E111SU/USA/Fax Black PANTONE 186 Fax Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17,quai du President Paul Doumer 92414 Courbevoie Cedex, France CANON (U.K.) LTD.
00 FAX_Contents.qxd 03.8.1 1:21 PM Page i Using Your Documentation Your machine includes the following documentation. This documentation has been designed so that you can easily use your machine to suit your particular needs. Setting up the machine...................................... Setting up paper .............................................. Installing Printer Driver ..................................... Set-up Instructions Document and paper handling .............................
00 FAX_Contents.qxd 03.8.1 1:21 PM Page ii Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges. * Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.
00 FAX_Contents.qxd 03.8.1 1:21 PM Page iii Contents Chapter 1: Introduction Customer Support..........................................1-1 Operation Panel .............................................1-1 Standby Display .............................................1-3 Making Connections ......................................1-3 Connecting the Telephone Line and an External Device ...........................................
00 FAX_Contents.qxd 03.8.1 1:21 PM Page iv Chapter 6: Special Features Special Dialing ...............................................6-1 Dialing Through a Switchboard ...................6-1 Dialing an Overseas Number (With Pauses) ..............................................6-1 Switching Temporarily to Tone Dialing.........6-2 Chapter 7: Reports and Lists Summary of Reports and Lists .....................7-1 ACTIVITY REPORT.......................................7-2 TX (Transmission) REPORT............
00 FAX_Contents.qxd 03.8.1 1:21 PM Page v Users in the U.S.A. Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet or desk. See the Reference Guide for the machine’s dimensions and weight. B. Phone Line Requirements 1. Only a single line, touch-tone or rotary telephone set is to be used. 2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot be performed.
00 FAX_Contents.qxd 03.8.1 1:21 PM Page vi In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this Fax Guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment.
00 FAX_Contents.qxd 03.8.1 1:21 PM Page vii Users in Canada Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight. B. Order Information 1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.) 2.
00 FAX_Contents.qxd CAUTION NOTE 03.8.1 1:21 PM Page viii • Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority or electrician, as appropriate. • This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
00 FAX_Contents.qxd 03.8.1 1:21 PM Page ix Type Conventions Used in This Guide Please read the following list of symbols, terms and abbreviations used in this guide. WARNING CAUTION IMPORTANT • Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.
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01 FAX_Chp1.qxd 03.7.10 3:50 PM Page 1-1 Chapter 1 Introduction Customer Support Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problem or if you think your machine needs servicing, contact your service representative, → Reference Guide. Operation Panel FAX Key Switches standby display to Fax Mode.
01 FAX_Chp1.qxd 03.7.10 3:50 PM Page 1-2 One-Touch Speed Dialing Keys The keys marked 01 to 12 can be used to dial pre-registered fax/telephone numbers. To dial using these keys, you need to register the number for one-touch speed dialing. When the Function key is pressed and the indicator lights green, the following keys can be used for the fax functions.
01 FAX_Chp1.qxd 03.7.10 3:50 PM Page 1-3 Standby Display The standby display differs depending on which mode is selected. When the machine is plugged in, the Copy Mode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX. The standby display in Fax Mode is as follows: ■ Fax Mode Date & Time Receive Mode Introduction 1 Fax Resolution • The standby display in Copy Mode is, → Reference Guide.
01 FAX_Chp1.qxd 03.7.10 3:50 PM Page 1-4 External Device Connections The external devices you connect to the machine will depend on how you want to use the machine. Recommended device connections and receive modes are shown below. IMPORTANT • If you have connected an external device to the machine, be sure to select the correct receive mode. (→ p.
02 FAX_Chp2.qxd 03.7.10 4:00 PM Page 2-1 Chapter 2 Registering Information Methods of Registering Information in the Machine To customize the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings and speed dialing settings. You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide. Guidelines for Entering Numbers, Letters and Symbols Key Letters (:A) Numbers (:1) @.
