MX920 series Online Manual Faxing English
Faxing Preparing for Faxing Connecting the Telephone Line Setting the Telephone Line Type Setting the Receive Mode Setting the Sender Information Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility Receiving Faxes Receiving Faxes Changing the Paper
Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions
Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility
Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions
Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary of Reports and Lists
Sending Faxes from a Computer Sending a FAX (Fax Driver) Basic Creating an Address Book (Fax Driver) Edit or Remove a Recipient from an Address Book (Fax Driver) Search for a Recipient in an Address Book (Fax Driver) Troubleshooting Problems Sending Faxes (Fax Driver) General Notes (Fax Driver)
Preparing for Faxing Connect the machine to the telephone line and set up the machine before using the faxing functions. Then specify the basic setting such as sender information, date/time, and daylight saving time. Important If the Power Disconnects Unexpectedly: If there is a power failure or if you accidentally disconnect the power plug, the date/time settings will be reset. The settings for user information, coded speed dial, group dial, and rejected numbers will be retained.
Connecting the Telephone Line The connection method differs depending on your telephone line. • If you connect the machine to wall telephone line directly/If you connect the machine with the xDSL splitter: Basic Connection • If you connect the machine to another line such as an xDSL: Connecting Various Lines If the connection is incorrect, the machine cannot send/receive faxes. Connect the machine correctly. Important Do not connect fax machines and/or telephones in parallel (US and Canada only).
Refer to Rear View for the position of the telephone line jack and the external device jack. Before connecting a telephone or answering machine, remove the Telephone connector cap. For users in the UK: If the connector of the external device cannot be connected to the jack on the machine, you will need to purchase a B.T. adapter to connect as follows: Attach the B.T. adapter to the modular cable connecting the external device, then connect the B.T. adapter to the external device jack.
C. Computer D. Telephone or answering machine Important When the splitter is not built-in to the modem, do not branch the telephone line before the splitter (wall side). And also, do not connect splitters in parallel. The machine may not be able to operate properly. Note When connecting to the xDSL line, select the same line type as you are subscribing to in Telephone line type.
Setting the Telephone Line Type Before using your machine, make sure you set the correct telephone line type for your telephone line. If you are unsure of your telephone line type, contact your telephone company. For xDSL or ISDN connections, contact the telephone company or service provider to confirm your line type. Note Telephone line type will not appear in countries or regions where Rotary pulse is not supported. You can print USER'S DATA LIST to check the current setting.
Setting the Receive Mode Set the receiving operation (receiving mode). For details on how to set the receive mode: Setting the Receive Mode You can select the appropriate mode. For details on the selectable receive mode: About the Receive Mode Note The receiving operation procedure varies depending on the selected receive mode.
1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the center Function button. The Receive mode settings screen is displayed. 4. Use the button to select DRPD. 5. Press the right Function button. 6. Use the button to select DRPD: FAX ring pattern, then press the OK button. The DRPD: FAX ring pattern screen is displayed. 7.
The telephone may not ring when a call incomes even if it is connected to the machine, depending on the type or settings of the telephone. DRPD or Network switch When receiving voice calls (with a telephone or answering machine connected to the machine) and subscribing to a ring pattern detection service provided by your telephone company: When a call incomes, the telephone will ring. The machine detects a fax call by the fax ring pattern.
Setting the Sender Information You can set the sender information such as date/time, unit name, and unit fax/telephone number. About the Sender Information Setting the Date and Time Setting Daylight Saving Time (Summer Time) Registering User Information About the Sender Information If the unit name and unit fax/telephone number are registered, they are printed with date and time as sender information on the recipient's fax. A. Date and time of transmission B. Unit fax/telephone number C. Unit name D.
3. Select Setup, then press the OK button. 4. Select Device settings, then press the OK button. 5. Use the button to select Device user settings, then press the OK button. 6. Use the button to select Date/time setting, then press the OK button. 7. Set the date and time. Use the button to move the cursor under the desired position, then use the the date and time. button to enter Enter the date and time in 24-hour format. Enter only the last two digits of the year. 8. Press the OK button. 9.
