Send Setting Guide This guide explains how to set up the “Send to E-mail” and “Store to Shared Folder” functions using the Send Function Setting Tool, and how to check if the functions are set properly by sending an e-mail or storing a document in a shared folder. Print Home Close Setting and Using Send to E-mail Function Setting and Using Store to Shared Folder Function ATTENTION Before you start, make sure that the machine is connected to the network and is detected by the Send Function Setting Tool.
Outline Setting Up Sending an e-mail About Buttons Outline of Send to E-mail Setup Procedure The figure below shows how to set up and use the Send to E-mail function. About the screenshots The information shown in the screenshots, such as the e-mail address and SMTP server address, are for illustrative purposes only. The actual screenshots you see on your computer may differ from the ones shown here. 01 02 03 Go to setup. Select the function. Configure the Send to E-mail settings.
Outline 01 Setting Up Sending an e-mail About Buttons Selecting the function on the Select Setting window This section describes the procedure for displaying the [Send to E-mail Settings] window. Click [Send to E-mail Settings]. The [Send to E-mail Settings] window is displayed. Proceed to the next section. If the window shown above is not displayed: See “Use Send Function Setting Tool” in the Starter Guide to start the Send Function Setting Tool.
Outline 02 Setting Up Sending an e-mail About Buttons Registering an e-mail address in a one-touch key NOTE Using the Send Function Setting Tool, you can only register new addresses in one-touch keys. This section explains how to register the recipient’s e-mail address in a one-touch key. What is a one-touch key? >>> From the pull-down menu, select the desired one-touch key number (1 to 20). The numbers for one-touch keys that have already been registered are not displayed.
Outline 02 Setting Up Sending an e-mail About Buttons Checking SMTP server information This section explains how to check the SMTP server’s address and its authentication method, and how to enter the confirmed information in the Tool window. What is SMTP? >>> NOTE Open your e-mail software. In this guide, Outlook Express 6.x is used as an example. For Windows Mail or Live Mail, you can check the SMTP server in the same manner as in Outlook Express 6.x.
Outline 02 Setting Up Sending an e-mail About Buttons Checking SMTP server information NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field. If the “My server requires authentication” checkbox is not selected, select [Not Set] for [SMTP Authentication]. SMTP server settings are complete.
Outline 02 Setting Up Sending an e-mail About Buttons Checking SMTP server information NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field. Click [Settings]. If the “My server requires authentication” checkbox is selected, select [Set] for [SMTP Authentication]. See which option is selected.
Outline 02 Setting Up Sending an e-mail About Buttons Checking SMTP server information Click [Cancel]. Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password. SMTP server settings are complete. Proceed to the next section.
Outline 02 Setting Up Sending an e-mail About Buttons Checking SMTP server information Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password. SMTP server settings are complete. Proceed to the next section.
Outline 02 Setting Up Sending an e-mail About Buttons Registering the Send to E-mail settings This section explains how to register the Send to E-mail settings. Click [Next]. Make sure that the settings are correct. Click [Register]. Click [Back] for corrections, if necessary. NOTE The information shown in the screenshots, such as the e-mail address and SMTP server authentication, are for illustrative purposes only.
Outline 03 Setting Up Sending an e-mail About Buttons Sending an E-mail This section explains how to scan a document and send the scanned image via e-mail. Set the document. Press the Sending Function key repeatedly to select the color mode ( or ). * The appearance of the operation panel may differ depending on the model you use. Press the one-touch key you registered. Press [Start].
Outline Setting Up Storing documents About Buttons Outline of For advanced users Store to Shared Folder Setup Procedure This guide describes the procedure for storing documents in a shared folder without access restrictions. If you want to set up a shared folder with access restrictions, see “File Sharing with Access Restriction” in the e-Manual. The figure below shows how to set up and use the Store to Shared Folder function.
Outline 01 Setting Up Storing documents About Buttons Selecting the function on the Select Setting window This section describes the procedure for displaying the [Store to Shared Folder Settings] window. Click [Store to Shared Folder Settings]. The [Store to Shared Folder Settings] window is displayed. Proceed to the next section. If the window shown above is not displayed: See “Use Send Function Setting Tool” in the Starter Guide to start the Send Function Setting Tool.
Outline 02 Setting Up Storing documents About Buttons Specifying the one-touch key number and name NOTE Using the Send Function Setting Tool, you can only register new addresses in one-touch keys. This section explains how to specify the one-touch key number and name in which you are going to register the file path to the shared folder. What is a one-touch key? >>> From the pull-down menu, select the desired one-touch key number (1 to 20).
Outline 02 Setting Up Storing documents About Buttons Setting up file sharing This section explains how to set up your computer so that it can receive the data sent from the machine. Select your operating system.
Outline 02 Setting Up Storing documents About Buttons Windows XP Setting up file sharing Confirming the computer name What is the computer name? >>> On the Windows taskbar, click [Start], right-click [My Computer], then click [Properties]. Click the [Computer Name] tab. Click [Change]. Enter your computer name into the [Computer Name of Store Destination] field.
Outline 02 Setting Up Storing documents About Buttons Windows XP Setting up file sharing Creating a shared folder This section explains how to set up file sharing using the Simple File Sharing feature. The example procedure described below creates a shared folder on your desktop. For Windows XP Professional users You cannot use the Simple File Sharing feature if it is disabled. Follow the procedure below to enable it.
Outline 02 Setting Up Storing documents About Buttons Windows XP Setting up file sharing Creating a shared folder These windows are only displayed the first time you open the dialog box. If you are opening the dialog box for the second or subsequent time, proceed to step . Select these checkboxes. Select the lower option. Click this link. Click [OK]. Click [OK]. File sharing setup is complete. Proceed to the next section.