02 FAX_Chp2.qxd 03.7.10 4:01 PM Page 2-2 • The Function key will light up by pressing Function to be able to operate Space, Delete or Clear. NOTE ■ Entering Letters 1 Press T to switch to letter mode (:A). :A Ex: _ 2 Press the numeric key that contains the letter you want. :A Ex: C • Press repeatedly until the letter you want appears. Each key cycles through the letters it contains. • If you are unsure which key to press for the letter you want, → p. 2-1.
02 FAX_Chp2.qxd 03.7.10 4:01 PM Page 2-3 Registering Required Sender Information In the United States, FCC rules governing the use of facsimile equipment state that the following sender information must be printed on every facsimile transmission: • Your fax/telephone number • Your personal name or company name • The date and time of transmission Your machine has been designed to print this information at the top of every fax you send.
02 FAX_Chp2.qxd 03.7.10 4:01 PM Page 2-4 Entering the Date and Time 1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 5.TIMER SETTINGS. ADDITIONAL FUNCTIONS 5.TIMER SETTINGS 3 Press Set twice. The date and time currently set for the machine are displayed. TIMER SETTINGS 1.DATE/TIME SETTING DATE/TIME SETTING 12/03/03 12:10 Ex: 4 Use the numeric keys to enter the correct month, day, year and time in this order.
03.7.10 4:01 PM Page 2-5 5 Press Set. 9 Use the numeric keys to enter your name or company name (max. 24 characters, including spaces). USER TEL NO. DATA ENTRY OK TEL LINE SETTINGS 2.TEL LINE TYPE 6 Press Additional Functions. USER SETTINGS 1.TEL LINE SETTINGS 7 Use 4 (–) or e (+) to select 2.UNIT NAME. USER SETTINGS 2.UNIT NAME 8 Press Set. :A Ex: _ :A CANO N Ex: • If you are unsure how to enter characters, → p. 2-1.
02 FAX_Chp2.qxd 03.7.10 4:01 PM Page 2-6 Printing a List to Check Information Registered in Your Machine You can print the USER’S DATA LIST to check the sender information and current settings of your machine. 1 Press Additional Functions. 3 Press Set twice. PRINT LISTS 1.USER DATA 2 Use 4 (–) or e (+) to select 7.PRINT LISTS. • The machine returns to standby mode then prints the USER’S DATA LIST. ADDITIONAL FUNCTIONS 7.PRINT LISTS The sender information is shown at the beginning of the list.
02 FAX_Chp2.qxd 03.7.10 4:01 PM Page 2-7 Setting the Telephone Line Type Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. Your machine is factory-set to operate with a tone line (TOUCH TONE). If you need to change the setting, follow this procedure. 2 Use 4 (–) or e (+) to select 3.FAX SETTINGS. ADDITIONAL FUNCTIONS 3.FAX SETTINGS 3 Press Set three times. FAX SETTINGS 1.
