SOFTWARE USER’S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. MFC-5895CW supports Windows® 7 and Mac OS X 10.4.11 - 10.6.x (not available for Mac OS X 10.4.10 or smaller). Operating procedures for Windows® 7 users are the same as for Windows Vista® users. Operating procedures for Mac OS X 10.6.x users are the same as for Mac OS X 10.5.x users.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries.
Table of Contents Section I 1 Windows® Printing 2 Using the Brother printer driver..................................................................................................................2 Features ....................................................................................................................................................2 Choosing the right type of paper................................................................................................................
Scanning a document using the WIA driver (For Windows® Photo Gallery and Windows® Fax and Scan users)....................................................50 Scanning a document into the PC .....................................................................................................50 Pre-Scanning and cropping a portion using the scanner glass .........................................................52 Using the Scan key (For USB cable users) ...........................................................
4 Network Scanning (For models with built-in network support) 98 Before using Network Scanning ..............................................................................................................98 Network license .................................................................................................................................98 Configuring Network Scanning ..........................................................................................................
PC-FAX receiving (Not available for MFC-250C and MFC-290C).........................................................145 Enabling the PC-FAX Receiving software on your machine ...........................................................146 Running the PC-FAX Receiving software on your PC.....................................................................147 Setting up your PC ..........................................................................................................................
10 Scanning 183 Scanning from a Macintosh ...................................................................................................................183 Accessing the scanner ....................................................................................................................183 Scanning an image into your Macintosh..........................................................................................184 Pre-Scanning an image .....................................................
12 Network Scanning (For models with built-in network support) 227 Before using Network Scanning ............................................................................................................227 Configuring network scanning .........................................................................................................227 Using the Scan key................................................................................................................................
Section I ® Windows Printing Scanning ControlCenter3 Network Scanning (For models with built-in network support) Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) Brother PC-FAX Software (MFC models only) PhotoCapture Center™ Firewall settings (For Network users) I 2 37 69 98 129 131 150 153
1 Printing 1 1 Note • The screens in this section are from Windows® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Printing Choosing the right type of paper 1 1 For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper. Simultaneous printing, scanning and faxing 1 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.
Printing Status Monitor 1 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC. There is also a link to the Brother Genuine Supplies website.
Printing Turning off the Status Monitor 1 1 If you want to switch off the Status Monitor, follow these steps: a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit. Note Even if the Status Monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC.
Printing Printer driver settings 1 1 You can change the following printer settings when you print from your PC: Media Type/Quality (Speed) Paper Size Page Layout Color Settings Automatic Duplex printing (Available on MFC-6890CDW) Scaling Use Watermark Print Date & Time Quick Print Setup Accessing the printer driver settings a b 1 Click File, then Print in your application. Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Properties.
Printing Basic tab 1 1 1 7 2 3 4 5 6 a Choose your setting for Slow Drying Paper, Media Type and Quality (1). Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Borderless, Paper Size, Color Mode, Orientation, number of Copies and the page order, Reverse Order, Page Layout, Page Order, Border Line (if any) (2). c Check Duplex/Booklet (3) if you want to use the Duplex (two-sided) printing feature.
Printing Media Type 1 1 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Other Photo Paper Transparencies Quality 1 The quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document.
Printing Paper Size 1 1 The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 3.5 5 in. (88.9 127.0 mm) to 8.5 14 in. (215.9 355.6 mm) or 11.3 x 17 in (287 x 431.8 mm) (Available on 11 x 17 models). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using. You can create a custom size by choosing User Defined.
Printing Color Mode 1 1 Color is adjusted to get the closest color match with the PC monitor. Natural: Use for photographic images. The color is adjusted to print more natural colors. Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors. Page Layout 1 The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper.
Printing Copies 1 1 The Copies selection sets the number of copies that will be printed (1 to 999). Collate 1 With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed. Reverse Order 1 Reverse Order prints the pages of your document in the opposite order.
Printing Automatic Duplex Printing (MFC-6890CDW only) 1 1 The supplied printer driver supports duplex printing. Check Duplex/Booklet if you want to use the duplex (two-sided) printing feature. In this mode, the machine prints on both sides of the paper automatically. Guidelines for printing on both sides of the paper 1 The Duplex/Booklet function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only. If the paper is thin, it may wrinkle.
Printing 1 Booklet Printing 1 Booklet Printing lets you print a document as a booklet. For example: If you want to print a 4 pages file as a booklet, the machine will automatically print page 4 and page 1 on the same side of the paper first and then page 2 and page 3 on the other side of the paper. To make the booklet, fold the printed page down the middle. Duplex Type 1 There are six types of automatic duplex binding directions available for each orientation.
Printing Advanced tab 1 1 1 2 3 4 5 6 7 a b Choose your setting for Color/Grayscale (1). Choose your setting for Scaling feature (2). Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Choose Free if you want to reduce the size. c You can choose reverse printing options (3). Check Mirror Printing to reverse the data from left to right.
Printing Color/Grayscale 1 1 This selection allows a color document to be printed in black and white using grayscale. Color Settings 1 Click the Color Settings button to see options for enhanced print settings.
Printing Color Enhancement (True2Life) 1 1 Checking Color Enhancement (True2Life) option enables the True2Life™ feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC. Color Density Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak looking picture.
Printing Watermark Settings 1 1 Click the Watermark Settings button to change the watermark settings. You can choose a watermark and change its size and position on the page. If you want to add a new watermark, click the New button, and then choose Use Text or Use Bitmap File.
Printing Position 1 1 Use this setting if you want to control the position of the watermark on the page. Transparent 1 Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document. In Outline Text 1 Check In Outline Text if you only want to print an outline of the watermark. Title 1 Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.
Printing Other Print Options 1 1 Click the Other Print Options button to set more Printer functions: Note The screen shown in this section may vary depending on your machine.
Printing Print Date & Time 1 When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock. Check Print Date & Time check box to change the Date, Time, Font and position. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time background. Note The selection boxes show the format of Date and Time to be printed.
Printing Quick Print Setup 1 The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon. To view and change settings, click the tasktray icon.
Printing Photo Bypass Tray Help (Not available for MFC-5895CW) 1 Set the Photo Bypass Tray Help to On to display help instructions on how to use the photo paper tray when you select Photo or Photo L paper.
Printing Change Data Transfer Mode 1 The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending on the print data. Improved Print Speed Choose Improved Print Speed for faster print speed.
Printing Advanced Color Settings 1 1 You can set the Halftone Pattern and Match Monitor for more color adjustment. Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. • Diffusion Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics.
Printing Print Order (Not available for MFC-6890CDW) 1 1 You can choose to Print All Pages, Print Odd Pages or Print Even Pages. Print All Pages Lets you print all pages. Print Odd Pages Lets you print the odd-numbered pages only. Print Even Pages Lets you print the even-numbered pages only. Note • The print speed of the Print Odd Pages and Print Even Pages settings is slower than the other printer driver settings.
Printing Printing on both sides of the paper 1 1 The following steps show how you can print on both sides of the paper using the Print Odd Pages and Print Even Pages settings. If you want to print a 10 pages file on 5 sheets of paper, you must set the printer driver options to print all oddnumbered pages in reverse order (page 9, 7, 5, 3, 1) first and then even-numbered pages in normal order (page 2, 4, 6, 8, 10). a b c In the printer driver, choose the Basic tab and check Reverse Order.