4. Select Device settings, then press the OK button. 5. Use the button to select Device user settings, then press the OK button. 6. Use the button to select Summer time setting, then press the OK button. 7. Use the button to select ON, then press the OK button. To disable summer time, select OFF. 8. Set the date and time when summer time starts. 1. Set the date when summer time starts. Use the button to change the setting item, use the use the OK button to confirm the selection.
Use the button to move the cursor under the desired position, use the the time, then press the OK button. Precede single digits with a zero. button to enter 10. Press the FAX button to return to the Fax standby screen. Registering User Information This section describes the procedure to register the user information. Note Before sending a fax, be sure to enter your name and fax/telephone number in Unit name and Unit TEL on the User information settings screen (for US only). 1.
1. Use the button to move the cursor to Unit name. 2. Press the OK button. The screen to enter the character is displayed. 3. Enter the unit name. 4. Press the left Function button. Note You can enter the name up to 24 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols 9. Enter the unit fax/telephone number. 1. Use the button to move the cursor to Unit TEL. 2. Press the OK button. The screen to enter the number is displayed. 3.
Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes (Redialing a Busy Number) Sending Faxes Using Useful Functions
Sending Faxes with the Numeric Buttons This section describes dialing and sending faxes directly using the Numeric buttons. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. Sending a Fax after Speaking on Telephone 1. Make sure that the machine is turned on. Confirming that the Power Is On 2.
2. Use the button to change the setting item and use the button to change the setting. The following settings are selectable on ScanRes.. Standard Suitable for text-only documents. Fine Suitable for fine-print documents. Extra fine Suitable for detailed illustration or fine-print quality documents. If the recipient's fax machine is not compatible with Extra fine (300 x 300 dpi), the fax will be sent in the Standard or Fine resolution. Photo Suitable for photographs.
6. Press the Color button for color transmission, or the Black button for black & white transmission. The machine starts scanning the document. Important Color transmission is available only when the recipient's fax machine supports color faxing. Do not open the document cover until scanning is completed. 7. Start sending. • If you load the document in the ADF: The machine scans the document automatically and starts sending the fax. Note To cancel a fax transmission, press the Stop button.
Resending Faxes (Redialing a Busy Number) There are two methods of redialing: Automatic redialing and Manual redialing. • Automatic Redialing If you send a document and the recipient's line is busy, the machine will redial the number after a specified interval. Automatic Redialing • Manual Redialing You can redial to the recipients dialed using the Numeric buttons.
For details on how to adjust the scan contrast and resolution, see Sending Faxes with the Numeric Buttons. 5. Press the Redial/Pause button. The Redial screen is displayed. 6. Use the button to select the recipient's number to redial, then press the OK button. 7. Press the Color button for color transmission, or the Black button for black & white transmission. Important Color transmission is available only when the recipient's fax machine supports color faxing.
Sending Faxes Using Useful Functions Sending a Fax after Speaking on Telephone Sending a Fax Using the Speed Dialing Feature Searching a Registered Recipient by Name Sending the Same Document to Several Recipients (Sequential Broadcasting) Preventing Mistransmission of Faxes Using the On Hook Dial Function
Sending a Fax after Speaking on Telephone If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone to check whether the recipient can receive faxes. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers.
10. Hang up the handset. Note To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.
Sending a Fax Using the Speed Dialing Feature Registering recipient's fax/telephone number and name for coded speed dial or group dial enables you to send faxes easily. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
2. Press the OK button. 7. Press the Color button for color transmission, or the Black button for black & white transmission. Important Color transmission is available only when the recipient's fax machine supports color faxing. Note To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.
Searching a Registered Recipient by Name You can search a registered recipient by sorting in alphabetical order and send the fax. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
Note To return to the screen to select the coded speed dial code or the group dial code, press the left Function button. 7. Use the Numeric buttons to enter the first letter of the recipient's name you want to search or of the group name you want to search. The recipients' names and the group names are sorted in alphabetical order. Note For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols You can enter the following characters using the Numeric buttons.
