Remote UI Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
0 Ot¯ imageRUNNER 3045/3035/3030/3025 Remote UI Guide
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals. • Quick Reference for Basic Operations • Learn How to Use Your Machine The Tutorial CD is a teaching aid, designed to help you learn the various functions of the machine.
• UFR II Printer Driver Installation and Instructions • Mac OS X PS Driver Installation and Instruction • Mac OS X UFR II Driver Installation and Instructions • Fax Driver Installation and Instructions • Installing MEAP Applications and Using the Login Service UFR II Driver Guide CD-ROM Mac PS Driver Guide CD-ROM Mac UFR II Driver Guide CD-ROM Fax Driver Guide CD-ROM MEAP SMS Administrator Guide CD-ROM • To view the manual in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required.
How This Manual Is Organized Chapter 1 Using the Remote UI Chapter 2 Checking and Managing Functions Chapter 3 Customizing Settings Chapter 4 Appendix Includes the glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Displays Used in This Manual . . . . . . . . . . . . . .
Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-30 Operating the System Reference Address Book . . . . . . . . . . . . . . . . . . . . . .2-34 Chapter 3 Customizing Settings Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageRUNNER 3045/3035/3030/3025. Please read this manual thoroughly before operating the product to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Keys and Buttons Used in This Manual The following symbols and key/button names are a few examples of how keys and buttons to be pressed are expressed in this manual: • Touch Panel Display Keys: Examples: [Key Name] [System Settings] [Done] • Control Panel Keys: Examples: Key Icon (Key Name) (Additional Functions) - (Numeric Keys) • Buttons on Computer Operation Screens: [Button Name] Examples: [Job Status] [OK] viii
Displays Used in This Manual Screen shots used in this manual are those taken when the following optional equipment is attached to the imageRUNNER 3025: the Super G3 FAX Board, PS Printer Kit, Finisher-S1, Additional Finisher Tray-B1, Copy Tray-J1, and Cassette Feeding Unit-Y3. Functions that are unavailable due to a particular combination of accessories and optional equipment are not displayed on the web browser.
Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Microsoft® Windows® 2000 operating system: Windows 2000 Microsoft® Windows® 98 operating system: Windows 98 Microsoft® Windows® Millennium Edition operating system: Windows Me Microsoft® Windows® XP Home Edition operating system: Windows XP Microsoft® Windows® XP Professional Edition operating system: Windows XP x Microsoft® Windows® operating system: Windows Apple Macintosh: Mac
Legal Notices Trademarks Canon, the Canon logo, imageRUNNER, and MEAP are trademarks of Canon Inc. Adobe, Adobe Acrobat, and PostScript are trademarks of Adobe Systems Incorporated. Macintosh, Mac OS, and QuickTime are trademarks of Apple Computer, Inc. Active Directory, Microsoft, and Windows are registered trademarks of Microsoft Corporation in the United States and other countries. Netscape, Netscape Communicator, and Netscape Navigator are trademarks of Netscape Communications Corporation.
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC.
Using the Remote UI CHAPTER This chapter describes the features and benefits of the Remote UI, and how to start it. Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8 Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of the Remote UI 1 Using the Remote UI The Remote UI (User Interface) is preinstalled software in the machine that enables you to access the machine's functions by using a web browser. For example, the Remote UI enables you to access the machine to check job status, execute jobs, and specify various settings. To be able to use the Remote UI, all you need is a web browser and a network connection between your computer and the machine.
■ Checking the Status of the Machine from a Networked Computer The Remote UI enables you to access the machine via a network, enabling you to display the current status and settings for the machine, and the status of all information and job processing. You can manage the machine from a computer connected to the network without having to perform operations on the machine itself.
The left column of the Remote UI's top page contains the function buttons, which allow you to navigate the functions of the Remote UI. Takes you to the Remote UI top page. Displays information such as the product name, printer status, scanner status, and fax status. 1 Using the Remote UI Displays the machine's current status, settings information, and the optional equipment that is attached to the machine. Displays the current status of jobs, and permits changes to jobs being processed by the machine.
■ Viewing documents stored in inboxes on your computer screen You can view documents in the machine's inboxes in the TIFF format by clicking [Mail Box]. Using the Remote UI 1 NOTE • To view images in the TIFF format, you need an application that supports the TIFF format (e.g., Imaging for Windows). • To view images on a Macintosh, you need an application that supports the TIFF formats. If you use QuickTime, version 6.0.1 or later is required.
■ Link to MEAP Portal A list of the MEAP (Multifunctional Embedded Application Platform) applications can be displayed by clicking [http:///] for Link to MEAP Portal on the top page of the Remote UI.