Printing g h i In the printer driver, choose the Basic tab and un-check Reverse Order. j The machine will print all the even-numbered pages on the other side of the paper. 1 Choose the Advanced tab and click Other Print Options. Choose Print Order and check Print Even Pages. Click OK. Guidelines for printing on both sides of the paper 1 If the paper is thin, it may wrinkle. If the paper is curled, flatten it and then put it back in the paper tray.
Printing Support 1 1 The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Genuine Supplies Website.
Printing Brother Solutions Center 1 The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine. Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies. Check Setting You can check current driver settings.
Printing Using FaceFilter Studio for photo printing by REALLUSION 1 FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement. To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine.
Printing Starting FaceFilter Studio with your Brother machine turned On 1 1 a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine. b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full functionality.
Printing Starting FaceFilter Studio when your Brother machine is turned Off 1 1 a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear. b Click Detect in step a, and this screen will appear. Turn on your Brother machine and check that it is connected to your computer and then click Yes. c If FaceFilter Studio does not detect the Brother machine, this screen will appear.
Printing e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print icon on the top menu will be grayed out and you will not be able to use the Print function. 1 Note • When FaceFilter Studio starts with limited functionality, the photo data will be saved with a watermark. • To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 31.
Printing b Click the Print icon in the top menu bar. 1 c The Print dialog will appear. Click the Print icon on the left. d The Print settings dialog will appear. Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area. Note If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in Paper Size.
Printing e Click Print Setting and choose your Brother machine. Click OK. 1 Note If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver dialog. f Click Print in the Print settings dialog box and your photo will print. Smart Portrait 1 The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically. a b c d Open the photo data. Click the Smart Portrait icon to detect faces automatically.
Printing Print Expression List 1 1 FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice. Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio, choose Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio.
2 Scanning 2 The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ® 2 ® For Windows XP/Windows Vista Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 37) and a Windows® Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows® XP/Windows Vista®) on page 44).
Scanning e Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name) f g Check the Display scanner dialog box on the Scan or Get Photo panel. h 2 Click Scan. The Scanner Setup dialog box appears: Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) Resolution (2) Scan Type (3) Reduce Noise (4) Brightness (5) Contrast (6) Document Size (7) 7 i Click Start.
Scanning Pre-Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a b Follow the steps from a to g of Scanning a document into the PC on page 37. c Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.
Scanning e Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. 2 f Click Start. This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your application window). g In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Scan (Image Type) 2 Choose the output image type from Photo, Web or Text.
Scanning Scan Type 2 Black & White Use for text or line art images. 2 Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Color Uses up to 256 colors to scan the image. 24bit Color Uses up to 16.
Scanning Contrast 2 You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can also enter a value in the box to set the Contrast. 2 Note The Contrast setting is only available when you set Scan Type to Gray (Error Diffusion) or True Gray.
Scanning Custom For Models without a scanner ADF User adjustable from 0.35 0.35 in. (8.9 8.9 mm) to 8.5 11.7 in. (215.9 297 mm) For Letter scanning models with ADF User adjustable from 0.35 0.35 in. (8.9 8.9 mm) to 8.5 14 in. (215.9 355.6 mm) 2 For 11 17 scanning models User adjustable from 0.35 0.35 in. (8.9 8.9 mm) to 11.7 17 in. (297 431.8 mm) If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height of the document.
Scanning Scanning a document using the WIA driver (For Windows® XP/Windows Vista®) 2 2 WIA compliant 2 For Windows® XP/Windows Vista® you can choose Windows® Image Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning. Scanning a document into the PC 2 There are two ways to scan a whole page.
Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size i j k l Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2). Choose the Page size from the drop-down list (4). If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).
Scanning Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Scanner Utility on page 48.) Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose settings. g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Scanner Utility 2 The Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for changing the Maximum Scanning Size setting. For Letter scanning models 2 If you want to set Legal size as the default size, check Legal in the Scanner Utility dialog box. You must restart your PC for the new settings to take effect.
Scanning Note For Windows Vista® and Windows® 7 when the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow or Yes. 2 • For users who do not have administrator rights: Enter the administrator password and click OK or Yes.
Scanning Scanning a document using the WIA driver (For Windows® Photo Gallery and Windows® Fax and Scan users) 2 Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 52.
Scanning f Adjust the following settings, if needed, in the Scanner dialog box: 2 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Scanner Utility on page 48.) g Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Scanning Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a b c Follow the step from a to e of Scanning a document into the PC on page 50. Put the document face down on the scanner glass. Choose Flatbed in the Source drop-down list.
Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
Scanning Using the Scan key (For USB cable users) 2 Note If you use the Scan key on a network, see Using the Scan key on page 102. 2 You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your PC, to a USB Flash memory drive or memory card. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC.
Scanning Note • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN on page 72.) 2 • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. Scan to Image 2 You can scan a black and white or color document into your graphics application for viewing and editing. a Load your document.
Scanning Scan to OCR 2 If your original document is text, you can use ScanSoft™ PaperPort™ 11SE to scan the document and convert it into a text file which can then be edited in your favorite word processing software. a Load your document. b Press the c Press a or b to choose Scan to OCR. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. 2 (Scan) key. For Touchscreen models a Load your document. b Press the c d Press Scan to OCR. 2 (Scan) key.
Scanning Scan to File 2 You can scan a black and white or a color document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of ControlCenter3. (See File on page 78.) a Load your document. b Press the c Press a or b to choose Scan to File. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. 2 (Scan) key.
Scanning Scan to Media 2 You can scan black and white and color documents directly to a USB Flash memory drive or memory card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color, quality and file name. Note DCP models cannot change the file name.
Scanning d Press a or b to choose Scan to Media. Press OK. If you want to change the quality, go to e. If you want to start scanning without changing any settings, press Black Start or Color Start. e 2 (For 1 or 2 line LCD models) Press a or b to choose the quality you want. Press OK. (For Color LCD models) Press a or b to choose Quality. Press d or c to choose the quality you want. Press OK. If you want to change the document size, go to f.
Scanning For Touchscreen models a 2 Put a USB Flash memory drive, CompactFlash® 1, Memory Stick™ 2, Memory Stick PRO™ 2, SecureDigital 3 or xD-Picture Card™ 4 into your machine. 1 This product also supports CompactFlash® type1. 2 MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read. 3 This product supports SecureDigital High Capacity. 4 This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity).
Scanning h The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel. Press File Name and then enter the file name. You can only change the first 6 digits of the file name. Press OK. Note Press to delete the letters you entered. For details on entering text, see the User's Guide included with your machine. i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays Next Page?.
Scanning How to set a new default for Scan to Media 2 You can set your own default settings. For 1 or 2 Line LCD models Changing the default quality a b Press Menu. c Press a or b to choose Scan to Media. Press OK. d Press a or b to choose Quality. Press OK. e Choose the quality you want. Press OK. f Press Stop/Exit. 2 2 Press a or b to choose PhotoCapture. Press OK. Changing the default black & white file format a b Press Menu. c Press a or b to choose Scan to Media. Press OK.
