To enable the machine to work with BT Call Sign (With your external phone only) Note You can program a Tel/R or R key press as part of a number stored in a Speed-Dial location. When programming the SpeedDial number, press Tel/R or R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R or R each time before you dial using a Speed-Dial location. (See Storing numbers on page 61.
Telephone and External devices Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Chapter 7 Recording outgoing message (OGM) on an external TAD 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b External and extension phones Connecting an external or extension telephone Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.
Telephone and External devices This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.
Chapter 7 Using a cordless external telephone (MFC-440CN and MFC-660CN only) a b 7 If your cordless telephone is connected to the telephone line cord (See External and extension phones on page 56.) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine, so you can press Tel/R or Speaker Phone to send the call to the cordless handset.
8 Dialling and storing numbers How to Dial Manual dialling c 8 8 8 If you have two numbers in the location, press a or b to choose the number you want to call. Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed-Dial memory. a Speed-Dialling a MFC- 440CN pressing 8 b Press Search/Speed Dial.
Chapter 8 Fax Redial 8 Outgoing Call 8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. The last 30 numbers you telephoned (MFC-660CN and MFC-845CW only) or sent a fax to will be stored in the outgoing call history.
Dialling and storing numbers Caller ID history (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) on page 52.) The last 30 numbers of phone calls or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone, fax to, add to Speed-Dial, or delete from the history.
Chapter 8 f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 164.) To store the number without a name, press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 164.) To store the number without a name, press OK. g Enter the fax or telephone number (up to 20 digits). Press OK.
Dialling and storing numbers e Press a or b to choose the 2-digit Speed-Dial location you want to store the number in. Press OK. f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 164.) To store the number without a name, press OK. g Press OK to confirm the fax or telephone number. h Do one of the following: Enter the second fax or telephone number (up to 20 digits).
Chapter 8 Setting up groups for broadcasting Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location.
Dialling and storing numbers g h Press a or b to choose Complete. Press OK. i Press Stop/Exit. Deleting a Group a b Deleting a number from a Group Enter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 164. For example, type NEW CLIENTS.) a b c Press a or b to choose Set Quick-Dial. Press OK. d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to delete. Press OK. f Press a or b to choose Delete. Press OK.
Chapter 8 Combining Quick-Dial numbers 8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination.
9 Digital TAD (MFC-660CN and MFC-845CW only) TAD-Mode for internal TAD 9 a b 9 Press Menu. Press a or b to choose Fax. Press OK. The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. c Press a or b to choose Setup TAD. Press OK. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 78).
Chapter 9 Listening to your OGM a b 9 Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Setup TAD. Press OK. d Press a or b to choose OGM. Press OK. e Press a or b to choose TAD Message or F/T Message. Press OK. f Press a or b to choose Playing OGM. Press OK. Adjust the volume by pressing Volume d or c . a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup TAD. Press OK. d Press a or b to choose OGM. Press OK.
Digital TAD (MFC-660CN and MFC-845CW only) Managing your messages Message indicator Erasing incoming messages 9 To erase voice messages individually 9 a Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. b To erase a specific message, press Erase/Mute or Erase immediately after the two short beeps, or while the message is playing.
Chapter 9 Additional TAD operations Setting maximum time for incoming messages Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting, follow the steps below: a b c d e f 70 Setting toll saver 9 9 When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.
Digital TAD (MFC-660CN and MFC-845CW only) ICM Recording Monitor 9 This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup TAD. Press OK. d Press a or b to choose ICM Rec.Monitr. Press OK. e Use a or b to choose Off or On. Press OK. f Press Stop/Exit.
10 Advanced fax operations (Monochrome only) g You can only use one advanced fax operation at a time: Fax Forwarding Fax Storage Note Fax Preview (MFC-660CN and MFC-845CW only) PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the LCD. (See Changing Advanced Fax Operations on page 77.
Advanced fax operations (Monochrome only) Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. c d e f 10 Press Menu. If you choose Fax Preview, you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations.
Chapter 10 How to preview a fax 10 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02) a When a fax is open, the control panel keys will perform the operations shown below. Key Enlarge the fax. Press Fax Preview. You can see the new fax list. Reduce the fax. Note You can also see your old fax list by pressing l. Press # to go back to your new fax list. b Description a or b Scroll vertically. d or c Scroll horizontally. Rotate the fax clockwise.
