USER’S GUIDE MFC-795CW Version 0 USA/CAN
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-795CW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
Brother® One-Year Limited Warranty and Replacement Service (USA Only) Who is covered: This limited warranty (“warranty”) is given only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
Brother® One-Year Limited Warranty and Replacement Service (USA Only) discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts.
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.
Table of Contents Section I 1 General General Information 2 Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation...................................................................................2 Accessing Brother Support (Windows®)................
LCD screen..........................................................................................................29 Setting the backlight brightness.....................................................................29 Setting the Dim Timer for the backlight ........................................................29 4 Security features 30 Memory Security..................................................................................................
Receive mode settings ........................................................................................47 Ring Delay .....................................................................................................47 F/T Ring Time (Fax/Tel mode only)...............................................................47 Easy Receive.................................................................................................48 Memory Receive (Black & White only) .....................................
8 Dialing and storing numbers 73 How to Dial ..........................................................................................................73 Manual dialing ...............................................................................................73 Speed Dialing ................................................................................................73 Fax Redial .....................................................................................................
10 Printing Reports 88 Fax reports...........................................................................................................88 Transmission Verification Report...................................................................88 Fax Journal (activity report) ...........................................................................88 Reports ................................................................................................................89 How to print a report ..........
Section IV Direct Printing 13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 104 PhotoCapture Center® Operations ....................................................................104 Printing from a memory card or USB Flash memory drive without a PC.....104 Scanning to a memory card or USB Flash memory drive without a PC ......104 Using PhotoCapture Center® from your computer ......................................104 Using a memory card or USB Flash memory drive ......
Section V Software 15 Software and Network features 126 Section VI Appendixes A Safety and Legal 128 Choosing a location ...........................................................................................128 To use the machine safely.................................................................................129 Important safety instructions........................................................................
C Menu and Features 174 On-screen programming....................................................................................174 Menu table ...................................................................................................174 Memory storage...........................................................................................174 Mode and menu keys ........................................................................................174 Menu table ...............................
Section I General General Information Loading paper and documents General setup Security features I 2 10 23 30
1 General Information Using the documentation Electrical Hazard icons alert you to a possible electrical shock. 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel.
General Information a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. Note If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe. b If the model name screen appears, click your model name. c If the language screen appears, click your language. The CD-ROM Top Menu will appear. How to find Scanning instructions 1 There are several ways you can scan documents.
Chapter 1 Viewing Documentation (Macintosh) a How to find Scanning instructions 1 Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning (Mac OS X 10.3.9 - 10.5.x) ControlCenter2 (Mac OS X 10.3.9 - 10.5.x) Network Scanning (Mac OS X 10.3.9 - 10.5.
General Information Accessing Brother Support (Windows®) 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM. To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother CreativeCenter. 1 To return to the Top Menu, click Back or if you have finished, click Exit.
Chapter 1 Control panel overview 1 2 1 4 5 01.01.2010 06:54 Mem. MC Call History New MSG 01 01 Message Center New Fax 03 03 Fax Preview MEN Speed Dial 3 1 On/Off You can turn the machine on or off. If you turn the machine off, it will still periodically clean the print head. To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.
General Information 6 5 01.01.2010 10 New MSG 06:54 54 MC 01 01 Message Center Call History New Fax 03 03 Fax Preview MENU INK Speed Dial 7 6 Mode keys: Fax Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. Photo Capture Lets you access PhotoCapture Center® mode. 7 Microphone Picks up your voice when you speak to another party using Speaker Phone.
Chapter 1 LCD screen 1 The LCD shows the current machine status when the machine is idle. 1 2 01.01.2010 06:54 Mem. 5 34 MC New MSG 01 678 New Fax 01 Message Center 03 03 Fax Preview Call History 13 1 9 MENU INK Speed Dial 12 11 10 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 0 Max 2 Memory Status Lets you see the available memory in the machine.
General Information Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To display and access all the screen menus or options in a setting, press a b or d c to scroll through them. Press to return to the previous menu. 1 f Press 10 Mins. MENU G e n e r a l S e t u p Sleep Mode 1 Min 2 Mins 3 Mins 5 Mins 1 10 Mins g Press Stop/Exit. IMPORTANT DO NOT press the Touchscreen with a sharp object, such as a pen or stylus.
2 Loading paper and documents Loading paper and other print media Note To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, you must use the photo bypass tray. (See Loading photo paper on page 14.) a c 2 2 With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.
Loading paper and documents e Note When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray. 2 1 IMPORTANT d Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. Fan the stack of paper well to avoid paper jams and misfeeds.
Chapter 2 g Close the output paper tray cover. Loading envelopes and postcards About envelopes 2 Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes. h Slowly push the paper tray completely into the machine. IMPORTANT DO NOT use any of the following types of envelopes, as they will cause paper feed problems: • That are of a baggy construction.
Loading paper and documents Loading envelopes and postcards a Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time. 2 b Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration.
Chapter 2 If you have problems when printing on envelopes with the flap on the short edge, try the following: a b a 2 Open the envelope flap. Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration. Squeeze the blue photo bypass tray release button (1) using your right index finger and thumb and push the photo bypass tray forward until it clicks into the photo printing position (2).
Loading paper and documents Note • Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. • Always make sure that the paper is not curled or wrinkled. d When you have finished printing photos return the photo bypass tray to the normal printing position. Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray cover you may not be able to reach it.
Chapter 2 Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned on. (See Printing for Windows® or Printing and Faxing for Macintosh in the Software User’s Guide on the CD-ROM.
Loading paper and documents Acceptable paper and other print media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper.
Chapter 2 Handling and using print media Paper capacity of the output paper tray cover 2 Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down. Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality.
Loading paper and documents Choosing the right print media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Copy Photo Capture Printer Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes A5 5.8 × 8.3 in.
Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 17 to 32 lb (64 to 120 g/m2) 3 to 6 mil (0.08 to 0.15 mm) 100 1 Inkjet Paper 17 to 53 lb (64 to 200 g/m2) 3 to 10 mil (0.08 to 0.25 mm) 20 Glossy Paper Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Photo 4"×6" Up to 58 lb (Up to 220 g/m2) Up to 10 mil (Up to 0.25 mm) 20 2 3 Index Card Up to 32 lb (Up to 120 g/m2) Up to 6 mil (Up to 0.
Loading paper and documents Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF.
Chapter 2 How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scannable area 2 The scannable area depends on the settings in the application you are using. The figures below show unscannable areas. 3 Lift the document cover. 4 1 Using the document guidelines on the left and top, place the document face down in the upper left corner of the scanner glass. 2 Usage Fax Copy Scan c Close the document cover.
