USER’S GUIDE MFC-440CN MFC-665CW MFC-845CW Version D
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-440CN, MFC-665CW and MFC-845CW (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER. Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One Year Limited Warranty and Replacement Service (USA only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
Table of Contents Section I 1 General General Information Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation ...................................................................................2 Accessing Brother Support (For Windows®) ................
LCD display ......................................................................................................... 31 LCD Contrast................................................................................................. 31 Setting the backlight brightness..................................................................... 31 Setting the Dim Timer for the backlight ........................................................31 Setting the Off Timer ....................................................
6 Receiving a Fax Receive modes ....................................................................................................46 Choosing the Receive Mode .........................................................................46 Using receive modes ...........................................................................................48 Fax only .........................................................................................................48 Fax/Tel....................................
Storing numbers .................................................................................................. 66 Storing a pause ............................................................................................. 66 Storing Speed-Dial numbers .........................................................................66 Changing Speed-Dial names or numbers ..................................................... 67 Setting up groups for broadcasting..................................................
12 Polling Polling overview ...................................................................................................89 Polling receive .....................................................................................................89 Setup to receive polling .................................................................................89 Sequential polling (Black & White only) .........................................................89 Polled transmit (Black & White only)................
Adjusting Brightness, Contrast and Color....................................................106 Cropping ...................................................................................................... 108 Borderless printing.......................................................................................108 Setting your changes as new default...........................................................108 Restoring all the settings to factory settings .............................................
Phone line interference................................................................................143 Routine maintenance .........................................................................................143 Replacing the ink cartridges ........................................................................143 Cleaning the outside of the machine ...........................................................145 Cleaning the scanner....................................................................
Section I General General Information Loading documents and paper General setup Security features I 2 11 24 33
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. PaperPort® SE with OCR User’s Guide The complete ScanSoft® PaperPort® SE with OCR User’s Guide can be viewed from the Help selection in the ScanSoft® PaperPort® SE with OCR application. How to find Network setup instructions (MFC-665CW and MFC-845CW only) 1 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide.
Chapter 1 Viewing Documentation (For Macintosh®) a Presto!® PageManager® User’s Guide 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. The complete Presto!® PageManager® User’s Guide can be viewed from the Help selection in the Presto!® PageManager® application. How to find Network setup instructions (MFC-665CW and MFC-845CW only) Your machine can be connected to a wireless or wired network.
General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (www.brother.com), click Brother Home Page.
Chapter 1 Control panel overview 1 MFC-440CN 1 9 1 8 2 MFC-665CW 1 11 13 12 10 9 1 8 2 MFC-845CW 1 11 13 6 12 10 9 1 2 8
General Information 1 8 7 3 4 6 5 8 7 3 4 8 6 5 7 3 4 6 5 7
Chapter 1 Note Most of the illustrations in this User’s Guide show the MFC-440CN. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. 4 (Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 2 3 Fax and telephone keys Search/Speed Dial (MFC-440CN) Lets you look up and dial numbers that are stored in the memory. Redial/Pause Redials the last 30 numbers called.
General Information 8 9 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD display by lifting it. LCD display screen 1 1 The LCD shows the current machine status when the machine is idle. Ink Lets you clean the print head, check the print quality, and check the available ink volume. 10 Fax Preview (MFC-665CW and MFC-845CW) Lets you preview incoming faxes on the LCD.
Chapter 1 Basic Operations 1 g The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b h OK Press OK. Press a or b to choose Mode Timer. MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press e f 2 Mins Plain Pap Letter OK Press OK. Press a or b to choose 30 Secs.
2 Loading documents and paper Loading documents How to load documents Temperature: 68 to 86° F (20 to 30° C) Humidity: 50% to 70% Paper: 20 lb LTR (80 g/m 2 A4) Document Sizes Supported Length: 5.8 to 14 in. (148 to 355.6 mm) Width: 5.8 to 8.5 in. (148 to 215.9 mm) Weight: 17 to 24 lb (64 to 90 g/m 2) 2 CAUTION DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 10 pages and feeds each sheet individually.
Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents CAUTION 2 If you are scanning a book or thick document, DO NOT slam the cover down or press on it. 2 Scannable area 2 The scannable area depends on the settings in the application you are using.
Loading documents and paper Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. Recommended media 2 To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using ‘3M Transparency Film’ when you print on transparencies.
Chapter 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 0.08 in. (2 mm) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray 2 Up to 50 sheets of 20 lb Letter or 80 g/m A4 paper.
Loading documents and paper Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size 2 Usage Fax Copy Photo Capture Printer Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 0.003 to 0.01 in. (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 0.01 in. (Up to 0.25 mm) 20 Photo 4"×6" Up to 64 lb (Up to 240 g/m2) Up to 0.01 in. (Up to 0.28 mm) 20 2 Index Card Up to 32 lb (Up to 120 g/m2) Up to 0.006 in. (Up to 0.