Overview of the Remote UI 1-7 1 Using the Remote UI NOTE • You can set a MEAP application for administrator/system manager only, if you enter the authentication login screen as an Administrator. (See the MEAP SMS Administrator Guide.) • If Department ID Management is set to 'Off' and a System Manager is not specified, depending on the login services you are using, all users may be considered as Administrators without authentication. (See Chapter 6, "System Manager Settings," in the Reference Guide.
System Requirements 1 Using the Remote UI The system requirements for the Remote UI are as follows: ■ Windows • OS (Operating System) - Microsoft Windows 98 - Microsoft Windows 2000 Professional - Microsoft Windows Me - Microsoft Windows XP • Web Browser - Microsoft Internet Explorer 5.01 SP2, or later - Netscape Communicator 4.6, or later ■ Macintosh • OS (Operating System) - Mac OS 8.6, or later • Web Browser - Microsoft Internet Explorer 5.
Before You Start the Remote UI ■ Specify the Network Settings Specify the settings under Network Settings in System Settings (from the Additional Functions screen) and find out the machine's IP address. If you do not know the machine's IP address, consult your network administrator. (See Chapter 3, "Using a TCP/ IP Network," in the Network Guide.) ■ MEAP Settings Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions screen) to 'On'.
Enabling the Remote UI You must use the machine's control panel to enable the Remote UI. 1 Using the Remote UI 1 Press (Additional Functions) ➞ [System Settings] ➞ [Remote UI]. If the System Manager ID and System Password have already been set, enter the System Manager ID and System Password using (numeric keys) ➞ press (Log In/Out). NOTE If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting. 2 Select [On] ➞ select whether to use SSL.
Turn OFF the main power of the machine, wait 10 seconds, and then turn ON the main power. IMPORTANT The [Remote UI] setting is made effective only after turning the machine's main power OFF, and then ON. NOTE For information on how to turn ON and OFF the main power of the machine, see Chapter 1, "Before You Start Using This Machine," in the Reference Guide.
Starting the Remote UI 1 Using the Remote UI To start the Remote UI, follow the procedure described below. NOTE For details of selection and setting of a login service, consult your system administrator. 1 Start your web browser. 2 Enter the appropriate URL into [Address] or [Location]. http:/// NOTE • If a login service is not set, it is unnecessary to proceed to step 3.
Enter the required data ➞ click [Log In]. 1 Using the Remote UI 3 SDL is set as a login service. SSO is set as a login service.
The Remote UI screen is displayed. Using the Remote UI 1 IMPORTANT If there is more than a 30 minute difference between the current time set in the computer register by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO. To be able to log in using SSO, it is necessary to match the current time on both the computers.
Checking and Managing Functions CHAPTER This chapter describes the various functions for checking and managing the Remote UI. Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Managing Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Device Status and Information Display You can use the Remote UI (User Interface) to check the machine's current status, such as the amount of paper remaining in the various paper sources, and to check for any errors. You can also obtain information on the machine's system manager, the location where the machine is installed, and the machine's protocol settings. Checking and Managing Functions 2 1 2-2 Click [Device] ➞ select the item you want to display from the menu that appears under [Device].
Details of each item are shown below. [Device Status]: Displays the remaining amount of paper in the various paper sources, the remaining amount of consumables, and any error messages. To check the details of the error, click [Error information]. [Device Information]: Displays information related to the machine, such as the system manager's information and the location where the machine is installed.
Job Management 2 The types of jobs that can be managed are: Checking and Managing Functions The Remote UI provides you with job management capabilities, which enable you to check job status, pause/resume jobs, and prioritize print jobs. • Print jobs jobs • Send jobs • Receive jobs • Sending Fax jobs • Receive Fax jobs • Copy IMPORTANT • Send jobs and receive jobs can be managed only if the Universal Send Kit is activated.
Managing Print Jobs Click [Job Status] ➞ click [Status] or [Log] from the menu that appears under [Print Job]. 2 Checking and Managing Functions 1 If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. ● To perform operations on a job: ❑ Click [Status].
NOTE A triangular mark appears when you click [ ] (Select), and the job is selected. ● To display the details of a job: ❑ Click [Status]. ❑ Click its job number that you want to display the details of. ● To display the job log 2 Checking and Managing Functions ❑ Click [Log]. ❑ Select the type of job whose log you want to display from the Print Job Log drop-down list ➞ click [Display]. Details of each item are shown below. [Copy]: Displays the copy job log. [Printer]: Displays the print job log.
● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, one of the following names is used as the file name: pcopy.csv • Printer: pprint.csv • Local Print: plocal.csv • Remote Copy: premote.csv • Receive Print: prx.csv • Report Print: preport.csv • Network: network.