Sending the Same Document to Several Recipients (Sequential Broadcasting) This machine allows you to prepare for sending the same document to a maximum of 101 recipients in one operation. The recipients can be specified with the Numeric buttons, coded speed dial, and group dial in combination. The following number of recipients can be specified in combination.
Security control • By redialing: Press the Redial/Pause button, use the button to select the number you want to dial, then press the OK button. The Sequential broadcasting screen is displayed after specifying the multiple recipients. Note You can review the numbers you have entered by pressing the button on the Sequential broadcasting screen. Pressing the Back button allows you to delete the recipient's number you entered last. 6.
Preventing Mistransmission of Faxes This machine has two functions for preventing the mistransmission of faxes. • Sending faxes after entering the fax/telephone number twice This function requires you to re-enter the fax/telephone number after entering the number using the Numeric buttons, so that the machine prevents you from misdialing.
Sending Faxes after Checking Information (Checking the Recipient's Information) Set Check RX FAX information to ON following the procedure below. Important This function is not available when you send a fax manually. Sending a Fax after Speaking on Telephone 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the MENU button. The menu screen is displayed. 3. Select Setup, then press the OK button. 4. Select Device settings, then press the OK button. 5.
Using the On Hook Dial Function Follow the procedure below to send faxes with the on hook dial function. Important It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. Sending a Fax after Speaking on Telephone With manual transmission, you cannot use the platen glass to load documents. Load the documents in the ADF.
If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.
Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility
Registering Recipients Using the Operation Panel of the Machine Speed dialing allows you to dial fax/telephone numbers by simply pressing a few buttons. The following speed dialing methods are available: • Coded Speed Dialing Registering the recipient's fax/telephone number and name to the coded speed dial allows you to send button to select a fax by entering the coded speed dial code assigned to that number or using the the coded speed dial code after pressing the Coded Dial button.
Registering Recipients to Coded Speed Dial Before you can use the coded speed dialing feature, you need to register the recipients' fax/telephone numbers. Follow the procedure below to register the recipients' fax/telephone numbers. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the left Function button. The Fax menu screen is displayed. 4. Select 5.
• From outgoing call log When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed. Using the button to select a fax/telephone number and pressing the OK button, the screen to register the recipient's fax/telephone number and name is displayed. Go to next step. • From incoming call log When you select this registration method, the screen to select the fax/telephone number or the name from the incoming call logs is displayed.
4. Press the left Function button. Note You can enter the name up to 16 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols 9. Enter the recipient's fax/telephone number. If you select a fax/telephone number on From outgoing call log or From incoming call log, the fax/ telephone number is already entered. If you do not change the fax/telephone number, go to next step. 1. Use the button to move the cursor to TEL no.. 2.
Registering Recipients for Group Dial If you register two or more registered coded speed dial codes to a group dial, you can send the same document successively to all recipients registered to the group dial. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the left Function button. The Fax menu screen is displayed. 4. Select 5. Use the TEL number registration, then press the OK button.
2. Press the OK button. The screen to enter the character is displayed. 3. Enter the group name. 4. Press the left Function button. Note You can enter the name up to 16 characters, including spaces. For details on how to enter or delete characters: Entering Numbers, Letters, and Symbols 8. Register the members. 1. Ensure that Member is displayed. 2. Press the left Function button or the Coded Dial button. The screen to select a coded speed dial code is displayed.
3. Use the group dial. button or the Numeric buttons to select a coded speed dial code to register to the Note When Enter first letter is displayed on the LCD, you can search the recipient's name by sorting in alphabetical order. Use the Numeric buttons to enter the first letter of the recipient's name you want to search, button to select a coded speed dial code to register to the group dial, then press use the the OK button.
Changing Registered Information To change information registered for coded speed dial and group dial, follow the procedure below. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the left Function button. The Fax menu screen is displayed. 4. Select 5. Use the button. TEL number registration, then press the OK button.
Deleting Registered Information To delete information registered for coded speed dial and group dial, follow the procedure below. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the left Function button. The Fax menu screen is displayed. 4. Select 5. Use the button. TEL number registration, then press the OK button.