Loading documents and paper Loading paper and other media b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 Note 2 To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 21. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1). 2 c Fan the stack of paper well to avoid paper jams and misfeeds.
Chapter 2 d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. e Gently adjust the paper side guides with both hands to the paper. Make sure the paper side guides touch the sides of the paper. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
Loading documents and paper g Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 2 Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).
Chapter 2 How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Note If the envelopes or post cards are ‘doublefeeding’, put one envelope in the paper tray at a time.
Loading documents and paper Loading photo paper 2 c Note In Canada, the photo bypass tray is called the photo paper tray. Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Use the photo bypass tray, which has been assembled on the top of the output paper tray cover, to print on photo 4"×6" and photo L 3.5"×5" size paper.
Chapter 2 Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading documents and paper Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Envelopes 0.47 in.
3 General setup On/Off key 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. If you have connected an external telephone or TAD, it is always available. a a 24 3 Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD light goes off. Turning the machine on Press the On/Off key. On/Off setting 3 You can customize the machine's On/Off key. The factory setting is Fax Receive:Off.
General setup MFC-440CN On/Off setting Receive mode — Fax Receive: Off MFC-665CW and MFC-845CW Available operations On/Off setting No machine operations will be available. — Fax Receive: Off (factory setting) Receive mode Available operations No machine operations will be available.
Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Mode Timer. Press OK. d Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off.
General setup Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Size. Press OK.
Chapter 3 b Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d Press a or b to choose Beeper. Press OK. e Press a or b to choose Low, Med, High or Off Press OK. f Note (MFC-665CW and MFC-845CW only) You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages (ICM’s) by pressing d or c . Handset Volume (MFC-665CW only) a b Press Stop/Exit. Speaker Volume 3 Press Menu.
General setup Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. Volume Amplify Off This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press d or c on the control panel to adjust the volume to Low or High.
Chapter 3 Setting Volume Amplify (MFC-665CW only) 3 Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) on page 29. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d Press a or b to choose Volume Amplify. Press OK. e Do one of the following. If none of the users are hearingimpaired, press a or b to choose Off, and then press OK and go to step g.
General setup LCD display LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f d f Press Stop/Exit. Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press. Press a or b to choose General Setup. Press OK. a b Press a or b to choose LCD Settings. Press OK. Press a or b to choose LCD Contrast. Press OK.
Chapter 3 d Press a or b to choose Off Timer. Press OK. e Press a or b to choose 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off. Press OK. f Press Stop/Exit. Note When the display is off you can press any key to turn it back on. Setting the Wallpaper You can change the wallpaper. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Wallpaper. Press OK. e Press a or b to choose a wallpaper. Press OK.
4 Security features TX Lock (MFC-440CN only) Setting up the password 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
Chapter 4 h When the LCD shows Verify:, reenter the password. Press OK. i Press Stop/Exit. Turning the TX Lock on/off Turning TX Lock on a b c Memory Security (MFC-665CW and MFC-845CW only) 4 4 Press Menu. Press a or b to choose Fax. Press OK. While Memory Security is On, the following operations are available: Receiving faxes into memory (limited by memory capacity) Press a or b to choose Miscellaneous. Press OK.
Security features Changing your memory security password Note • To print the faxes in memory, turn off Memory Security. a b • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 81.) Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Password. Press OK. f Enter the registered 4-digit number for the current password.
Chapter 4 Turning the memory security on/off Turning on the memory security lock a b 4 4 Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Security. Press OK. f Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a power failure the data will stay in memory for approximately 24 hours.
Section II Fax Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center (MFC-665CW and MFC-845CW only) II 38 46 52 63 71 Advanced fax operations (Black & White only) 76 Printing Reports 87 Polling 89
5 Sending a fax Entering Fax mode Scan Size (See page 39.) 5 When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the 5 (Fax) key to illuminate it in green. Set New Default (See page 44.) Factory Reset (See page 44.) When the option you want is highlighted, press OK.
Sending a fax Faxing from the scanner glass 5 Faxing A4 size documents from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. You cannot send multiple pages for color faxes. a Press b Press a or b to choose Scan Size. Press OK. c Press a or b to choose A4. Press OK.
Chapter 5 Broadcasting (Black & White only) 5 • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory. Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. Canceling a Broadcast in progress After the broadcast is finished, a Broadcast Report will be printed.
Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Fax Resolution Contrast Speed-Dial Outgoing Call Press Fax Start 5 If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. 5 Use Dark when sending a dark document.
Chapter 5 Note Note You can choose four different resolution settings for black & white faxes and two for color. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution.
Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 f Sending a fax manually When you have finished, press Stop/Exit. Setting your changes as a new default Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 5 You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Scan Size you use most often by setting them the default setting. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK.
Sending a fax Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time.
6 Receiving a Fax 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see page 48. Choosing the Receive Mode 6 MFC-440CN 6 Do you use a Distinctive Ring subscriber service? Yes See Distinctive Ring.
Receiving a Fax MFC-665CW and MFC-845CW 6 Are you using the built-in Message Center? Yes See Message Center. No Do you use a Distinctive Ring subscriber service? Yes See Distinctive Ring.