Advanced fax operations (Monochrome only) PC Fax Receive h If you turn on the PC-Fax Receive feature, your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.
Chapter 10 Changing the destination PC a b Press Menu. 10 Turning off Advanced Fax Operations Press a or b to choose Fax. Press OK. a b Press a or b to choose Advanced Fax Operation. Press OK. c Press a or b to choose Forward/Store. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose PC Fax Receive. Press OK. Press a or b to choose Forward/Store. Press OK. e Press a or b to choose Off. Press OK. f Press a or b to choose Change. Press OK.
Advanced fax operations (Monochrome only) Changing Advanced Fax Operations Remote Retrieval 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: Erase All Doc? YesiPress 1 NoiPress 2 Print All Fax? YesiPress 1 NoiPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Chapter 10 Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once.
Advanced fax operations (Monochrome only) Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages (MFC-660CN and MFC-845CW only) After one long beep, the machine plays the ICM.
Chapter 10 Remote commands 97 1 Fax 97 You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. Check the receiving status (MFC-660CN and MFC-845CW only) 1 Fax 2 Voice 98 Operation details Check the receiving status (MFC-440CN only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.
Advanced fax operations (Monochrome only) Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2.
11 Printing Reports Fax reports 11 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Printing Reports f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Reports 11 The following reports are available: XMIT Verify Press Stop/Exit. Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order.
12 Polling Polling overview 12 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Polling receive lets you call another fax machine to receive a fax. Setup to receive polling a b Press 12 (Fax).
Polling Setup to receive delayed polling d Do one of the following: If you chose Standard, go to step e. If you chose Secure, enter a fourdigit number, press OK, go to step e. If you chose Timer, enter the time (24-hour format) you want to begin polling and press OK, go to step e. e Press a or b to choose Broadcasting. Press OK. f Press a or b to choose Add Number. Press OK. g Enter a number using Speed-Dial, a Group, or dial pad. Press OK.
Chapter 12 Polled transmit (Monochrome only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 41.) Setup for polled transmit a Press b c Load your document. Press a or b to choose Polled TX. Press OK. Press a or b to choose Standard. Press OK.
Section III Copy Making copies III 88
13 Making copies How to copy 13 Entering Copy mode 13 When the option you want is highlighted, press OK. Note 13 When you want to make a copy, press (Copy) to illuminate it in green. The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 24.
Making copies d Press a or b to choose Quality. Press OK. You can change the copy settings temporarily for the next copy. e The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) Press a or b to choose Fast, Normal or Best. Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start. Copy settings 13 If you have finished choosing settings, press Mono Start or Colour Start.
Chapter 13 (P) means Portrait and (L) means Landscape. 50% 69% A4iA5 You can only make one poster copy at a time. 78% LGLiLTR 83% LGLiA4 93% A4iLTR 97% LTRiA4 100%* 104% EXEiLTR 142% A5iA4 a b c d Press e Press a or b to choose Off (1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)or Poster(3 × 3). Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start to scan the page.
Making copies f Place your document face down in the direction shown below. 2 in 1 (P) If you do not want to change additional settings, press Mono Start or Colour Start. Adjusting Brightness, Contrast and Colour 2 in 1 (L) 13 Brightness 13 You can adjust the copy brightness to make copies darker or lighter. 4 in 1 (P) 4 in 1 (L) Poster (3 x 3) You can make a poster size copy of a photograph. a Press b c d Load your document. (Copy). Enter the number of copies you want.
Chapter 13 f Paper Options If you do not want to change additional settings, press Mono Start or Colour Start. Paper Type Colour Saturation 13 13 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press b c d Load your document. a Press Enter the number of copies you want. b c d Load your document. e f g 92 (Copy). Press a or b to choose Color Adjust. Press OK. Press a or b to choose Red, Green or Blue. Press OK.
Making copies Setting your changes as a new default 13 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change.
Chapter 13 94
Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge 96 107 IV
14 Printing photos from a memory card PhotoCapture Center™ Operations 14 Printing from a memory card without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 98.