Outline 02 Setting Up Storing documents About Buttons Windows Vista Setting up file sharing Confirming the computer name What is the computer name? >>> Enter the name of your computer into the [Computer Name of Store Destination] field. On the Windows taskbar, click [Start], right-click [Computer], then click [Properties]. Click [Change]. Click [Change settings].
Outline 02 Setting Up Storing documents Windows Vista Setting up file sharing Creating a shared folder About Buttons NOTE If the [User Account Control] dialog box appears during the procedure, click [Continue]. This section explains how to set up file sharing using the Public folder. What is the Public folder? >>> On the Windows taskbar, click the [Start] icon, then select [Control Panel].
Outline 02 Setting Up Storing documents About Buttons Windows Vista Setting up file sharing Creating a shared folder Select the middle option. Click [Apply]. Select the lower option. Click [Apply].
Outline 02 Setting Up Storing documents About Buttons Windows Vista Setting up file sharing Creating a shared folder On the Windows taskbar, click [Start], then select [Computer]. Open the hard disk drive where Windows Vista is installed (usually C: Drive). Open the Users folder. Open the Public folder.
Outline 02 Setting Up Storing documents About Buttons Windows Vista Setting up file sharing Creating a shared folder Create a new folder in the Public folder and enter the desired folder name (for example, “share”). share Enter “public\” followed by the folder name you just created into the [Shared Folder Name on Store Destination Computer] field (in this example, “public\share”). File sharing setup is complete. Proceed to the next section.
Outline 02 Setting Up Storing documents About Buttons Windows 7 Setting up file sharing Confirming the computer name What is the computer name? >>> Enter the name of your computer into the [Computer Name of Store Destination] field. On the Windows taskbar, click [Start], right-click [Computer], then click [Properties]. Click [Change]. Click [Change settings].
Outline 02 Setting Up Storing documents Windows 7 Setting up file sharing Creating a shared folder About Buttons NOTE If the [User Account Control] dialog box appears during the procedure, click [Yes]. This section explains how to set up file sharing using the Public folder. What is the Public folder? >>> On the Windows taskbar, click the [Start] icon, then select [Control Panel]. Under [Network and Internet], click [Choose homegroup and sharing options]. Click [Change advanced sharing settings].
Outline 02 Setting Up Storing documents About Buttons Windows 7 Setting up file sharing Creating a shared folder Under [Public folder sharing], select the upper option. Under [Password protected sharing], select the lower option. Click [Save changes].
Outline 02 Setting Up Storing documents About Buttons Windows 7 Setting up file sharing Creating a shared folder On the Windows taskbar, click [Start], then select [Computer]. Open the Public folder. Open the hard disk drive where Windows 7 is installed (usually C: Drive). Open the Users folder.
Outline 02 Setting Up Storing documents About Buttons Windows 7 Setting up file sharing Creating a shared folder Create a new folder in the Public folder and enter the desired folder name (for example, “share”). share Enter “users\public\” followed by the folder name you just created into the [Shared Folder Name on Store Destination Computer] field (in this example, “users\public\share”). File sharing setup is complete. Proceed to the next section.
Outline 02 Setting Up Storing documents About Buttons Registering the Store to Shared Folder settings This section explains how to register the Store to Shared Folder settings. Click [Next]. Make sure that the settings are correct. Click [Register]. Click [Back] for corrections, if necessary. NOTE The information shown in the screenshots, such as the computer name and shared folder name, are for illustrative purposes only.
Outline 03 Setting Up Storing documents About Buttons Storing Documents to a Shared Folder This section explains how to scan a document and store the scanned image in the shared folder that you created earlier. Set the document. Press the Sending Function key repeatedly to select the color mode ( or ). * The appearance of the operation panel may differ depending on the model you use. Press the one-touch key you registered. Press [Start].
Remote UI Sending an e-mail Storing documents Checking Your Settings with the Remote UI About Buttons NOTE Screenshots from Windows XP are used in this section. If the e-mail you have sent is not delivered to the specified e-mail address, or if the document you have sent is not stored in the shared folder you created, use the Remote UI to check whether your settings are correct. Starting the Remote UI What is the Remote UI? >>> Start your web browser.
Remote UI Sending an e-mail Storing documents About Buttons Checking Your Settings with the Remote UI Checking/editing one-touch keys Click [Address]. Check your settings. Click [One-touch Speed Dial]. To edit the settings, click [Edit]. Click the number or the name of a one-touch key to display its current settings. Click [OK]. NOTE If you are prompted to enter the password after clicking [Address], see “Setting a Password for the Address Book” in the eManual. Make the necessary changes.
Remote UI Sending an e-mail Storing documents Checking Your Settings with the Remote UI About Buttons NOTE Steps 1 to 4 in this section only apply to E-mail settings. Checking/editing network settings Click [OK]. Click [Network] in the [Device] menu. E-mail settings Scroll down until you see the [E-mail/IFax Settings] field, and make sure that: – The correct SMTP server name is specified. Click [Change]. Make any necessary corrections.
About Buttons Troubleshooting If you encounter problems when sending an e-mail or storing documents in a shared folder, review the procedures described in this guide to make sure that the settings are properly set. Also check the items below and consult the e-Manual for further troubleshooting information. If “ERROR TX REPORT” is printed Example: Check the four-digit error code shown in the ERROR TX REPORT, and refer to “Error Codes” in “Troubleshooting” in the e-Manual.