Chapter 6 Using receive modes 6 Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 49. Fax only 6 To set up the Message Center mode see page 71. 6 If Message Center Mode is On, it will override your receive mode setting. The screen shows MC. If Message Center Mode is Off, the receive mode returns to your original setting. (See Message Center mode on page 71.) Faxes will be automatically received.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 61 and Easy Receive on page 50.) If toll saver is on, then the ring delay setting has no effect. See Setting toll saver on page 74.
Chapter 6 Easy Receive If Easy Receive is On: 6 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Receive is Semi: (MFC-665CW and MFC-845CW only) If you are at the machine and answer a call first by lifting a handset, then press Black Start or Color Start, and then press 2 to receive.
Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 27).
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset, the cordless handset (MFC-845CW only), the speaker phone, an extension or external telephone, by dialing manually, or by using Quick-Dial numbers. Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only) 7 7 When the machine rings, instead of lifting the handset, press Speaker Phone on the machine. Speak clearly toward the Note microphone .
Telephone Services and External devices For MFC-845CW a If you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold. b To release the call from Hold, press Speaker Phone on the machine. 7 (MFC-440CN) Lift the external telephone’s handset, and then press Hook to answer. Note (MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer.
Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Note You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it. 7 Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
Telephone Services and External devices Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Pattern Rings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern) a b Press a or b to choose Miscellaneous. Press OK.
Chapter 7 Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. You can use a number in the Caller ID History to make a phone call (MFC-665CW and MFC-845CW only), send a fax, add it to Speed-Dial, or delete it from the history. (See Caller ID history on page 65.
Telephone Services and External devices c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Display#. Press OK. The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. f Press a or b to scroll through the Caller ID memory to view the Caller ID information. The LCD shows the caller's number or name and the date and time of the call.
Chapter 7 • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.) Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
Telephone Services and External devices Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Chapter 7 Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
Telephone Services and External devices Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
Chapter 7 Telephone answer code If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 49.) If you answer a call and no one is on the line: 7 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay.
8 Dialing and storing numbers How to Dial Manual dialing c 8 8 8 If you have two numbers in the location, press a or b to choose the number you want to call. Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed-Dial memory. a Speed-Dialing a pressing 8 b Press Search/Speed Dial.
Chapter 8 Fax Redial 8 Outgoing Call 8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. The last 30 numbers you telephoned (MFC-665CW and MFC-845CW only) or sent a fax to will be stored in the outgoing call history.
Dialing and storing numbers Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 56.) The last 30 numbers of phone calls (MFC-665CW and MFC-845CW only) or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone (MFC-665CW and MFC-845CW only), fax to, add to Speed-Dial, or delete from the history.
Chapter 8 Storing numbers f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. g Enter the fax or telephone number (up to 20 digits). Press OK. h Do one of the following: Enter the second fax or telephone number (up to 20 digits). Press OK. If you do not want to store a second number, press OK.
Dialing and storing numbers e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. f Press OK to confirm the fax or telephone number.
Chapter 8 Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character. g Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 174.) If you do not want to change the name, press OK. h Do one of the following: Enter the new fax or telephone number (up to 20 digits). Press OK.
Dialing and storing numbers h Press a or b to choose the number you want to add. Press OK. (See Search on page 63.) i After you have finished adding numbers by repeating steps g and h, press a or b to choose Complete. Press OK. j Enter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 174. For example, type NEW CLIENTS). h Press a or b to choose Complete. Press OK. i Press Stop/Exit. Press Stop/Exit.
Chapter 8 Deleting a number from a Group a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Set Quick-Dial. Press OK. d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to change. Press OK. f g h Press a or b to choose the number you want to delete. Press OK. Then, confirm the Delete by pressing 1. Press a or b to choose Complete. Press OK. Press Stop/Exit.
9 Message Center (MFC-665CW and MFC-845CW only) Message Center mode F/T OGM 9 This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 72. The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.
Chapter 9 The Message Center will play your OGM back to you. h Press Stop/Exit. Listening to your OGM a b d Press a or b to choose OGM. Press OK. e Press a or b to choose Msg Ctr OGM or F/T OGM. Press OK. f g a b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose OGM. Press OK. e Press a or b to choose either Msg Ctr OGM or F/T OGM. Press OK. f Press a or b to choose Erase OGM. Press OK.
Message Center (MFC-665CW and MFC-845CW only) Managing your messages Message indicator Erasing incoming messages 9 To erase voice messages individually a Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. The LCD displays the total number of voice and fax messages stored in the Message Center memory. b Fax messages are only stored when Fax Storage or Fax Preview is turned on.
Chapter 9 To erase all of your messages a Press Erase. The LCD displays the following: Erase All Voice? YesiPress 1 NoiPress 2 9 Additional Message Center operations Setting maximum time for incoming messages 9 9 b Do one of the following: Press 1 to erase all of your voice messages. Press 2 to cancel. Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: c Press Stop/Exit. a b Press Menu.
