USER’S GUIDE MFC-6890CDW Version 0 UK/IRE/GEN/SAF
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-6890CDW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................3 Viewing Documentation...................................................................................3 Accessing Brother Support (For Windows®) ...........
LCD screen..........................................................................................................33 LCD Contrast .................................................................................................33 Setting the backlight brightness.....................................................................33 Setting the Dim Timer for the backlight ........................................................33 4 Security features 34 Secure Function Lock .............................
6 Receiving a Fax 49 Receive modes ....................................................................................................49 Choose the Receive Mode ..................................................................................49 Using receive modes ...........................................................................................50 Fax only .........................................................................................................50 Fax/Tel........................
7 Telephone and External devices 64 Voice operations ..................................................................................................64 Tone or Pulse ................................................................................................64 Fax/Tel mode ................................................................................................64 Fax/Tel mode in Power Save condition .........................................................64 Telephone services...............
10 Polling 84 Polling overview................................................................................................... 84 Polling receive .....................................................................................................84 Setup to receive polling .................................................................................84 Setup to receive polling with secure code .....................................................84 Setup to receive delayed polling.................
Section IV Direct Photo Printing 12 Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center™ Operations...................................................................104 Printing from a memory card or USB Flash memory drive without a PC.....104 Scanning to a memory card or USB Flash memory drive without a PC ......104 Using PhotoCapture Center™ from your computer.....................................104 Using a memory card or USB Flash memory drive ........................
Section V Software 14 Software and Network features 126 Section VI Appendixes A Safety and Legal 128 Choosing a location ...........................................................................................128 To use the machine safely.................................................................................129 Important safety instructions........................................................................134 IMPORTANT - For your safety ...............................................
C Menu and Features 168 On-screen programming....................................................................................168 Menu table ...................................................................................................168 Memory storage...........................................................................................168 Mode and menu keys ........................................................................................168 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 10 27 34
1 General Information Using the documentation 1 Cautions specify procedures you must follow or avoid to prevent possible minor or severe injuries. Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.
General Information Accessing the Software User’s Guide and Network User’s Guide c If the language screen appears, click your language. The CD-ROM main menu will appear. 1 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.
Chapter 1 How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Viewing Documentation (For Macintosh®) a Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon.
General Information How to find Scanning instructions 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center) and on the Brother CD-ROM. Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Click Brother Support on the main menu.
Chapter 1 Control panel overview 1 8 7 Mem. 27.01.2009 01.01.2009 06:11 New Fax Fa 01 Prev History 1 1 2 6 Fax and telephone keys: Duplex Copy Press this key to copy on both sides of the paper. Tel/R This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring. Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension. Redial/Pause Redials the last 30 numbers called.
General Information 7 6 Mem. 01.01.20099 1 5 TAD 06:111 New Fax Fax 01 Preview 01 MENU Phone Book 3 5 6 4 Power Save Lets you put the machine into Power Save mode. Stop/Exit Stops an operation or exits from a menu. 7 LCD (liquid crystal display) This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen. Also, you can adjust the angle of the display by lifting it.
Chapter 1 LCD screen indications 1 The LCD shows the current machine status when the machine is idle. 11 2 3 1 TAD Mem. 27.01.2009 01.01.2009 06:11 New Fax Fax 01 Preview History 10 1 4 MENU 01 Phone Book 9 87 6 5 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine. 3 Current Receive Mode Lets you see the current receive mode.
General Information Basic Operations 1 1 To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To access more menus or options in a setting, press d c or a b to scroll through them. The following steps show how to change a setting in the machine. In this example the Sleep mode setting is changed from 10 Mins to 5 Mins. a b Press MENU. Press a or b to display General Setup. MENU General Setup Fax Network c d Press General Setup.
2 Loading paper and documents Loading paper and other print media 2 Note 2 Note • When you are using A3, Legal or Ledger size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. • For Tray #2, see Loading paper in paper tray #2 on page 13. • If the tray used for Fax mode is set to Auto Select you should open and close the scanner cover to reset the machine after refilling paper tray #1.
Loading paper and documents c With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using. e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.
Chapter 2 g Close the paper tray cover. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 h Note If you are finished using A3, Ledger or Legal size paper and want to use a smaller paper size, take the paper out of the tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are going to use. Then put the paper into the tray. Slowly push the paper tray completely into the machine.
Loading paper and documents c Loading paper in paper tray #2 2 Note You can only use plain paper sizes A3, A4, Ledger, Letter, Legal or Executive in Tray #2. a b Pull the paper tray completely out of the machine. With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
Chapter 2 e Note If you are using A3, Ledger or Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray and below the maximum paper mark (1). 1 1 f d Fan the stack of paper well to avoid paper jams and misfeeds. Gently adjust the paper side guides with both hands to fit the paper stack.
Loading paper and documents g Put on the paper tray cover. j Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray. 2 h Slowly push the paper tray back into the machine. 1 1 i Do one of the following: If you are using Ledger, Legal or A3 size paper, go to step j. k Open the paper tray cover and adjust the paper length guide (1) for the paper. If you are using Letter size paper, go to step l.
Chapter 2 l Close the paper tray cover and slowly push the paper tray into the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2). Loading envelopes and postcards About envelopes 2 Use envelopes that weigh between 80 to 95 g/m2. 2 1 Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
Loading paper and documents Loading envelopes and postcards in tray #1 a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. b 2 Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. We recommend you load one extra envelope or postcard.
Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: a b Open the envelope flap. c Adjust the size and margin in your application. Make sure the flap is to the back edge of the envelope when printing. Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading paper and documents Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide on the CD-ROM.
Chapter 2 Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Loading paper and documents Handling and using print media Paper capacity of the output paper tray 2 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Up to 50 sheets of 80 g/m2 A4 paper. Transparencies and photo paper must be picked up from the output paper tray one page at a time to avoid smudging. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.
Chapter 2 Choosing the right print media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Envelopes Paper Size Usage Fax Copy Photo Capture Printer Ledger 279.4 × 431.8 mm (11 × 17 in.) Yes Yes Yes Yes A3 297 × 420 mm (11.7 × 16.5 in.) Yes Yes Yes Yes Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.