Managing Copy, Send, and Fax Jobs 1 Click [Job Status] ➞ select the job type and click [Status] or [Log] from the menu that appears under [Job Status]. Checking and Managing Functions 2 If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. ● To cancel a job: ❑ Click [Status]. ❑ Click [ ] (Select) next to the job that you want to cancel ➞ click [ ] (Delete).
● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, one of the following names is used as the file name: copy.csv • Send Job Log: tx.csv • Sending Fax Job Log: ftx.csv • Receive Fax Job Log: frx.csv 2 The type and order of items saved in the file are identical to the ones displayed on each job log.
Managing Receive Jobs 1 Click [Job Status] ➞ click [Log] or [Forwarding Status] from the menu that appears under [Receive Job]. Checking and Managing Functions 2 ● To save the job log: ❑ Click [Log]. ❑ Click [Save in CSV Format]. ❑ Click [OK]. ❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. If the file name is not entered, the file is saved as 'rx.csv'. The type and order of items saved in the file are identical to the ones displayed on the receive job log.
NOTE You can check the details of forwarded jobs from the forwarding status screen. For more information, see Chapter 6, "Receiving Documents," in the Sending and Facsimile Guide. ● To display the details of a forwarded job: ❑ Click [Forwarding Status]. ❑ Click its job number that you want to display the details of.
Managing Inboxes The Remote UI enables you to perform operations on documents stored in inboxes as well as specify settings for the inboxes. The types of inboxes that can be managed are as follows. 2 Checking and Managing Functions NOTE The inbox management operations available using the Remote UI are the same as those available from the control panel of the machine.
■ Confidential Fax Inboxes Documents received through the Fax/I-fax function that meet the specified forwarding conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can print or delete documents stored in Confidential Fax Inboxes. You can also assign names to the inboxes and protect them with passwords. IMPORTANT Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed.
2 If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the User Inboxes toolbar. Details of each item are shown below. The machine prints out the selected document. Sends the selected document to a specified destination. The destination must already be stored in the Address Book. 2 Checking and Managing Functions Duplicates the selected document to another User Inbox. Deletes the selected document.
❑ After changing the settings, click [Start Print]. If you try to specify settings that cannot be set together, an error dialog box appears and you will not be able to print. When this happens, start the procedure from the beginning. ● To send the document: ❑ Click [Send]. ❑ Specify the address, user, and send settings ➞ click [Start Send]. By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are sent.
● To merge and save documents: ❑ Click [Merge and Save]. ❑ Enter the necessary settings ➞ click [Start]. By selecting a document and clicking the buttons below, you can change the order in which the documents are merged. • Move to top • Move up one level • Move down one level • Move to bottom Checking and Managing Functions 2 ● To insert a document into another document: ❑ Click [Document Insertion]. ❑ Specify the document you want to insert ➞ click [Next].
4 If you want to display the image file of the document, click [ ] (Size). For information on each icon, see Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide. Details of each item are shown below. You can change the name of the document by clicking this button. You can erase the number of consecutive pages at one time by clicking this button and specifying the pages you want to erase.
Memory RX Inbox IMPORTANT The Memory RX Inbox function is available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed. Memory RX Inbox 2 Checking and Managing Functions 1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that appears under [Mail Box] ➞ click [MEMORY RX INBOX]. If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears.
If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the Memory RX Inbox toolbar. Details of each item are shown below. The machine prints out the selected document. A document is automatically deleted once it is printed. Sends the selected document to a specified destination. Deletes the selected document. Once a document is deleted, it cannot be retrieved.
● To specify Memory Lock Settings: ❑ Click [Memory Lock Settings] ➞ specify the settings as necessary ➞ click [OK]. For more information on the Memory Lock Settings, see Chapter 6, "Sending and Receiving Documents Using the Inboxes," in the Copying and Mail Box Guide. 3 2 To display the details of the document, click the document name. Checking and Managing Functions You can also click [ ] (Type) to display the document details. 4 If you want to protect the inbox with a password, click [Settings].
Divided Data RX Inbox 1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that appears under [Mail Box] ➞ click [Divided Data RX Inbox]. Checking and Managing Functions 2 If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. If the Divided Data RX Inbox is set with a password, enter the password ➞ click [OK].
3 To display the details of the document, click the document name. You can also click [ ] (Type) to display the document details. Confidential Fax Inboxes IMPORTANT Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed. Checking and Managing Functions 2 1 Click [Mail Box] ➞ select [Confidential Fax Inboxes] from the menu that appears under [Mail Box] ➞ click the number of the desired inbox.
2 If you want to select and perform an operation on a document, select the check box next to the document under [Select] ➞ click one of the buttons on the Confidential Fax Inboxes toolbar. Details of each item are shown below. The machine prints out the selected document. ● To print the document: ❑ Click [Print] ➞ [Start Print]. If you want the document to be automatically deleted after it is printed, select the [Erase Document After Printing] check box. ● To delete the document: ❑ Click [Delete].