Message Center (MFC-665CW and MFC-845CW only) a b Recording a conversation (MFC-665CW only) Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Ring Delay. Press OK. e Press a or b to choose Toll Saver. Press OK. f Press a or b to choose On (or Off). Press OK. g Press Stop/Exit. ICM Recording Monitor 9 If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation.
10 Advanced fax operations (Black & White only) g You can only use one advanced fax operation at a time: Fax Forwarding Paging Note Fax Storage Fax Preview (MFC-665CW and MFC-845CW only) PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear. (See Changing Advanced Fax Operations on page 82.
Advanced fax operations (Black & White only) Paging When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Advanced Fax Operation. Press OK.
Chapter 10 Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. c d e f 10 Press Menu. If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations. Press a or b to choose Fax. Press OK.
Advanced fax operations (Black & White only) How to preview a fax 10 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02) a Press Fax Preview. You can see the new fax list. How to delete all faxes in the list a b Note You can also see your old fax list by pressing l. Press # to go back to your new fax list. b Press a or b to choose the fax you want to see. Press OK. Note Press Fax Preview. Press a or b to choose Delete All. Press OK.
Chapter 10 PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.
Advanced fax operations (Black & White only) Changing the destination PC a b Press Menu. 10 Turning off Advanced Fax Operations Press a or b to choose Fax. Press OK. a b Press a or b to choose Advanced Fax Operation. Press OK. c Press a or b to choose Fwd/Page/Store. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose PC Fax Receive. Press OK. Press a or b to choose Fwd/Page/Store. Press OK. e Press a or b to choose Off. Press OK.
Chapter 10 Changing Advanced Fax Operations Remote Retrieval 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: Erase All Fax? YesiPress 1 NoiPress 2 Print All Fax? YesiPress 1 NoiPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Advanced fax operations (Black & White only) Note Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once.
Chapter 10 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 91 93 Operation details Playing Voice messages After one long beep, the machine plays the ICM. (MFC-665CW and MFC-845CW only) 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Advanced fax operations (Black & White only) Remote commands 97 1 Fax 2 Voice 98 Operation details Check the receiving status (MFC-665CW and MFC-845CW only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. Change the Receive Mode (MFC-440CN only) 1 External TAD If you hear one long beep, your change has been accepted.
Chapter 10 Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2. Wait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.
11 Printing Reports Fax reports 11 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Chapter 11 f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Reports 11 The following reports are available: Transmission Press Stop/Exit. Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order.
12 Polling Polling overview 12 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive a Press b Press a or b to choose Polling RX. Press OK. (Fax). c Press a or b to choose On (or Off). Press OK.
Chapter 12 Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 43.) Set up for polled transmit a Press b c Load your document. (Fax). Press a or b to choose Polled TX. Press OK. d Press a or b to choose On (or Off). Press OK.
Section III Copy Making copies III 92
13 Making copies How to copy 13 13 Press a or b to scroll through the Copy key options. Quality (See page 93.) Entering Copy mode 13 Enlarge/Reduce (See page 94.) When you want to make a copy, press Paper Type (See page 97.) (Copy) to illuminate it in green. Paper Size (See page 97.) Brightness (See page 96.) Contrast (See page 96.) Color Adjust (See page 96.) Stack/Sort (See page 95.) Page Layout (See page 94.) Set New Default (See page 97.
Making copies Making multiple copies 13 You can make up to 99 copies. a Press b c d Load your document. Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies. Enter the number of copies you want. Press Black Start or Color Start. Normal Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed. Note To sort the copies, press a or b to choose Stack/Sort.
Chapter 13 Enlarging or reducing the image copied You can choose an enlargement or reduction ratio. a Press b c d Load your document. e (Copy). Enter the number of copies you want. Press a or b to choose Enlarge/Reduce. Press OK. Do one of the following: Press a or b to choose the enlargement or reduction ratio you want. Press OK. Press a or b to choose Custom(25-400%)and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. (For example, press 5 3 to enter 53%.
Making copies f If you do not want to change additional settings, press Black Start or Color Start to scan the page. If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to step g. g After the machine scans the page, press 1 to scan the next page. h Place the next page on the scanner glass. Press OK. Repeat steps g and h for each page of the layout.
Chapter 13 Adjusting Brightness, Contrast and Color Brightness Color Saturation 13 13 You can adjust the copy brightness to make copies darker or lighter. a Press b c d Load your document. Press b c d Load your document. (Copy). Press a or b to choose Brightness. Press OK. Press d to make a darker copy or press c to make a lighter copy. Press OK. f If you do not want to change additional settings, press Black Start or Color Start.
Making copies Paper Options Paper Type 13 13 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press b c d Load your document. (Copy). Enter the number of copies you want. Setting your changes as new default You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them the default settings. These settings will stay until you change them again.
Chapter 13 ‘Out of Memory’ message 13 If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 81.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 51.