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03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-1 Chapter 3 Speed Dialing What is Speed Dialing? Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name under a one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one or a few keys. Speed Dialing Methods There are three speed dialing methods available with your machine as follows: ■ One-Touch Speed Dialing (→ p.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-2 One-Touch Speed Dialing NOTE • The Function key will light up by pressing Function to be able to operate Space, Delete or Clear. Registering Numbers for One-Touch Speed Dialing 1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION. ADDITIONAL FUNCTIONS 4.ADD. REGISTRATION 3 Press Set twice. ADD. REGISTRATION 1.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-3 Changing/Deleting a One-Touch Speed Dialing Entry • The Function key will light up by pressing Function to be able to operate Space, Delete or Clear. NOTE 1 Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialing.” (→ p. 3-2) 2 Use 4 (–) or e (+) to select the one-touch speed dialing key assigned to the entry you want to change or delete. 1-TOUCH SPD DIAL 1 432 2015 Ex: 06= • You can directly select the one-touch speed dialing key by pressing it.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-4 Coded Speed Dialing Registering Numbers for Coded Speed Dialing • The Function key will light up by pressing Function to be able to operate Space, Delete or Clear. NOTE 1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION. ADDITIONAL FUNCTIONS 4.ADD. REGISTRATION 3 Press Set. ADD. REGISTRATION 1.1-TOUCH SPD DIAL 4 Use 4 (–) or e (+) to select 2.CODED SPD DIAL. ADD. REGISTRATION 2.CODED SPD DIAL 5 Press Set.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-5 11 Press Set. 12 To continue registering other coded speed :A Ex: DATA ENTRY OK CODED SPD DIAL 3.OPTIONAL SETTING • For details of OPTIONAL SETTING, refer to the following items as required. – Registering a Password and Subaddress (→ p. 3-12) – Registering a Password and Subaddress for Polling (→ p. 5-7) – TX TIME SETTING in the Additional Functions (→ p. 9-9) dialing codes, press Additional Functions then repeat the procedure from step 6.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-6 6 Press Function, then Clear to delete the previous entry, then re-enter the name. :A Ex: Canon UK • If you do not want to change the name, ignore this step. • If you are unsure how to enter characters, → p. 2-1. 7 Press Set. :A ❚ To Delete a Coded Speed Dialing Entry: 4 Press Function, then Clear to delete the fax/telephone number. TEL NUMBER ENTRY TEL= 5 Press Set. TEL NUMBER ENTRY ERASING END DATA ENTRY OK CODED SPD DIAL 3.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-7 Group Dialing Creating Groups • The Function key will light up by pressing Function to be able to operate Clear. NOTE 2 Use 4 (–) or e (+) to select 4.ADD. REGISTRATION. ADDITIONAL FUNCTIONS 4.ADD. REGISTRATION 3 Press Set. ADD. REGISTRATION 1.1-TOUCH SPD DIAL 4 Use 4 (–) or e (+) to select 3.GROUP DIAL. ADD. REGISTRATION 3.GROUP DIAL 5 Press Set.
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-8 8 Enter the one-touch and/or coded speed 9 Press Set twice. dialing numbers you want to register in the group. GROUP DIAL 2.NAME • You cannot register numbers in groups that have not been registered for speed dialing. • You can review the numbers registered under the group by pressing 4 (–) or e (+).
03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-9 Speed Dialing Lists You can print lists of fax/telephone numbers registered for speed dialing. Keep these lists near your machine so you can refer to them when dialing. Printing Speed Dialing Lists 1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 7.PRINT LISTS. ADDITIONAL FUNCTIONS 7.PRINT LISTS - CODED DIAL LIST 1-TOUCH (DETAIL) CODED (DETAIL) GROUP DIAL LIST 7 Press Set. 1-TOUCH LIST 1.NO SORT PRINT LISTS 1.
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03 FAX_Chp3.qxd 03.7.10 3:58 PM Page 3-12 Registering a Password and Subaddress The password and subaddress is required when you send faxes to the other party’s fax machine that has a password and subaddress. NOTE • You can register the password and subaddress with a one-touch speed dialing key or coded speed dialing code. • You must also know the password and subaddress of the other party’s fax so that you can enter them on your fax.
03.7.10 3:58 PM Page 3-13 16 Enter a password. PASSWORD 12345 Ex: • If you do not need to enter a password, ignore this step. • You can enter a password up to 20 digits long using the numeric keys, T, # or Space. • Be sure to enter the password of the other party correctly, taking into account the position of spaces. • If you make a mistake, press 4 (–) or e (+) to move the cursor to the incorrect character, then press Delete. Or press Clear to delete all characters you entered. 17 Press Set twice.