Loading paper and documents Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m2 0.08 to 0.15 mm 100 1 (Tray #2) Plain Paper 64 to 105 g/m2 0.08 to 0.15 mm 250 2 Inkjet Paper 64 to 200 g/m2 0.08 to 0.25 mm 20 Glossy Paper Up to 220 g/m2 Up to 0.25 mm 20 3 Photo Card Up to 220 g/m2 Up to 0.25 mm 20 3 Index Card Up to 120 g/m2 Up to 0.15 mm 30 PostCard Up to 200 g/m2 Up to 0.
Chapter 2 Loading documents How to load documents IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF • DO NOT pull on the document while it is feeding. 2 The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 g/m2 paper and always fan the pages before putting them in the ADF.
Loading paper and documents d How to load documents Place your documents, face up, top edge first in the ADF until you feel them touch the feed roller. 2 Note To use the scanner glass, the ADF must be empty. Note Insert A4/Letter documents short-edge first. a b Lift the document cover. c Close the document cover. Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass.
Chapter 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. 3 4 1 2 Usage Document Size Top (1) Left (3) Bottom (2) Right (4) Fax Ledger 3 mm 3.7 mm A3 3 mm 4.
3 General setup Power Save mode 3 To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times. Press the Power Save key. The LCD shows the date and time. 3 • Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality. • You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available.
Chapter 3 g On/Off setting Receive mode Fax Receive: Fax Only On Mode Timer Press Stop/Exit. 1 (factory setting) External TAD Available operations Fax Receive Fax Detect Delayed Fax 3 Fax Forward 3 Fax Storage 3 The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode.
General setup Paper settings Paper Size and Type 3 When you load a different size of paper in Tray #1 or Tray #2, you will need to change the paper size setting in the machine at the same time. To get the best print quality, set the machine for the type of paper you are using. You can use seven sizes of paper for printing copies: A3, A4, A5, 10 × 15 cm (4 × 6 in.), Ledger, Letter and Legal and five sizes for printing faxes: A3, A4, Ledger, Letter and Legal. a b c d e f g Press MENU.
Chapter 3 Tray use in Fax mode 3 You can change the default tray the machine will use for printing received faxes. Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if: Tray #1 is out of paper. Tray #2 is set to a different paper size that is more suitable for the received faxes. Both trays are using the same size paper and Tray #1 is not set to use plain paper. a b c d e f g h i 30 Press MENU. Press a or b to display General Setup. Press General Setup.
General setup Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it. Setting the Ring Volume from the menu a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press Ring. Press Low, Med, High or Off. Press Stop/Exit.
Chapter 3 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting. a b c d e f g 32 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Auto Daylight.
General setup LCD screen LCD Contrast 3 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b c d e f g h Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings. Press LCD Contrast. Press Light, Med or Dark.
4 Security features Secure Function Lock Secure Function Lock lets you restrict public access to certain machine functions (Fax, Copy, Scan, Print 1 and PCC). This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings. Before using the security features you must first enter an administrator password. Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.
Security features Changing the password a b c d e f g 4 Enter the four-digit administrator password using the buttons on the LCD. Press OK. h i j Press a or b to display Public. Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Function Lock. Press Function Lock. Press Set Password. Enter the registered four-digit password using the buttons on the LCD. Press OK. Enter a four-digit number for the new password using the buttons on the LCD. Press OK.
Chapter 4 Setting up and changing restricted users Setting up restricted users n Note 4 4 Press Stop/Exit. You cannot use the same password as another user’s password. You can set up users with restrictions and a password. You can set up to 20 restricted users. Changing user name, password or settings for restricted users a b a b Press MENU. c d Press General Setup. e f g Press Function Lock. h Press a or b to display the existing restricted user you want to change.
Security features m n o To change the restrictions for this user, press Enable or Disable for each operation, as follows: Press Fax Tx. Then press Enable or Disable. After you have set Fax Tx, repeat these steps for Fax Rx, Copy(Color), Copy(B&W) and Scan. Press and repeat h to l if you want to reset more users. n Press Stop/Exit. Turning Secure Function Lock on/off Press and repeat h to m if you want to change more users and settings. 4 Turning Secure Function Lock on a b a b Press MENU.
Chapter 4 Switching users 4 This setting allows a restricted user to log on the machine when Secure Function Lock is turned on. a b c d b a b Press MENU. c d Press General Setup. e f g Press Function Lock. h Press Yes for 2 seconds to confirm to delete all restricted users. i Press Stop/Exit. Press a or b to display your user name. Press your user name. Enter your four-digit PIN using the buttons on the LCD. Press OK. Press User: xxxxx (where xxxxx is the user’s name). Press Go to Public.
Section II Fax Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling II 40 49 64 72 82 84
5 Sending a Fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face up in the ADF. (See Using the ADF on page 24.) c Enter the fax number using the dial pad. You can also enter the fax number on the LCD by pressing Phone Book and Send a fax, or you can press a One Touch key on the machine’s control panel. (For details, see How to Dial on page 72.
Sending a Fax Faxing from the scanner glass e 5 To send a single page, press No (or press Mono Start again). You can use the scanner glass to fax pages of a book one at a time. The documents can be up to A3 size. The machine starts sending the document. You cannot send colour faxes with multiple pages. To send more than one page, press Yes and go to step f. f Note • Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
Chapter 5 Colour fax transmission 5 Button Your machine can send a colour fax to machines that support this feature. Description Enlarge the fax. Reduce the fax. Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off). or Scroll vertically. or Scroll horizontally. Rotate the fax clockwise. How to preview an outgoing fax You can preview a fax message before you send it.
Sending a Fax Broadcasting (Monochrome only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 256 different numbers.
Chapter 5 Cancelling a Broadcast in progress a b 5 Press Stop/Exit. Do one of the following: To cancel the entire broadcast, press Entire Broadcast. Go to step c. To cancel the current job, press the button that displays the number being dialled. Go to step d. To exit without cancelling, press Stop/Exit.
Sending a Fax Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c d Press d or c to display Contrast. (Fax). Press Contrast. Press Auto, Light or Dark.
Chapter 5 Dual access (Monochrome only) Overseas Mode 5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.
Sending a Fax Delayed Batch Transmission (Monochrome only) g Press b c d Press d or c to display Batch TX. If you want to cancel another job go to step f. h 5 a Press b Press d or c to choose the setting you want to change, and then press the new option. Repeat this step for each setting you want to change. c After changing the last setting, press d or c to display Set New Default. d e f Press Set New Default. Press a or b to display Fax. Press Fax. Press a or b to display Remaining Jobs.