Printing PDF, PS, or Image Files Directly (Direct Print) You can print PDF, PS, or image files directly from the Remote UI, without having to open the files. 2 Checking and Managing Functions IMPORTANT • The Direct Print function is available for PDF and PS files only if the optional PS Printer Kit is activated. • The image files that you can print directly are TIFF and JPEG files. • Direct printing may take a while to start after clicking [Start Print]. Do not click [Start Print] more than once.
Printing PDF Files Directly 1 Click [Direct Print] ➞ select [PDF File] from the menu that appears under [Direct Print]. Checking and Managing Functions 2 If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. 2 Specify the location of the PDF file that you want to print. To specify the location using the pathname, click [File Path] ➞ enter the pathname in the entry box.
3 Specify the settings for Specify Print Range. If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page numbers. Only the setting for the item whose radio button is selected will be effective. 4 Checking and Managing Functions 2 Specify the settings under Print Settings according to your preference. Scroll down if desired settings are not displayed. To restore the settings to their original values, click [Reset]. 5 Click [Start Print].
2 Specify the location of the PS file that you want to print. You cannot specify multiple PS files at the same time. 3 Specify the Print Settings according to your preference ➞ click [Start Print]. To restore the settings to their original values, click [Reset]. To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print]. NOTE • Available print functions may vary according to the model of your machine.
2 Specify the location of the image file that you want to print. You cannot specify multiple image files at the same time. 3 Specify the print range and print settings ➞ click [Start Print]. If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page numbers. Only the setting for the item whose radio button is selected will be effective. 2 Checking and Managing Functions To restore the settings to their original values, click [Reset].
Managing the Address Book ■ Group Address You can store multiple addresses under a single group address. ■ E-mail Address You can store e-mail addresses. ■ Fax Address You can store fax numbers. ■ I-Fax Address You can store I-fax addresses. ■ File Server Address You can store the information needed to save scanned documents in the file server, such as the protocol, host name, and pathname of the destination folder.
Operating the Address Book 1 Click a subaddress book from the Address Book screen that appears after clicking [Address]. Checking and Managing Functions 2 If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password ➞ click [OK]. You can also click [ ] (Address Book) next to the subaddress book's name.
If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar. Details of each item are shown below. (Register New Group) Enables you to store group addresses in the Address Book. (This button does not appear if [Address Book One-touch] is selected.) (Register New Address) Enables you to store addresses in the Address Book, except for group addresses. (This button does not appear if [Address Book One-touch] is selected.
● To move an address: ❑ Click [ ] (Select) next to the address name ➞ click [ ] (Move to Another Address Books). ❑ From the Address Book drop-down list, select the Address Book where you want to move the address ➞ click [OK]. ● To delete an address: ❑ Click [ ] (Select) next to the address name ➞ click [ ] (Delete the Selected Address) ➞ click [OK] on the dialog box that appears to ask for your confirmation to delete the selected address.
● To change the name of the subaddress book: ❑ Click [Register Address Book Name]. ❑ Enter the new name for the address book ➞ click [OK]. The name for [Address Book One-touch] cannot be changed. ● To store a new address in an unregistered one-touch button: ❑ Click [Unregistered] of the desired one-touch button on the Address Book You can also display the Register New Address screen by clicking the number to the left of [Unregistered].
Operating the System Reference Address Book 1 Click [Address] ➞ select [System Ref.] from the menu that appears under [Address] ➞ click [Address Book for Remote Copy]. Checking and Managing Functions 2 2 If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar. Details of each item are shown below. You can register remote copy printers. You can move a printer up the order of priority.
Customizing Settings CHAPTER This chapter describes the various functions for customizing settings of the Remote UI. The system manager for the machine is the only user authorized to make these settings if Department ID Management has been enabled. Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Customizing System Settings Customizing System Information The Remote UI enables you to specify the machine's system settings. IMPORTANT • If you are performing user authentication using the SDL or SSO login service, you cannot change the Additional Functions settings of the machine if you are logged in as a general user. • If you are logged in as an Administrator, you can change the Additional Functions settings of the machine.
1 Click [Add. Func.] ➞ select [System] from the menu that appears under [Add. Func.]. Customizing Settings 3 NOTE If the System Manager ID and password have been set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. 2 Click [Edit].
3 Enter the necessary information ➞ click [OK]. 1. Specify the Message Board settings. Status Display: The message you enter here is displayed at the bottom of the touch panel display. Enter a message (23 characters maximum). Pop-up Window: The message you enter here is displayed on the touch panel display. Enter a message (23 characters maximum for each line). You can enter up to four lines. Display: This setting determines the way the pop-up window is displayed.