Printing photos from a memory card The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized). Getting started 14 Firmly put the card into the correct slot. PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) IBM Microdrive™ is not compatible with the machine.
Chapter 14 Print Images CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. View Photo(s) (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. PHOTO View Photo(s) Print Index Print All Photos Print Photos Select & Press View Photo(s) (See page 98.) Print Index (See page 99.
Printing photos from a memory card Print Index (Thumbnails) 14 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Print All Photos You can print all the photos on your media card. a Make sure you have put the media card in the correct slot. Press The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line).
Chapter 14 e a Repeat step d until you have entered all the image numbers that you want to print. Press (PhotoCapture). The machine will ask you if you want to use DPOF setting. Note You can enter all the numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5. b c f After you have chosen all the image numbers, press OK again.
Printing photos from a memory card PhotoCapture Center™ print settings 14 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 104.
Chapter 14 Print Quality a 14 Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print. Paper options Paper Type Example: Printed Position for A4 paper 1 2 3 10×8cm 13×9cm 15×10cm 4 5 6 18×13cm 20×15cm Max. Size 14 14 a Press a or b to choose Paper Type. Press OK.
Printing photos from a memory card c • Sharpness If you do not want to change additional settings, press Colour Start to print. Colour Enhancement 14 The colour enhancement feature will produce more vivid images. Your photographs will take slightly longer to print. a Press a or b to choose Color Enhance. Press OK. b Do one of the following: If you want to customize the White Balance, Sharpness or Colour Density, press d or c to choose On and then go to step c.
Chapter 14 Borderless printing 14 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless. Press OK. b Press a or b to choose Off (or On). Press OK. c If you do not want to change additional settings, press Colour Start to print. Setting your changes as a new default 14 You can save the print settings you use most often by setting them as default. These settings will stay until you change them again.
Printing photos from a memory card Scan to Card Entering Scan mode 14 14 When you want to scan to card, press (Scan) to illuminate it in green. The LCD shows: SCAN Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card Select & Press OK Press a or b to choose Scan to Card. How to scan to card You can scan monochrome and colour documents into a media card. Monochrome documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.
Chapter 14 e f g h Do one of the following. To change the quality, go to step f. Press Mono Start or Colour Start to start scanning without changing additional settings. Press a or b to choose 150 dpi Color, 300 dpi Color, 600 dpi Color, 200x100 dpi B/W or 200 dpi B/W. Press OK. Do one of the following. To change the file type, go to step h. Press Mono Start or Colour Start to start scanning without changing additional settings. Press a or b to choose JPEG, PDF or TIFF. Press OK.
15 Printing photos from a camera with PictBridge 15 Camera Menu Selections Options Paper Size Letter, A4, 10x15 cm, Printer Settings (Default setting) 2 Paper Type Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 15 Printing Images 15 DPOF stands for Digital Print Order Format. Note Remove any memory cards from the machine before connecting the digital camera. a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 1 b PictBridge port Turn on the camera. When the machine has recognized the camera, the LCD shows Camera Connected. When the machine starts printing a photo, the LCD will show Printing.
Printing photos from a camera with PictBridge Understanding the Error Messages 15 Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Wrong USB device This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port.
Chapter 15 110
Section V Software Software and Network features V 112
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c 16 Click the heading you would like to read from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 114 123 148 165 180
A Safety and Legal Choosing a location A A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-660CN and MFC-845CW only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 49.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. • This product must be installed near an electrical socket that is easily accessible.
Safety and Legal 9 Use only the power cord supplied with this machine. 10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug. 11 Do not allow anything to rest on the power cord.
Warning - This machine must be earthed. A The wires in the mains lead are coloured in line with the following code: Green and Yellow: Earth Blue: Neutral Brown: Live If in any doubt, call a qualified electrician. LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. EU Directive 2002/96/EC and EN50419 European Union only This equipment is marked with the above recycling symbol.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc. PaperPort is a registered trademark of ScanSoft, Inc.
B Troubleshooting and Routine Maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 141.) Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 142.) Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 16.) Make sure the Jam Clear Cover is set properly.
Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 36.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 83.) Transmission Verification Report says ‘Result:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again.