Section IV Walk-up Photo Printing PhotoCapture Center® PictBridge 100 111 IV
14 PhotoCapture Center® PhotoCapture Center® Operations Printing from a media card without a PC Using media cards 14 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 102.) Scanning to a media card without a PC 14 Your Brother machine includes media drives (slots) for use with popular digital camera media: CompactFlash®, Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™.
PhotoCapture Center® The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be recognized). Getting started 14 Firmly put the card into the proper slot. Walk-up PhotoCapture Center® printing must be performed separately from PhotoCapture Center® operations using the PC. (Simultaneous operation is not available.) IBM Microdrive™ is not compatible with the machine.
Chapter 14 Print Images CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. View Photo(s) You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.
PhotoCapture Center® Print Index (Thumbnails) 14 The PhotoCapture Center® assigns numbers for images (such as No.1, No.2, No.3, and so on). Print All Photos You can print all the photos on your media card. a Make sure you have put the media card in the proper slot. Press a (PhotoCapture). b Press a or b to choose Print All Photos. Press OK. c Enter the number of copies you want using the dial pad. d Do one of the following: Change the print setting. (See page 105.
Chapter 14 Print Photos 14 Before you can print an individual image, you have to know the image number. a Make sure you have put the media card in the proper slot. Press (PhotoCapture). b Print the Index. (See Print Index (Thumbnails) on page 103.) c Press a or b to choose Print Photos. Press OK. d Enter the image number that you want to print from the Index page (Thumbnails). Press OK. e Repeat step d until you have entered all the image numbers that you want to print.
PhotoCapture Center® PhotoCapture Center® print settings 14 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 180 seconds after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 26.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as new default on page 108.
Chapter 14 Print Quality a 14 Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Color Start to print. Paper options Paper Type Example: Printed Position for Letter paper 1 2 3 4"× 3" 5"× 3.5" 6"× 4" 4 5 6 7"× 5" 8"× 6" Max. Size 14 14 a Press a or b to choose Paper Type. Press OK.
PhotoCapture Center® c • Sharpness If you do not want to change additional settings, press Color Start to print. Color Enhancement (True2Life®) 14 The color enhancement (True2Life®) feature will produce more vivid images. Your photographs will take slightly longer to print. a Press a or b to choose True2Life. Press OK. b Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press d or c to choose On and then go to step c.
Chapter 14 Cropping 14 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. Setting your changes as new default The factory setting is On. If you want to print the whole image, turn this setting to Off. You can save the print settings you use most often by setting them the default settings. These settings will stay until you change them again. a Press a or b to choose Cropping. Press OK.
PhotoCapture Center® Scan to Card Entering Scan mode 14 14 When you want to scan to card, press (Scan) to illuminate it in green. The LCD shows: SCAN Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card Select & Press OK Press a or b to choose Scan to Card. How to scan to card You can scan black & white and color documents into a media card. Black & white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.
Chapter 14 e f g h Do one of the following. To change the quality, go to step f. Press Black Start or Color Start to start scanning without changing additional settings. Press a or b to choose 150 dpi Color, 300 dpi Color, 600 dpi Color, 200x100 dpi B/W or 200 dpi B/W. Press OK. Do one of the following. To change the file type, go to step h. Press Black Start or Color Start to start scanning without changing additional settings. Press a or b to choose JPEG, PDF or TIFF. Press OK.
15 PictBridge 15 Camera Menu Selections Paper Size Options Letter, A4, 4"×6", Printer Settings (Default setting) 2 Paper Type Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 15 Printing Images a 15 Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
PictBridge Understanding the Error Messages 15 Once you are familiar with the types of errors that can occur while you are using the PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Wrong USB device This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port.
Chapter 15 114
Section V Software Software and Network features V 116
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. You can find information on these features: Printing Scanning c 16 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 118 130 158 175 191
A Safety and Legal Choosing a location A A Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° and 35° C). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-665CW and MFC-845CW only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 51.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service (See Brother numbers on page i.).
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. • This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.
Safety and Legal Important safety instructions A 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions.
Safety and Legal Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) A This equipment is hearing-aid compatible. (MFC-665CW and MFC-845CW only) When programming emergency numbers or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. Perform these activities in the off-peak hours, such as early morning or late evening.
If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.) WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.
Safety and Legal Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Call the dealer or an experienced radio/TV technician for help. This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.
Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Safety and Legal Trademarks A The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
B Troubleshooting and Routine Maintenance Troubleshooting B B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Troubleshooting and Routine Maintenance Printing (Continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 148.) Try using the recommended types of paper. (See Acceptable paper and other media on page 13.) If you want to print on Photo 4"×6" or Photo L 3.5"×5" paper, make sure you use the photo bypass tray. (See Loading photo paper on page 21.) The machine prints blank pages. Clean the print head.
Printing (Continued) Difficulty Suggestions Machine cannot print full pages of a document. Reduce the print resolution. (See Printing for Windows® or Printing and Faxing for Out of memory message occurs. Macintosh® in the Software User’s Guide on the CD-ROM.) Reduce the complexity of your document and try again. Reduce the graphic quality or the number of font sizes within your application software.