Printing a List of the Registered Destinations You can print a list of the recipients registered for speed dialing and can keep it near the machine to refer to when dialing. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Load paper. Loading Paper 3. Press the FAX button. The Fax standby screen is displayed. 4. Press the left Function button. The Fax menu screen is displayed. 5. Select Print reports/lists, then press the OK button. 6.
Registering Recipients Using Speed Dial Utility About Speed Dial Utility Speed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a computer and registering/changing them on the computer. In addition, you can register the fax/telephone number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the machine. You can also save them on the computer as a backup.
Starting Up Speed Dial Utility Before starting up Speed Dial Utility, confirm the following: • The necessary application software (MP Drivers and Speed Dial Utility) is installed. If the application software (MP Drivers and Speed Dial Utility) is not yet installed, insert the Setup CDROM into the computer's disc drive, then install MP Drivers and Speed Dial Utility. • The machine is connected to a computer correctly. Make sure that the machine is connected to the computer correctly.
Speed Dial Utility Dialog box The following items are on the Speed Dial Utility dialog box. 1. Printer Name: Selects the machine for editing the registered information using Speed Dial Utility. 2. Display Printer Settings Loads the registered information on the machine selected for Printer Name: into Speed Dial Utility. 3. Setting Item List: Selects the registered information for editing. Choose one item from TEL Number Registration, User Information Setting, and Rejected Number Setting. 4.
8. Exit Quits Speed Dial Utility. Information registered or edited using Speed Dial Utility is neither saved on the computer nor registered on the machine. 9. Save to PC... Saves information edited using Speed Dial Utility on the computer. 10. Register to Printer Registers information edited using Speed Dial Utility to the machine.
Saving Registered Information on the Machine to Your Computer Follow the procedure below to save the speed dial (or memory dial)/group dial numbers, user's name, fax/ telephone number, or rejected numbers on the machine to the computer. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click Save to PC.... 4. Enter the file name on the displayed screen, then click Save.
Registering a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to register fax/telephone numbers. Note Before you register fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click TEL Number Registration from Setting Item List:.
1. Enter the group name. 2. Select the code you want to add to the group dial, then click Add >>. Note You can only enter numbers that have already been registered. 6. Click OK. To continue registering fax/telephone numbers or a group dial, repeat steps 4 to 6. • To save the registered information on the computer. 1. Click Save to PC.... 2. Enter the file name on the displayed screen, then click Save. • To register the registered information to the machine: 1. Click Register to Printer. 2.
Changing a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to change fax/telephone numbers. Note Before you change fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click TEL Number Registration from Setting Item List:. The list of registered fax/telephone numbers is displayed.
To add a member: Select the code to add to the group dial, then click Add >>. To delete a member: Select the code to delete from the group dial, then click << Delete. 5. Click OK. To continue changing fax/telephone numbers or group dials, repeat steps 4 and 5. • To save the edited information on the computer. 1. Click Save to PC.... 2. Enter the file name on the displayed screen, then click Save. • To register the edited information to the machine: 1. Click Register to Printer. 2.
Deleting a Fax/telephone Number Using Speed Dial Utility Follow the procedure below to delete fax/telephone numbers. Note Before you delete fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click TEL Number Registration from Setting Item List:. The list of registered fax/telephone numbers is displayed.
Changing Sender Information Using Speed Dial Utility Follow the procedure below to change the user's name or fax/telephone number. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click User Information Setting from Setting Item List:. The user's information is displayed. 4. Select an item to change, then click Edit.... The User Information dialog box is displayed. 5.
Registering/Changing Rejected Number Using Speed Dial Utility Follow the procedure below to register, change, or delete rejected numbers. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click Rejected Number Setting from Setting Item List:. The list of rejected numbers is displayed. • To register a rejected number: 1. Select an unoccupied code from the list, then click Edit.... 2.
Calling the Registered Information Up from Your Computer and Registering the Information to the Machine You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected numbers saved on the computer to the machine. 1. Start up Speed Dial Utility. Starting Up Speed Dial Utility 2. Select the machine from the Printer Name: list box, then click Display Printer Settings. 3. Click Load from PC.... 4. Select the RSD file (*.rsd) to register to the machine. 5.