E-mail Address: Enter the e-mail address of the System Manager (64 characters maximum). Administrator Enter a comment for the System Manager (32 characters Comment (E-mail) maximum). 5. Specify the contact person information. Enter the name of the contact person (32 characters maximum). Phone: Enter the phone number of the contact person. Comment (E-mail): Enter a comment for the contact person (64 characters maximum). 3 6. Specify the support information. URL: Specify the URL for support.
● To protect the Address Book with a password, enable Access Number Management, and Restrict New Addresses: ❑ Click [Restrict Access to Destinations]. ❑ Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Set Address Book Password: Set a password for the Address Book. If this check box is selected, a dialog box prompting you to enter the password is displayed whenever you try to display or manage the Address Book.
Restrict Sending to Domains: Select to restrict sending to only domains you allow. To add an allowed domain, enter the domain name, and click [Add]. To edit an allowed domain, select the domain from the drop-down list, enter the new domain name, and click [Replacement]. To delete an allowed domain, select the domain from the drop-down list and click [Delete]. To allow sending to the subdomains of a domain, select [Permit Send to Subdomains], and select the domain from the Permitted Domains drop-down list.
Restarting the Machine The System Manager Settings enable you to restart the machine from the Remote UI. CAUTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine. IMPORTANT • If the System Manager Settings are not set, the machine cannot be restarted from the Remote UI. • After you change the network settings, restart the machine to enable the changed settings. Customizing Settings 3 1 2 3-8 Click [Add.
Click [OK]. CAUTION When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine. NOTE It takes approximately 30 seconds to restart the machine.
Specifying LDAP Server Settings The Remote UI enables you to store and edit the LDAP (Lightweight Directory Access Protocol) server settings. If the LDAP server information is stored, the machine can access the LDAP server on the network to search and obtain addresses when you are storing or specifying addresses.
NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. Specify the LDAP server settings. ● To register an LDAP server: ❑ Click [ ] (Register) on the Register LDAP Server screen. ❑ Specify the necessary fields ➞ click [OK]. 3 Details of each item are shown below. Server Name: Enter the name of the LDAP server. Server Address: Enter the address of the LDAP server.
● To edit LDAP server settings: ❑ Click the LDAP server name. ❑ Specify the necessary fields ➞ click [OK]. You can also display the Edit LDAP Server screen by clicking [ ] to the left of the server name. ● To delete an LDAP server: ❑ On the Register LDAP Server screen, click [ ] (Select) for the LDAP server that you want to delete ➞ click [ ] (Delete) ➞ click [OK] on the dialog box that appears to ask for your confirmation to delete the selected LDAP server.
Specifying Forwarding Settings The Remote UI enables you to specify the forwarding conditions for forwarding received documents. IMPORTANT Forwarding settings are available only if the Universal Send Kit is activated, or the optional Super G3 FAX Board or Super G3 Multi-Line FAX Board is installed.
2 Click the Receive Type drop-down list ➞ select the receiving mode. If you select [All], all the forwarding settings stored in the machine are displayed. NOTE The types of receiving modes that can be selected vary depending on the optional equipment attached to the machine. ● To add a new forwarding condition: ] (Add New Conditions) on the Forwarding Settings screen. 3 ❑ Specify the necessary fields ➞ click [OK]. Customizing Settings ❑ Click [ Details of each item are shown below.
Specify the necessary settings for forwarding documents, such as the document name and file format. Select the file format of the forwarded document from the list. If you select [Divide into Pages], the document is divided into separate pages before being sent. If you select [PDF], you can further select the PDF format from PDF Options. If you select the [Specify Forwarding Time] check box, you can specify the time when forwarding is enabled.
● To forward all received documents without specific conditions: ❑ Click [Forwarding without Conditions] on the Forwarding Settings screen. ❑ Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Receive Type: Select the receiving mode. Enable This Forwarding Condition: If you select this check box, the forwarding condition registered here is enabled.
● To edit a forwarding condition: ❑ Click the name of the forwarding condition that you want to edit. ❑ Edit the necessary fields ➞ click [OK]. ● To set the e-mail priority: ❑ Click [E-mail Priority Settings] on the Forwarding Settings screen. ❑ Click the E-mail Priority drop-down list ➞ select the desired priority ➞ click [OK]. E-mail Priority: Use this priority setting for important e-mail. 3 • Normal: Use this priority setting for ordinary e-mail.
Managing Department IDs You can manage Department IDs with the Remote UI. Follow the procedure below to specify Department ID Management settings from the Remote UI. IMPORTANT Department ID Management is automatically set if the optional Card Reader-C1 is attached to the machine.
