User Manual

Recording Your Outgoing Messages

Your Answering System provides one PRIMARY MAILBOX and four individual MAILBOXES (1,

2, 3, 4) which can receive their own Incoming Messages (ICM). Before using your Answering

System, it is suggested that you record an Outgoing Message (OGM). This is the announcement

callers will hear when the system answers a call.

A pre-recorded system announcement “Please record your message after the beep” is available

if you choose not to record your own OGM.

A. Recording your OGM in the PRIMARY MAILBOX

1. Press and hold down the button to record your message.

2. Begin speaking immediately after you hear, “Please record your announcement after the

beep”. Continue to depress the button. One second after completing your OGM,

release the button. Your recorded message will be played after releasing the

button.

NOTE: Your OGM must be at least 3 seconds and no more than 30 seconds in length.

If you wish to change your OGM, repeat steps 1 through 2.

After recording an OGM, you can choose to use the pre-recorded announcement for your

Answering System.

1. Press the button, while the OGM is playing, press the button.

2. After “You have no announcement” is played, the system generated “Please record your

message after the beep” will replace the locally recorded Answering System’s OGM.

NOTE: To obtain a better sound quality for locally recorded (OGMs and Memos) messages,

speak directly into the MICROPHONE from a distance of 9 to 12 inches.

It is recommended that you record an OGM on your PRIMARY MAILBOX instructing a caller to

leave an ICM in one of the four mailboxes. If the caller is using a Touchtone telephone, this will

enable the caller to record an ICM directly into one of the four mailboxes by dialing “11” for

MAILBOX 1, “22” for MAILBOX 2, “33” for MAILBOX 3, or “44” for MAILBOX 4.

Example of a Primary OGM: “Hello, please leave a message after the tone, or if you are using

a Touchtone telephone, please Dial 11 for Beth, Dial 22 for Jenny, Dial 33 for Jonathan, or Dial

44 for Esson.”

ERASEOGM

OGM

Answering System Operation