Administrator Guide

Completely erasing printer hard disk memory

Notes:

• Some printer models may not have a printer hard disk installed.

• Access to the configuration menu might be restricted or disabled by the Configuration Menu function access

control. For more information, see

“Appendix D: Access controls” on page 43.

Configuring Disk Wiping in the printer menus enables you to remove confidential material left by scan, print, copy, and

fax jobs, by securely overwriting files that have been marked for deletion.

For information on erasing the remaining job information stored on the hard disk memory using the Embedded Web

Server, see

“Erasing temporary data files from the hard disk” on page 27.

Using the printer control panel

Turn off the printer using the power switch.

2 Simultaneously press and hold the 2 and 6 keys on the numeric keypad while turning the device back on. It takes

approximately a minute to boot into the Configuration menu.

Once the MFP is ready, the touch screen shows a list of functions instead of standard home screen icons such as

Copy and Fax.

3 Release the buttons when the screen with the progress bar appears. The printer undergoes a power-on reset, and

then the Configuration menu appears.

4 Touch Wipe Disk, and then touch either of the following:

• Wipe disk (fast)—Overwrite the disk with all zeroes in a single pass.

• Wipe disk (secure)—Overwrite the disk with random bit patterns several times, followed by a verification pass.

A secure overwrite is compliant with the DoD 5220.22‑M standard for securely erasing data from a hard disk.

Highly confidential information should be wiped using this method.

5 Touch Yes to proceed with disk wiping.

Notes:

• A status bar indicates the progress of the disk wiping task.

• Disk wiping can take from several minutes to more than an hour, during which the printer is unavailable for

other user tasks.

6 Touch Back > Exit Config Menu.

The printer undergoes a power‑on reset and then returns to normal operating mode.

Configuring printer hard disk encryption

Enable hard disk encryption to prevent loss of sensitive data in the event the printer or its hard disk is stolen.

Note: Some printer models may not have a printer hard disk installed.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Using security features in the Embedded Web Server 36