Click [Add. Func.] ➞ select [Department ID Management] from the menu that appears under [Add. Func.]. 3 Customizing Settings 1 The list of Department IDs registered in the machine is displayed in groups of one hundred. If you want to display another group, click [ ] (Dept. ID Group) drop-down list ➞ select a group from the drop-down list. IMPORTANT If the optional Card Reader-C1 is attached, [ ] (Register New Department) and [ ] (Delete the Selected Department) do not appear.
2 To specify Department ID Management settings, click [Settings] ➞ specify the desired settings on the Department ID Management Settings screen ➞ click [OK]. Details of each item are shown below. Enable Department ID Management: If this check box is selected, Department ID Management is enabled. When Department ID Management is enabled, the user must enter the Department ID to be able to use functions, such as the Copy and Send functions.
3 To register a new department, click [ ] (Register New Department) ➞ specify the necessary fields on the Register New Department screen ➞ click [OK]. Details of each item are shown below. Department ID:Enter a number (seven digits maximum). Enter a number (seven digits maximum). Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
Import/Export Function The Remote UI enables you to save the Address Book and other settings information, such as forwarding settings, as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. The Import/Export function is intended for data exchange, and is available only through the Remote UI. 3 Customizing Settings CAUTION The Import/Export operation may take more than six minutes to complete.
Saving the Address Book You can store the Address Book as a file in your computer. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Address Book] ➞ click [Export]. 3 Customizing Settings 1 If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password ➞ click [OK].
2 Select the subaddress book to export and the file format ➞ click [Start Export]. Details of each item are shown below. Address Book: Select the subaddress book to be saved as a file from the drop-down list. File Format: Select the format in which to save the file. • Custom Format: Select this if the file is to be imported into another machine that is similar to this one. • LDAP Format: Customizing Settings 3 Select this if the file is to be used by another application (e.g.
Loading an Address Book You can load address books into the machine from saved files. NOTE • You can register up to 1,800 addresses in the Address Book. (200 of these are addresses assigned to the one-touch buttons.) Each address is treated as a separate item. When importing additional addresses, make sure that you do not exceed an overall total of 1,800 addresses. • When importing an LDAP format file, entries with e-mail addresses or fax numbers are imported into the machine.
1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Address Book] ➞ click [Import]. Customizing Settings 3 If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password ➞ click [OK]. NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK].
Click [Browse] ➞ select the file to import ➞ specify the necessary fields ➞ click [Start Import]. Details of each item are shown below. Address Book: Select the subaddress book to be imported. Import Method: Select the import method. • Append: The addresses in the file are added to the machine's Address Book. No changes are made to the pre-existing addresses in the Address Book.
Saving Forwarding Settings in Files (Export) You can store forwarding settings as a file in your computer. 1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Forwarding Settings] ➞ click [Export]. Customizing Settings 3 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. 2 Click [Start Export].
3 Follow the instructions on the screen to specify the location where you want to save the file. Loading a Forwarding Settings File (Overwrite/Import) You can load forwarding settings into the machine from saved files. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Forwarding Settings] ➞ click [Import].
2 Select the format type from the File Format drop-down list ➞ click [Browse] ➞ select the file to import ➞ click [Start Import]. Details of each item are shown below. File Format: Select the format in which to save the file. • FIA Format: Select this when importing information registered for Forwarding Settings, the Address Book, or Favorites Buttons. • FIL Format: Select this when importing information registered for Forwarding Settings or the Address Book.
Saving Additional Functions Settings in Files (Export) You can store Additional Functions settings as a file in your computer. 1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Additional Functions] ➞ click [Export]. Customizing Settings 3 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. 2 Click [Start Export].
Loading Additional Functions Settings Files (Overwrite/ Import) You can load Additional Functions settings into the machine from saved files. 1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Additional Functions] ➞ click [Import]. Customizing Settings 3 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK].
Click [Browse] ➞ select the file to import ➞ click [Start Import]. IMPORTANT • When Additional Functions settings are imported, the System Manager ID, Department IDs, Address Book password, and Network settings are automatically overwritten. • If the System Manager ID is not set when the Additional Functions settings file is exported, the print totals under Department ID Management are cleared when the file is imported.
Saving the Printer Settings You can store the Printer Settings as a file in your computer. 1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Printer Settings] ➞ click [Export]. Customizing Settings 3 NOTE If the System Manager's ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. 2 3 3-34 Click [Start Export].
Loading Printer Settings You can load printer settings into the machine from saved files. IMPORTANT You cannot import a file while the machine is scanning. Click [Add. Func.] ➞ select [Import/Export] from the menu that appears under [Add. Func.] ➞ click [Printer Settings] ➞ click [Import]. 3 Customizing Settings 1 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK].
Device Custom Settings The machine's custom settings can be edited with the Remote UI. Follow the procedure below to customize the machine's settings from the Remote UI. NOTE • The custom settings that are available using the Remote UI are part of the settings available from the control panel of the machine. For instructions on using the control panel to specify the machine's custom settings, see Chapter 6, "System Manager Settings," in the Reference Guide.