3 General setup On/Off key 3 You can turn the machine on and off by pressing the On/Off key. If you have connected an external telephone or TAD, it is always available. a a Press the On/Off key. 3 3 Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD will stay on for a few seconds before going off. You cannot use the handset when the machine is off.
Chapter 3 Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. a b c d e f g Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Paper Type. Press Paper Type. Press Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press Stop/Exit. Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine.
General setup Volume Settings Ring Volume 3 3 You can choose a range of ring volume levels, from High to Off. a b c d e f g h i Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display Volume. Press Volume. Press a or b to display Ring. 3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off.
Chapter 3 Speaker Volume 3 You can choose a range of speaker volume levels, from High to Off. a b Press MENU. c d e f g h i Press General Setup. Press a or b to display General Setup. Press a or b to display Volume. Press Volume. Press a or b to display Speaker. Press Speaker. Press Low, Med, High or Off. You can also adjust the speaker volume by pressing Speaker Phone. Press Speaker Phone. e Press Speaker Phone. Press Volume. Press or . This setting will stay until you change it again.
General setup Choosing the Handset Volume (for Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify: On for a user who is hearing-impaired. The amplify volume level complies with FCC standards. WARNING 3 It is important that you DO NOT choose Permanent unless ALL the users are hearing-impaired. Otherwise, the default setting of Amplify may damage the hearing of some users.
Chapter 3 Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting. The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows. a b Press MENU. Press a or b to display General Setup. c d Press General Setup. e f g Press Auto Daylight.
General setup LCD screen Setting the backlight brightness 3 3 You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting. a b c d e f g h 3 Press MENU. Press a or b to display General Setup. Press General Setup. Press a or b to display LCD Settings. Press LCD Settings. Press Backlight. Press Light, Med or Dark. Press Stop/Exit.
4 Security features Memory Security Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.
Security features Changing your memory security password a b c d e f g h 4 4 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Miscellaneous. Press Miscellaneous. Turning on the memory security lock a b c d Press MENU. e f g h Press Miscellaneous. Press Mem Security. Press Set Password. Enter the registered 4-digit number for the current password using the buttons on the LCD. Press OK. i Enter a 4-digit number for a new password using the buttons on the LCD. Press OK.
Chapter 4 32
Section II Fax Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center Printing Reports Polling II 34 44 61 73 81 88 90
5 Sending a Fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue. 5 5 Faxing from the ADF a Press b Place the document face down in the ADF. (See Using the ADF on page 21.) c Enter the fax number using the dial pad. You can also enter the fax number by pressing Speed Dial. Press the number or name you want and then press Send a fax.
Sending a Fax Faxing from the scanner glass 5 e You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size. To send a single page, press No (or press Black Start again). The machine starts sending the document. To send color faxes with multiple pages use the ADF. To send more than one page, press Yes and go to step f. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
Chapter 5 How to preview an outgoing fax (Black & White only) Button Description 5 Enlarge the fax. You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. (See Real Time Transmission on page 40 and Polling receive on page 90.) Reduce the fax. or or Note Scroll vertically. Scroll horizontally. Rotate the fax clockwise. To send a color fax do not use Preview. Go back to the previous page.
Sending a Fax Broadcasting (Black & White only) Note 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. a Press b c d e Load your document. (Fax). Press d or c to display Broadcasting.
Chapter 5 Canceling a Broadcast in progress a b 5 Press Stop/Exit. Do one of the following: To cancel the entire broadcast, press Entire Broadcast. Go to step c. To cancel the current job, press the button that displays the number being dialed. Go to step d. To exit without canceling, press Stop/Exit. c When the LCD asks if you want to cancel the entire broadcast, do one of the following: Press Yes to confirm. To exit without canceling, press No or Stop/Exit.
Sending a Fax Contrast 5 Changing fax resolution If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses a suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. The quality of a fax can be improved by changing the fax resolution. a Press b c d Press d or c to display Contrast. (Fax). Press Contrast. Press Auto, Light or Dark.
Chapter 5 Dual Access (Black & White only) Note You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. • If the memory is full and you are sending a black and white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Faxes from the scanner glass cannot be sent until you clear some of the memory.
Sending a Fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 g Restoring all fax settings to the factory settings Do one of the following: To cancel, press Yes. If you want to cancel another job go to step f. You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again. To exit without canceling, press No. h When you have finished, press Stop/Exit.
Sending a Fax Sending a fax at the end of a conversation 5 At the end of a conversation you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b c Load your document. Press Black Start or Color Start. 5 If you are using the scanner glass, press Send to send the fax. d Replace the handset.
6 Receiving a Fax Receive Modes Choose the correct Receive Mode The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Receiving a Fax To set the receive mode follow the instructions below: a b c d Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Receive Mode. Note If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning off Distinctive Ring on page 65.) e f g Press Receive Mode. Press Fax Only, Fax/Tel or Manual. 6 Press Stop/Exit. The LCD will show the current receive mode.
Chapter 6 Using Receive Modes 6 6 Fax Only mode will automatically answer every call as a fax call. Fax/Tel Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: Faxes will be automatically received. Voice calls will start the F/T Ring to tell you to pick up the line. The F/T Ring is a fast pseudo/double-ring made by your machine.
Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel or MC mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings. (See Using external and extension telephones on page 70 and Easy Receive on page 48.) If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 86. a b c d e f g h i j Press MENU.
Chapter 6 Easy Receive If Easy Receive is On: 6 6 The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Receive is Semi: 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset or Speaker Phone. If you answered at an extension telephone press l 5 1.
Receiving a Fax Memory Receive (Black & White only) j 6 IMPORTANT You can only use one Memory Receive operation at a time. • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. Backup Print:On feature does not work if Fax Preview is on.
Chapter 6 g h i Press Memory Receive. Press Paging. Enter your cell phone or pager phone number. For pager numbers enter ## after the number. (You can enter up to 20 digits including the ##.) Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # #. j Do one of the following: If you are programming your cell phone number and do not need to enter a PIN, press OK.
Receiving a Fax PC Fax Receive (Windows® only) Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD. When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically. If you choose Backup Print:On the machine will also print the fax. a b c d e f Press MENU.
Chapter 6 Changing the destination PC a b c d Press MENU. e f Press Setup Receive. g h i Press Memory Receive. j k 52 Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive. Press a or b to display Memory Receive. Press PC Fax Receive. Press or the PC you want to receive faxes. Press OK. Press Backup Print:On or Backup Print:Off. Press Stop/Exit. 6 Turning off Memory Receive Operations a b c d Press MENU. e f Press Setup Receive. g h i Press Memory Receive.
Receiving a Fax Changing Memory Receive Operations If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Fax? Print All Fax? • If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.