Troubleshooting and Routine Maintenance Copying Difficulties Difficulty Cannot make a copy. Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode on page 88.) Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 139.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 10.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 83.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action BT Call Sign On BT Call Sign is set to ON.
Error Message Cause Ink Empty One or more of the ink cartridges Replace the ink cartridges. (See Replacing is empty. The machine will stop all the ink cartridges on page 136.) print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a colour fax, the machine's ‘handshake’ will ask that the fax be sent as black and white.
Troubleshooting and Routine Maintenance Error Message Cause Action Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 76.) Print the faxes that are in the memory.
Transferring your faxes or Fax Journal report e Press a or b to choose Fax Transfer. Press OK. f Do one of the following: If the LCD shows No Data, there are no faxes left in the machine's memory. Press Stop/Exit. Enter the fax number to which faxes will be forwarded. g Press Mono Start. B If the LCD shows any of the following messages, we recommend transferring your faxes to another fax machine or to your PC.
Troubleshooting and Routine Maintenance Transferring Fax Journal report to another fax machine c Pull the jammed document up and to the left. d e Close the ADF cover. B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b c Press Menu. Press a or b to choose Service. Press OK. d Press a or b to choose Data Transfer. Press OK. e Press a or b to choose Report Trans.. Press OK.
Printer jam or paper jam B c Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. 1 1 b Pull out the jammed paper (1). 1 If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.
Troubleshooting and Routine Maintenance e Lift the scanner cover (1) from the front of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage. g Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support flap.
Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Compatibility. Press OK. e Press a or b to choose Normal (or Basic). Basic cuts the modem speed to 9600 bps.
Troubleshooting and Routine Maintenance Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M c d Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. brother XXXX f Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.
Note If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. Cleaning the scanner B B a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
Cleaning the machine printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). a B Cleaning the Paper Pick-up Roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). Clean the machine printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry, lint-free cloth.
Troubleshooting and Routine Maintenance Cleaning the print head To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Cyan/Yellow/Magenta), or all four colours at once.
h i The LCD asks you if the print quality is OK for black and three colours. Press 1 (Yes) or 2 (No). Checking the printing alignment The LCD asks you if you want to start cleaning. Press 1 (Yes). The machine starts cleaning the print head. You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded. j After cleaning is finished, press Colour Start.
Troubleshooting and Routine Maintenance Checking the ink volume Although an ink volume icon appears on the LCD, you can use the Menu, a or b keys to see a large graph showing the ink that is left in each cartridge. a Do one of the following: (MFC-440CN and MFC-660CN) Press Ink Management and go to step c (MFC-845CW) Press Menu. b (MFC-845CW) Press a or b to choose Ink Management. Press OK. c Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. d Press Stop/Exit.
Installing the handset and handset cradle a Remove the side cover. Machine Information B B Checking the serial number B You can see the machine’s serial number on the LCD. a b Note If you cannot open the cover with your hand, use a coin to open. b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Press Menu. Press a or b to choose Machine Info.. Press OK. c Press a or b to choose Serial No..
Troubleshooting and Routine Maintenance c Install the yellow protective part, lift each lock release lever and push it until it clicks and then close the ink cartridge cover. CAUTION If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
j Wrap the machine in the bag and put it in the original carton with the original packing material. k Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton.
Troubleshooting and Routine Maintenance MFC-660CN MFC-845CW l Close the carton and tape it shut.
C Menu and Features On-screen programming Menu keys C Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 24 Sets the type of paper in the paper tray. 24 Sets the size of the paper in the paper tray. 25 Adjusts the ring volume.
Level1 Level2 Level3 General Setup P.Save Setting — Fax Receive:On* LCD Settings Light (Continued) LCD Contrast Options Descriptions Customizes the Power Save key not to Fax Receive:Off receive faxes in power save mode. Med* Page 22 Adjusts the contrast of the LCD. 27 You can adjust the brightness of the LCD backlight. 28 You can set how long the LCD backlight stays on for after the last key press. 28 You can set how long the LCD stays on for after the last key press.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay 0 (Excluding Ireland) Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 46 Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 46 Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 70 Sets the pseudo/doublering time in Fax/Tel mode.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Remote Codes On* 58 (Continued) (Continued) Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. Cuts the size of incoming faxes. 48 Automatically stores any incoming faxes in its memory if it runs out of paper. 49 — Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start).