Uninstalling Speed Dial Utility Follow the procedure below to uninstall Speed Dial Utility. Important Log into a user account with administrator privilege. 1. Uninstall Speed Dial Utility. • In Windows 7 or Windows Vista: 1. Click Start > Control Panel > Programs > Programs and Features. 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows XP: 1. Click Start > Control Panel > Add or Remove Programs. 2.
Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions
Receiving Faxes This section describes the preparation necessary for receiving a fax and how to receive a fax. Preparing for Receiving a Fax Prepare for receiving a fax according to the following procedure. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Make sure of the receive mode setting. Make sure of the receive mode setting displayed on the Fax standby screen.
• When TEL priority mode is selected: When the call is a fax: The telephone will ring when a call incomes. Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. The machine will receive the fax. Note If the machine will not switch to fax reception, press the FAX button, then the Color or Black button to receive the fax. To receive a fax without picking up the handset, set Manual/auto switch in Advanced to ON.
The telephone will ring when a call incomes. Pick up the handset, and talk on the telephone. Note If the machine unexpectedly switches to fax reception during telephone calls, set User-friendly reception in Advanced to OFF. If Manual/auto switch in Advanced is set to ON, you must answer an incoming call by picking up the handset within the time specified in RX start time. Otherwise the machine will switch to fax reception.
Pick up the handset, and talk on the telephone. Note To use this feature, you need to subscribe to a compatible service provided by your telephone company. For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) For Network switch The name of this service varies depending on the country or region of purchase. This setting may not be also available depending on the country or region of purchase.
Changing the Paper Settings This machine prints received faxes to paper loaded in the machine beforehand. You can use the operation panel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the loaded paper. Important If the size of loaded paper is different from that specified in the paper size setting, the received faxes . is are stored in the machine's memory and FAX output error Check the page size and select displayed on the LCD.
2. Type The paper type is set to Plain paper. 3. 2-sidedPrintSetting Select two-sided printing or single-sided printing. Two sided printing is available for black & white faxes. Color faxes are printed on the single-side of paper regardless of this setting. After 2-sided is selected for 2-sidedPrintSetting, press the right Function button to specify the stapling side. Note When Page size is set to A4 or Letter, the received faxes are printed on the two-sides of paper. 6. Press the OK button.
Advanced Settings of Receive Mode You can specify the advanced settings of each receive mode. This section describes the procedure to specify the advanced settings of the receive mode and the setting items. Specify the advanced settings following the procedure below. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the center Function button. The Receive mode settings screen is displayed. 4.
If you want to specify the number of times the external device rings in TEL priority mode, select FAX only mode on the Receive mode settings screen, specify the number of times the external device rings with Incoming ring, then switch to TEL priority mode on the Receive mode settings screen. If you subscribe to Duplex Ringing service in Hong Kong, we recommend that Manual/auto switch be set to OFF. Advanced setting in FAX only mode You can specify the following setting item.
Memory Reception If the machine was not able to print the received fax, the received fax is stored in the machine's memory. The FAX Memory lamp is lit and Received in memory. is displayed on the LCD. Important If the power plug is disconnected, all faxes stored in the machine's memory are deleted. The next time you turn the machine on, press the OK button after a confirmation screen is displayed. The list of the faxes deleted from the machine's memory (MEMORY CLEAR REPORT) will be printed.
them on the USB flash drive, delete them from the machine's memory, and have the sender resend the faxes.
Receiving Faxes Using Useful Functions Saving Received Faxes Automatically on a USB Flash Drive Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls
Saving Received Faxes Automatically on a USB Flash Drive You can save received faxes on a USB flash drive as PDF files automatically when receiving a fax. This section describes the procedure to enable the machine to save received faxes on a USB flash drive automatically. Important Do not remove the USB flash drive from the machine when the machine is set to save received faxes on a USB flash drive automatically.
• Importing Faxes Saved on a USB Flash Drive to the Computer You can import faxes saved on a USB flash drive to the computer. After saving faxes, connect the USB flash drive to the computer, then import the data.