Chapter 6 k Press Stop/Exit. Button Note Enlarge the fax. • When Fax Preview is turned on your machine can only print the color faxes it receives. It cannot store them in memory. Reduce the fax. or • When Fax Preview is turned on a backup copy of received faxes will not be printed, even if you have set Backup Print On. or • Fax Preview is not available when Fax Forwarding or PC Fax Receive is turned on. Using Fax Preview Press Yes to confirm. 6 Go back to the previous page. Go to the next page.
Receiving a Fax How to print a fax a b c Press Fax Preview. d Press 6 a b c d e Press the fax you want to view. Press More. (Print). If the fax is multiple pages, go to step e. If the fax is a single page it will start printing. Go to step f. e 6 Press Fax Preview. Press More. Press Turn Off Fax Preview. Press Yes to confirm. If there are faxes stored in the memory, do one of the following: If you do not want to print the stored faxes, press Continue.
Chapter 6 Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 24.) a b c d Press MENU. e f Press Setup Receive. g h i Press Auto Reduction. 56 Press a or b to display Fax. Press Fax. Press a or b to display Setup Receive.
Receiving a Fax Printing a fax from the memory If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. When a fax is displayed, press More. If you have chosen Fax Preview, see Fax Preview (Black & White only) on page 53. a b c d e f g Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Print Fax. Press Print Fax. Press Black Start. Press Stop/Exit. Note When you print a fax from the memory, the fax data will be erased.
Chapter 6 Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once. c The machine signals if it has received messages: 1 long beep — Fax messages 2 long beeps — Voice messages 3 long beeps — Fax & Voice messages No beeps — No messages d When the machine gives two short beeps, enter a command.
Receiving a Fax Remote Fax commands 6 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Chapter 6 Remote commands 98 Operation details Change the Receive Mode 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset. Retrieving fax messages 6 You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. a b Dial your fax number.
7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset, the speaker phone, or an external telephone, by dialing manually, or by using Quick Dial numbers. Making a telephone call a Do one of the following: Pick up the handset. Press Speaker Phone. b c d When you hear the dial tone, enter a number using the dial pad or pressing the Speed Dial. If you pressed Speaker Phone speak clearly toward the microphone .
Chapter 7 Tone or Pulse (Canada only) Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a Pick up the handset or press Speaker Phone. b Press # on the machine’s control panel. Any digits dialed after this will send Tone signals.
Telephone Services and External devices Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line.
Chapter 7 Do you have Voice Mail? Note 7 If you have Voice Mail on the telephone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems.
Telephone Services and External devices g h Caller ID Press Set. Press the stored ring pattern you want to use. Press OK. The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. (You will hear each pattern as you scroll through the four patterns.
Chapter 7 Setting up your area code (USA only) When returning calls from the caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code enter your area code in this setting. With the area code setting, calls returned from the caller ID history to your area code will be dialed using 10 digits (area code + 7-digit number).
Telephone Services and External devices • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.) 1 Connections 7 The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
Chapter 7 Recording outgoing message (OGM) on an external TAD Special line considerations 7 Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Telephone Services and External devices d The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.
Chapter 7 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect an external telephone, remove the protective cap (3) from the EXT. jack on the machine. 1 2 3 Extension telephone 2 External telephone 3 Protective Cap When you are using an external or extension telephone, the LCD shows Ext. Tel in Use.
Telephone Services and External devices Using a non-Brother cordless external telephone Telephone Answer Code 7 If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you receive a voice call and the machine is in Fax/Tel mode, it will start to sound the F/T Ring (a fast pseudo/double-ring) after the initial ring delay.
Chapter 7 j Do one of the following: If you want to change the Telephone Answer Code, enter the new code. Press OK, go to step k. If you do not want to change the Telephone Answer Code, press OK, go to step k. k Press Stop/Exit. Note • If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another 3-digit code (such as # # # and 9 9 9). • Remote Codes might not work with some telephone systems.
8 Dialing and storing numbers How to Dial Manual dialing 8 8 Press all of the digits of the fax or telephone number using the dial pad. 8 Fax Redial 8 If you are sending a fax manually and the line is busy, press Redial, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial and choose one of the last 30 numbers from the Outgoing Call List. Redial only works if you dialed from the control panel.
Chapter 8 Outgoing Call The last 30 numbers you called or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone, to fax to, add to Speed Dial or delete from the history. a Press Redial. You can also press Call History. b c d Press Outgoing Call tab. Press the number you want. Do one of the following: To make a telephone call, press Make a phone call. To send a fax, press Send a fax. Press Black Start or Color Start.
Dialing and storing numbers Storing numbers e Enter the first fax or telephone number (up to 20 digits) using the buttons on the LCD. Press OK. f Do one of the following: 8 You can set up your machine to do the following types of easy dialing: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Enter the second fax or telephone number (up to 20 digits) using the buttons on the LCD. Note Press OK.
Chapter 8 Storing Speed Dial numbers from Outgoing Calls i 8 To accept the displayed next available Speed Dial location, press OK. You can store Speed Dial numbers from the Outgoing Call history. a Press Outgoing Call. d e f Press More. Press the name or number you want to store. Press Add to Speed Dial. Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. Press OK. (To help you enter letters, see Entering Text on page 195.
Dialing and storing numbers f Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. Press OK. (To help you enter letters, see Entering Text on page 195.) To store the number without a name, press OK. g h Press OK to confirm the fax or telephone number you want to store. Changing Speed Dial names or numbers You can change or delete a Speed Dial name or number that has already been stored.
Chapter 8 g Do one of the following: f Add Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers by alphabetical order, press # 01 . g When the LCD displays the Group Name and numbers, press OK to confirm. h Do one of the following: To change more details, go to step f. To change another Speed Dial location, press OK and repeat steps b to f. If you are finished making changes, press OK. h Press Stop/Exit.
Dialing and storing numbers g Deleting a number from a Group Enter the new name (up to 16 characters) using the buttons on the LCD. Press OK. (See Entering Text on page 195. For example, type NEW CLIENTS.) Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press . Re-enter the character. h i Press OK. a b c d e f g h a b c d Press Speed Dial. e f g Press the Group.
Chapter 8 Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination.
9 Message Center Message Center mode 9 The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. To enter Message Center mode, follow the steps below: a b Record your Message Center OGM (Msg Ctr OGM). (See Outgoing message (OGM) on page 81.) Press Center. to activate the Message 9 9 You can record the following two different types of OGM: Msg Ctr OGM This message will be played when a call is received.
Chapter 9 i j Do one of the following: Press Yes to erase the OGM. Press No to exit without erasing. j Press Stop/Exit. Press Stop/Exit. Listening to your OGM a b c d Press MENU. e f g h Press Setup Msg Ctr. 9 Fax/Tel OGM (Announcement) Press Fax. To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 81 and choose F/T OGM (not Msg Ctr OGM). Press a or b to display Setup Msg Ctr.