1 Click [Add. Func.] ➞ select [Custom Settings] from the menu that appears under [Add. Func.]. Customizing Settings 3 NOTE If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK]. 2 Click the type of custom setting that you want to specify. 3 Specify all the necessary fields ➞ click [OK].
NOTE • For more information on each setting, see other manuals relating to the function that needs to be set. • For information on how to turn ON and OFF the main power of the machine, see Chapter 1, "Before You Start Using This Machine," in the Reference Guide.
Backing Up Inbox Documents You can back up inbox documents stored in the machine to a file server connected to the network. Inbox documents backed up in this way can be restored from the file server at a later date. The following data can be backed up and restored: • Inbox 3 Settings (inbox names, passwords, and auto erase times) document image data WARNING It may take more than seven hours to complete an inbox document backup/ restore operation.
Setting the Backup Destination for Inbox Documents You can specify the address, user name, password, and file path of the SMB server used to backup inbox documents. 1 Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞ click [Backup Destination Settings].
Specify the necessary fields ➞ click [OK]. Details of each item are shown below. Host IP Address: The unique name used to identify the file server on the network. Enter the IP address of the SMB server to back up the inbox documents Enter the IP address of the SMB server to back up the inbox documents to in the following format: \\Server Name\Name of Shared Folder. User Name: Enter the user name for the SMB server used to back up the inbox documents.
Performing the Inbox Document Backup Before upgrading the firmware of the machine, you can back up the inbox documents stored in the machine to the destination specified in "Setting the Backup Destination for Inbox Documents," on p. 3-40. 1 Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞ click [Backup] ➞ click [Execute]. Customizing Settings 3 You can confirm the status of the backup process in [Backup Status]. Select 'All' or 'Changes' for the backup method.
Restoring Backed Up Data You can restore inbox document data which has been backed up on a server to the machine. 1 Click [Add.Func.] ➞ select [Custom Settings] from the menu that appears under [Add.Func.] ➞ click [Restore] ➞ click [Display Backup Data]. Customizing Settings 3 2 Select the backup data to restore from the list ➞ click [Execute]. The inbox documents will be restored after you restart the machine (the main power of the machine is turned OFF, and then ON again).
Installing a Certificate File It is necessary to install a key pair from a computer in order to use encrypted SSL communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering device information. Apart from the X.509 (DER) format server certificate preinstalled in the machine, you can also install a CA certificate file from your computer to use for encrypted SSL communication.
NOTE If a System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears ➞ enter the System Manager ID and password ➞ click [OK]. Click [Register Key and Certificate]. 3 Click [Install]. 4 Enter the path for the key pair and certificate file to install ➞ click [Start Installation]. The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.p12'.
Installing a CA Certificate IMPORTANT For more information on registering a CA certificate file, see the Network Guide. 1 Click [Add. Func.] ➞ select [Custom Settings] from the menu that appears under [Add. Func.] ➞ click [CA Certificate Settings]. Customizing Settings 3 NOTE If a System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears ➞ enter the System Manager ID and password ➞ click [OK]. 3-46 2 Click [Register CA Certificate].
4 Enter the path for the key pair and CA certificate file to install ➞ click [Start Installation]. The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.cer'. Specify the name of the file to install so that it will not exceed eight characters.
1 Enter the required data ➞ click [Log In]. Customizing Settings 3 SDL is set as a login service. SSO is set as a login service.
IMPORTANT If there is more than a 30 minute difference between the current time set in the computer register by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO. To be able to log in using SSO, it is necessary to match the current time on both the computers. 2 Click [Add. Func.] ➞ click [User Key and Certificate Settings].
● To install a user key and certificate ❑ Click [Install]. ❑ Enter the path for the key pair and certificate file to install and the password of the private key ➞ click [Start Installation]. Customizing Settings 3 The maximum number of characters that you can enter for the file name is twenty, excluding the file path and file extension '.p12' or '.pfx'. Specify the name of the file to install so that it will not exceed twenty characters.
Appendix CHAPTER This section contains the glossary and index. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Glossary A Authentication A system process which validates a user's logon information. The user's name and password must be registered in the system beforehand, and if the system detects a match, access is granted, depending on the user's access rights and permissions. B Appendix 4 BOOTP BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP/IP network.
D Device Information Delivery Registering device information in your machine enables you to set the machine to deliver the same device information to other imageRUNNER machine models that are connected to the same network. This enables you to easily manage multiple machines at the same time. Device signature certificate The device signature certificate, when used with a private key inside the machine, enables you to add a digital signature to a scanned document.