Troubleshooting and Routine Maintenance Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 38.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 88.) Transmission Verification Report says ‘Result:NG’. There is probably temporary noise or static on the line. Try sending the fax again.
Copying Difficulties Difficulty Cannot make a copy. Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode on page 92.) Vertical streaks appear in copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 146.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 12.
Troubleshooting and Routine Maintenance Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 88.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action Comm.Error Poor phone line quality caused a communication error.
Troubleshooting and Routine Maintenance Error Message Cause Action Low Temperature The print head is too cold. Allow the machine to warm up. Media Error The media card is either corrupted, improperly formatted, or there is a problem with the media card. Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive by putting in another media card that you know is working.
Error Message Cause Action Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory. To gain extra memory, you can turn off Advanced Fax Operation. (See Turning off Advanced Fax Operations on page 81.) Print the faxes that are in the memory. (See Printing a fax from the memory on page 51.
Troubleshooting and Routine Maintenance Transferring your faxes or Fax Journal report e Press a or b to choose Fax Transfer. Press OK. f Do one of the following: If the LCD shows No Data, there are no faxes left in the machine's memory. Press Stop/Exit. Enter the fax number to which faxes will be forwarded. g Press Black Start. B If the LCD shows: Unable to Change XX Unable to Clean XX Unable to Init.
Transferring Fax Journal report to another fax machine c Pull the jammed document up and to the left. d e Close the ADF cover. B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b c Press Menu. d e Press a or b to choose Service. Press OK. Press a or b to choose Data Transfer. Press OK. Press a or b to choose Report Trans.. Press OK. f Enter the fax number to which Fax Journal report will be forwarded.
Troubleshooting and Routine Maintenance Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Remove the Jam Clear Cover (1) from the back of the machine. Pull the jammed paper out of the machine. Pull the paper tray (1) out of the machine. 1 b Pull out the jammed paper (1). 1 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
f Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. h Push the paper tray firmly back into the machine. Note Make sure you pull out the paper support until it clicks. 1 Note If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
Troubleshooting and Routine Maintenance Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Compatibility. Press OK. e Press a or b to choose Normal (or Basic).
Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M c Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge. d Remove the protective yellow cap (1). brother XXXX f Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.
Troubleshooting and Routine Maintenance Note If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots.
Cleaning the scanner Clean the outside of the machine as follows: a B Pull the paper tray (1) completely out of the machine. a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Remove anything that is stuck inside the paper tray. d Wipe the paper tray with a soft cloth to remove dust.
Troubleshooting and Routine Maintenance Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). B Cleaning the paper pick-up roller B a Pull the paper tray completely out of the machine. b Unplug the machine from the AC power outlet and remove the Jam Clear Cover (1). If ink is scattered on or around the printer platen wipe it off with a soft, dry, lint-free cloth.
Cleaning the print head To ensure the good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Troubleshooting and Routine Maintenance i j After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality.
Checking the ink volume Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each cartridge. a b c B Uninstalling and installing the handset and handset cradle (MFC-665CW only) 16 If you do not use the handset you can remove the handset and handset cradle. Press Ink. Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume.
Troubleshooting and Routine Maintenance c Attach the side cover. Installing the handset and handset cradle a Remove the side cover. b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. c Connect the curled handset cord to the machine. B Note If you cannot open the cover with your hand, use a coin to open it.
Uninstalling and installing the cradle and the bracket (MFC-845CW only) Uninstalling the cradle and the bracket d Pull the tab (1) back and hold it in position as you push the bracket (2) to the back of the machine. 16 B If you want to use the cordless handset separately from the machine, you can remove the cradle and the bracket. a Unplug the AC adapter from AC power outlet. b Remove the AC adapter cord from the guide on the side of the machine. c Press the tab (1) and lift the cradle (2).
Troubleshooting and Routine Maintenance b c Align the recessed arrows on the bracket with those on the machine, and then slide the bracket toward the front of the machine until it clicks into place. Push the cradle down. f Route the AC power cord through the guide on the side of the machine. g Plug the AC adapter into the AC power outlet. Make sure you plug the connector into the jack (1) and route the cable through the hook (2) as shown below.
Machine Information Checking the serial number You can see the machine’s serial number on the LCD. a b Press Menu. Press a or b to choose Machine Info.. Press OK. c Press a or b to choose Serial No.. Press OK. d Press Stop/Exit. 154 B Packing and shipping the machine B When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.
Troubleshooting and Routine Maintenance CAUTION h Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3). i If your machine has a handset, remove it and the handset curled cord. j (MFC-845CW) Rotate the machine’s antenna to the down position. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping.
k Wrap the machine in the bag and put it in the original carton with the original packing material. l Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.
Troubleshooting and Routine Maintenance MFC-665CW and MFC-845CW (MFC-665CW) (MFC-845CW) m Close the carton and tape it shut.