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04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-1 Chapter 4 Sending Faxes Preparing to Send a Fax Documents You Can Fax For information on the types of documents you can fax, their requirements, and details on setting up documents, → Reference Guide. Adjusting the Quality of Your Faxes Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents with image quality output similar to the original.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-2 Dialing Methods There are several ways of dialing the number of the party to which you want to send a fax.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-3 One-Touch Speed Dialing Dial a fax number by pressing the one-touch speed dialing key (01 to 12) to which the number is assigned.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-4 Group Dialing Dial the fax numbers of the multiple destinations one at a time. ❚ To enter a group registered under a one-touch speed dialing key: Press the one-touch speed dialing key assigned to the group you wish to fax. (→ p. 4-3) TEL=GROUP DIAL Ex: 03 Canon GROUP 2 • The name of the group is displayed. • If you press the wrong key, press Stop/Reset. Then press the correct key.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-5 Sending Methods Memory Sending The machine begins calling the other party and transmitting the information after all documents are scanned into the memory. Since the machine is multitasking, you can even scan a document into memory while performing other tasks. The machine has enough memory to store up to approximately 255 pages* (fewer if the document contains many graphics or particularly dense text). * Based on ITU-T No.1 Chart, standard mode.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-6 ■ Using the platen glass NOTE • You need to remove documents from the ADF in advance, in order to fax from the platen glass. • You can operate Book Sending, Delete or Clear when the Function key is lit. If the Function key is not lit, press it. However, you do not need to press Function in step 3 to execute the Book Sending function if BOOK SENDING is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4) 1 Press FAX to set to Fax Mode.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-7 Canceling Sending Canceling memory sending ■ To cancel memory sending while documents are being scanned using the ADF 1 Press Stop/Reset. • Scanning is canceled. 2 Press Set. • The document will come out automatically. STOP KEY PRESSED PRESS SET KEY ■ To cancel memory sending after all documents have been scanned • The machine asks you to confirm that you want to cancel. CANCEL DURING TX/RX? < YES NO > 2 Press 4 (–) to cancel sending.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-8 Redialing When the Line is Busy There are two methods of redialing: Manual redialing and Automatic redialing. This section explains these two methods. Manual Redialing Press Redial/Pause to dial the last number you dialed with the numeric keys. (This starts redialing regardless of whether automatic redialing is enabled.) Canceling Manual Redialing To cancel manual redialing, press Stop/Reset.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-9 Sequential Broadcasting Sending a Document to More Than One Destination This feature allows you to scan a document once and send it to several destinations.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-10 4 Press Start. • After the scanning is finished, the machine starts to dial the number. • The machine will first send the document to the one-touch speed dialing destinations, then the coded speed dialing destinations, and finally to the destination dialed using regular dialing. • If you prefer the machine never to scan a document automatically after a few seconds, disable the TIME OUT setting. (→ p. 9-6) • To cancel sending, press Stop/Reset then press 4 (–).
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-11 Delayed Sending You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example. You can set up to 122 destinations, and up to 20 reservations of delayed sending. • You can perform other tasks even when you have set the machine for delayed sending.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-12 Confirming Transmission Status and Sending Reservation You can check the status of sending or receiving fax, or sending reservation. NOTE • You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITOR is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4) Confirming Transmission Status The sending or receiving status can be confirmed using the following method: 1 Press Function while In Use/Memory is flashing.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-13 Documents Stored in Memory NOTE • If there are no documents stored in memory, the machine will return to standby mode when you select Memory Reference. • You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY REFERENCE is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4) Printing a List of Documents in Memory The machine can print a list of documents stored in memory, along with the transaction number (TX/RX NO.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-14 Resending a Document in Memory You can resend documents that are stored in memory. The machine stores faxes that are received but not printed because paper or toner has run out, a paper jam has occurred or documents have not been transmitted due to a transmission error. You can send such faxes to another fax machine to be printed. 1 Press Function. 2 Press Memory Reference. MEMORY REFERENCE 1.DOC. MEMORY LIST 3 Use 4 (–) or e (+) to select 4.RESEND DOCUMENT.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-15 Printing a Document in Memory 1 Press Function. 6 Press Set. 2 Press Memory Reference. MEMORY REFERENCE 1.DOC. MEMORY LIST 3 Use 4 (–) or e (+) to select 3.PRINT DOCUMENT. 7 Press 4 (–) to print the first page only, or press e (+) to print all pages of the document. • The machine prints the document. MEMORY REFERENCE 3.PRINT DOCUMENT NOTE 4 Press Set.