Scanning Changing the default color file format a b Press Menu. c Press a or b to choose Scan to Media. Press OK. d Press a or b to choose ColorFile Type. Press OK. e Press a or b to choose PDF or JPEG. Press OK. f Press Stop/Exit. 2 Press a or b to choose PhotoCapture. Press OK. For Color LCD models Setting the new default a Press the b Press a or b to choose Scan to Media. Press OK. c d Press and choose your new setting. Repeat this step for each setting you want to change.
Scanning For Touchscreen models Setting the new default a Press the b c d e f Press Scan to Media. 2 2 2 (Scan) key. Press and choose your new setting. Repeat this step for each setting you want to change. After changing the last setting, press Set New Default. Press Yes to confirm. Press Stop/Exit. Factory reset 2 a Press the b c d e Press Scan to Media. (Scan) key. Press Factory Reset. Press Yes to confirm. Press Stop/Exit.
Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note 2 ScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater) or XP (SP2 or greater), XP Professional x64 Edition and Windows Vista® only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™ 11SE to view scanned documents. PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents.
Scanning Viewing items 2 ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop view displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications). All graphical files (PaperPort™ 11SE's *.
Scanning Organizing your items in folders 2 PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop view. An item can be a PaperPort™ 11SE item or a non-PaperPort™ 11SE item: 2 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in Desktop view. You can simply drag and drop an item onto a folder.
Scanning Importing items from other applications 2 As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: 2 Print to the Desktop view from another application, such as Microsoft® Excel. Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF).
3 ControlCenter3 3 Note • The features available to you in ControlCenter3 may vary depending on the model number of your machine. 3 • If your PC is protected by a firewall, and is unable to use ControlCenter3 functions, you may need to configure the firewall settings. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 153.
ControlCenter3 Modern 3 7 8 1, 2 3 3 4 5 6 Classic 7 3 8 1 2 3 4 5 6 Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
ControlCenter3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a b To switch the user interface, click the Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. 3 Turning the AutoLoad feature off 3 Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the ControlCenter3 window by double-clicking the icon.
ControlCenter3 SCAN 3 There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Microsoft® Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image editing application on your PC.
ControlCenter3 File Type 3 You can choose from the following list of file types when saving to a folder. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista®, Windows® 7 or when an application for creating an XML Paper Specification file.
ControlCenter3 To change the destination application, choose the appropriate application from the Target Application dropdown list. You can add an application to the list by clicking the Add button. 3 Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon. Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab.
ControlCenter3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF. If you want to change it, click the icon and set the new password. 3 Note Secure PDF is also available for Scan to E-mail and Scan to File.
ControlCenter3 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab. 3 To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.
ControlCenter3 E-mail 3 Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. 3 To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list. You can add an application to the list by clicking the Add button 1.
ControlCenter3 File 3 The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click ControlCenter Configuration and click the Software Button tab. 3 You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box.
ControlCenter3 CUSTOM SCAN 3 The CUSTOM SCAN option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. 3 Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.
ControlCenter3 File Type 3 You can choose from the following list of file types when saving to a folder. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) 3 TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note • The XML Paper Specification is available for Windows Vista®, Windows® 7 or when an application for creating an XML Paper Specification file.
ControlCenter3 Customizing a user-defined button 3 To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
ControlCenter3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF. If you want to change it, click the icon and set the new password. 3 Note Secure PDF is also available for Scan to E-mail and Scan to File.
ControlCenter3 Scan to OCR 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 Scan to E-mail 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 Scan to File 3 General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning.
ControlCenter3 PHOTOCAPTURE 3 These buttons can be used to open or copy files and folders from a USB Flash memory drive or a memory card installed in the machine. Open PCC Folder Lets you see the files and folders that are on the USB Flash memory drive or the memory card. (See Using PhotoCapture Center™ on page 150.) 3 Copy From PCC Lets you copy the files on the USB Flash memory drive or the memory card to a specific folder on your PC. You can choose the destination folder.
ControlCenter3 Copy From PCC 3 The Copy From PCC button lets you copy files on a USB Flash memory drive or memory card to a folder on your hard disk. To change the destination folder or other settings, right-click the button, click ControlCenter Configuration and choose your preferred settings for file copying. 3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date.
ControlCenter3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct.8, 2007 will be saved into a folder named 10082007.
ControlCenter3 To change the folder settings, right-click the button and choose your preferred settings for file copying. 3 Creating the Copy Folder 3 Create a new folder based on the PCC files Date or Month The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct.8, 2007 will be saved into a folder named 10082007.
ControlCenter3 COPY 3 Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. 3 The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1 printing.
ControlCenter3 In the printer driver settings dialog box, you can choose advanced settings for printing. 3 Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on the model of printer you have chosen.
ControlCenter3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send 3 Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 131.
ControlCenter3 Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 131.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter3 When the PC-FAX receiving software is running, you can open the viewer application (PaperPort™ 11SE) with the View Received button. 3 Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 147.) Address Book 3 The Address Book button lets you add, amend or delete contacts from your address book. To edit the Address Book, click the Address Book button to open the dialog box.
ControlCenter3 DEVICE SETTING 3 You can configure the machine settings or check ink levels. Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) Lets you open the Remote Setup Program. (See Remote Setup on page 129.) Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C) 3 Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 129.) Ink Level Lets you check the ink status. (See Status Monitor on page 4.
ControlCenter3 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 3 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 129. 3 Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C) 3 The Quick-Dial button lets you open the Set Quick Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.
ControlCenter3 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. 3 User’s Guide 3 The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
4 Network Scanning (For models with built-in network support) 4 To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Light software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Network Scanning (For models with built-in network support) Configuring Network Scanning 4 If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. a For Windows ®2000, click the Start button, Settings, Control Panel, then Scanners and Cameras.
Network Scanning (For models with built-in network support) Note (Windows Vista® and Windows ® 7) If the User Account Control screen appears, do the following: • For users who have administrator rights: Click Continue or Yes. 4 • For users who do not have administrator rights: Enter the administrator password and click OK or Yes. c Click the Network Setting tab and choose the appropriate connection method.
Network Scanning (For models with built-in network support) Specify your machine by name 4 1 Enter the machine node name in Node Name, or click Browse and choose the machine you want to use. 2 Click Apply. 4 d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like.
Network Scanning (For models with built-in network support) Using the Scan key 4 Note If you are connected using USB, see Using the Scan key (For USB cable users) on page 54. Scan to E-mail (PC) 4 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default E-mail application on the designated PC.
Network Scanning (For models with built-in network support) For Touchscreen models a Load your document. b Press the c d Press Scan to E-mail. 4 (Scan) key. (For MFC-6890CDW) Press PC. e f Press a or b to display the destination PC you want to use for E-mailing your document. g Press Black Start or Color Start. The machine starts the scanning process. 4 Press the destination PC and then press OK.
Network Scanning (For models with built-in network support) Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) 4 When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. Note • Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.
Network Scanning (For models with built-in network support) h Press a or b to choose . Enter the destination E-mail address from the dial pad. Note You can also use E-mail addresses you have stored in your machine. • Press a or b to choose Phone Book. Press c. • Press a or b to choose Alphabetical Order or Numerical Order. Press OK. 4 • Press a or b to choose the E-mail address you want. Press OK. Press OK again. Press Black Start or Color Start. The machine starts the scanning process.
