L IN G N IC L A B E ELECTRO SYSTEM Read this User’s Guide before you start using your P-touch. Keep this User’s Guide in a handy place for future reference. Please visit us at http://support.brother.com/ where you can get product support and answers to frequently asked questions (FAQs). www.brother.
INTRODUCTION Thank you for purchasing the P-touch labeler PT-D400. Your new P-touch labeler is an easy to operate, feature packed labeling system that makes creating professional, high quality labels a breeze. This manual contains various precautions and basic procedures for using this labeler. Read this manual carefully before using and keep in a handy place for future reference. Compilation and Publication Notice Under the supervision of Brother Industries, Ltd.
INTRODUCTION Contents Safety Precautions................................................................................................. 3 General Precautions .............................................................................................. 5 GETTING STARTED.................................................................6 Unpacking Your P-touch labeler ............................................................................ 6 LCD Display & Keyboard ......................................
INTRODUCTION LABEL PRINTING ...................................................................20 Label Preview ...................................................................................................... 20 Printing Labels ..................................................................................................... 20 Single and Multiple Copy Printing................................................................. 20 Cable Flag Printing ..................................................
INTRODUCTION Safety Precautions To prevent injury and damage, important notes are explained using various symbols. The symbols and their meanings are as follows: WARNING Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries. The symbols used in this manual are as follows: DO NOT touch a given portion of the product.
INTRODUCTION WARNING Do not use a damaged or leaking battery as the fluid may get on your hands. Do not use a deformed or leaking battery or one whose label is damaged. There is a possibility of generating heat. Do not touch metal parts around the print head immediately after printing. When the P-touch labeler is not being used, store it out of the reach of children. In addition, do not allow children to put the P-touch labeler parts or labels in their mouths.
INTRODUCTION General Precautions • Depending on the location, material, and environmental conditions, the label may unpeel or become irremovable, the color of the label may change or be transferred to other objects. Before applying the label, check the environmental conditions and the material. • Do not use the P-touch labeler in any way or for any purpose not described in this guide. Doing so may result in accidents or damage the P-touch labeler. • Use only Brother TZe tapes with the P-touch labeler.
GETTING STARTED Unpacking Your P-touch labeler Carton Contents P-touch labeler Starter Tape Cassette AC adapter User’s Guide LCD Display & Keyboard 1 2 3 4 5 6 12 7 8 10 9 11 15 16 17 18 19 20 14 13 21 22 23 33 24 25 26 32 6 Unpacking Your P-touch labeler 31 30 29 28 27
GETTING STARTED 1. 2-5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Caps mode Style guidance Tape length Line number Start Line End Line Cursor Return mark Cursor selection Power Menu 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Font Label Frame Symbol Sample Labels Preview Print Clear Backspace Cursor OK 26. 27. 28. 29. 30. 31. 32. 33. Escape Accent Enter File Space Caps Shift Letter NOTE • The text that you enter can be up to 80 characters in length.
GETTING STARTED NOTE • When using AC adapter (AD-E001): x Insert the plug on the adapter cord into the AC adapter jack on the side of the machine. x Insert the plug into the nearest standard electrical outlet. For memory back up, we recommend using AA alkaline batteries (LR6) or Ni-MH batteries (HR6) together when using the AC adapter.
GETTING STARTED NOTE • When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head. • If you cannot close the tape compartment cover, check to ensure the release lever is in the up position. If not, lift the lever, and then close the cover. Turning Power On/Off Press ( Press ( ) to turn the P-touch labeler on. ) again to turn the P-touch labeler off.
EDITING A LABEL Entering and Editing Text Adding a New Line Move the cursor to end of the current line and press ( Line 1 Line 2 ). Label image NOTE There is a maximum number of lines of text that can be entered for each tape width. A maximum of 5 lines for 18 mm tape, 3 lines for 12 mm tape, 2 lines for 9 mm and 6 mm tape, and 1 line for 3.5 mm tape. Deleting Text By pressing ( ), the letters will be deleted one by one. To delete all text: ( )Î [Text Only] Î ( / ) or ( ).