04 FAX_Chp4.qxd 03.7.10 3:51 PM Page 4-16 Deleting a Document from Memory 1 Press Function. 2 Press Memory Reference. 3 Use 4 (–) or e (+) to select 5.DELETE 6 Press Set. • The machine asks you to confirm that you want to delete the document. OK TO DELETE? < YES NO > DOCUMENT. MEMORY REFERENCE 5.DELETE DOCUMENT 4 Press Set. DELETE DOCUMENT 0001 Ex: TX/RX NO. 5 Use 4 (–) or e (+) to select the transaction number (TX/RX NO.) of the document you want to delete. DELETE DOCUMENT 0004 Ex: TX/RX NO.
05 FAX_Chp5.qxd 03.7.10 4:02 PM Page 5-1 Chapter 5 Receiving Faxes Different Ways to Receive a Fax The machine provides you with several modes for receiving faxes. Once you have decided which mode is suitable for your needs, set the mode as described (→ p. 5-2). You can change the mode when the machine is in standby mode. To determine which mode best suits your requirements, refer to the table below: Operation Requirements FaxTel* Fax/Tel Automatically switches between fax calls and voice calls.
05 FAX_Chp5.qxd 03.7.10 4:02 PM Page 5-2 Setting the Receive Mode The setting of the receive mode can be changed if necessary. 1 Press Receive Mode until the mode you want appears. RECEIVE MODE Ex: Manual • You can select from the following: – FaxTel* : when a telephone is connected to the machine, the machine automatically switches between fax calls and voice calls. – FaxOnly : if you use your machine to receive only faxes.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-3 Setting the Options for FaxTel Mode When selecting FaxTel mode, the following options can be set. • Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START TIME setting). • Adjust the length of time the machine rings when the call is a voice call (F/T RING TIME setting). • Set whether the machine switches to receive mode after the ring time set in F/T RING TIME has elapsed (F/T SWITCH ACTION setting).
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-4 1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 3.FAX 9 Press Set twice. FAX/TEL OPT. SET 2.F/T RING TIME SETTINGS. ADDITIONAL FUNCTIONS 3.FAX SETTINGS F/T RING TIME 015SEC Ex: 10 Use 4 (–) or e (+) to set the time the 3 Press Set. machine rings while waiting for someone to pick up the handset. FAX SETTINGS 1.USER SETTINGS F/T RING TIME 4 Use 4 (–) or e (+) to select 4.RX SETTINGS. FAX SETTINGS 4.RX SETTINGS 11 Press Set twice. FAX/TEL OPT.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-5 Setting the Options for Distinctive Ring Pattern Detection Feature: DRPD Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby they assign two or more telephone numbers with distinctive ring patterns to a single telephone line. If your telephone company offers such a service, you can have both a fax number(s) and a telephone number(s) for your machine using only one telephone line.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-6 Receiving Faxes Manually In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually activate reception of faxes. You can activate reception from the machine or from the telephone connected to the machine (this is called Remote receiving). NOTE • • • • For this mode, you need to connect a telephone to your machine. (→ p. 1-4) Make sure there are no documents in the ADF. Make sure the REMOTE RX setting is enabled.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-7 Registering a Password and Subaddress for Polling The polling feature allows you to request a document to be faxed to you from another fax machine. The sender only needs to make sure that the document is on his fax machine and ready to be sent. When this machine polls the sender’s machine, the document is sent automatically. • You can register a password and subaddress with a one-touch speed dialing key or coded speed dialing code.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-8 15 Press Set twice. POLLING RX 1.PASSWORD PASSWORD Ex: 16 Enter a password. PASSWORD 12345 Ex: • You can enter a password up to 20 digits long using the numeric keys, T, # or Space. • Be sure to enter the password of the other party correctly, taking into account the position of spaces. • If you make a mistake, press Delete to delete the last number or press Clear to delete all numbers you entered. 17 Press Set twice. SUBADDRESS Ex: 5-8 18 Enter a subaddress.