Network Scanning (For models with built-in network support) g Press d or c to choose File Type. Choose the file type you want. If you don't want to change the file type, go to h. Note If you are using the scanner glass of the machine, choose the document size. • Press d or c to choose Glass Scan Size. • ·Choose the document size you want. h 4 Press Black Start or Color Start. The machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Network Scanning (For models with built-in network support) Scan to Image 4 When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the default graphics application on the designated PC. a Load your document. b Press the c Press a or b to choose Scan to Image. Press OK. d Press a or b to choose the destination PC you want to send to. Press OK.
Network Scanning (For models with built-in network support) Scan to OCR 4 When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter3 software will launch the ScanSoft™ PaperPort™ 11SE with OCR software and convert your document into text that can be viewed and edited from a word processing application on the designated PC. a b c Load your document. d Press a or b to choose the destination PC you want to send to. Press OK.
Network Scanning (For models with built-in network support) Scan to File 4 When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3. a Load your document. b c Press the d Press a or b to choose the destination PC you want to send to. Press OK.
Network Scanning (For models with built-in network support) Note • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter3 configuration screen. (See SCAN on page 72.) • If you would like to change the file name of scanned documents, enter the file name in the File Name section on the Device Button tab of the ControlCenter3 configuration.
Network Scanning (For models with built-in network support) How to set a new default for Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) 4 You can set your own default settings. Setting the new default For MFC-6490CW 4 a b Press the c Press a or b to choose E-mail Server. Press OK. d e Press and choose your new setting. Repeat this step for each setting you want to change. f g Press 1 to choose Yes. 4 (Scan) key. Press a or b to choose Scan to E-mail. Press OK.
Network Scanning (For models with built-in network support) Factory reset 4 You can reset the factory settings. For MFC-6490CW 4 a b Press the c Press a or b to choose E-mail Server. Press OK. d Press a or b to choose Factory Reset. Press OK. e f Press 1 to choose Yes. (Scan) key. Press a or b to choose Scan to E-mail. Press OK. Press Stop/Exit. For MFC-6890CDW a b c d e f 4 Press the 4 (Scan) key. Press Scan to E-mail. Press E-mail server.
Network Scanning (For models with built-in network support) Scan to FTP (For MFC-5890CN, MFC-5895CW and MFC-6490CW) 4 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
Network Scanning (For models with built-in network support) n Press a or b to choose Password. Press OK. o Enter the Password for access to the FTP server (up to 32 characters). Press OK. p Press a or b to choose Quality. Press OK. q Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200x100 dpi. Press OK. r Choose the file type for the document. Press a or b to choose File Type. Press OK.
Network Scanning (For models with built-in network support) Creating a user defined File Name 4 In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. a b Press Menu. c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose File Name1 or File Name2. Press OK. e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names. Press OK.
Network Scanning (For models with built-in network support) g Press a or b to choose PDF or TIFF for B/W documents. Press OK and go to h. Note For MFC-6490CW If you are using the scanner glass of the machine, choose the document size. • Press a or b to choose Letter, Legal, Ledger, A4 or A3. Press OK. h i j k 4 Enter the username. Press OK. Enter the password. Press OK. Press Black Start or Color Start. The LCD shows Connecting.
Network Scanning (For models with built-in network support) Scan to FTP Manual Method a Load your document. b Press the c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose . Press OK. 4 (Scan) key. 4 Note If there is no FTP Profile configured, skip d and go to e. e Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189). Press OK.
Network Scanning (For models with built-in network support) l Press a or b to choose File Name. Press OK. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to n. Note If you want to change the file name manually, go to m. m Press a or b to choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start and go to n. n The LCD shows Connecting.
Network Scanning (For models with built-in network support) How to set a new default for Scan to FTP 4 You can set your own default settings for Quality, File Type and File Name. Setting the new default a Press the b Press a or b to choose Scan to FTP. Press OK. c Press a or b to choose . Press OK. 4 (Scan) key. 4 Note If there is no FTP Profile configured, skip c and go to d. d Enter the FTP host address (for example ftp.example.
Network Scanning (For models with built-in network support) Factory reset 4 You can reset Quality, File Type and File Name to the factory settings. a Press the b Press a or b to choose Scan to FTP. Press OK. c Press a or b to choose . Press OK. (Scan) key. 4 Note If there is no FTP Profile configured, skip c and go to d. d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189). Press OK.
Network Scanning (For models with built-in network support) Scan to FTP (For MFC-6890CDW) 4 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles. Pre-configuring your FTP profiles a b c d e f Press MENU.
Network Scanning (For models with built-in network support) r Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents. Note If you are using the scanner glass of the machine, choose the document size. • Press a or b to choose Glass Scan Size. • Choose the document size you want. s Press a or b to choose Passive Mode. You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
Network Scanning (For models with built-in network support) Scan to FTP using FTP Server Profiles a Load your document. b Press the c d Press Scan to FTP. 4 (Scan) key. Press a or b to choose one of the FTP server profiles listed. 4 If the Scan to FTP profile is complete, press Black Start or Color Start and go to k.
Network Scanning (For models with built-in network support) Scan to FTP Manual Method a Load your document. b Press the c d Press Scan to FTP. 4 (Scan) key. Press a or b to choose . 4 Note If there is no FTP Profile configured, skip d and go to e. e f Press to choose Name for the FTP host address or IP Address for the FTP IP address. g Enter the destination folder (for example /brother/abc/, up to 60 characters). Press OK. h Enter the username. Press OK. i Enter the password.
Network Scanning (For models with built-in network support) n Press a or b to choose . Press OK. Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start and go to o. o The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Network Scanning (For models with built-in network support) Factory reset 4 You can reset Quality, File Type, Glass Scan Size and File Name to the factory settings. a Press the b c Press Scan to FTP. (Scan) key. Press a or b to choose . 4 Note If there is no FTP Profile configured, skip c and go to d. d e Press to choose Name for the FTP host address or IP Address for the FTP IP address. f Enter the destination folder (for example /brother/abc/, up to 60 characters). Press OK.
Network Scanning (For models with built-in network support) Entering Text 4 For MFC-5890CN, MFC-5895CW and MFC-6490CW 4 When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper number key repeatedly, you can access the character you want.
Network Scanning (For models with built-in network support) For MFC-6890CDW 4 When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. 4 OK Inserting spaces To enter a space, press 4 to choose special characters, then press the space button or .
5 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 5 Remote Setup 5 The Remote Setup program lets you configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC-XXXX, and Remote Setup.
Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) Note • You can use the Export button to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. For more information, see Firewall settings (For Network users) on page 153.
6 Brother PC-FAX Software (MFC models only) 6 PC-FAX sending 6 The Brother PC-FAX feature lets you use your PC to send a document file from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
Brother PC-FAX Software (MFC models only) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. 6 Outside line access Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). Include header To add the header information you entered in the User Information tab to the top of your sent faxes, check the Include header box.
Brother PC-FAX Software (MFC models only) Setting up a cover page From the PC-FAX dialog box, click the 6 icon to access the Brother PC-FAX Cover Page Setup screen. The Brother PC-FAX Cover Page Setup dialog box appears: 6 Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. To Choose the recipient information you want to add to the cover page.