Remote Reception If the machine is located away from the telephone, pick up the handset of the telephone connected to the machine and dial 25 (the remote reception ID) to receive faxes (remote reception). • If you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on how to switch to tone dialing, refer to your telephone's instruction manual.
Rejecting Fax Reception You can set the machine to reject faxes with no sender information or those from specific senders. Select one of the following conditions to reject faxes. • Faxes with no caller identification. • Faxes from senders not registered to the coded speed dial codes. • Faxes from senders registered in the machine as rejected numbers. Select a fax rejection condition following the procedure below. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2.
2. Use the button to select the dial code to register, then press the OK button. 3. Use the button to select a registration method, then press the OK button. Register the rejected number depending on the registration method. • Direct entry When you select this registration method, the screen to register the fax/telephone number is displayed. The screen to enter the fax/telephone number is displayed when you press the OK button.
You can register up to 10 rejected numbers. You can print the list of rejected numbers (REJECTED NUMBER LIST). Summary of Reports and Lists To change the registered rejected number: Select a registered rejected number you want to change, then press the OK button. Use the button to select Edit, then press the OK button. The screen to change the registered rejected number is displayed. Change the registered rejected number in the same procedure when you register.
Using the Caller ID Service to Reject Calls If you subscribe to the Caller ID service, the machine detects the sender's Caller ID. If the sender's ID matches the condition specified in this setting, the machine rejects the phone call or fax reception from the sender. Note This setting may not be supported depending on the country or region of purchase. Contact your telephone company to confirm whether it provides this service. Specify the setting following the procedure below. 1.
Other Useful Fax Functions Using the Information Services Transmission/Reception of Faxes Using ECM Document Stored in Machine's Memory Summary of Reports and Lists
Using the Information Services You can use various information services such as provided by banks, and make airline reservations or hotel reservations. Since these services require tone dialing to use their services, you need to temporarily switch to tone dialing if your machine is connected to a rotary pulse line. Using the Touch Tone Line Using the Rotary Pulse Line Important You may need to contract with the service providers for some information services. For details, contact the service providers.
6. Hang up the handset to finish using the service. Using the Rotary Pulse Line • Dialing by Using the Hook Button Note You can use the Hook button only when Hook key setting in Security control under FAX settings is set to Enable. Security control 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Press the FAX button. The Fax standby screen is displayed. 3. Press the Hook button. 4. Use the Numeric buttons to dial the number of the information service. 5.
Transmission/Reception of Faxes Using ECM This machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine is compatible with ECM, ECM automatically corrects errors and resends the fax. Note If the sender's or recipient's fax machine is not compatible with ECM, the fax will be sent/received without automatic error correction. To receive color faxes, make sure that ECM RX in Adv. communication settings in Advanced FAX settings under FAX settings is set to ON.
Document Stored in Machine's Memory If the sending faxes is not complete or the machine was not able to print the received faxes, these faxes are stored in the machine's memory. If an error occurred during a fax transmission, the document is not stored in the machine's memory. In the following cases, the machine is not able to print the received fax and will automatically store the fax in its memory. • The amount of remaining ink is insufficient to print a fax. • Paper has run out.
Printing a Document in Machine's Memory You can print a specified document in the machine's memory or print all the documents in its memory at a time. When printing a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.
2. Load paper. Loading Paper 3. Press the FAX button. The Fax standby screen is displayed. 4. Press the left Function button. The Fax menu screen is displayed. 5. Select Memory reference, then press the OK button. Note If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen. 6. Use the button to select Print specified document, then press the OK button. The document selection screen is displayed. A.
Printing All the Documents in Machine's Memory Print all the documents in the machine's memory following the procedure below. 1. Make sure that the machine is turned on. Confirming that the Power Is On 2. Load paper. Loading Paper 3. Press the FAX button. The Fax standby screen is displayed. 4. Press the left Function button. The Fax menu screen is displayed. 5. Select Memory reference, then press the OK button. Note If no document is stored in the machine's memory, There is no document in memory.
Deleting a Document in Machine's Memory You can delete a specified document in the machine's memory or delete all the documents in its memory at a time. Deleting a Specified Document in Machine's Memory Deleting All the Documents in Machine's Memory Note When deleting a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.