Message Center Managing your messages Message indicator Playing all incoming messages 9 9 9 The light on the control panel blinks if there are any new messages or unplayed recorded conversations stored in the Message Center. Press this button to start playing your new messages. All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.
Chapter 9 Erasing incoming messages To erase incoming messages individually a b c d e f g Press Message Center Press ICM. Press the message you want to delete. Press Erase while playing the message. Press Yes to confirm. Press Stop/Exit. Press e Press Stop/Exit. Message Center Playing recorded conversations individually Recorded conversations can be played individually.
Message Center Playing all recorded conversations All recorded conversations are played in the order they were recorded. The LCD the total number of recorded calls and the time and date each call was recorded. Follow the steps below to listen to all the recorded calls: a b c Press Message Center on the LCD. To erase recorded conversations individually a b c Press d Press Erase while playing the conversations. e f Press Yes to confirm. Press Recorded Calls. Press Play All.
Chapter 9 Additional Message Center operations Setting the maximum time for incoming messages Setting toll saver 9 9 Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: a b c d e f g h 86 Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Msg Ctr. Press Setup Msg Ctr. Press ICM Max.Time. Press the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press Stop/Exit.
Message Center ICM Recording Monitor 9 This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in. a b c d e f g h Press MENU. Press a or b to display Fax. Press Fax. Press a or b to display Setup Msg Ctr. Press Setup Msg Ctr. Press ICM Rec.Monitr. Press Off or On. Press Stop/Exit.
10 Printing Reports Fax reports Transmission Verification Report 10 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful. There are several settings available for the Transmission Verification Report: On: Prints a report after every fax you send.
Printing Reports g Press d or c to choose an interval. If you choose Every 50 Faxes, go to step i. 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.
11 Polling Polling overview 11 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. 90 Polling receive 11 Polling receive lets you call another fax machine to receive a fax.
Polling Sequential polling (Black & White only) 11 Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed. a Press b c d e f g Press d or c to display Polling RX. Canceling a Sequential Polling Job a b Press On (or Off). To exit without canceling, press Stop/Exit. Press d or c to display Broadcasting. c Do one of the following: Press Add Number and enter a number using the buttons on the LCD.
Chapter 11 Polled transmit (Black & White only) 11 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 41.) Set up for polled transmit a Press b c d e f g Load your document. (Fax). Press d or c to display Polled TX. Press Polled TX. Press On (or Off). Press Black Start.
Section III Copy Making copies III 94
12 Making copies How to copy 12 Page Layout (See page 96.) 12 Book Copy (See page 100.) Entering Copy mode 12 When you want to make a copy, press Watermark Copy (See page 100.) Favorite Settings (See page 101.) Press the option you want. (Copy) to illuminate it in blue. Note • The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 23.
Making copies Making multiple copies 12 Copy settings 12 You can make up to 99 copies in one print run. You can change the copy settings temporarily for the next copy. a Press b Load your document. (See Loading documents on page 21.) These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 23.) c d Enter the number of copies you want. (Copy).
Chapter 12 a Press b c d e f g Load your document. (Copy). 100% 198% 4"x6" i A4 186% 4"x6" i LTR Enter the number of copies you want. 104% EXE i LTR 97% LTR i A4 Press d or c to display Quality. 93% A4 i LTR Press Quality. 83% LGL i A4 78% LGL i LTR Press Fast, Normal or Best. 46% LTR i 4"x6" If you do not want to change additional settings, press Black Start or Color Start.
Making copies Note j Place the next page on the scanner glass. Press Black Start or Color Start. Repeat steps i and j for each page of the layout. k After all the pages have been scanned, press No to finish. Watermark Copy, Book Copy, Sort, Ink Save Mode and Enlarge/Reduce are not available with Page Layout. IMPORTANT • Make sure the paper size is set to Letter or A4. • You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.
Chapter 12 Sorting copies using the ADF 12 g You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. If you do not want to change additional settings, press Black Start or Color Start. Contrast a Press b c d e f g Load your document. (Copy). You can adjust the copy contrast to help an image look sharper and more vivid. Enter the number of copies you want. Press d or c to display Stack/Sort. Press Stack/Sort. Press Sort.
Making copies Ink Save Mode 12 Ink Save Mode can help you save some ink. Your machine detects the edges of the image and prints the outline of the image. The amount of ink saved will vary depending on the document. Ink Save Mode: Off g If you do not want to change any additional settings, press Black Start or Color Start. Note • Watermark Copy, Book Copy or Page Layout are not available with Ink Save Mode. 12 • Ink Save Mode may make your printouts look different from your original document.
Chapter 12 d e f Press d or c to display Paper Size. g If you do not want to change additional settings, press Black Start or Color Start. Watermark Copy Press Paper Size. You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. Press Letter, Legal, A4, A5 or 4"x6". Book Copy Note 12 Book copy corrects dark borders and skew when copying from the scanner glass.
Making copies f Do one of the following: i If you want to use a document as the watermark, press Scan. Place the document that you want to use for the watermark on the scanner glass and press Black Start or Color Start. The scanned data will be displayed on the LCD. If you want to adjust the degree of Transparency for your scanned data, press Transparency. Press d or c to adjust the degree, and then press OK. Press OK again. Go to step g.
Chapter 12 Retrieving your favorite setting 12 When you are ready to use one of your favorite set of settings, you can recall it. ‘Out of Memory’ message 12 a Press b c Press Favorite. If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. Press the favorite setting you want to retrieve. You will need to clear some jobs from the memory before you can continue. (Copy).
Section IV Direct Printing IV PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 104 Printing photos from a camera 120
13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive PhotoCapture Center® Operations Printing from a memory card or USB Flash memory drive without a PC Using a memory card or USB Flash memory drive 13 CompactFlash® Memory Stick™ Memory Stick PRO™ SD, SDHC xD-Picture Card™ 0.87 in. (22 mm) or less 13 You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Please be aware of the following: Adapters are not included with the machine. Contact a third party supplier for adapters. When printing an index or image, the PhotoCapture Center® will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed. This product supports xD-Picture Card™ Type M / Type M+ / Type H (Large Capacity).
Chapter 13 Getting started Photo Capture key lights: 13 Firmly put a memory card or USB Flash memory drive into the proper slot. 1 2 3 4 5 1 USB Flash memory drive 2 CompactFlash® 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode 13 After you insert the memory card or USB Flash memory drive, the LCD displays the PhotoCapture options. The LCD shows: PhotoCapture Print Images View Photos Enhance Photos Index Print Press View Photos if you want to quickly view and print your photos. See View Photos on page 107. b (Photo Capture). Press View Photos.