Chapter 5 Restoring all fax settings to the factory settings Press b Press d or c to display Factory Reset. c d e Press Factory Reset. (Fax). 5 Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Note To send a multiple page fax, use the ADF. Press d Dial the fax number using the dial pad. You can also enter the fax number on the LCD by pressing Phone Book and Send a fax, or you can press a One Touch key on the machine’s control panel. (Fax).
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes, see Using receive modes on page 50.
Chapter 6 Using receive modes 6 External TAD External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 51.) Faxes will be automatically received. Fax only 6 Fax only mode will automatically answer every call as a fax call.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings. (See Operation from extension telephones on page 69 and Fax Detect on page 52.) a b c d e f g h i Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive.
Chapter 6 Fax Detect If Fax Detect is On: 6 If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press Receive to receive the fax. If you answered at an extension telephone, press l 5 1. (See Operation from extension telephones on page 69.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code l 5 1.
Receiving a Fax Setting Receiving Priority 6 If a A3 Colour fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4 Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will receive a A3 Mono fax. If you choose Colour(Max.A4), you will receive a A4 Colour fax. Note The default setting is Mono(Max.A3), so the machine cannot receive A4 colour faxes by default.
Chapter 6 Printing a fax from the memory 6 If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. If you have chosen Fax Preview, see Fax Preview (Monochrome only) on page 58 and Memory Receive (Monochrome only) on page 54. a b c d e f g Fax Forwarding Fax Storage PC Fax Receive Press MENU. Off You can change your selection at any time.
Receiving a Fax h i Press Fax Forward. Fax Storage Enter the forwarding number (up to 20 digits) by using the buttons on the LCD. Press OK. j Press Backup Print:On or Backup Print:Off. If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. IMPORTANT If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Chapter 6 PC Fax Receive 6 If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.
Receiving a Fax Changing the destination PC a b c d e f g h i 6 Turning off Memory Receive Operations 6 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. a b c d Press MENU. e f Press Setup Receive. g h i Press Memory Receive. Press Setup Receive. Press a or b to display Memory Receive. Press Memory Receive. Press PC Fax Receive. Press , or the PC you want to receive faxes. j k Press OK. l Press Stop/Exit.
Chapter 6 Changing Memory Receive Operations If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Doc? Print All Fax? • If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.
Receiving a Fax Using Fax Preview When you receive a fax, you will see the popup message on the LCD. (For example: New Fax: 02) a When the fax is displayed, press More. The buttons will appear on the LCD and perform the operations shown below. 6 Button Press Fax Preview. The LCD will display the new fax list. Enlarge the fax. Reduce the fax.
Chapter 6 How to print a fax a b c d 6 Press Fax Preview. a b c d e Press the fax you want to view. Press More. Press (Print). If the fax is multiple pages, go to step e. If the fax is a single page it will start printing. Go to step f. e Do one of the following: To keep the fax in the memory, press No. Press Stop/Exit. Press More. Press Print All. Press Stop/Exit. Press Fax Preview. d Press Stop/Exit. 60 6 Press Fax Preview. a b c Press More. Press Delete All.
Receiving a Fax Remote Retrieval 6 You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (---l).
Chapter 6 Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted.
Receiving a Fax Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. 6 Changing your Fax Forwarding number 6 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. a Dial your fax number. a Dial your fax number. b When your machine answers, enter your remote access code (3 digits followed by ) at once.
7 Telephone and External devices Voice operations 7 Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers. Tone or Pulse When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 27.) 7 Fax/Tel mode does not work in the Power Save condition. The machine will not answer telephone or fax calls and will keep ringing.
Telephone and External devices Telephone services The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.
Chapter 7 Setting the Telephone Line Type Note 7 If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps. a b Press MENU. c d Press Initial Setup. e f g Press Phone Line Set. Press a or b to display Initial Setup. You can program a press of the R button as part of a number stored in a One Touch dial or Speed Dial location.
Telephone and External devices To enable the machine to work with BT Call Sign (With your external telephone only) a b c d e f g h i 7 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Press a or b to display BT Call Sign. Press BT Call Sign. Press On (or Off). Press Stop/Exit. Note If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set the receive mode again. (See Choose the Receive Mode on page 49.
Chapter 7 Multi-line connections (PBX) IMPORTANT DO NOT connect a TAD elsewhere on the same telephone line. Connections 7 The external TAD must be connected as shown in the previous illustration. a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c d Set the TAD to answer calls. Timing is important in recording this message.
Telephone and External devices External and extension telephones Connecting an external or extension telephone If you answer a call and no one is on the line: 7 7 You can connect a separate telephone to your machine as shown in the diagram below. 2 External telephone Note Please make sure you use an external telephone with a cable no more than 3 metres long. If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code.
Chapter 7 Using a cordless external telephone This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.
Telephone and External devices Changing the remote codes 7 Note If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1. The preset Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes. • If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9, l, #.
8 Dialling and storing numbers How to Dial Manual dialling 8 8 Press all of the digits of the fax or telephone number using the dial pad. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel.
Dialling and storing numbers Outgoing Call history The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history. a Press Redial/Pause. You can also press History. b c d Press the Outgoing Call tab. Press the number you want. Do one of the following: To send a fax, press Send a fax. Press Mono Start or Colour Start.
Chapter 8 Storing numbers b Enter the name (up to 16 characters) using the buttons on the LCD. You can set up your machine to do the following types of easy dialling: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Press OK. (To help you enter letters, see Entering Text on page 196.) To store the number without a name, press OK.
Dialling and storing numbers Storing One Touch numbers from Outgoing Calls You can store One Touch numbers from the Outgoing Call history. a b c d e f g Press Redial/Pause. You can also choose by pressing History. Press Outgoing Call tab. Press a or b to display the number you want to store. Press the number you want to store. Press More. Press Add to One Touch Dial. To choose where the number will be stored, do one of the following: To accept the displayed next available One Touch location, press OK.
Chapter 8 h e Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. Press OK. Note (To help you enter letters, see Entering Text on page 196.) If you want to store an E-mail address to use with Internet fax or Scan to E-mail To store the number without a name, press OK. i Press OK to confirm the fax or telephone number. j When the LCD displays your settings, press OK to confirm. k Press Stop/Exit.