Brother PC-FAX Software (MFC models only) Sending a file as a PC-FAX using the Facsimile style user interface a b 6 Create a file in any application on your PC. Click File, then Print. The Print dialog box appears: 6 c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 132.
Brother PC-FAX Software (MFC models only) e To include a cover page, click Cover Page On. Note You can also click the cover page f icon to create or edit a cover page. Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface a b Create a file in any application on your PC.
Brother PC-FAX Software (MFC models only) d Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries. e To send a cover page and note, check Cover Page On. Note You can also click the f Click the send icon to create or edit a cover page. icon. 6 Note If you want to cancel the fax, click the cancel icon.
Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook, Outlook Express or Windows Mail is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information. Click the Browse button to choose the database file.
Brother PC-FAX Software (MFC models only) Brother Address Book a 6 Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: 6 Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add, edit and delete members and groups. a In the Address Book dialog box, click the icon to add a member.
Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button a b c Click the Speed Dial button you want to program. Click the member or group you want to store on the Speed Dial button. Click Add >>.
Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 6 b c Enter the name of the new group in the Group Name field. d After all the members you want have been added, click OK.
Brother PC-FAX Software (MFC models only) Deleting a member or group a Choose the member or group you want to delete. b Click the delete c When the confirmation dialog box appears, click OK. 6 icon. Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a vCard that can be attached to a member’s outgoing E-mail, (A vCard is an electronic business card that contains the sender’s contact information.
Brother PC-FAX Software (MFC models only) d Click OK to save the data. 6 e Enter the name of the file, and then click Save.
Brother PC-FAX Software (MFC models only) Importing to the Address Book 6 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. a Do one of the following: From the Address Book, click File, Import, then Text. From the Address Book, click File, Import, then vCard and go to e. From the Address Book, click File, Import, then Remote Setup Dial Data and go to e.
Brother PC-FAX Software (MFC models only) e Enter the name of the file, and then click Open. 6 Note If you chose Text in a, Files of type: will be Text file (*.csv).
Brother PC-FAX Software (MFC models only) PC-FAX receiving (Not available for MFC-250C and MFC-290C) 6 The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines. When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.
Brother PC-FAX Software (MFC models only) Enabling the PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a b Press Menu. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Memory Receive. Press OK. e Press a or b to choose PC Fax Receive. Press OK.
Brother PC-FAX Software (MFC models only) Running the PC-FAX Receiving software on your PC 6 Click the Start button, All Programs, Brother, MFC-XXXX, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC tasktray. Setting up your PC a Right-click the PC-FAX 6 icon on your PC tasktray, and then click PC-Fax Rx Setup. The PC-Fax Rx Setup dialog box appears: 6 b c d In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite. (See the Quick Setup Guide.) If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below. a In the PC-Fax Rx Setup dialog box, click the Network Settings button.
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and been received, the icon will change to once the received fax has . The icon will change to . Once the fax has been viewed. a Double-click b c Open the Fax Received folder. to run ScanSoft™ PaperPort™ 11SE. Double-click any new faxes to open and view them.
7 PhotoCapture Center™ 7 CAUTION DO NOT start your PC with a memory card installed in the media drive of the machine. You could lose your data or damage the card. Note • The PhotoCapture Center™ will read only the media that was put in first. • DCP-165C and MFC-290C do not support CompactFlash®. • MFC-250C does not support CompactFlash®, Memory Stick™, Memory Stick PRO™, SecureDigital or xD-Picture Card™.
PhotoCapture Center™ b In Windows ® Explorer, click the Removable Disk icon 1. The files and folders on the USB Flash memory drive or memory card appear on your PC screen. You can edit a file and save it to another drive on your PC. 7 1 If you are using Windows® XP/Windows Vista® and you create a name for the volume label of the USB Flash memory drive or memory card, this name appears instead of “Removable Disk”.
PhotoCapture Center™ For Network Users (For models with built-in network support) a 7 Put a USB Flash memory drive, CompactFlash® 1, Memory Stick™ 2, Memory Stick PRO™ 2, SecureDigital 3 or xD-Picture Card™ 4 into your machine. 1 This product also supports CompactFlash® type1. 2 MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read. 3 This product supports SecureDigital High Capacity.
8 Firewall settings (For Network users) 8 Before using the Brother software 8 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using Windows® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure Windows® Firewall.
Firewall settings (For Network users) 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”. 5 Make sure UDP is selected. 6 Click OK. 1 2 3 5 4 e f Click the Add button. 8 Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example “Brother PC-Fax”. 2 In Name or IP address (for example 192.168.0.
Firewall settings (For Network users) For Windows Vista® users a Click the 8 button, Control Panel, Network and Internet, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following: Users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK. 8 c d Make sure that Windows Firewall on the General tab is set to On. Click the Exceptions tab.
Firewall settings (For Network users) e f Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected. Then, click OK. 1 2 3 g h 8 Click the Add port... button. To add port 54926 for Network PC-Fax, enter the information below: 1 In Name: Enter any description, for example “Brother PC-Fax”. 2 In Port number: Enter “54926”.
Firewall settings (For Network users) For Windows® 7 users a Click the 8 button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall state is set to On. b c Click Advanced settings. The Windows Firewall with Advanced Security window appears. Click the Inbound Rules. 8 d Click the New Rule. e Choose Port and click Next.
Firewall settings (For Network users) f To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific local ports. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific local ports. Click Next. 8 g h Choose Allow the connection and click Next. Check the applicable items and click Next.
Firewall settings (For Network users) i Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. j k Make sure that the new setting is added and is checked. 8 Click the Outbound Rules.
Firewall settings (For Network users) l Click the New Rule. m n Choose Port and click Next. 8 To add port enter the information below: For network scanning Choose UDP and enter “54925” in the Specific remote ports. Click Next. For Network PC-Fax Choose UDP and enter “54926” in the Specific remote ports. Click Next. o Choose Allow the connection and click Next.
Firewall settings (For Network users) p q Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. 8 r Make sure that the new setting is added and is checked.
Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning (For models with built-in network support) Remote Setup & PhotoCapture Center™ II 163 183 209 227 255
9 Printing and Faxing 9 Setting up your Macintosh 9 Note • The screens shown in this section are from Mac OS X 10.5.x Screens on your Macintosh may vary depending on your operating system and application. • Before you can connect the machine to your Macintosh, you must buy a USB cable that is no longer than 6 feet (2 meters). IMPORTANT DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.
Printing and Faxing Status Monitor 9 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty, paper jam or ink replacement required at pre-set update intervals. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
Printing and Faxing Using the Brother Ink driver 9 Choosing page setup options 9 a From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. b From an application such as Apple TextEdit, click File, then Print to start printing. 9 For Mac OS X 10.2.x to 10.4.
Printing and Faxing For Mac OS X 10.5.x For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 9 To do borderless printing 9 From the Paper Size pop-up menu, choose the size of paper you want to print such as Letter (Borderless) or Tabloid (Borderless) (Available on 11 17 models). Note For 11 17 models • If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose Tabloid (Short Grain) to avoid smudging.
Printing and Faxing Automatic Duplex Printing (MFC-6890CDW only) 9 The supplied printer driver supports duplex (two-sided) printing. In this mode, the machine prints on both sides of the paper automatically. Guidelines for printing on both sides of the paper 9 The duplex printing function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only. If the paper is thin, it may wrinkle. If the paper is curled, flatten it and then put it back in the paper tray.