C Menu and Features On-screen programming Menu keys C Access the main menu. Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 26 Sets the type of paper in the paper tray. 26 Sets the size of the paper in the paper tray. 27 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup Volume (Continued) On (Permanent/ Temporary) For the hearing-impaired, you can set the volume to the Volume Amplify:On setting on a permanent or temporary basis. 30 (Continued) Volume Amplify (MFC -665CW only) — On Changes for Daylight Savings Time automatically. 30 Auto Daylight Off* Off* On/Off Setting — Fax Receive:On Customizes the On/Off key to receive faxes even Fax Receive:Off* in off mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay (Continued) Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. 49 (MFC-665CW and MFC-845CW only) Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 74 Sets the pseudo/doublering time in Fax/Tel mode.
Level1 Level2 Level3 Fax Report Setting Transmission (Continued) Options Descriptions Page On Initial setup for Transmission Verification Report and Fax Journal Report.
Menu and Features Level1 Level2 Level3 Options Descriptions Fax Miscellaneous TX Lock (MFC-440CN only) — Prohibits most operations 33 other than receiving faxes. Mem Security (MFC-665CW and MFC-845CW only) — Prohibits most functions except receiving faxes into memory. 34 Compatibility Normal* Adjusts the transmissions that are having problems. 143 Uses the Telephone company's Distinctive Ring subscriber service to register the ring pattern with the machine.
Level1 Level2 Level3 Options Descriptions Page LAN (MFC-440CN only) TCP/IP WINS Server (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. See Network User's Guide on the CDROM (Continued) (Secondary) 000.000.000.000 (Continued) DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 APIPA On* Off Setup Misc. Ethernet Auto* 100B-FD Specifies the IP address of the primary or secondary server.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN (MFC -665CW and MFC-845CW only) TCP/IP(Wired) WINS Server (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. See Network User's Guide on the CDROM (Continued) (Secondary) 000.000.000.000 (Continued) DNS Server (Primary) 000.000.000.000 (Secondary) 000.000.000.000 APIPA On* Off TCP/IP(WLAN) BOOT Method Auto* Static Specifies the IP address of the primary or secondary server.
Level1 Level2 Level3 Options Descriptions Page LAN (MFC-665CW and MFC-845CW only) Setup WLAN Setup Wizard — You can configure your print server. SecureEasySetup — You can configure the wireless network easily. See Network User's Guide on the CDROM Status — You can see the current wireless network status. Signal — You can see the current wireless network signal strength. SSID — You can see the current SSID. Comm. Mode — You can see the current Communication Mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Station ID — Fax: Set your name and fax number to appear on each page you fax. See Quick Setup Guide (Continued) Name: Tone/Pulse — (Canada only) Dial Tone Tone* Choose the dialing mode. Pulse — Detection No Detection* You can shorten the dial tone detect pause. 142 Register Handset (MFC-845CW only) — — Sets the machine to register the cordless handset.
Level1 Level2 Level3 Options Descriptions Page Outgoing Call Make a Phone Call (MFC-665CW and MFC-845CW only) — — You can choose a number from the Outgoing Call history and then make a phone call to it, send a fax to it, add it to Speed-Dial, or delete it. 64 — — You can choose a number from the Caller ID history and then make a phone call to it, send a fax to it, add it to Speed-Dial, or delete it. 65 — — You can send the same fax message to more than one fax number.
Menu and Features Scan ( ) C Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a black & white or a color document into your E-mail application. Scan to Image — — — You can scan a color picture into your graphics application. See Software User's Guide on the CDROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a black & white or a color document into your computer.
Copy ( ) C Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 93 You can choose the enlargement or reduction ratio for your type of document. 94 Choose the paper type that matches the paper in the tray. 97 Choose the paper size that matches the paper in the tray. 97 Adjusts the brightness of copies. 96 Adjusts the contrast of copies.
Menu and Features Level1 Level2 Level3 Color Adjust Red — Options +2 +1 Descriptions Page Adjusts the amount of Red in copies. 96 -1 -2 Green — +2 +1 Adjusts the amount of Green in copies. -1 -2 Blue — +2 +1 Adjusts the amount of Blue in copies. -1 -2 Stack/Sort — — Stack* Sort Page Layout — — Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 95 You can make N in 1 or Poster copies. 94 You can save your copy settings.
PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 102 Print Index — — 6 Images/Line You can print a thumbnail page. 103 Fast 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your media card. 103 Print Photos — — See the print settings table below. You can print an individual image.
Menu and Features Option1 Contrast Option2 +2 Option3 Option4 Descriptions Page — — Adjusts the contrast. 106 Adjusts the hue of the white areas. 107 +1 -1 -2 True2Life On White Balance +2 +1 Off* -1 -2 Sharpness +2 +1 Enhances the detail of the image. -1 -2 Color Density +2 +1 Adjusts the total amount of color in the image. -1 -2 Cropping On* — Crops the image around the margin to fit the paper size or print size.
Entering Text C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper dial pad key repeatedly, you can access the character you want.