05 FAX_Chp5.qxd 03.7.10 4:03 PM Page 5-9 Receiving While Performing Other Tasks Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other tasks. If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory. Then, as soon as you finish your task, the machine automatically prints the fax.
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06 FAX_Chp6.qxd 03.7.10 3:59 PM Page 6-1 Chapter 6 Special Features Special Dialing This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number, and switching temporarily to tone dialing. Dialing Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard.
06 FAX_Chp6.qxd 03.7.10 3:59 PM Page 6-2 Switching Temporarily to Tone Dialing Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily for tone dialing: 1 Press FAX to set to Fax Mode. FAX 12/03/2003 15:30 STANDARD Ex: FaxTel 5 Use the numeric keys on the machine to enter the numbers requested by the information service.
07 FAX_Chp7.qxd 03.7.10 3:55 PM Page 7-1 Chapter 7 Reports and Lists Summary of Reports and Lists The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details. • Make sure that LTR or LGL-size paper is loaded in the cassette. If a different paper size is loaded, the report or list cannot be printed. Also, you cannot use the multi-purpose tray for printing the report or list.
07 FAX_Chp7.qxd 03.7.10 3:55 PM Page 7-2 ACTIVITY REPORT The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure: NOTE • If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, set ACTIVITY REPORT to OFF. (→ p.
07 FAX_Chp7.qxd 03.7.10 3:55 PM Page 7-3 TX (Transmission) REPORT The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting, → p. 9-5. If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below, will be printed depending on the setting you select. CANON 001 *********************** *** TX REPORT *** *********************** 7 TRANSMISSION OK TX/RX NO DESTINATION TEL # CONNECTION ID ST.
07 FAX_Chp7.qxd 03.7.10 3:55 PM Page 7-4 MULTI TX/RX (Transaction) REPORT If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below, will be printed. It will also be printed if you select OUTPUT YES under TX REPORT or RX REPORT in the Report Settings (→ p. 9-5). 12/03/2003 18:16 FAX 123 4567 CANON 001 ******************************** MULTI TX/RX REPORT *** *** ******************************** TX/RX NO PGS.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-1 Chapter 8 Troubleshooting LCD Messages The following messages are displayed in the LCD when the machine performs a function or if it encounters an error. This section describes messages related to fax functions. For other messages, → Reference Guide. Cause Action CHANGE DOCUMENT When using the platen glass to send documents with Book sending, you pressed Start without changing the document. Place the next document on the platen glass then press Start.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-2 Faxing Problems Sending Problems ❚ You cannot send a fax. The machine may have overheated. • Unplug the machine and let it cool for about 10 minutes. Then plug in the machine and try sending again. The machine may not be set for the type of telephone line in use (pulse/tone). • Make sure the machine is set for the correct telephone line type. (→ p. 2-7) The document may not have been loaded.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-3 ❚ Cannot send using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If the other party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disabled. • Make sure ECM is on. (→ p. 9-5) ❚ Errors occur frequently while sending. The telephone lines may be in poor condition, or you may have a bad connection. • Lower the transmission speed. (→ p.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-4 ❚ Cannot receive a document manually. You may have disconnected the call by pressing Start or dialing the remote receiving ID after hanging up the handset. • Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will disconnect the call. • When your telephone line uses rotary pulse, switch to tone dialing on your telephone before dialing 25 (the remote receiving ID). ❚ Print quality is poor.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-5 Telephone Problems ❚ You cannot dial. The telephone line may not be connected properly. • Make sure all line connections are secure. (→ p. 1-3) The machine may not be set for the type of telephone line in use (pulse/tone). • Make sure the machine is set for the correct telephone line type. (→ p. 2-7) ❚ The telephone disconnects while you are talking. The telephone line may not be plugged in securely.