Printing and Faxing For Mac OS X 10.3.x to 10.4.x a b Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. For Mac OS X 10.5.x a b c 9 9 9 Check Two-Sided. Select Layout. Choose Long-edge binding or Short-edge binding.
Printing and Faxing Note • When you use the duplex printing function, Duplex 1 or Duplex 2 features may help to reduce paper jam problems. Go to the Advanced tab of the printer driver and then click the Other Print Options triangle. From Advanced Duplex Settings, choose Duplex 1 to reduce print speed or choose Duplex 2 to reduce print speed and ink density. (Not available for Mac OS X 10.2.x) • When you choose the duplex printing function, the machine uses all ink cartridges for color/grayscale print.
Printing and Faxing Basic settings 9 You can choose the Media Type, Slow Drying Paper, Quality, Color Mode and Paper Source (Available on models with Paper Tray#2) settings. 9 Note Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. Media Type 9 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.
Printing and Faxing Quality 9 The quality selection lets you choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications of the User’s Guide.) Fast The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.
Printing and Faxing Advanced settings 9 You can choose the Color/Grayscale, Mirror Printing, Reverse Printing and Bi-Directional Printing settings.
Printing and Faxing Color/Grayscale 9 This selection allows a color document to be printed in black and white using grayscale. Color Settings 9 Click the Color Settings button to see options for enhanced print settings.
Printing and Faxing Color Enhancement 9 Brightness Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right or left. Contrast Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of Red in the image to make the image redder.
Printing and Faxing Other Print Options 9 Click Other Print Options triangle to set more Printer functions. You can choose Paper Thickness, Data Transfer Mode, Halftone Pattern and Advanced Duplex Settings. (MFC-6890CDW only). 9 Data Transfer Mode 9 The Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use.
Printing and Faxing Support 9 The Support window shows links to the Brother Solutions Center and Genuine Supplies Website. Click the Support button to display the Support window: 9 Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Printing and Faxing Sending a fax (MFC models only) 9 You can send a fax directly from a Macintosh application. a b Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. For Mac OS X 10.2.x to 10.4.x For Mac OS X 10.5.x For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Printing and Faxing c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu. 9 e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the Destination Fax Numbers field.
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (For Mac OS X 10.2.x to 10.4.x) 9 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a b Click Address Book. For Mac OS X 10.2.x to 10.4.x Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.
Printing and Faxing c When you are finished addressing your fax, click Print to send the fax. 9 Note The vCard used must contain a work fax or home fax number. Using Mac OS X 10.5.x Addresses panel 9 You can address a fax number using Addresses button. a Click Addresses.
Printing and Faxing b Choose fax number from Addresses panel and then click To. c When you are finished addressing your fax, click Print to send the fax.
10 Scanning 10 Scanning from a Macintosh 10 The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. When you scan a document, you can either use the ADF (automatic document feeder) or the Flatbed scanner glass. For more information on loading the documents, see Using the ADF (available for ADF models) and Using the scanner glass in the User’s Guide.
Scanning Scanning an image into your Macintosh 10 You can scan a whole page, or a portion by pre-scanning the document. Scanning a whole page a b 10 Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Scanning Area Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application.
Scanning d Load your document again. Note Skip this step if you loaded the document on the scanner glass in step a. e Adjust the settings for Resolution, Scan Type (Grayscale), Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the document appears in the application window. g You can refine the image in your editing software.
Scanning Scan Type 10 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 8 Bit Color Uses up to 256 colors to scan the image. 24 Bit Color Uses up to 16.
Scanning Document Size 10 Choose one of the following sizes: A3 297 420 mm (Available on 11 x 17 scanning models only) Ledger 11 17 in (Available on 11 x 17 scanning models only) JIS B4 257 364 mm (Available on 11 x 17 scanning models only) A4 210 297 mm JIS B5 182 257 mm Letter 8.5 11 in. Legal 8.5 14 in. (Available on ADF models and 11 x 17 scanning models only) A5 148 210 mm Executive 7.25 10.5 in.
Scanning Adjusting the Image 10 Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again.
Scanning Scanning a document using the ICA driver (Mac OS X 10.6.x) 10 You can scan a document using one of the following methods: Using the Image Capture application Scanning directly from the “Print & Fax” section Using Image Capture 10 In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required. The Brother CUPS Printer Driver for Mac OS X 10.6.x contains the ICA Scanner Driver.
Scanning d Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select “Flatbed” for Mode. Note • If your Brother machine does not have an ADF, the Mode option does not appear. • When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file.
Scanning e Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at.
Scanning Scanning directly from the “Print & Fax” section 10 If you already added your Brother machine in the Print & Fax section, you can scan directly from there. Please follow the steps below: a Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected. b c d Select System Preferences from the Apple Menu. Click on the Print & Fax icon.
Scanning f Place your document in the ADF or on the scanner glass. If you place the document in the ADF, select “Document Feeder” for Mode and the size of your document for Scan Size. If you place the document on the scanner glass, select “Flatbed” for Mode. Note • If your Brother machine does not have an ADF, the Mode option does not appear. • When the Detect Separate Items box is unchecked, the document will be scanned as one item and saved as one file.
Scanning g Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine. Scan Mode: Choose Document Feeder or Flatbed. Kind: Choose from Color, Black & White or Text. Resolution: Choose the resolution you want to scan your document at.
Scanning Using the Scan key (For USB cable users) 10 Note If you use the Scan key on a network, see Using the Scan key on page 229. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh, to a USB Flash memory drive or memory card. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro Suite and connect the machine to your Macintosh.
Scanning Note • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen. (See SCAN on page 211.) • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. Scan to Image 10 You can scan a color picture into your graphics application for viewing and editing. a Load your document.
Scanning Scan to OCR 10 If your document is text, you can have it converted by Presto! PageManager to an editable text file and then have the result displayed in your word processing application for viewing and editing. a Load your document. b Press the c Press a or b to choose Scan to OCR. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. (Scan) key. For Touchscreen models a Load your document. b Press the c d Press Scan to OCR. 10 (Scan) key.
Scanning Scan to File 10 You can scan a black and white or a color document into your Macintosh and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother ControlCenter2. (See File on page 216.) a Load your document. b Press the c Press a or b to choose Scan to File. Press OK. d Press Black Start or Color Start. The machine starts the scanning process. (Scan) key.
Scanning Scan to Media 10 You can scan black and white and color documents directly to a USB Flash memory drive or memory card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned on July 1, 2009 would be named 07010905.PDF. You can change the color, quality and file name.
Scanning d Press a or b to choose Scan to Media. Press OK. If you want to change the quality, go to e. If you want to start scanning without changing any settings, press Black Start or Color Start. e (For 1 or 2 line LCD models) Press a or b to choose the quality you want. Press OK. (For Color LCD models) Press a or b to choose Quality. Press d or c to choose the quality you want. Press OK. If you want to change the document size, go to f.
Scanning For Touchscreen models a 10 Put a USB Flash memory drive, CompactFlash® 1, Memory Stick™ 2, Memory Stick PRO™ 2, SecureDigital 3 or xD-Picture Card™ 4 into your machine. 1 This product also supports CompactFlash® type1. 2 MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read. 3 This product supports SecureDigital High Capacity. 4 This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity).