EDITING A LABEL Setting Symbol History Up to 15 recently used symbols are added to [History]. The default setting is [On]. ( )Î / [Symbol History] Î ( ).
EDITING A LABEL Category Symbols Vehicle Sign Electrical Astrology Pictograph Entering Accented Characters Enter the character Î ( ( ). )Î / Select accented character Î ( ) or NOTE Caps mode can be used with the Accent function.
EDITING A LABEL Character Accented Characters Character k y K Y l z L Z Accented Characters Setting Character Attributes ([Font]/[Size]/[Width]/ [Style]/[Line]/[Align]) You can set character attributes by label or by each line both before and after entering text. Setting Character Attributes by Label ( )Î / or ( ). Select an attribute Î / Set a value for that attribute Î ( ) NOTE You can view an example of the selected character attribute on the LCD display.
EDITING A LABEL • The actual printed font size depends on the tape width, number of characters and number of input lines. Once characters reach a minimum size, the selected font will default to a custom font which is based on the Helsinki style. This allows labels to print using the smallest text possible on narrow or multi-line labels. • The 6 point font only prints in Helsinki, no other font type.
EDITING A LABEL Attribute Width Value x1 Result Attribute Width Value x 1/2 x 3/2 Result x 2/3 x2 Style Normal Style Bold Italic Bold Shadow Italic Outline Italic Shadow Italic Solid Solid Vertical Outline Italic Line Off Line Strikeout Align Right Underline Align Left Center Justify Setting Auto Fit Style When [Size] is set to [Auto] and [Length] is set to a specific length, you can select the way of reducing the text size to fit within the label length.
EDITING A LABEL Frames Category Basic 1 Basic 2 Home School/Office Appointment DIY/Hobby Season/Holiday 16 Setting Frames Frames
EDITING A LABEL Setting Label Attributes ([Length]/[Margin]/[Tab Length]) (Refer to “Adjusting the Label Length” on page 23, “Setting Margin” on page 21 and “To change tab length:” on page 10.) ( )Î / or ( ). Select an attribute Î / Set a value for that attribute Î ( ) NOTE [Length] can be set within the range 30 mm - 300 mm. When [Auto] is selected, the length of the label is automatically adjusted based on the amount of text entered.
EDITING A LABEL Bar Code Settings Attribute Value Protocol CODE39, CODE128, EAN-8, EAN-13, GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR Small Width Large On Under# (characters printed below bar code) Off Off C.
EDITING A LABEL CODE128, GS1-128 (UCC / EAN-128) Special Character (SPACE) NUL SOH STX ACK ETX EOT ENQ BEL BS HT LF VT FF CR SO SI DLE DC1 DC2 DC3 DC4 NAK SYN ETB CAN EM SUB ESC FS GS RS US DEL FNC4 FNC1 FNC3 FNC2 Editing and Deleting a Bar Code To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen by pressing ( ) and selecting [Bar Code Setup] with / .
LABEL PRINTING Label Preview You can preview the text before printing. ( ). Press Press or or to scroll the preview to the left or right. to change the magnification of the preview. Printing Labels To cut off the label, press the tape cutter lever on the upper left corner of the machine. NOTE • To prevent damage to the tape, do not touch the cutter lever while the message [Printing...Copies] or [Feeding Tape...Please Wait] is displayed. • Do not pull the label coming out of the tape exit slot.
LABEL PRINTING Numbering Printing ( )+( )Î / [Numbering] Î ( ) or ( )Î / ) Î / Select end point Î ( ) or ( point Î ( ) or ( ), ( ) or ( Select the number of labels to be printed Î ( Select start )Î / ). Select the highest number you wish to be printed when setting the number. Mirror Printing Use clear tape in [Mirror], so the labels can be read correctly from the opposite side when attached on glass, windows or other transparent surfaces. ( )Î )+( / [Mirror] Î ( ) or ( )Î( ), ( ) or ( ).