08 FAX_Chp8.qxd 03.7.10 4:05 PM Page 8-6 If You Cannot Solve the Problem If you have a problem with your machine and you cannot solve it by referring to the information in this chapter and in the Reference Guide, contact your service representative. Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. For details on contacting your service representative, → Reference Guide.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-1 Chapter 9 Setting the Additional Functions Understanding the “Additional Functions” The menus of the Additional Functions can allow you to specify or register the various settings. Available menus differ depending on the machine type. This section explains the procedure to access the menus, and the contents of the menus only related to the fax functions. • For the menus related to the common settings and the copy functions, → Reference Guide.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-2 Menu Descriptions COMMON SETTINGS Name DEFAULT SETTINGS Selects which mode standby display appears in the LCD when the power cord is connected, or the AUTO CLEAR function* activates. COPY The copy mode is selected. FAX The fax mode is selected. SW AFTER AUTO CLR Selects whether the machine switches to the mode you set in DEFAULT SETTINGS after the AUTO CLEAR function* activates.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-3 Name 6.SCANNING END TONE Descriptions Adjusts the volume of the done tone sounded when the machine has finished scanning. ON 1 to 3 (1) ERROR ONLY 1 to 3 (1) OFF The volume is turned off. 7.CALLING VOLUME Adjusts the volume of the ring produced when the unit detects a voice call. 1 to 3 (2) 8.LINE MONITOR VOL. Adjusts the line monitor volume. ON 1 to 3 (2) OFF The volume is turned off. (The factory default setting is in bold face.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-4 FAX SETTINGS Name USER SETTINGS 1.TEL LINE SETTINGS Descriptions The basic operation settings in the Fax mode can be specified. Specify the telephone line settings. 1.USER TEL NO. Your telephone and fax number can be registered. (→ p. 2-4) 2.TEL LINE TYPE Selects the telephone line type. (→ p. 2-7) TOUCH TONE The telephone line is set for touch tone dialing. ROTARY PULSE The telephone line is set for rotary pulse dialing. 3.
03.7.10 4:00 PM Page 9-5 Name 6.OFFHOOK ALARM Descriptions Enables/disables the offhook alarm that alerts you when the handset is not in the handset cradle. ON After reception, the offhook alarm sounds when the handset of extension telephone is left off the hook. OFF No offhook alarm. REPORT SETTINGS 1.TX REPORT Sets the report setting. Enables/disables automatic printing of a transmission report. OUTPUT NO No report is printed.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-6 Name 3.AUTO REDIAL Descriptions Sets whether to perform automatic redial when the other line is busy or no answer. ON Customizes the redial operation. OFF After the first attempt at dialing fails, redialing is not attempted. 1.REDIAL TIMES Sets the number of retries. 1 to 10 TIMES (2 TIMES) 2.REDIAL INTERVAL Sets period of time between redialings. 2 to 99 MIN. (2 MIN.) 3.TX ERROR RESEND Redialing is attempted when a transmission error occurred.