Chapter 13 e f b c Repeat steps c and d until you have chosen all the photos that you want to print. Press Index Print. Press Index Sheet and choose 6 Images/Line or 5 Images/Line. After you have chosen all the photos, press OK. You now have the following options: To add the Auto Correct effect to your chosen photos, press (See page 109.) . 6 Images/Line If you want to change the print settings, press Print Setting. (See page 112.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing Photos 13 Before you can print an individual image, you have to know the image number. a Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press Enhance Photos 13 You can edit and add effects to your photos and view them on the LCD before printing. Note The Enhance Photos feature is supported by technology from Reallusion, Inc. (Photo Capture). b Print the Index.
Chapter 13 f Press the effect you wish to add. Press OK. Go to step h. • After adding each effect, you can enlarge Note • While the image is enlarged, you can move around the image with up ( ), down ( ), left ( ) and right ( ). • You have 7 ways to add effects to your photo. Auto Correct The machine decides the appropriate effect for your photo. the view of the image by pressing . To go back to the original size, press . • Press Cancel to return to the list of effects.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive DPOF printing 13 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.
Chapter 13 PhotoCapture Center® print settings 13 You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 23.) Note You can save the print settings you use most often by setting them as the default. (See Setting your changes as the new default on page 116.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Paper and print size a b c d 13 Press Print Setting. Press a or b to display Paper Size. Press Paper Size. Press the paper size you are using, 4"x 6", 5"x 7", Letter or A4. Do one of the following: If you chose Letter or A4, go to step e. Adjusting Brightness, Contrast and Color Brightness Press the Print Size. Press Print Setting. e If you do not want to change additional 2 3"x 4" 3 3.
Chapter 13 Color Enhancement (True2Life®) 13 You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. a b c d Press Print Setting. Press a or b to display True2Life. Press True2Life. Do one of the following: If you want to customize the White Balance, Sharpness or Color Density, press On, and then go to step e. If you do not want to customize, press Off. Go to step h. e Press White Balance, Sharpness or Color Density.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Cropping 13 Borderless printing 13 If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press Print Setting. Press Print Setting.
Chapter 13 Setting your changes as the new default 13 You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. a Scan to a memory card or USB Flash memory drive Entering Scan mode 13 Choose the print settings and options you want to store. When you want to scan to a memory card or b After changing the last setting, press a or b to choose Set New Default. The LCD shows: c d e Press Set New Default.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive How to scan to a memory card or USB Flash memory drive e Do one of the following: To change the quality, press d or c to display Quality. Press Quality and choose Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. 13 You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
Chapter 13 Auto Crop 13 You can scan multiple documents placed on the scanner glass. An individual document can be previewed on the LCD before you save it. When you choose Auto Crop, the machine will scan each document and create separate files. For example, if you place three documents on the scanner glass, the machine will scan and create three separate files. If you want to create a three page file, choose PDF or TIFF for File Type. If you use this setting, use the scanner glass. 1 Press Auto Crop.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive How to set a new default 13 You can save the Scan to Media settings (Quality, File Type, and Auto Crop) you use most often by setting them as the default settings. These settings will stay until you change them again. a Press b c Press Scan to Media. d e f This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.
14 Printing photos from a camera Printing photos directly from a PictBridge camera Setting your digital camera 14 Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available. Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Printing photos from a camera Settings Options Paper Size 4"×6" Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Color Enhancement Off Print Date Off Printing Images 14 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a When your camera does not have any menu selections, these settings are also used. Make sure that your camera is turned off.
Chapter 14 DPOF printing 14 DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Printing photos from a camera Printing Images 14 Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable. Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.
Chapter 14 124
Section V Software Software and Network features V 126
15 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 128 141 174 196 213
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50 °F and 95 °F (10 °C and 35 °C). WARNING DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
Safety and Legal To use the machine safely A A Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 57.
DO NOT use flammable substances, any type of spray or an organic solvent/liquid that contains alcohol or ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.
Safety and Legal DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.
CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. A When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or Jam Clear Cover. Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the cords during a lightning storm.
Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation.
Safety and Legal 13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). A 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement. DO NOT use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.
Safety and Legal Federal Communications Commission (FCC) Declaration of Conformity (USA only) A Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the product Product Name: MFC-795CW comply with Part 15 of the FCC Rules.
LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. International ENERGY STAR® Qualification Statement The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® specifications for energy efficiency.
Safety and Legal Legal limitations for copying A Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.
B Troubleshooting and Routine Maintenance B Troubleshooting B B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (continued) Difficulty Suggestions Poor print quality Make sure that your ink cartridges are fresh. The following may cause ink to clog: (continued) The expiration date written on the cartridge package has passed. (Genuine Brother Innobella™ Ink cartridges stay usable for up to two years if kept in their original packaging.) The ink cartridge has been in your machine for over six months. The ink cartridge may not have been stored properly before use.
Troubleshooting and Routine Maintenance Printing (continued) Difficulty Suggestions Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Basic tab. Also, click Color Settings, and make sure you uncheck Color Enhancement (True2Life®). Turn the borderless feature off. Borderless printing is slower than normal printing.
Telephone Line or Connections Difficulty Suggestions Dialing does not work. (No dial tone) Check that the machine is plugged in and that the On/Off key is on. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. (Canada only) Change the Tone/Pulse setting. (See the Quick Setup Guide.) Verify that the telephone line and jack are working by connecting a known working telephone and telephone line to the jack.
Troubleshooting and Routine Maintenance Receiving Faxes (continued) Difficulty Suggestions Cannot receive a fax. Another device or service at your location may be answering the call before your Brother machine answers. To test this, lower the ring delay setting: (continued) If the answer mode is set to Fax Only or Fax/Tel, reduce the ring delay to 1 ring. (See Ring Delay on page 47.) If the answer mode is set to Manual, reduce the number of rings programmed on your answering machine to 2.
Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 34.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 89.) Transmission Verification Report says ‘RESULT:NG’.
Troubleshooting and Routine Maintenance Copying Difficulties Difficulty Cannot make a copy. Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode B on page 94.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 21.) Copies are blank. Make sure you are loading the document properly. (See Loading documents on page 21.) Vertical black lines or streaks appear in copies.
PhotoCapture Center® Difficulties Difficulty Suggestions Removable Disk does not work properly. 1 Have you installed the Windows® 2000 update? If not, do the following: 1) Unplug the USB cable. 2) Install the Windows® 2000 update using one of the following methods. Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.) Download the latest service pack from the Microsoft Web site. 3) Wait about 1 minute after you restart the PC, and then connect the USB cable.