Dialling and storing numbers Storing Speed Dial numbers from Outgoing Calls j 8 To accept the displayed next available Speed Dial location, press OK. You can store Speed Dial numbers from the Outgoing Call history. a b c To choose where the number will be stored, do one of the following: To enter a different Speed Dial location, press a 2-digit number using the buttons on the LCD. Press Redial/Pause. You can also choose the number by pressing History. Press OK. Press the Outgoing Call tab.
Chapter 8 g Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. Press OK. (To help you enter letters, see Entering Text on page 196.) To store the number without a name, press OK. h Press OK to confirm the fax or telephone number you want to store. i Do one of the following: Changing or Deleting One Touch or Speed Dial names or numbers You can change a One Touch or Speed Dial name or number that has already been stored.
Dialling and storing numbers g Do one of the following: If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. (See Entering Text on page 196.) The LCD will display your settings. Press OK. If you chose Fax/Tel1: or Fax/Tel2:, enter the new number (up to 20 digits) using the buttons on the LCD. The LCD will display your settings. Press OK.
Chapter 8 h Add One Touch or Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers by alphabetical order, press . h i Note a b c d Press Phone Book. j e f g Press the Group Name. Press Stop/Exit. Deleting a Group One Touch Dial locations begin with l. Speed Dial locations begin with #. i Press OK. When the LCD displays the Group Name and numbers, press OK to confirm. Press Stop/Exit.
Dialling and storing numbers Combining Quick Dial numbers Note 8 Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination.
9 Printing Reports Fax reports 9 You need to set up the Transmission Verification Report and Journal Period using the MENU keys. Transmission Verification Report 9 There are several settings available for the Transmission Verification Report: On: Prints a report after every fax you send. On+Image: Prints a report after every fax you send. A portion of the fax’s first page appears on the report. Off: Prints a report if your fax is unsuccessful due to a transmission error.
Printing Reports g Press d or c to choose an interval. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory.
10 Polling Polling overview 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive a Press b c d e Press d or c to display Polling RX. f Press Mono Start or Colour Start.
Polling Setup to receive delayed polling 10 Sequential polling (Monochrome only) 10 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. Sequential polling lets you request documents from several fax machines in one operation. a Press a Press b c d e Press d or c to display Polling RX. b c d e Press d or c to display Polling RX. f g (Fax). Press Polling RX. Press Timer.
Chapter 10 j Polled transmit (Monochrome only) Press Mono Start. The machine polls each number or group in turn for a document. Press Stop/Exit while the machine is dialling to cancel the polling process. Cancelling a Sequential Polling Job a b Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. 10 Press Stop/Exit. Do one of the following: To cancel the entire sequential polling job, press Entire Seq. Poll. Go to step c.
Polling Setup for polled transmit with secure code 10 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code. a Press b c d e f Load your document. g h Press Mono Start. (Fax). Press d or c to display Polled TX. Press Polled TX. Press Secure. Enter a four-digit number. Press OK.
Chapter 10 88
Section III Copy Making copies III 90
11 Making copies How to copy 11 Skew Adjustment (See page 96.) 11 Book Copy (See page 97.) Entering Copy mode 11 Watermark Copy (See page 97.) Duplex Copy (See page 98.) When you want to make a copy, press (Copy) to illuminate it in blue. Favorite Settings (See page 100.) Press the option you want. Note • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 28.
Making copies Making multiple copies 11 Copy settings 11 You can make up to 99 copies in one print run. You can change the copy settings temporarily for the next copy. a Press b Load your document. (See Loading documents on page 24.) The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 28.) c d (Copy). If you have finished choosing settings, press Mono Start or Colour Start.
Chapter 11 d e f g Press d or c to display Quality. 100% Press Quality. 198% 10x15cm i A4 186% 10x15cm i LTR Press Fast, Normal or Best. 142% A4iA3, A5iA4 If you do not want to change additional settings, press Mono Start or Colour Start. 97% LTR i A4 93% A4 i LTR 83% LGL i A4 Enlarging or reducing the image copied 69% A3iA4, A4iA5 47% A4 i 10x15cm 11 You can choose an enlargement or reduction ratio.
Making copies Making N in 1 copies or a poster (Page Layout) f 11 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. If you chose 2in1 or Poster (2 x 2)with A3 or Ledger, go to step g to choose the paper size of your document. If you choose another setting, go to step h. The 1 to 2 feature copies one A3 or Ledger size page onto two A4 or Letter size pages. If you use this setting, use the scanner glass. You can also produce a poster.
Chapter 11 If you are copying from the ADF, insert the document face up in the direction shown below: Poster (2 x 2) You can make a poster size copy of a photograph. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) Poster (3 x 3) You can make a poster size copy of a photograph.
Making copies Adjusting Brightness and Contrast Paper Options 11 11 Paper Type (Tray #1) Brightness 11 You can adjust the copy brightness to make copies darker or lighter. a Press b c d e f Load your document. g If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. Note (Copy). If you want to change the Paper Type for Tray #2, see Paper Size and Type on page 29. Enter the number of copies you want.
Chapter 11 d e f Press d or c to display Paper Size. Skew Adjustment Press Paper Size. g If you do not want to change additional settings, press Mono Start or Colour Start. If your copy is scanned skewed, your machine can correct the data automatically. This setting is only available when using the scanner glass and Enlarge/Reduce is set to 100% copy. Press A4, A5, 10x15cm, Letter, Legal, A3 or Ledger. Tray Select 11 You can change the tray that will be used for the next copy.
Making copies Book Copy 11 Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections. a Press b c d e f Load your document. Watermark Copy You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. (Copy). Enter the number of copies you want.
Chapter 11 If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Mono Start or Colour Start. The scanned data will be shown on the LCD. If you want to adjust the degree of Transparency for your scanned data, press Transparency. Press d or c to adjust the degree, and then press OK.
Making copies Note • Fit to Page, Page Layout, Book Copy and Watermark Copy are not available with Duplex Copy. • You can only use plain paper sizes A4, A5 and Letter. • Make sure to use Tray#1 to make Duplex Copy. (See Tray use in Copy mode on page 29.) a Press Duplex Copy on the machine’s panel. b c Press On to turn on the duplex setting. d e f g h i Press Portrait Long edge flip, Portrait Short edge flip, Landscape Long edge flip or Landscape Short edge flip.