03.7.10 4:00 PM Page 9-7 Name 3.DRPD:SELECT FAX Descriptions Select a ring pattern when the machine receives faxes. (→ p. 5-5) NORMAL RING Ring type of normal telephone line. DOUBLE RING Two short rings at regular intervals. SHORT-SHORT-LONG Short-short-long at regular intervals. SHORT-LONG-SHORT Short-long-short at regular intervals. OTHER RING TYPE Patterns other than those described above. 4.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-8 Name 2.TONER SUPPLY LOW Descriptions Allows you to set whether the machine stores the document in memory when the toner supply is low or ignores the warning and keeps printing until the document is completely printed. This setting is convenient if a new cartridge is not at hand. KEEP PRINTING The keep printing function is turned on. With this setting, the machine does not store documents in memory if the toner has run out.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Page 9-9 ADD. REGISTRATION Name 1-TOUCH SPD DIAL 1-TOUCH SPD DIAL Descriptions Registers the informations on One-Touch Speed Dialing. (→ p. 3-2) Selects a one-touch speed dialing key. 1.TEL NUMBER ENTRY Registers the other party’s telephone number. 2.NAME Registers the other party’s name. 3.OPTIONAL SETTING The transmission time and settings including the registration of password and subaddress can be specified. The optional settings can be set. 1.
09 FAX_Chp9.qxd 03.7.10 4:00 PM Name Page 9-10 Descriptions CODED SPD DIAL Registers the information on Coded Speed Dialing. (→ p. 3-4) To register them, perform the same procedure with that of 1-TOUCH SPD DIAL. GROUP DIAL Registers the information on Group Dialing. (→ p. 3-7) 1.TEL NUMBER ENTRY Registers the other party’s telephone numbers by specifying the One-Touch Speed Dialing keys or Coded Speed Dialing codes. 2.NAME Registers the group’s name. 3.
10 FAX_Appendix.qxd 03.7.10 4:06 PM Page A-1 Appendix: Specifications ■ Applicable Line Public Switched Telephone Network (PSTN) ■ Compatibility G3 ■ Data Compressing System MH, MR, MMR, JBIG ■ Modem Speed 33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/ 9.6/7.2/4.8/2.4 Kbps Automatic fallback ■ Transmission Speed Approx. 3 seconds/page* at 33.6 Kbps, ECM-MMR, transmitting from memory * Based on ITU-T No. 1 Chart, standard mode.
10 FAX_Appendix.qxd A-2 03.7.
11 FAX_Index.qxd 03.7.10 4:13 PM Page I-1 Index A Accessing, menus ......................................................9-1 ACTIVITY REPORT description ......................................................7-1, 7-2 printing...................................................................7-2 sample ....................................................................7-2 setting.....................................................................9-5 Additional Functions accessing .......................
11 FAX_Index.qxd 03.7.10 4:13 PM Page I-2 Dialing coded speed ..............................3-1, 3-4, 3-5, 3-6, 4-3 group................................................3-1, 3-7, 3-8, 4-4 methods..................................................................4-2 one-touch speed ...............................3-1, 3-2, 3-3, 4-3 overseas number ....................................................6-1 regular ....................................................................
03.7.10 4:13 PM Page I-3 LIST setting 1-TOUCH ............................................................9-10 CODED DIAL .....................................................9-10 GROUP DIAL .....................................................9-10 SPEED DIAL.......................................................9-10 LOCK PHONE setting ..............................................9-8 M MAN/AUTO SWITCH settings ................................9-7 Manual description ........................................
11 FAX_Index.qxd 03.7.10 4:13 PM Page I-4 Problems cannot solve ...........................................................8-6 faxing .....................................................................8-2 receiving.................................................................8-3 receiving in memory when ....................................5-9 sending ...................................................................8-2 telephone................................................................
03.7.10 4:13 PM Page I-5 SHORT-LONG-SHORT setting ................................9-7 SHORT-SHORT-LONG setting.................................9-7 Space key...................................................................1-2 Speed dialing coded................................................3-4, 3-5, 3-6, 4-3 description..............................................................3-1 group dialing ...........................................3-7, 3-8, 4-4 lists ...........................................
11 FAX_Index.qxd 03.7.
E111SU/USA/Fax Black PANTONE 186 Fax Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17,quai du President Paul Doumer 92414 Courbevoie Cedex, France CANON (U.K.) LTD.