Scanning h The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel. Press File Name and then enter the file name. You can only change the first 6 digits of the file name. Press OK. Note Press to delete the letters you entered. For details on entering text, see the User's Guide included with your machine. i Press Black Start or Color Start to start scanning. If you are using the scanner glass, the LCD displays Next Page?.
Scanning How to set a new default for Scan to Media 10 You can set your own default settings. For 1 or 2 Line LCD models Changing the default quality a b Press Menu. c Press a or b to choose Scan to Media. Press OK. d Press a or b to choose Quality. Press OK. e Choose the quality you want. Press OK. f Press Stop/Exit. 10 10 Press a or b to choose PhotoCapture. Press OK. Changing the default black & white file format a b Press Menu. c Press a or b to choose Scan to Media. Press OK.
Scanning Changing the default color file format a b Press Menu. c Press a or b to choose Scan to Media. Press OK. d Press a or b to choose ColorFile Type. Press OK. e Press a or b to choose PDF or JPEG. Press OK. f Press Stop/Exit. 10 Press a or b to choose PhotoCapture. Press OK. For Color LCD models Setting the new default a Press the b Press a or b to choose Scan to Media. Press OK. c d Press and choose your new setting. Repeat this step for each setting you want to change.
Scanning For Touchscreen models Setting the new default a Press the b c d e f Press Scan to Media. 10 10 (Scan) key. Press and choose your new setting. Repeat this step for each setting you want to change. After changing the last setting, press Set New Default. Press Yes to confirm. Press Stop/Exit. Factory reset 10 a Press the b c d e Press Scan to Media. (Scan) key. Press Factory Reset. Press Yes to confirm. 10 Press Stop/Exit.
Scanning Using Presto! PageManager 10 Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager.
Scanning Technical support 10 For USA Company name: NewSoft America Inc. Postal Address: 47102 Mission Falls Court, Suite 202 Fremont CA 94539 Telephone: 510-770-8900 Fax: 510-770-8980 E-mail Address: contactus@newsoftinc.com URL: http://www.newsoftinc.com For Canada E-mail Address: contactus@newsoftinc.com Germany Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg, Germany Telephone: 0900 1 409640 E-mail Address: de.nsc@newsoft.eu.
Scanning Italy Company name: 5CA Postal Address: Not Open Telephone: 0899399878 E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com Spain Company name: 5CA Postal Address: Not Open Telephone: 0807505598 E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.
11 ControlCenter2 11 Note • The screens shown in this section are from Mac OS X 10.5.x. Screens on your Macintosh may vary depending on your operating system and application. • The features available to you in ControlCenter2 may vary depending on the model number of your machine. Using ControlCenter2 11 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications.
ControlCenter2 Turning the AutoLoad feature off 11 If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. a Click the ControlCenter2 icon in the menu bar and choose PREFERENCES. The ControlCenter2 preference window appears. b c Uncheck Start ControlCenter on computer startup. Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
ControlCenter2 SCAN 11 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh.
ControlCenter2 File types 11 You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows® Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) Note • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
ControlCenter2 To change the destination application, choose the appropriate application from the Target Application pop-up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that you have added. Just choose the Application Name and click the Delete button.
ControlCenter2 OCR (word processing application) 11 Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose the Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
ControlCenter2 E-mail 11 The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose the Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu. You can add an application to the lists by clicking the Add button 1.
ControlCenter2 File 11 The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose the Software Button. You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the File Name box. File name will be the file name you registered, current date and sequential number.
ControlCenter2 CUSTOM SCAN 11 There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
ControlCenter2 User-defined button 11 To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. Follow these guidelines for button configuration. Scan to Image 11 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
ControlCenter2 Scan to OCR 11 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to E-mail 11 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 Scan to File 11 General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC models only) 11 COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh.
ControlCenter2 For Mac OS X 10.2.x to 10.4.x 11 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 177.) For Mac OS X 10.5.x 11 For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 177.
ControlCenter2 DEVICE SETTINGS 11 You can configure the machine settings or check ink levels by clicking a button. Remote Setup Lets you open the Remote Setup Program. (See Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) on page 255.) Quick-Dial Lets you open the Set Quick-Dial window of the Remote Setup. (See Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) on page 255.
ControlCenter2 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 11 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) on page 255.
ControlCenter2 Ink Level 11 The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. Note The Brother Status Monitor application is located in Macintosh HD/Library/Printers/Brother/Utilities.
12 Network Scanning (For models with built-in network support) 12 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you have already installed the MFLPro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Network Scanning (For models with built-in network support) Note • To use the Scan key features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machine LCD for your Macintosh. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field.
Network Scanning (For models with built-in network support) Using the Scan key 12 Note If you are connected using USB, see Using the Scan key (For USB cable users) on page 195. Scan to E-mail (PC) 12 When you choose Scan to E-mail, your document will be scanned and sent directly to the Macintosh you designated on your network. ControlCenter2 will activate the default E-mail application on the designated Macintosh for addressing to the recipient.
Network Scanning (For models with built-in network support) For Touchscreen models a Load your document. b Press the c d Press Scan to E-mail. e f Press a or b to display the destination Macintosh you want to use for E-mailing your document. g Press Black Start or Color Start. The machine starts the scanning process. 12 (Scan) key. (For MFC-6890CDW) Press PC. Press the destination Macintosh and then press OK.
Network Scanning (For models with built-in network support) Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) 12 When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. Note • Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.
Network Scanning (For models with built-in network support) h Press a or b to choose . Enter the destination E-mail address from the dial pad. Note You can also use E-mail addresses you have stored in your machine. • Press a or b to choose Phone Book. Press c. • Press a or b to choose Alphabetical Order or Numerical Order. Press OK. • Press a or b to choose the E-mail address you want. Press OK. Press OK again. Press Black Start or Color Start. The machine starts the scanning process.
Network Scanning (For models with built-in network support) Note If you are using the scanner glass of the machine, choose the document size. • Press d or c to choose Glass Scan Size. • Choose the document size you want. h Press Black Start or Color Start. The machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Network Scanning (For models with built-in network support) e Press the destination Macintosh and then press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination Macintosh on the control panel. Press OK. f Press Black Start or Color Start. The machine starts the scanning process.
Network Scanning (For models with built-in network support) Scan to OCR 12 When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh you designated on your network. The ControlCenter2 will launch the Presto! PageManager and convert your document into text that can be viewed and edited from a word processing application on the designated Macintosh. a Load your document. b c Press the d Press a or b to choose the destination Macintosh you want to send to. Press OK.
Network Scanning (For models with built-in network support) Scan to File 12 When you choose Scan to File, you can scan a black and white or color document and send it directly to the Macintosh you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh. You can change the Scan configuration. (See File on page 216.) a Load your document. b Press the c Press a or b to choose Scan to File. Press OK.
Network Scanning (For models with built-in network support) Note • If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Button tab of the ControlCenter2 configuration screen. (See SCAN on page 211.) • If you would like to change the file name of scanned documents, enter the file name in the File Name section on the Device Button tab of the ControlCenter2 configuration.