Chapter 11 j Do one of the following: Place the next page on the scanner glass. Press Scan. Go to step k. After all the pages have been scanned, press Complete. k Press Mono Start or Colour Start. The machine starts scanning and printing the document. DO NOT touch printed pages until they are ejected the second time. The machine will print and eject the first side, and then pull the paper back in to print the second side.
Making copies Retrieving your favourite setting 11 When you are ready to use one of your favourite set of settings, you can recall it. a Press b c Press Favorite. ‘Out of Memory’ message 11 If you get an Out of Memory message while scanning a multi-page document, you will have the option to press Mono Start or Colour Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation. (Copy). Press the favourite setting you want to retrieve.
Chapter 11 102
Section IV Direct Photo Printing IV Printing photos from a memory card or USB Flash memory drive Printing photos from a camera 104 121
12 Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations Using a memory card or USB Flash memory drive Printing from a memory card or USB Flash memory drive without a PC Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash®, Memory Stick™, Memory Stick PRO™, SD, SDHC, xD-Picture Card™ and USB Flash memory drives.
Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash memory drive folder structure Please be aware of the following: 12 Your machine is designed to be compatible with modern digital camera image files and memory cards or USB Flash memory drive; however, please read the points below to avoid errors: The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
Chapter 12 Getting started Photo Capture key indications: 12 Firmly put a memory card or USB Flash memory drive into the correct slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 12 After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and the LCD displays the PhotoCapture options. The LCD shows: PhotoCapture View Photos Enhance Photos Index Print Print Images View Photos a Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). b Press View Photos.
Chapter 12 f c After you have chosen all the photos, press OK. You now have the following options: Press Index Sheet and choose 6 Images/Line or 5 Images/Line. To add the Auto Correct effect to your chosen photos, press . (See page 109.) If you want to change the print settings, press Print Setting. (See page 112.) 6 Images/Line Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. If you do not want to change any settings, go to step g.
Printing photos from a memory card or USB Flash memory drive Printing Photos 12 Before you can print an individual image, you have to know the image number. a b c d e Make sure you have put a memory card or USB Flash memory drive in the correct slot. Press (Photo Capture). Print the Index. (See Print Index (Thumbnails) on page 108.) • You can enter multiple numbers at one time by using a comma or a hyphen. For example, Enter 1,3,6 to print images No.1, No.3 and No.6. Enter 1-5 to print images No.
Chapter 12 Note • You have 7 ways to add effects to your photo. (Auto Correct) • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( )and right ( ). • Press Cancel to return to the list of effects. g The machine decides the suitable effect for your photo. (Enhance Skin) Best used for adjusting portrait photographs. It adjusts human skin colour. Press d or c to adjust the level of contrast. Press + or - to enlarge or reduce the frame size.
Printing photos from a memory card or USB Flash memory drive DPOF printing 12 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Chapter 12 PhotoCapture Center™ print settings 12 You can change the print settings temporarily for the next print. The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 28.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as a new default on page 117.
Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page Color Enhance On/Off — 115 (Does not appear when Enhance Photos is chosen.) White Balance 0 Sharpness 0 Color Density 0 Cropping On/Off — 116 Borderless On/Off — 116 Date Print On/Off — 116 Yes — 117 — 117 (Does not appear when DPOF print is chosen) Set New Default No Factory Reset Yes No Print Speed and Quality a b c d e Press Print Setting.
Chapter 12 Paper and print size a b c d 12 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 10x15cm, 13x18cm, A4, A3, Letter or Ledger. Do one of the following: If you chose Letter or A4, go to step e. If you chose another size of paper, go to step f. e Adjusting Brightness, Contrast and Colour Brightness a b c d Press Print Setting. e If you do not want to change additional Press the Print Size.
Printing photos from a memory card or USB Flash memory drive Colour Enhancement 12 You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower. a b c d Press Print Setting. Press a or b to display Color Enhance. Press Color Enhance. Do one of the following: If you want to customize the White Balance, Sharpness or Colour Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h.
Chapter 12 Cropping 12 Borderless printing 12 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting. If you do not want to change additional a b c d Press Print Setting.
Printing photos from a memory card or USB Flash memory drive Setting your changes as a new default 12 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Scan to a memory card or USB Flash memory drive Entering Scan mode 12 a Press your new setting. Repeat this step for each setting you want to change. When you want to scan to a memory card or USB Flash memory drive, press (Scan).
Chapter 12 How to scan to a memory card or USB Flash memory drive e Quality Selectable File Format Color 150 dpi JPEG / PDF Color 300 dpi JPEG / PDF Color 600 dpi JPEG / PDF B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF a To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 12 You can scan monochrome and colour documents onto a memory card or USB Flash memory drive.
Printing photos from a memory card or USB Flash memory drive Glass Scan Size 12 To scan a Letter, Legal, Ledger, or A3 size document, you need to change the Glass Scan Size setting. The default setting is A4. a b c d e Press How to set a new default You can save the Scan to Media settings (Quality, File Type, and Glass Scan Size) you use most often by setting them as the default settings. These settings will stay until you change them again. (Scan). Press Scan to Media.
Chapter 12 Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems. Hub is Unusable. This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface. Media Error This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive.
13 Printing photos from a camera Printing photos directly from a PictBridge camera 13 Setting your digital camera 13 13 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 13 Settings Options Paper Size 10×15cm Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Color Enhancement Off Date Print Off When your camera does not have any menu selections, this setting is also used. The names and availability of each setting depends on the specification of your camera. Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings. Printing Images Turn on the camera.
Printing photos from a camera Printing photos directly from a digital camera (without PictBridge) Printing Images 13 Note 13 If your camera supports the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a (If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 121.
Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Unusable Device This message will appear if you connect a camera which is not using the USB Mass Storage standard.
Section V Software Software and Network features V 126
14 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section. c 14 Click the heading you would like to view from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 128 139 168 197 212
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 35°C. WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 54.
DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket.
Safety and Legal Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration. Doing this may cause injury.
Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Outer Rear Cover. DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the machine on. Doing this may cause an error.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the casing and the back or bottom are provided for ventilation.