Menu and Features Level1 Level2 Fax Level3 Options Descriptions Page Remaining Jobs — — Check which jobs are in the memory and lets you cancel chosen jobs. 41 Setup TAD (MFC-660CN and MFC-845CW only) TAD Message Play/Record or erase the outgoing message. 67 Choose the maximum length of incoming messages. 70 Allows you to turn the speaker volume for voice messages as they come in On or Off. 71 (Continued) OGM F/T Message ICM Max.
Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP (Continued) Subnet Mask [000-255]. Enter the Subnet mask. See Network User's Guide on the CDROM (MFC-440CN and MFC-660CN only) [000-255]. [000-255]. [000-255] (Continued) Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRN_XXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. WINS Server (Primary) 000.000.000.000 Static (Secondary) 000.000.000.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP(Wired) Subnet Mask [000-255]. Enter the Subnet mask. (MFC-845CW only) (Continued) See Network User's Guide on the CDROM [000-255]. [000-255]. (Continued) [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRN_XXXXXX Enter the Node name. WINS Config Auto* Chooses the WINS configuration mode. Static WINS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.
Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP(WLAN) Node Name BRW_XXXXXX Enter the Node name. (MFC-845CW only) (Continued) See Network User's Guide on the CDROM WINS Config Auto* Chooses the WINS configuration mode. WINS Server (Primary) 000.000.000.000 (Continued) Static (Secondary) 000.000.000.000 DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 APIPA On* Off Setup WLAN WLAN Status Setup Misc.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify — — 83 Help List — — Prints these lists and reports. Quick-Dial — — Fax Journal — — User Settings — — Network Config — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 144 Initial Setup Receive Mode — Fax Only* Choose the receive mode 44 that best suits your needs.
Fax ( ) Level1 C Level2 Fax Resolution — Level3 Options Descriptions Page — Standard* Sets the resolution for outgoing faxes. 39 Changes the lightness or darkness of faxes you send. 39 You can dial by pressing only a few keys (and Start). 59 Fine S.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Polling RX — — Standard Sets up your machine to poll another fax machine. 84 If you are having difficulty sending faxes overseas, set this to On. 41 Adjust the scan area of the scanner glass to the size of the document. 37 You can save your fax settings. 42 You can restore all the settings to factory settings.
Copy ( ) C Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 89 You can choose the enlargement or reduction ratio for your type of document. 89 Choose the paper type that matches the paper in the tray. 92 Choose the paper size that matches the paper in the tray. 92 Adjusts the brightness of copies. 91 Adjusts the contrast of copies.
Menu and Features Level1 Level2 Level3 Color Adjust Red — Options +2 +1 Descriptions Page Adjusts the amount of Red in copies. 92 -1 -2 Green — +2 +1 Adjusts the amount of Green in copies. -1 -2 Blue — +2 +1 Adjusts the amount of Blue in copies. -1 -2 Stack/Sort — — Page Layout — — Stack* Sort Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 91 You can make N in 1 or Poster copies. 90 You can save your copy settings.
PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 98 Print Index — — 6 Images/Line Fast You can print a thumbnail page. 99 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your media card. 99 Print Photos — — See the print settings table below. You can print an individual image.
Menu and Features Option1 Option2 Option3 Color Enhance On White Balance Option4 +2 +1 Off* Descriptions Page Adjusts the hue of the white areas. 103 -1 -2 Sharpness +2 +1 Enhances the detail of the image. -1 -2 Color Density +2 +1 Adjusts the total amount of colour in the image. -1 -2 Cropping On* Borderless On* — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Entering Text C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the correct dial pads repeatedly, you can access the character you want.
D Specifications D General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m2 (20 lb)] A4 or Letter size Paper Tray 100 Sheets [80 g/m2 (20 lb)] Printer Type Ink Jet Print Method Mono: Piezo with 94 × 1 nozzles Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-440CN) 50.8 mm (2.0 in) Colour LCD (MFC-660CN, MFC-845CW) 63.5 mm (2.5 in.