Troubleshooting and Routine Maintenance Network Difficulties (continued) Difficulty Suggestions The network scanning feature does not work. Firewall settings on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. a b c d e f g Press MENU. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Dial Tone. Press Dial Tone. Press Detection or No Detection. B Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations.
Troubleshooting and Routine Maintenance Error and Maintenance messages B As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the problem and shows an error message. The most common error and maintenance messages are shown below. You can correct most errors and clear routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Error Message Cause Action Cannot Detect You installed a new ink cartridge too quickly and the machine did not detect it. Take out the new ink cartridge and re-install it slowly until it clicks. If you are not using genuine Brother Innobella™ ink the machine may not detect the ink cartridge. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. An ink cartridge is not installed properly.
Troubleshooting and Routine Maintenance Error Message Cause Action Image Too Long. The proportions of your photo are irregular so effects could not be added. Choose a regularly proportioned image. Image Too Small. The size of your photo is too small to trim. Choose a larger image. Ink low One or more of the ink cartridges are near the end of their life. If a sending machine has a color fax to send, your machine’s ‘handshake’ will ask that the fax be sent as black & white.
Error Message Cause Action No Paper Fed The Photo Bypass Tray is in the Photo printing position. Verify that the Photo Bypass Tray is in the Normal printing position. (See step d and the Important note in Loading photo paper on page 14.) The machine is out of paper or paper is not properly loaded in the paper tray. Do one of the following: Refill the paper in the paper tray, and then press Black Start or Color Start. Remove the paper and load it again and then press Black Start or Color Start.
Troubleshooting and Routine Maintenance Error Message Cause Action Paper Jam Paper is jammed in the machine. Open the Jam Clear Cover (at the back of the machine) and pull out the jammed paper by following steps in Printer jam or paper jam on page 160. Make sure the paper length guide is fit to the paper size. Do not extend the paper tray when you load A5 or smaller size paper. Touchscreen initialization failed The Touchscreen was pressed before the power on initialization was completed.
Error Message Cause Action Unable to Clean 46 The ink absorber box or flushing box is full. These components are periodic maintenance items that may require replacement after a period of time to ensure optimum performance from your Brother machine. The need to replace these items and the time period before replacement is dependent on the number of purges and flushes required to clean the ink system. These boxes acquire amounts of ink during the different purging and flushing operations.
Troubleshooting and Routine Maintenance Error Message Cause Action Unusable Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. Unplug the device from the USB direct interface. Please Disconnect USB Device. B For more information, visit us at http://solutions.brother.com. Wrong Paper Size Paper is not the correct size. Error animation Error animations display step-by-step instructions when paper gets jammed.
Transferring faxes to another fax machine c B If you have not set up your Station ID, you cannot enter fax transfer mode. (See Set your station ID in the Quick Setup Guide.) a Press Stop/Exit to interrupt the error temporarily. b c d e f g Press MENU. If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC. d Press a or b to display Service. Press Service. To exit and leave the faxes in the memory, press No.
Troubleshooting and Routine Maintenance Document jam B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit a Take out any paper from the ADF that is not jammed. b c Open the ADF cover. d e Document is jammed inside the ADF unit a Take out any paper from the ADF that is not jammed. b c Lift the document cover. d e Close the document cover.
Printer jam or paper jam B d Take out the jammed paper depending on where it is jammed in the machine. a Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. 1 b Pull out the jammed paper (1) and press Stop/Exit. 1 c Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
Troubleshooting and Routine Maintenance f Lift the scanner cover (1) from the front side of the machine until it locks securely in the open position. Make sure that there is no jammed paper left inside the machine. g Lift the scanner cover to release the lock ( ). Gently push the scanner cover support down ( ) and close the scanner cover ( ) using both hands.
Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD. a Open the ink cartridge cover. If one or more ink cartridges have reached the end of their life, for example Black, the LCD shows B&W Print Only or Cannot Print.
Troubleshooting and Routine Maintenance d Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). g The machine will automatically reset the ink dot counter. Note • If you replaced an ink cartridge, the LCD may ask you to verify that it was a brand new one (for example, Did You Change Black). For each new cartridge you installed, press Yes to automatically reset the ink dot counter for that color.
IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. • DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin. • If ink gets on your skin or clothing immediately wash it off with soap or detergent.
Troubleshooting and Routine Maintenance a Pull the paper tray (1) completely out of the machine. Cleaning the scanner a 1 B Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. 1 b Wipe the outside of the machine with a dry lint-free soft cloth to remove dust. 3 2 b c Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
Cleaning the machine’s printer platen CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1) to avoid an electrical shock. a Lift the scanner cover until it locks securely in the open position. b Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth. B Cleaning the paper pick-up rollers a Pull the paper tray completely out of the machine.
Troubleshooting and Routine Maintenance Cleaning the print head To maintain good print quality, the machine will automatically clean the print head when needed. You can start the cleaning process manually if there is a print quality problem. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics or blank text on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once. Cleaning the print head consumes ink.
i j After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e. Press Stop/Exit. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge.
Troubleshooting and Routine Maintenance Checking the ink volume B b Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge. a Press b Press Ink Volume. The LCD shows the ink volume. c Press Stop/Exit. Pull the tab (1) back and hold it in position as you push the cradle (2) to the back of the machine. 1 B . Note 2 You can check the ink volume from your computer.
b Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. Machine Information Checking the serial number B B You can see the machine’s serial number on the LCD. a b Press MENU. c d Press Machine Info. Press a or b to display Machine Info. Press Stop/Exit. Reset functions c Connect the curled handset cord to the machine.
Troubleshooting and Routine Maintenance Packing and shipping the machine Call History (Call ID history and Outgoing Call history) 3 All Settings When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you may void your warranty. You can reset all the machine settings back to the settings that were set at the factory. Brother strongly recommends you use this operation when you dispose of the machine.
d IMPORTANT • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). Lift the machine from the front and hook the tab of the green protective part into the keyed opening (1) on the bottom of the paper tray. Then latch the protective part over the raised portion of the paper tray (2). 2 1 2 • If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping.
Troubleshooting and Routine Maintenance h Lift the scanner cover ( ) to release the lock. Gently push the scanner cover support down ( ) and close the scanner cover ( ) using both hands. j Pack the machine and the printed materials in the original carton with the original packing material as shown in the illustration. Do not pack the used ink cartridges in the carton. 1 Note 2 i 3 If you are returning your machine to Brother as part of the Exchange Service, pack only the machine.
C Menu and Features On-screen programming Mode and menu keys C Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. MENU Exit the menu or stop the current operation. C You can program your machine by using the Menu table that begins on page 175. These pages list the menu selections and options.
Menu and Features Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. MENU ( MENU ) Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 23 Sets the type of paper in the paper tray. 24 Sets the size of the paper in the paper tray. 24 Adjusts the ring volume.