6. Use the button to select the transaction number of the document you want to delete, then press the OK button. The confirmation screen is displayed. 7. Use the button to select Yes, then press the OK button. The specified document will be deleted from machine's memory. Note If there are no documents stored in the machine's memory, There is no document that can be deleted. is displayed. Press the OK button to return to the previous screen.
Saving a Document in Machine's Memory to USB Flash Drive You can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using the operation panel of the machine. You can save a specified document in the machine's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time.
A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. 7. Use the OK button.
Note You can save up to 250 pages of fax as one PDF file. You can save up to 2000 PDF files on a USB flash drive. Faxes are saved according to the order of the transaction number when Save all documents is selected. If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message is displayed on the LCD. Press the OK button to dismiss the error.
Summary of Reports and Lists The machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/ telephone number or the current settings. Type of Reports and Lists Printing Report or List Type of Reports and Lists Report or List Description ACTIVITY REPORT Shows recent fax transactions at sight. • You can print ACTIVITY REPORT manually. For details on the procedure to print, see Printing Report or List.
• If an error occurs when you send a fax, the error number is printed on ERROR TX REPORT (there are some errors for which the cause is also printed). For details on the error number, see Errors When You Send a Fax. MULTI TRANSMISSION REPORT This report is printed after sequential broadcasting of a document. Confirms whether the transmission to all the recipients has been completed successfully. The procedure to print and the error number is same as TX REPORT.
If you select Coded speed dial, select whether to print CODED SPEED DIAL TELEPHONE NO. LIST in alphabetical order of the registered names, then press the OK button. If you select Yes, the machine prints CODED SPEED DIAL TELEPHONE NO. LIST with the destination names in alphabetical order. If you select No, the machine prints CODED SPEED DIAL TELEPHONE NO. LIST with the registered entries in numerical order. If you select Group dial, the confirmation screen is displayed. Select Yes, then press the OK button.
#412 The fax could not be sent from the computer. The fax could not be sent from the computer (Windows only). Ensure that the machine is connected with the computer correctly and redo operation. Errors When You Receive a Fax If an error occurs when you receive a fax, the error number is printed on RX REPORT (there are some errors for which the cause is also printed). The causes corresponding to the error numbers are as follows. No. Cause Action It takes too long to receive a page.
Sending Faxes from a Computer Sending a FAX (Fax Driver) Basic Creating an Address Book (Fax Driver) Edit or Remove a Recipient from an Address Book (Fax Driver) Search for a Recipient in an Address Book (Fax Driver) Troubleshooting Problems Sending Faxes (Fax Driver) General Notes (Fax Driver)
Sending a FAX (Fax Driver) You can send faxes using the fax driver from applications that support document printing. Note Only black and white transmission is supported. 1. Make sure that the machine is turned on. 2. Open the document you want to fax with an application (such as Notepad), and then click the Print command. (The command is Print... on the File menu.) 3. In Select Printer or Name in the Print dialog box, select Canon XXX series FAX (where "XXX" is the model name). 4. Click Print or OK.
5. Click Display Address Book... in Set Recipient in the Send FAX dialog box. 6. Select a recipient from Recipient Name in the Select Recipient from Address Book dialog box, then click Set as Recipient. The selected recipient is reflected in Recipient in the Send FAX dialog box. Important You cannot specify a recipient if there is no recipient registered in the address book. Register the recipient in the address book and reopen the address book.
(Example: When the outside line access number is "0" and the fax number is "XXX-XXXX", enter "0XXX-XXXX".) 7. Click Send Now. When a confirmation message is displayed, click OK. Important If you cannot send a fax due to line failure, etc., see "Troubleshooting Problems Sending Faxes (Fax Driver)." Canceling Transmission If you click Send Now in the Send FAX dialog box, the printer icon is displayed in the taskbar. Double-click this icon to display the list of fax jobs awaiting transmission or being sent.