Dimension (MFC-440CN, MFC-845CW) D 370 mm (14.6 in.) 180 mm (7.1 in.) 398 mm (15.7 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) (MFC-660CN) D 370 mm (14.6 in.) 180 mm (7.1 in.) 351 mm (13.8 in.) 468 mm (18.4 in.) 443 mm (17.4 in.) Weight MFC-440CN MFC-660CN MFC-845CW 8.2 kg (18.1 lb) 8.5 kg (18.7 lb) 8.4 kg (18.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Post card 3 Width: 89 mm (3.5 in.) - 216 mm (8.5 in.) Height: 127 mm (5.0 in.) - 356 mm (14.0 in.) For more details, see Paper weight, thickness and capacity on page 15. Maximum paper tray capacity: Approx.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Scanning Width 208 mm (8.2 in.) Printing Width 204 mm (8.03 in.
Specifications Auto Answer 0, 1, 2, 3, 4, 5, 6, 7 or 8 rings (1, 2, 3 or 4 rings - Ireland only) Communication Source Public switched telephone network. Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Digital Cordless Handset (MFC-845CW only) Cordless handset (BCL-D20) Frequency 1.9 GHz Standard DECT™ Multi Handset Capability Up to 4 handsets D D Dimensions 154 mm (6.06 in.) 31.6 mm (1.24 in.) Weight (including battery) 49.6 mm (1.95 in.) 149 g (5.
Specifications Battery cradle D Dimensions 67 mm (2.64 in.) 85 mm (3.35 in.) Weight 71.6 g (2.53 oz) Power Consumption (during charge) Charging: Average 2 W AC adapter Type 69 mm (2.72 in.) D BCL-ADB (For U.K.) BCL-ADC (For others) Input AC 220 to 240 V 50/60 Hz Output DC 11.
Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max. 210 mm (8.26 in.
Specifications PhotoCapture Center™ Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) (Actual Input: 30 bit colour/Actual Output: 24 bit colour) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Monochrome: Up to 3.82 sec. Colour: Up to 6.02 sec.
Specifications Printer D Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.
Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN (MFC-845CW only) Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc Mode. 4 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s.
Specifications Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Windows® Operating Systems 1 98, 98SE Me 2000 Professional XP Home XP Professional Supported Interfaces Minimum Processor PC Speed Software Functions Minimum Recommended Available Hard RAM RAM Disk Space Printing, 32MB 128MB 64MB 256MB 128MB 4 PC Fax , Scanning, Removable Disk 3 XP Professional x64 Edition USB Intel® Ethernet Pentium® Wireles
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone using the same line as your fax but plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine.
Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on SpeedDial numbers. Press Redial/Pause as many times as needed for longer pauses. PhotoCapture Center™ Allows you to print digital photos from your digital camera at high resolution for photo quality printing.
Glossary Super Fine resolution 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings.
F Index A Broadcasting ............................................38 setting up Groups for ............................64 out of memory ...................................... 93 page layout (N in 1) .............................. 90 paper size ............................................. 92 paper type ............................................ 92 quality ................................................... 89 return to default .................................... 93 set new default ..................
Unable to Scan ...................................131 Unable to use Phone ..........................131 Extension telephone, using ............... 57, 58 External telephone, connecting ................56 F Fax codes changing ........................................ 58, 77 Fax Receive Code ................... 47, 56, 58 Remote Access Code ...........................77 Telephone Answer Code ............... 56, 58 using .....................................................58 Fax Detect .......................
L P LCD (liquid crystal display) ....................148 Brightness ...................................... 28, 29 Contrast ................................................27 Dim Timer .............................................28 Help List ................................................83 Off Timer ...............................................28 Loading envelopes and other media ........18 Loading paper ..........................................16 Packing the machine .............................
Presto!® PageManager® See Help in Presto!® PageManager® to access the User’s Guide. .......................... Print difficulties ................................... 123, 125 drivers .................................................175 fax from memory ...................................49 paper jams ..........................................134 report ....................................................83 resolution ............................................175 specifications .............................
playing voice message ..........................69 recording outgoing message .................67 setting toll saver ....................................70 setting up ....................................... 67, 68 Text, entering .........................................164 special characters ...............................164 Transferring your faxes or Fax Journal report ..................................132 Transparencies ......................... 12, 15, 167 Troubleshooting ...............................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