LABEL PRINTING [Chain] Use this setting when printing several labels with minimum margins. Enter text (ABC) Î ( ) Î / [Margin] Î / [Chain] Î ( ) or ( )Î( )Î / Select the number of copies Î ( ), ( ) or ) Î Clear the text and ( ) Î The message [OK to Feed?] appears Î ( enter text for the next label (DEF) Î ( ) Î / Select the number of copies Î( ), ( ) or ( ) Î The message [OK to Feed?] appears Î ( ) or ( ) to feed the tape. ABC DEF 9.
LABEL PRINTING Adjusting the Label Length ( / )Î / [Adjustment] Î ( ) or ( [-5 - +5] Î ( ) or ( ). )Î / [Label Length] Î NOTE Approximately 1% of the total label length will be adjusted by 1 level. Using Sample Labels: To create and print labels from pre-designed templates. Example: ( )Î Î( / ) or ( to the first line and edit the text Î line and edit the text Î copies Î ( ), ( ) or ( )Î Î Move the cursor Î Move the cursor to the second Î( )Î / Select the number of ).
LABEL PRINTING Sample Label List Category Sample Label File Storage Box Kitchen Name Badge Garage Scrapbooking Gardening Address Gift Caution 24 Using Sample Labels: To create and print labels from pre-designed templates.
USING THE FILE MEMORY Saving Label Files You can save up to 50 labels and recall them for printing at a later date. A maximum of 80 characters can be saved per file. You can also edit and overwrite the stored label. Save Type text and format label Î ( Î( / )Î ) or ( / [Save] Î ( )Î ) or ( ). Print ( )Î / )Î or ( [Print] Î ( / )Î ) or ( / Select the number of copies Î ( ), ( Î( ), ( ) or ( ). ) Open ( )Î ( ).
RESETTING & MAINTAINING YOUR P-TOUCH LABELER Resetting the P-touch Labeler Resetting the data to factory settings Turn off the machine. Press and hold down ( ) and ( ). While holding down ( ) and ( ), press ( ) once and then release ( ) and ( ). NOTE • Release ( ) before releasing the other key. • All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler. Language and unit settings will also be cleared.
RESETTING & MAINTAINING YOUR P-TOUCH LABELER Cleaning the Tape Cutter Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter. NOTE • About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol (rubbing alcohol). • Do not touch the cutter blade directly with your bare hands.
TROUBLESHOOTING What to do when... Problem 28 Solution The screen ‘locks’, or the P-touch labeler does not respond normally. • Refer to “Resetting the P-touch Labeler” on page 26 and reset the internal memory to the initial settings. If resetting the P-touch labeler does not solve the problem, disconnect the AC adapter and remove the batteries for more than 10 minutes. The display remains blank after turning on the power.
TROUBLESHOOTING When an error message appears on the display When an error message appears on the display, follow the directions provided below. Message Cause/Remedy Check # of Digits Entered! The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters. Enter the correct number of digits. Cutter Error! The tape cutter has been closed when you tried to print or feed tape. Turn the P-touch labeler off and then on again before continuing.
APPENDIX Specifications Item Specification Dimensions Approx. 189 (W) x 177.5 (D) x 70.5 (H) mm Weight Approx. 730 g (without batteries and tape cassette) Power supply Six AA alkaline batteries (LR6), Six AA Ni-MH batteries (HR6)*1, AC adapter (AD-E001) Character display 16 characters x 1 guidance and 2 lines text (128 dot x 48 dot) Print height 15.8 mm max. (when using 18 mm tape)*2 Print speed Approx. 20 mm/sec. Tape cassette Standard TZe tape cassette (3.
Printed in China LAE979001A