Creating an Address Book (Fax Driver) By using the address book, you can send a fax by simply specifying a recipient from it. You can register the recipient's name, fax number and other information in the address book. Registering a recipient (WAB contact) in the address book You can register an individual recipient (Contact) in the address book. 1. From the Start menu, navigate as follows: • Windows 7: From the Start menu, select Control Panel > Hardware and Sound > Devices and Printers.
Creating a New Windows Address Book (WAB File) Exclusively for Faxing Select Create a new Windows Address Book file for faxing., then click OK. You can also change the setting later so as to be able to use another address book. Using an Existing Windows Address Book Click Select existing Windows Address Book file., select an address book file from the list, then click OK. Using an existing Windows Address Book enables you to share it with other applications that use Windows Address Books.
5. Click Contact in the New Entry dialog box, then click OK. Note For faxing, you can only specify the Contact (one recipient). You cannot specify a Distribution List. 6. Enter the First, Middle, and Last of the contact in the Name and E-mail tab (Name tab when using Windows XP) on the Properties dialog box. The recipient's name will be printed at the top of the fax received by the recipient. 7. Enter the fax number on the Home or Work tab, then click OK.
If you upgrade from Windows XP to Windows Vista, the address book you created in Windows XP may not be reflected in Windows Vista. In this case, open the address book in the following procedure and reflect the information to a new address book. 1. From the Start menu, select Control Panel > Appearance and Personalization > Folder Options. 2. Click the View tab of the Folder Options dialog box, select Show hidden files and folders in Advanced settings, then click OK. 3.
Edit or Remove a Recipient from an Address Book (Fax Driver) You can change the recipients' names, fax numbers and other information, or delete recipients registered in the address book. Editing Recipients in an address book You can edit the contacts registered in the address book. 1. From the Start menu, navigate as follows: • Windows 7: From the Start menu, select Control Panel > Hardware and Sound > Devices and Printers.
5. Change information as needed on the Properties dialog box, then click OK. Removing Recipients from an address book You can delete the contacts registered in the address book. 1. From the Start menu, navigate as follows: • Windows 7: From the Start menu, select Control Panel > Hardware and Sound > Devices and Printers. • Windows Vista: From the Start menu, select Control Panel > Hardware and Sound > Printers.
Right-click the Canon XXX series Printer icon and select Printing Preferences, then Canon XXX series FAX. Or right-click the Canon XXX series FAX icon and select Printing Preferences. (Where "XXX" is the model name.) • Windows Vista/Windows XP: Right-click the Canon XXX series FAX icon (where "XXX" is the model name) and select Printing Preferences. 3. Click Address Book... in the displayed dialog box. 4. Select the recipient you want to delete from the Address Book dialog box, then click Delete. 5.
Search for a Recipient in an Address Book (Fax Driver) You can search for recipients registered in the address book by name. 1. Open the document you want to fax with an application (such as Notepad), and then click the Print command. (The command is Print... on the File menu.) 2. In Select Printer or Name in the Print dialog box, select Canon XXX series FAX (where "XXX" is the model name). 3. Click Print or OK. * Print dialog box in Notepad 4. Click Display Address Book...
While the name is selected, click Set as Recipient to enter it as the recipient. Important You cannot search by criteria other than name.
Troubleshooting Problems Sending Faxes (Fax Driver) Check 1: Is the power turned on? • You cannot send faxes if the power is turned off. Press the ON button to turn the power on. • If you disconnected the power cord without turning off the power (one of the buttons on the operation panel is lit), reconnecting it turns on the power automatically.
Check 8: Is the telephone line connected correctly? Reconnect the telephone line cable to the telephone line jack. If the telephone line is connected correctly, then there is a problem with your telephone line. Contact your telephone company and the manufacturer of your terminal adapter or telephone adapter.
General Notes (Fax Driver) This fax driver is subject to the following restrictions. Keep the following points in mind when using the fax driver. • The fax driver may not work correctly when sending a Microsoft Excel 2002 document as a fax with the Allow A4/Letter Paper Resizing option checked in Microsoft Excel 2002. Follow the instructions below to solve the problem: 1. Click Options... from the Tools menu. 2. Uncheck the Allow A4/Letter Paper Resizing option on the International tab.