Network Scanning (For models with built-in network support) How to set a new default for Scan to E-mail (E-mail Server, For MFC-6490CW and MFC-6890CDW) 12 You can set your own default settings. Setting the new default For MFC-6490CW 12 a b Press the c Press a or b to choose E-mail Server. Press OK. d e Press and choose your new setting. Repeat this step for each setting you want to change. f g Press 1 to choose Yes. (Scan) key. Press a or b to choose Scan to E-mail. Press OK.
Network Scanning (For models with built-in network support) Factory reset 12 You can reset the factory settings. For MFC-6490CW 12 a b Press the c Press a or b to choose E-mail Server. Press OK. d Press a or b to choose Factory Reset. Press OK. e f Press 1 to choose Yes. (Scan) key. Press a or b to choose Scan to E-mail. Press OK. Press Stop/Exit. For MFC-6890CDW a b c d e Press the 12 (Scan) key. Press Scan to E-mail. Press E-mail server. Press d or c to choose Factory Reset.
Network Scanning (For models with built-in network support) Scan to FTP (For MFC-5890CN, MFC-5895CW and MFC-6490CW) 12 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles.
Network Scanning (For models with built-in network support) n Press a or b to choose Password. Press OK. o Enter the Password for access to the FTP server (up to 32 characters). Press OK. p Press a or b to choose Quality. Press OK. q Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200x100 dpi. Press OK. r Choose the file type for the document. Press a or b to choose File Type. Press OK.
Network Scanning (For models with built-in network support) Creating a user defined File Name 12 In addition to the seven present file names you can store two user defined file names that can be used for creating an FTP Server Profile. a b Press Menu. c Press a or b to choose Scan to FTP. Press OK. d Press a or b to choose File Name1 or File Name2. Press OK. e Enter a file name you want to use. A maximum of 15 characters can be entered for each of the user defined names. Press OK.
Network Scanning (For models with built-in network support) g Press a or b to choose PDF or TIFF for B/W documents. Press OK and go to h. Note For MFC-6490CW If you are using the scanner glass of the machine, choose the document size. • Press a or b to choose Letter, Legal, Ledger, A4 or A3. Press OK. h i j k Enter the username. Press OK. Enter the password. Press OK. Press Black Start or Color Start. The LCD shows Connecting.
Network Scanning (For models with built-in network support) j Press a or b to choose File Type. Press d or c to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents. Press OK. Note For MFC-6490CW If you are using the scanner glass of the machine, choose the document size. • Press a or b to choose Glass ScanSize. • Press d or c to choose Letter, Legal, Ledger, A4 or A3. Press OK.
Network Scanning (For models with built-in network support) How to set a new default for Scan to FTP 12 You can set your own default settings for Quality, File Type and File Name. Setting the new default a Press the b Press a or b to choose Scan to FTP. Press OK. c Press a or b to choose . Press OK. 12 (Scan) key. Note If there is no FTP Profile configured, skip c and go to d. d Enter the FTP host address (for example ftp.example.
Network Scanning (For models with built-in network support) Factory reset 12 You can reset Quality, File Type and File Name to the factory settings. a Press the b Press a or b to choose Scan to FTP. Press OK. c Press a or b to choose . Press OK. (Scan) key. Note If there is no FTP Profile configured, skip c and go to d. d Enter the FTP host address (for example ftp.example.com up to 60 characters) or the IP address (for example 192.23.56.189). Press OK.
Network Scanning (For models with built-in network support) Scan to FTP (For MFC-6890CDW) 12 When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel to pre-configure and store the details in an FTP Profile. You can configure up to five FTP server profiles. Pre-configuring your FTP profiles a b c d e f Press MENU.
Network Scanning (For models with built-in network support) r Press to choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B/W documents. Note If you are using the scanner glass of the machine, choose the document size. • Press a or b to choose Glass Scan Size. • Choose the document size you want. s Press a or b to choose Passive Mode. You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON.
Network Scanning (For models with built-in network support) Scan to FTP using FTP Server Profiles a Load your document. b Press the c d Press Scan to FTP. 12 (Scan) key. Press a or b to choose one of the FTP server profiles listed. If the Scan to FTP profile is complete, press Black Start or Color Start and go to k.
Network Scanning (For models with built-in network support) Scan to FTP Manual Method a Load your document. b Press the c d Press Scan to FTP. 12 (Scan) key. Press a or b to choose . Note If there is no FTP Profile configured, skip d and go to e. e f Press to choose Name for the FTP host address or IP Address for the FTP IP address. g Enter the destination folder (for example /brother/abc/, up to 60 characters). Press OK. h Enter the username. Press OK. i Enter the password.
Network Scanning (For models with built-in network support) n Press a or b to choose . Enter the file name you want to use (up to 15 characters) and press OK. Press Black Start or Color Start and go to o. o The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. If you are using the scanner glass, the LCD displays Next Page?. Press Yes or No.
Network Scanning (For models with built-in network support) Factory reset 12 You can reset Quality, File Type, Glass Scan Size and File Name to the factory settings. a Press the b c Press Scan to FTP. (Scan) key. Press a or b to choose . Note If there is no FTP Profile configured, skip c and go to d. d e Press to choose Name for the FTP host address or IP Address for the FTP IP address. f Enter the destination folder (for example /brother/abc/, up to 60 characters). Press OK.
Network Scanning (For models with built-in network support) Entering Text 12 For MFC-5890CN, MFC-5895CW and MFC-6490CW 12 When you are setting certain menu selections, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the proper number key repeatedly, you can access the character you want.
Network Scanning (For models with built-in network support) For MFC-6890CDW 12 When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. OK Inserting spaces To enter a space, press 12 to choose special characters, then press the space button or .
13 Remote Setup & PhotoCapture Center™ 13 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 13 The Remote Setup application lets you configure many machine settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine.
Remote Setup & PhotoCapture Center™ Note • You can use the Export and Import buttons to save Quick-Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine.
Remote Setup & PhotoCapture Center™ PhotoCapture Center™ 13 You can access a USB Flash memory drive or a memory card installed in the machine from a Macintosh. CAUTION DO NOT start your Macintosh with a USB Flash memory drive or a memory card installed in the media drive of the machine. You could lose your data or damage the media. Note • The PhotoCapture Center™ will read only the media that was put in first. • DCP-165C and MFC-290C do not support CompactFlash®.
Remote Setup & PhotoCapture Center™ c You can edit a file and save it to another drive on your Macintosh. d Quit all applications that are running stored data on the USB Flash memory drive or memory card and drag the Removable Disk icon into the Trash icon before you remove the memory card from the machine.
Remote Setup & PhotoCapture Center™ For network users (For models with built-in network support) a 13 Put a USB Flash memory drive, CompactFlash® 1, Memory Stick™ 2, Memory Stick PRO™ 2, SecureDigital 3 or xD-Picture Card™ 4 into your machine. 1 This product also supports CompactFlash® type1. 2 MagicGate™ Memory Stick™ and Memory Stick PRO™ can be used, but any music data that is stored on the stick cannot be read. 3 This product supports SecureDigital High Capacity.
A Index C R ControlCenter2 Macintosh ............................................................ 209 ControlCenter3 Windows® .............................................................. 69 Remote Setup Macintosh ............................................................. 255 Windows® ............................................................ 129 D Device Selector ...................................... 183, 227, 256 Drivers Macintosh Brother Ink driver ...........................................
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