D Specifications D General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m2)] A4 or Letter size Paper Tray 100 Sheets [20 lb (80 g/m2)] Printer Type Ink Jet Print Method Black: Piezo with 94 × 1 nozzles Color: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-440CN) 2.0 in. (50.8 mm) Color LCD (MFC-665CW and MFC-845CW) 2.5 in. (63.
Dimensions (MFC-440CN) D 14.6 in. (370 mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 13.8 in. (351 mm) 17.4 in. (443 mm) (MFC-665CW) D 14.6 in. (370 mm) 7.1 in. (180 mm) 15.7 in. (398 mm) 13.8 in. (351 mm) 18.4 in. (468 mm) 17.4 in. (443 mm) (MFC-845CW) D 14.6 in. (370 mm) 7.1 in. (180 mm) Weight 13.8 in. (351 mm) 18.7 in. (476 mm) 17.4 in. (443 mm) MFC-440CN 17.9 lb (8.1 kg) MFC-665CW 18.5 lb (8.4 kg) MFC-845CW 19.2 lb (8.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L 5"×7", Index card and Post card 3. Width: 3.5 in. (89 mm) - 8.5 in. (216 mm) Height: 5.0 in. (127 mm) - 14.0 in. (356 mm) For more details, see Paper weight, thickness and capacity on page 16. Maximum paper tray capacity: Approx.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) Printing Width 8.03 in.
Specifications Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Message Center (MFC-665CW and MFC-845CW only) Message Center Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Specifications Digital Cordless Handset (MFC-845CW only) Cordless handset D D Frequency 5.8 GHz Technology FHSS (Frequency Hopping Spread Spectrum) Multi Handset Capability Up to 4 handsets Dimensions 6.06 in. (154 mm) 1.24 in. (31.6 mm) Weight (including battery) 1.95 in. (49.6 mm) 5.
Battery cradle D Dimensions 2.64 in. (67 mm) 3.35 in. (85 mm) Weight 2.53 oz (71.6 g) Power Consumption (during charge) Charging: Average 2 W AC adapter D Type BCL-ADA Input AC 100 to 240 V 50/60 Hz Output DC 11.0 V 182 2.72 in.
Specifications Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Height: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
PhotoCapture Center® Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Specifications Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP 1) Color Depth 36 bit color Processing (Input) 24 bit color Processing (Output) (Actual Input: 30 bit color/Actual Output: 24 bit color) Resolution Up to 19200 × 19200 dpi (interpolated) 2 Up to 600 × 2400 dpi (optical) Scanning Speed Black: Up to 3.59 sec. Color: Up to 5.66 sec.
Printer D Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition driver supporting Brother Native Compression mode Mac OS ® X 10.2.4 or greater : Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi Print Speed MFC-440CN Up to 25 pages/minute (Black) 2 Up to 20 pages/minute (Color) 2 MFC-665CW, MFC-845CW Printing Width Up to 27 pages/minute (Black) 2 Up to 22 pages/minute (Color) 2 8.
Specifications Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN (MFC-665CW and MFC-845CW only) Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 4 1 Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.
Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Windows ® Operating Systems 1 98, 98SE Me 2000 Professional XP Home XP Professional Supported PC Software Functions Interfaces Printing, USB 4 PC Fax , Scanning, Removable Ethernet Disk 3 Wireless 802.
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone using the same line as your fax but plugged into a separate wall jack.
Glossary OCR (optical character recognition) The bundled ScanSoft® ® PaperPort® SE ® with OCR or Presto! PageManager software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory.
Speed-Dial A pre-programmed number for easy dialing. You must press Search/Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialing ............70 Accessories and supplies ......................... iii ADF (automatic document feeder) .... 11, 38 Answering machine (TAD) .......................57 connecting ............................................58 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive ............................................46 Easy Receive .....................................
E Easy Receive ...........................................50 Envelopes ............................ 15, 16, 19, 20 Error messages on LCD ........................136 Comm. Error .......................................136 Ink Empty ............................................136 Near Empty .........................................137 No Paper Fed ......................................137 Not Registered ......................................63 Out of Memory ....................................
I N Ink cartridges checking ink volume ...........................150 ink dot counter ....................................143 replacing .............................................143 Network Printing See Network User's Guide on the CD-ROM. .............................................. Scanning See Software User's Guide on the CD-ROM. .............................................. J Jams document ............................................140 paper ...................................................
MultiMediaCard™ ...............................100 Preview photos ...................................102 Print settings Brightness ........................................106 Contrast ...........................................106 Paper & print size .............................106 Paper type ........................................106 Quality ..................................... 105, 106 Return to factory setting ...................108 Set new default ................................108 True2Life® .......
S V Safety Instructions ........................ 119, 123 Scannable area ........................................12 Scanning See Software User's Guide on the CD-ROM. .................................................. Serial Number how to find See inside front cover ............................. Shipping the machine ............................154 Speed-Dial changing ........................................ 66, 67 dialing ...................................................63 storing .......................
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