Safety and Legal IMPORTANT - For your safety A To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
EU Directive 2002/96/EC and EN50419 A European Union Only This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: Money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
B Troubleshooting and Routine Maintenance B B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions White horizontal lines appear in text or graphics. Clean the print head. (See Cleaning the print head on page 163.) Make sure that you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 20.) If you are using A3 long grain paper, you may get horizontal lines appearing on your prints. Try turning off A3 Secure Feed.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Colour Settings, and make sure you uncheck Colour Enhancement. Turn the borderless feature off. Borderless printing is slower than normal printing.
Telephone Line or Connections Difficulty Suggestions Dialling does not work. (No dial tone) Make sure the machine is plugged in and not in Power Save mode. Check the line cord connections. Change the Tone/Pulse setting. (See the Quick Setup Guide.) Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tones before pressing Mono Start or Colour Start.
Troubleshooting and Routine Maintenance Sending Faxes (continued) Difficulty Suggestions Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner. (See Cleaning the scanner glass on page 161.) Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip. Clean the glass strip.
Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear when starting to scan. Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to choose the Brother TWAIN/WIA driver. Poor scanning results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 25.) OCR does not work. Try increasing the scanner resolution.
Troubleshooting and Routine Maintenance Network Difficulties B Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on, is online and in Ready mode. Print a Network Configuration list (see Reports on page 83.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting. a b c d e f g Press MENU.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action BT Call Sign On BT Call Sign is set to ON. You cannot change the Receive Mode from Manual to another mode. Set BT Call Sign to OFF. (See BT Call Sign (U.K. only) on page 66.) You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are using non Brother Original ink the machine may not detect the ink cartridge.
Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink low One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax to send, your machine's ‘handshake’ will ask that the fax be sent as black and white.
Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Mono Start or Colour Start. Remove the paper and load it again and then press Mono Start or Colour Start. The paper is jammed in the machine. Remove the jammed paper by following the steps in Printer jam or paper jam on page 154.
Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine. Open the Outer Rear Cover and Inner Rear Cover (at the back of the machine) and remove the jammed paper. (See Printer jam or paper jam on page 154.) Make sure the paper length guide is adjusted to the correct paper size. Do not extend the paper tray when you load A5 or smaller size paper.
Error animations Display B Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go back. If you do not press a key after 1 minute the animation starts running automatically again. You can press d or c to pause the autoanimation and go back to step-by-step mode. If the LCD shows: B a Press Stop/Exit to interrupt the error temporarily. b c d e f g Press MENU. Unable to Init.
Troubleshooting and Routine Maintenance c d Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 56.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. Document jam Do one of the following: Document is jammed in the top of the ADF unit To exit and leave the faxes in the memory, press No. Press Stop/Exit.
Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. Printer jam or paper jam B B Take out the jammed paper depending on where it is jammed in the machine. a Pull the jammed document out to the right. Pull the paper trays (1) out of the machine. 1 1 d e Close the document cover. Press Stop/Exit. b 154 Push the two green levers up on both sides.
Troubleshooting and Routine Maintenance c Pull out the jammed paper (1) and press Stop/Exit. e 1 Reset the machine by lifting the scanner cover from the front of the machine and then close it. If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step. f Open the Outer Rear Cover (1) from the back of the machine. Pull the jammed paper out of the machine.
g Close the Inner Rear Cover (1) if it is open as shown in the illustration. IMPORTANT • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. 1 • If the print head is at the right corner as shown in the illustration, you cannot move the print head. Hold down Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper. h Close the Outer Rear Cover.
Troubleshooting and Routine Maintenance j Gently close the scanner cover (1) using the finger holds on both sides of it. 1 Routine maintenance B Replacing the ink cartridges B B Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. The LCD will tell you which ink cartridge is low or needs replacing.
a Open the ink cartridge cover. If one or more ink cartridges that have reached the end of their life, for example Black, the LCD shows Cannot Print. b Press the lock release lever as shown to release the ink cartridge indicated on the LCD. Remove the cartridge from the machine. d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1).
Troubleshooting and Routine Maintenance f Gently push the ink cartridge until it clicks, and then close the ink cartridge cover. IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. • If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Cleaning the outside of the machine a Pull the paper trays (1) completely out of the machine. B Clean the Touchscreen as follows: 1 IMPORTANT • To prevent activating the Touchscreen while cleaning, put the machine into Power Save mode first by pressing the Power Save key. • DO NOT use any type of liquid cleaners (including ethanol). a 1 Clean the Touchscreen with a dry soft cloth. b Wipe the outside of the machine with a soft cloth to remove dust. • Use neutral detergents.
Troubleshooting and Routine Maintenance Cleaning the scanner glass a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 B Cleaning the machine’s printer platen B CAUTION Be sure to unplug the machine from the electrical socket before cleaning the printer platen.
Cleaning the paper feed roller B d If the paper feed rollers are stained with ink, it may cause paper feed or duplex copy problems. a Clean the paper feed rollers (1) with the cloth, using a side-to-side motion. Slowly turn the rollers so that the whole surface is cleaned. 1 Unplug the machine from the electrical socket and if the paper support flap is open, close it, and then close the paper support. Pull the paper trays completely out of the machine. b Push the two green levers up on both sides.
Troubleshooting and Routine Maintenance Cleaning the paper pick-up roller a Pull the paper trays completely out of the machine. b Unplug the machine from the electrical socket and open the Outer Rear Cover (1) and Inner Rear Cover (2) from the back of the machine. 2 d Put the paper trays firmly back in the machine. h i Re-connect the power cord. B B 1 c g Slightly moisten a soft, lint-free cloth with water. Thoroughly wring the cloth before using.
Checking the print quality If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. a Press b c d Press Test Print. h The LCD asks you if you want to start cleaning. Press Colour Start. The machine starts cleaning the print head. i After cleaning is finished, press Colour Start.
Troubleshooting and Routine Maintenance Checking the print alignment B Checking the ink volume B You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded. Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press . a Press b c d Press Test Print. b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit.
Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty. IMPORTANT B • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). IMPORTANT It is important to allow the machine to ‘park’ the print head after a print job.
Troubleshooting and Routine Maintenance g Gently close the scanner cover using the finger holds on both sides of it as you push down on the Scanner Cover Support (1). i 1 Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. CAUTION Be careful not to trap your fingers under the scanner cover.