Level1 Level2 Level3 Options Descriptions Page General Setup Volume Volume Amplify (Continued) For the hearing-impaired, you can set the volume to the Volume Amplify: On setting on a permanent or temporary basis. 27 (Continued) On (Permanent/ Temporary) Change this setting to On if you want the machine to change automatically for Daylight Savings Time. 28 You can adjust the brightness of the LCD backlight.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive F/T Ring Time 20 Secs* 47 (Continued) (Continued) Sets the pseudo/doublering time in Fax/Tel mode. Receives fax messages automatically when you answer a call and hear fax tone. 48 Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes. 71 Reduces the size of incoming faxes.
Level1 Level2 Level3 Options Descriptions Page Fax Report Setting Transmission On Initial setup for Transmission Verification Report and Fax Journal Report. 88 (Continued) On+Image Off* Off+Image Journal Period 88 Off Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Print Fax — — Prints incoming faxes stored in the memory. 57 Remote Access — ---l Set your own code for Remote Retrieval.
Menu and Features Network menu Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP C DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask. [000-255]. [000-255] Gateway [000-255]. [000-255]. Enter the Gateway address. [000-255]. [000-255] Node Name BRNXXXXXXXXXXXX Enter the Node name.
Level1 Level2 Level3 Level4 Options Descriptions Network Wired LAN Ethernet — Auto* (Continued) (Continued) Chooses the Ethernet link mode. 100B-FD 100B-HD 10B-FD 10B-HD WLAN MAC Address — — You can see your machine’s MAC address from the LCD. TCP/IP BOOT Method Auto* Chooses the BOOT method that best suits your needs. Static RARP BOOTP DHCP IP Address [000-255]. [000-255]. Enter the IP address. [000-255]. [000-255] Subnet Mask [000-255]. [000-255]. Enter the Subnet mask.
Menu and Features Level1 Level2 Level3 Level4 Options Descriptions Network WLAN TCP/IP APIPA On* (Continued) (Continued) (Continued) Automatically allocates the IP address from the link-local address range. Network I/F Off Setup Wizard — — You can configure your print server. SES/WPS/AOSS — — You can easily configure your wireless network settings using the one-button push method.
MENU ( MENU ) (continued) Level1 Level2 Level3 Options Descriptions Page Print Reports Transmission — — 88 Help List — — Prints these lists and reports. Quick Dial — Alphabetical Order Numerical Order Fax Journal — — User Settings — — Network Config — — Caller ID hist. — — Machine Info. Serial No. — — Lets you check the serial number of your machine. 170 Initial Setup Receive Mode — Fax Only* Choose the receive mode that best suits your needs.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial Setup Reset Network — Resets the print server back to its factory default settings, such as the password and IP address information. 170 Speed Dial&Fax — Deletes all stored Speed Dial numbers and restores the Station ID, Quick Dial List, Transmission Verification Report and Fax Journal back to the factory default settings.
Fax ( ) Level1 Level2 Level3 Options Descriptions Page Record — — — You can record your conversation. 84 Speaker — Off Adjusts the volume level of the speaker. 26 Adjusts the handset volume. 26 For the hearing-impaired, you can set the volume to the Volume Amplify: On setting on a permanent or temporary basis. 27 Sets the resolution for outgoing faxes. 39 Changes the lightness or darkness of faxes you send. 39 (Appears only when the handset is up or Speaker Phone is pressed.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Polled TX — — On Sets up your machine with an document to be retrieved by another fax machine. 92 Sets up your machine to poll another fax machine. 90 If you are having difficulty sending faxes overseas, set this to On. 41 Adjust the scan area of the scanner glass to the size of the document.
Scan ( ) Level1 Option1 Option2 Option3 Descriptions Page Scan to E-mail — — — You can scan a black & white or a color document into your E-mail application. Scan to Image — — — You can scan a color picture into your graphics application. See Software User's Guide on the CD-ROM Scan to OCR — — — You can have your text document converted to an editable text file. Scan to File — — — You can scan a black & white or a color document into your computer.
Menu and Features Copy ( ) Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for the next copy. 95 Normal* Best Enlarge/Reduce 100%* — — — 96 Enlarge — 198% 4"x6" i A4 You can choose the enlargement ratio for the next copy. 96 You can choose the reduction ratio for the next copy.
Level1 Level2 Level3 Brightness — — Options Descriptions Page Adjusts the brightness of copies. 98 Adjusts the contrast of copies. 98 You can save same ink. 99 You can choose to stack or sort multiple copies. 98 — You can make N in 1 or Poster copies. 96 Corrects dark borders and skew when copying from the scanner glass.
Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page Edit Template — Text CONFIDENTIAL* Places a text into your document as a Watermark using a template. 100 DRAFT COPY — Position A C B C D E* F G H I Pattern — Size Small Medium* Large — Angle -90° -45°* 0° +45° +90° — Transparency -2 -1 0 +1 +2 — Color Yellow Green Orange Black* Blue Red Purple The factory settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Use Image Scan Transparency Option4 (Set page and press start) -2 -1 Descriptions Page Places a logo or text into your document as a Watermark using a scanned image. 100 0 +1 +2 Media Position Places a logo or text into your document as a Watermark using an image from removable media. A B C D E* F G H I Pattern Size Small Medium* Large Angle -90° -45°* 0° +45° +90° Transparency -2 -1 0 +1 +2 The factory settings are shown in Bold with an asterisk.
Menu and Features PhotoCapture ( Level1 ) Level2 Level3 View Photos (Slide Show) Auto Correct Options Descriptions Page See the print settings in the following table. The machine starts a Slide Show of your photos. 107 The machine decides the appropriate effect for your photo. 109 You can print all photos in your memory card or USB Flash memory drive. 107 You can adjust your photos with these settings. 109 You can trim your photo and print a part of the image.
Print Settings Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal — — Choose the print quality. 112 (Does not appear for DPOF printing.) Photo* Paper Type Plain Paper — — Choose the paper type. 112 (When Letter or A4 is chosen) — Choose the paper and print size. 112 — — Adjusts the brightness. 113 — — Adjusts the contrast. 113 Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" 3"x 4" Letter 3.5"x 5" A4 4"x 6" 5"x 7" 6"x 8" Max.
Menu and Features Option1 Option2 Option3 True2Life On White Balance (Does not appear when Enhance Photos is chosen.) Off* Option4 -2 Descriptions Page Adjusts the hue of the white areas. 113 -1 0 +1 C +2 Sharpness -2 Enhances the detail of the image. -1 0 +1 +2 Color Density -2 Adjusts the total amount of color in the image. -1 0 +1 +2 Cropping On* — — Crops the image around the margin to fit the paper size or print size.