FTP File Transfer Protocol. A client-server protocol enabling a user to transfer files on one computer to and from another computer over a TCP/IP network. The File Transfer Protocol also governs the client program with which the user transfers files. H HTTP Hypertext Transfer Protocol. The client-server TCP/IP protocol used on the World Wide Web for the transfer of HTML (Hyper Text Mark-up Language) documents across the Internet.
K Key pair In SSL security, the key pair consists of a public key and a private key. A public key is known to "everyone," and a private or secret key, is known only to the recipient of the message. L LAN Local Area Network. A network system formed by linking a server, workstations, devices, and computers, which are all located in the same building or some other relatively limited area. Lightweight Directory Access Protocol.
N NetSpot Device Installer A Canon utility that automatically detects and installs printer drivers on local networks. P PCL Printer Control Language. A protocol originally designed by Hewlett-Packard, enabling PCs to communicate with printers. PCL has become a standard for laser and ink jet printers, and is now supported by most printer manufactures. PDF 4 Appendix Portable Document Format.
PS (PostScript) Post Script. A representative page descriptive language developed by Adobe, which provides flexible font capability and high-quality graphics, especially for high-resolution printing. R RARP Reverse Address Resolution Protocol. A protocol which associates a network adapter address (MAC address) with an IP (Internet Protocol) address. Remote UI Resolution The density of dots attained by a device, such as a scanner or printer, in producing an image.
SNMP v. 1 Used for read only access when used in conjunction with SNMPv3 for setting MIB Access Permission levels. Can be set to [Read/Write] if security is not necessary. SNMP v. 3 Management functions of SNMPv3 enable different permission levels for security, if used in conjunction with SNMPv1. Spool Simultaneous Peripheral Operations On-Line. Spooling means putting jobs in a buffer, which is a special area in memory or on a disk. Devices access data at different rates.
Subnet Mask The method used to determine to which subgroup, or subnet, an IP address belongs. On TCP/IP networks, all devices whose IP addresses have the same prefix belong to the same subnet. Dividing a network into subnets is useful for both security and performance reasons. Super Fine A resolution mode for sending originals at four times the detail of the Standard resolution mode. If the receiving machine does not support this mode, the document is automatically sent in the Fine mode.
User signature Adds a digital signature to a private document, based on the registered user information when logging on using a login service. This prevents unauthorized access and alterations to the signed document. X X.509 (DER) X.509 is a standard for digital key certificates defined by the ITU (International Telecommunications Union). DER (Distinguished Encoding Rules) is a binary encoding format for digital key data.
Index A C Abbreviations used in this manual, x CA Certificates, 3-44, 4-2 Access Number Management, 3-6 Clear All Counts, 3-20 Additional Functions settings Clear Count, 3-21 Exporting, 3-31 Confidential Fax Inbox, 4-2 Importing, 3-32 Controlling machine remotely, 1-4 Changing the name of a subaddress book, 2-33 4 Cookie, 4-2 Copy jobs, managing, 2-8 Appendix Address Book Copyright, xi Deleting an address, 2-32 Editing an address, 2-32 Exporting, 3-23 Importing, 3-26 Managing the Address B
Enabling the Remote UI, 1-10 Ethernet, 4-3 Export function, 3-22 Importing the Address Book, 3-26 Inbox management About inbox management, 2-12 Confidential Fax Inboxes, 2-13, 2-22 Memory RX Inbox, 2-12, 2-18 F User Inboxes, 2-12, 2-13 Fax jobs, managing, 2-8 Fine, 4-3 Forwarding settings Adding a forwarding condition, 3-14 Information display, 2-2 Internet Protocol (IP), 4-4 IP address, 4-4 IPP, 4-4 Deleting a forwarding condition, 3-17 Editing a forwarding condition, 3-17 4 Exporting, 3-28 Append
Limit Functions, 3-20 Link to MEAP Portal, 1-6 Log on, 4-5 R RARP, 4-7 Receive jobs, managing, 2-10 Remote UI, 4-7 M Resolution, 4-7 RX, 4-7 Machine Checking status, 1-3 Customizing settings, 3-36 Setting up remotely, 1-4 S Send jobs, managing, 2-8 MEAP, 4-5 Server certificate, 4-7 MEAP Settings, 1-9 Setting, 1-10 Memory RX Inbox, 4-5 Setting up machine remotely, 1-4 Message Board, 3-4 SMB, 4-7 MIB, 4-5 SMB server, 4-7 4 Appendix Controlling remotely, 1-4 SNMP v. 1, 4-8 SNMP v.
T TCP/IP, 4-9 TIFF, 4-9 Trademarks, xi TX, 4-9 U UFR II, 4-9 Ultra Fine, 4-9 4 User signature, 4-10 Appendix URL, 4-9 X X.
CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON (U.K.) LTD.