C Menu and Features On-screen programming Mode and menu keys C MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Stop the current operation. C You can program your machine by using the Menu table that begins on page 169. These pages list the menu selections and options.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU C ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 28 Sets the size and type of paper in paper tray #1.
Level1 Level2 Level3 Options Descriptions Page General Setup Tray Setting Tray Use:Copy Tray#1* 29 (Continued) (Continued) Choose the tray that will be used for Copy mode. Choose the tray that will be used for Fax mode. 30 Adjusts the ring volume. 31 Adjusts the volume level of the beeper. 31 Adjusts the volume level of the speaker. 31 Changes for Daylight Savings Time automatically. 32 Customizes the Power Save key not to receive faxes in power save mode.
Menu and Features Level1 Level2 Level3 Options Descriptions Page General Setup Sleep Mode — 1 Min You can choose how long the machine will remain idle before it goes into sleep mode. 32 (Continued) 2 Mins 3 Mins C 5 Mins 10 Mins* 30 Mins 60 Mins A3 - Short Grain — Turn on this setting when you use A3 short grain paper. 30 — You can restrict selected machine operation for up to 20 restricted users and all other non-authorized Public users.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Mono/Colour Mono(Max.A3)* 53 (Continued) (Continued) Choose the receive options for incoming faxes. Cuts the size of incoming faxes. 52 You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC. 54 Colour(Max.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Compatibility High* Adjusts the modem speed to help resolve transmission problems. 146 Uses with BT Call Sign. 66 View or print a list of the last 30 Caller IDs stored in the memory. 65 (Continued) Normal Basic(for VoIP) BT Call Sign On (U.K. Only) Off* Caller ID On* (U.K. and Ireland only) Off C The factory settings are shown in Bold with an asterisk.
Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP IPv6 On (Continued) (Continued) (Continued) Enable or Disable the IPv6 protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. Ethernet Off* — Auto* 100B-FD Chooses the Ethernet link mode. 100B-HD 10B-FD 10B-HD WLAN TCP/IP BOOT Method Auto* Static RARP Chooses the BOOT method that best suits your needs. BOOTP DHCP IP Address [000-255].
Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP DNS Server (Continued) (Continued) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. (Secondary) 000.000.000.000 APIPA On* Off IPv6 On Off* Sets the IPv6 protocol On. Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Mail Address Mail Address — Enter the mail address. (Up to 60 characters) Setup Server SMTP Server Name (Up to 30 characters) Enter the SMTP server address. (Continued) IP Address [000-255]. [000-255]. [000-255]. [000-255] SMTP Port [00001-65535] Enter the SMTP port number. Auth. for SMTP None* Selects the Security method for E-mail notification SMTP-AUTH POP bef.
Level1 Level2 Level3 Level4 Options Descriptions Network E-mail/IFAX Setup Mail RX Auto Polling On* (Continued) (Continued) Automatically checks the POP3 server for new messages. Off Poll Frequency 1 Min (When Auto Polling is set to On.) 3 Mins 5 Mins 10 Mins* Sets the interval for checking for new messages on the POP3 server. 30 Mins 60 Mins Header All Subject+From+ To Selects the contents of the mail header to be printed.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network Scan to FTP Passive Mode On* — You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. (Continued) Off Port Number — — You can change the port number used to access the FTP server. File Name1 — — File Name2 — — In addition to the seven preset file names, you can store two user defined file names that can be used for creating an FTP Server Profile.
MENU ( MENU ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports XMIT Verify — — Prints these lists and reports. 82 Help List — — Quick Dial — Alphabetical Order Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 165 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Menu and Features Fax ( ) Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 45 Changes the lightness or darkness of faxes you send. 45 Sets the glass scan size for faxes. 41 Fine C S.Fine Photo Contrast — — Auto* Light Dark Glass ScanSize — — A4* A3 Letter Legal Ledger Broadcasting Add Number — — You can send the same fax message to more than one fax number.
Level1 Level2 Level3 Options Descriptions Page Factory Reset — — Yes You can restore all settings to the factory settings. 48 You can choose a number from the Outgoing Call history and then send a fax to it, add it to Speed Dial, add it to One Touch Dial, or delete it. 73 You can choose a number from the Caller ID history and then send a fax to it, add it to Speed Dial, add it to One Touch Dial, or delete it.
Menu and Features Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail PC — — You can scan a monochrome or a colour document into your E-mail application. See Software User's Guide on the CD-ROM E-mail server Quality Color 150 dpi* Color 300 dpi Chooses the file format to send the scanned data via E-mail server.
Level1 Option1 Option2 Option3 Descriptions Page Scan to Image — — — You can scan a colour picture into your graphics application. Scan to OCR — — — You can have your text document converted to an editable text file. See Software User's Guide on the CD-ROM Scan to File — — — You can scan a monochrome or a colour document into your computer.
Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP Name Quality Color 150 dpi* Chooses the file format to send the scanned data via FTP. See Software User's Guide on the CD-ROM (Choose or enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD screen.
Level1 Option1 Option2 Option3 Descriptions Page Scan to FTP IP Address Quality Color 150 dpi* (Continued) (Enter the IP address of the FTP server.) Chooses the file format to send the scanned data via FTP. See Software User's Guide on the CD-ROM Color 300 dpi Color 600 dpi B/W 200x100 dpi B/W 200 dpi File Type (If you chose colour option in Quality setting) PDF* JPEG (If you chose Mono option in Quality setting) TIFF PDF* Glass Scan Size A4* A3 Sets the glass scan size for scans.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for the next copy. 91 Normal* C Best Enlarge/Reduce 100%* — — — 92 Enlarge — 198% 10x15cm i A4 You can choose the enlargement ratio for the next copy. 92 You can choose the reduction ratio for the next copy.
Level1 Level2 Level3 Brightness — — Options Dark Light Descriptions Page Adjusts the brightness of copies. 95 Adjusts the contrast of copies. 95 You can choose to stack or sort multiple copies. 94 You can make N in 1, 1 to 2 or Poster copies. 93 If your scanned copy is skewed, your machine can correct the data automatically. 96 Corrects dark borders and skew when copying from the scanner glass. 97 You can place a logo or text into your document as a Watermark.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Duplex Copy On — Portrait Long edge flip Enables or disables duplex printing. You can also choose long edge or short edge duplex printing. 98 Portrait Short edge flip C Landscape Long edge flip Landscape Short edge flip Favorite Settings Off* — — Store — Favorite:1 Rename Favorite:2 You can save your Favourite settings. 101 Favorite:3 The factory settings are shown in Bold with an asterisk.
Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 97 DRAFT COPY — Position A B C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Colour Yellow Green Orange Black* Blue Red Purple The factory settings are shown in Bold with an asterisk.
Menu and Features Option1 Option2 Option3 Use Image Scan Transparency Option4 -2 (Set page and press start) -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 97 C 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media.
Photo Capture ( Level1 ) Level2 Level3 View Photos (Print All Photos) (Auto Correct) Options Descriptions Page See the print settings in the following table. You can print all photos in your memory card or USB Flash memory drive. 107 The machine starts a Slide Show of your photos. (Slide Show) Enhance Photos Enhance (Auto Correct) See the print settings in the following table. The machine decides the suitable effect for your photo. 109 You can adjust your photos with these settings.
Menu and Features Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 113 (Does not appear for DPOF printing) Photo* Paper Type Plain Paper C — — Choose the paper type. 113 (When A4 or Letter is chosen) — Choose the paper and print size. 113 — — Adjusts the brightness. 114 — — Adjusts the contrast.
Option1 Option2 Option3 Color Enhance On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 -2 Descriptions Page Adjusts the hue of the white areas. 114 -1 0 +1 +2 Sharpness -2 Enhances the detail of the image. -1 0 +1 +2 Color Density -2 Adjusts the total amount of colour in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Menu and Features Phone Book ( Phone Book ) Level1 Level2 Level3 Options Descriptions Page Phone Book Send a fax — — You can dial by pressing only a few keys (and Start). 40 More Set Speed Dial — You can set up dial entry by pressing only a few keys. 76 Set One Touch Dial — You can store your most frequently called numbers on the One Touch keys. 74 Setup Groups — You can set up Group numbers for Broadcasting. 79 Change — You can change One Touch Dial and Speed Dial numbers.
Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. Inserting spaces To enter a space, press C to choose special characters, then press the space button or . Note The characters available may differ depending on your country.
D Specifications D General D Printer Type Inkjet Print Method Mono: Piezo with 94 × 2 nozzles Colour: Piezo with 94 × 3 nozzles Memory Capacity D 64 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Colour LCD Touchscreen active area 4.0 in. (100.3 mm) Power Source AC 220 to 240V 50/60Hz Power Consumption Power Save Mode: Average 0.9 W Sleep Mode: Average 4.5 W Standby: Average 6.
Weight 16.5 kg Noise Operating: LPA m = 50 dB or less 1 Noise per ISO 9296 Operating: LWA d = 63.6 dB (A) (Mono) LWA d = 55.4 dB (A) (Colour) Office equipment with LWAd > 63.0 dB (A) is not suitable for use in rooms where people do primarily intellectual work. Such equipment should be placed in separate rooms because of the noise emission.
Specifications Print media Paper Input D Paper Tray #1 Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and C5, Com-10, DL, Monarch and JE4 envelopes Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 10×15cm, Photo L (89×127mm), Photo 2L (13×18cm), Index card and Postcard 3. Width: 89 mm - 297 mm Length: 127 mm - 431.
Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm Scanner Glass Length: Max. 431.
Specifications Communication Source Public switched telephone network. Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages 1 Monochrome only 2 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 3 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code).
Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm Scanner Glass Length: Max. 431.8 mm Copy Width: Max.
Specifications PhotoCapture Center™ Compatible Media 1 D CompactFlash® (4MB - 8GB) (Type I only, Type 2 and Microdrive™ are not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Specifications Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®) Mac OS® X 10.2.
Printer Printer Driver D Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/ Windows Vista® driver supporting Brother Native Compression mode Mac OS® X 10.2.
Specifications Interfaces D USB 1 2 A USB 2.0 interface cable that is no longer than 2 m. LAN cable 3 Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Supported PC Operating System PC Software Interface Version Functions Windows® Windows® 2000 Operating Professional 5 System 1 Windows® XP Home 2 5 Windows® XP Professional 2 5 Printing, PC Fax 4, Scanning, Removable Disk USB, 10/100 BaseTx (Ethernet), Processor Minimum Speed Minimum Recommended RAM RAM Hard Disk Space to install For For Drivers Applications 64 MB 256 MB 110 MB 340 MB Intel® Pentium® II o
Specifications Consumable items D Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only) and Remote Setup 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) IEEE 802.
Specifications Wireless one-push configuration D If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Glossary ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket. External telephone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each key if you hold down Shift as you press the One Touch key. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper.
Glossary Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. User Settings A printed report that shows the current settings of the machine. Xmit Report (Transmission Verification Report) A listing for each fax sent, that shows its date, time and number.
F Index A Access codes, storing and dialling ...........81 ADF (automatic document feeder) .... 24, 40 Answering machine (TAD) .......................67 connecting .............................................68 Apple® Macintosh® See Software User's Guide on the CD-ROM. Automatic fax receive .............................................49 Fax Detect ..........................................52 B Broadcasting ............................................43 setting up Groups for ............................
E Envelopes .............................16, 17, 22, 23 Error messages on LCD ........................147 B&W Print Only ...................................147 Cannot Detect .....................................148 Cannot Print ........................................148 Comm. Error .......................................148 Ink low .................................................149 No Cartridge .......................................149 No Paper Fed .....................................
I N Ink cartridges checking ink volume ............................165 ink dot counter ....................................157 replacing .............................................157 Innobella™ .............................................209 Network Printing See Network User's Guide on the CD-ROM. Scanning See Software User's Guide on the CD-ROM. J Jacks EXT external telephone .............................67 TAD (answering machine) .................67 Jams document ..................................
Print settings Brightness ........................................114 Colour enhancement .......................115 Contrast ...........................................114 Paper type & size .................... 113, 114 Quality ..................................... 112, 113 Return to factory setting ...................117 Set new default ................................117 Printing all photos .........................................107 index ................................................108 photos ......
Resolution copy ....................................................202 fax .......................................................200 print .....................................................206 scan ....................................................205 setting for next fax .................................45 Restricted users .......................................36 Ring Delay, setting ...................................51 S Safety Instructions ........................ 129, 134 Scannable area .......
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