Speed Dial ( Speed Dial ) Level1 Level2 Level3 Options Descriptions Page Speed Dial More Set Speed Dial — You can set up dial by pressing only a few keys. 75 Setup Groups — You can set up a Group numbers for Broadcasting. 78 Change — You can change Speed Dial numbers. 77 Delete — You can delete Speed Dial numbers. 77 Send a fax — You can send a fax after pressing Black Start or Color Start. 73 Make a phone call — You can make a telephone call.
Menu and Features Entering Text C When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to six letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. 1 2 3 4 5 6 7 8 9 0 C OK Inserting spaces To enter a space, press C to choose special characters, then press the space button or .
D Specifications D General D Printer Type Inkjet Print Method Black: Piezo with 94 × 1 nozzle Color: Piezo with 94 × 3 nozzles Memory Capacity 48 MB LCD (liquid crystal display) Touchscreen 5 in. (120.7 mm) Color LCD 1 Touchscreen active area: 4.95 in. (125.96 mm) 1 Power Source AC 100 to 120 V 50/60 Hz Power Consumption Off Mode: Average 0.55 W Sleep Mode: Average 4.5 W Standby: Average 7 W Operating: Average 30 W Dimensions 14.8 in. (375 mm) 7.1 in. (180 mm) 15.4 in. (390 mm) 18.
Specifications ADF (automatic document feeder) For best results we recommend: Up to 15 pages Temperature: 68 °F - 86 °F (20 °C - 30 °C) Humidity: 50% - 70% Paper: 20 lb (80 g/m2) A4 or Letter size D 197
Print media Paper Input D Paper Tray Paper Type: Plain Paper, Inkjet Paper (coated paper), Glossy Photo Paper 1, Transparency 1 2 and Envelopes Paper Size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 4" × 6", Photo 2L 5" × 7", Index card and Postcard 3 Width: 3 7/8 in. (98 mm) - 8.5 in. (215.9 mm) Length: 5.8 in. (148 mm) - 14 in. (355.6 mm) For more details, see Paper weight, thickness and capacity on page 20.
Specifications Fax D Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) D Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Scanning Width 8.2 in. (208 mm) (Letter) Printing Width 8.2 in.
Memory Transmission Up to 480 2/400 3 pages Out of Paper Reception Up to 480 2/400 3 pages 1 Black & White only 2 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 3 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Specifications Message Center D Message Center Yes ICM Recording Time Max. 29 minutes / Max. 99 messages (Max.
Copy D Color/Black Yes/Yes Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Width: Max. 8.26 in.
Specifications PhotoCapture Center® Compatible Media 1 D CompactFlash® (4 MB - 16 GB) (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
5 USB 2.0 Standard USB Mass Storage standard from 16 MB to 32 GB Support format: FAT12/FAT16/FAT32 6 Progressive JPEG format is not supported. 7 See Paper type and size for each operation on page 19.
Specifications PictBridge Compatibility D Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information.
Scanner D Color/Black Yes/Yes TWAIN Compliant Yes (Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®) Mac OS X 10.3.9 - 10.4.x - 10.5.
Specifications Printer Printer Driver D Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/ Windows Vista®/Windows Server® 2003 1/ Windows Server® 2003 x64 Edition 1/ Windows Server® 2008 1 driver supporting Brother Native Compression mode Mac OS X 10.3.9 - 10.4.x - 10.5.x 2: Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 × 150 dpi (Color) 450 × 150 dpi (Black & White) Printing Width 8.26 in.
Interfaces D USB Use a USB 2.0 interface cable that is no longer than 6 feet (2 m). 1 2 LAN 3 Use an Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode. 1 Your machine has a USB 2.0 Hi-speed interface. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party USB ports are not supported.
Specifications Computer requirements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Computer Platform & Operating System Version Windows® Operating System 1 Windows® 2000 Professional 5 ® Windows XP Home 2 5 Windows® XP Professional 2 5 Supported PC Software Functions PC Interface Printing, USB, 4 PC Fax , 10/100 Scanning, Base-TX Removable (Ethernet), Wireless Disk 6 802.
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Starter ink cartridges are in the box. The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing. Afterward, replacement ink cartridges will print the specified number of pages. Starter cartridge yield is approx.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows® only), Remote Setup and Removable Disk 1. Also included is Brother BRAdmin Light 2 Network Management software. Support for Windows® 2000 Professional/Windows® XP/ Windows® XP Professional x64 Edition/Windows Vista®/ Windows Server® 2003 3/Windows Server® 2003 x64 Edition 3/ Windows Server® 2008 3 D Mac OS X 10.3.9 - 10.4.x - 10.5.
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the user’s guide for your wireless LAN router / access point for instructions on how to access one-push mode.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external telephone.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs.
Glossary Menu mode Programming mode for changing your machine's settings. Pulse (Canada only) A form of rotary dialing on a telephone line. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order.
Speed Dial A pre-programmed number for easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution (B&W) 392 × 203 dpi. Best for very small print and line art.
F Index A Access codes, storing and dialing ............80 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 21, 34 Answering machine (TAD) .......................66 connecting ............................................67 Apple Macintosh See Software User's Guide on the CD-ROM. Automatic fax receive ............................................44 Easy Receive .....................................48 B Broadcasting ............................................
E Easy Receive ...........................................48 Envelopes ............................ 12, 13, 19, 20 Error messages on LCD ........................151 B&W Print Only ...................................151 Cannot Detect .....................................152 Cannot Print ........................................152 Comm. Error .......................................152 Ink Low ................................................153 No Cartridge ........................................
G M Gray scale ..................................... 199, 206 Groups for Broadcasting ..........................78 Macintosh See Software User's Guide on the CD-ROM. Maintenance, routine replacing ink cartridges ...................... 162 Manual dialing ................................................... 73 receive .................................................. 44 transmission ......................................... 42 Memory Security ..................................... 31 Memory Storage ........
P Packing and shipping the machine ........171 Paging ......................................................49 Paper .............................................. 17, 198 capacity .................................................20 loading ..................................................10 loading envelopes and postcards .........12 loading photo paper ..............................14 printable area ........................................16 size ........................................................
Speed Dial changing ..................................... 77, 78 setting up by 2-digit location ..............75 setting up from Caller ID history ........76 setting up from outgoing calls ............76 using ..................................................73 R Receive Mode External TAD ........................................44 Fax Only ...............................................44 Fax/Tel ..................................................44 Manual ..................................................
Troubleshooting .....................................141 checking ink volume ............................169 document jam .....................................159 error messages on LCD ......................151 if you are having difficulty copying .............................................147 incoming calls ..................................146 Network ............................................148 phone line or connections ................144 PhotoCapture Center® .....................148 printing .....
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only.
