User Guide DYMO Label v.
Copyright © 2012 Sanford, L.P. All rights reserved. Revised 6/29/2012. No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P. QR Code used in this application is under the GNU Lesser General Public License 2.1. Trademarks DYMO, DYMO Label, and LabelWriter are registered marks in the US and other countries. QuickBooks is a registered trademark and service mark of Intuit Inc.
Contents Introduction 1 What's New in DYMO Label 1 What's New in v.8.4.1 1 What's New in v.8.4 1 What's In This User Guide 1 What Version 7 Users Need to Know 3 Upgrading to DYMO Label v.8 (Windows) 3 Upgrading to DYMO Label v.
Finding Your Label Type 18 Choosing a Layout 19 Printing Your First Label 19 Correcting an Address 19 Printing from the Desktop (Windows) 19 Using the QuickPrint Widget (Mac) 20 For Sheet Label Users 21 How To...
Printing from a Spreadsheet Using Smart Paste 36 Printing from a Text File Using Smart Paste 37 Printing from a Word Processor Using Smart Paste 38 Choosing a Printer 39 Printing to a LabelWriter Twin Turbo Printer 40 Using Both Label Rolls 40 Adjusting the Print Quality 41 Changing the Tape Label Alignment 41 Printing Cut Marks Between Labels 42 Setting the Default Copies to Print 42 Designing a Layout 43 Creating a New Layout 43 Modifying a Sample Layout 44 Saving a Layout 44 A
Creating a Variable Text Object 64 Using the Address Book 67 Creating a New Address Book 67 Adding an Address 68 Adding an Address from a Label 68 Correcting an Address Book Entry 68 Correcting Multiple Addresses 69 Editing an Address 69 Deleting an Address 69 Using Outlook Contacts 69 Using the Mac Address Book 70 Switching Address Books 71 Searching the Address Book 71 Filtering the Address Book vi 71 Exporting an Address Book 72 Importing Data to an Address Book 72 Editin
Hiding the Rulers 86 Changing the Default Font 87 Choosing the Startup Label 87 Setting the Default Folders 87 Setting Other Options 88 Suppressing the File Save Prompt 88 Suppressing the Check Label Size Warning 88 Setting the Paste Button to Automatically Print 89 Customizing Address Fixer 89 Removing Punctuation with Address Fixer 89 Setting the Capitalization Preferences 89 About Labels 91 Label Rolls 91 Label Cassettes 91 About Label Rolls 91 About Label Cassettes 92 Fin
viii Internet Support 107 Contact Information 107 Glossary 109
Chapter 1 Introduction DYMO Label v.8 has been completely redesigned to make it easier than ever to design and print labels. Review the following topics to learn about what's new and what's changed in DYMO Label v.8. What's New in DYMO Label Tour DYMO Label Software What Version 7 Users Need to Know What's New in DYMO Label DYMO Label v.8.4 now makes it even easier for you to design and print labels.
Introduction 2 Tour DYMO Label v.8 Gives an overview of the DYMO Label v.8 software main work areas. Getting Started Contains topics to help new users start printing labels right away. How To Gives you some ideas about how you can do more with your labels and get the most out of DYMO Label software. Frequently Asked Questions Contains answers to commonly asked questions. Printing Labels Describes all the options for quickly printing labels from within DYMO Label v.
Chapter 2 What Version 7 Users Need to Know If you are used to working in DYMO Label software Version 7.8 and earlier, this chapter offers some important information you need to know when working in DYMO Label v.8. Upgrading to DYMO Label v.8 (Windows) The first time you start DYMO Label v.
What Version 7 Users Need to Know Windows: ...\Libraries\Documents\DYMO Label\Address Books Mac: Documents/DYMO Label Software/Address Books You can open all your Version 7 Address Books with DYMO Label v.8. Label and Tape Editors The Label and Tape editors from Version 7 are combined into one editor in DYMO Label v.8. You now design tape labels in the same manner and using the same label objects as die-cut paper labels.
LabelWriter Twin Turbo Users LabelWriter Twin Turbo Users The Left and Right label rolls show up in the printer list as separate printers. The label roll that you will print to is indicated by a green arrow and is bordered in blue . For example: Twin Turbo with Left Roll selected Intelligent Mail® Barcode The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to represent the ZIP Code on your labels.
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Chapter 3 Helping to Improve DYMO Products (Windows Only) You can help improve DYMO Label software by allowing DYMO to collect anonymous information on how you use the product. The information collected will not be used to personally identify you and you can stop participating at any time. For more information about the DYMO Product Improvement Program, visit the DYMO Product Improvement Program Web site. To participate in the DYMO Product Improvement Program 1. Choose Preferences from the Edit menu. 2.
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Chapter 4 Tour DYMO Label v.8 DYMO Label software includes the following features: n Toolbars - quickly access frequently used features. n Edit Area - format your label and see a WYSIWYG preview of how your label will print. n Labels tab - choose your label type and layout, or choose a previously created label. n Insert tab - quickly insert a variety of design objects onto your label. n Address Book tab - manage your Address Book and easily insert entries onto your label.
Tour DYMO Label v.8 one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed. The Labels tab consists of the following: n Label Types Label Types displays a preview of all the available label types. You can visually choose your label type and then a label layout to begin creating a new label. You can filter the label types by category, such as Address, Shipping, and so on.
Insert Tab You can add the following types of design objects to your label from the Insert tab: Label Objects n Address n Text n Counter n Date and Time n Barcode n Shape, such as lines, rectangles, circles, and so on n Image from your own collection n Circular Text Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels.
Tour DYMO Label v.8 Address Book Tab The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book. You can add, delete, or edit entries in this sample Address Book. Or, you can create a new Address Book that contains only your contacts and with a name you prefer.
Print Area n A preview of your label The features available in the Edit are vary, depending on the type of label you have selected. Edit Area - LabelWriter Label Edit Area - Tape Label Print Area The Print area includes several options for printing your labels. If you have more than one DYMO label printer installed, you can select which printer you want to print to. From the Print area, you can do the following: n Choose a label printer to print your labels to.
Tour DYMO Label v.8 n See the total number of labels that will print. n Print your labels. If you have more than one address selected in the Address Book, you can do the following: n Choose to print all the addresses that you have selected in the Address Book. n Choose to print only the label that is displayed in the Edit area. If you have a LabelManager 500TS, LabelManager 420P, or LabelManager PnP label maker connected to your computer, the label maker status is displayed in the Print area.
Zooming the Workspace (Mac) Zooming the Workspace (Mac) Several options are available for zooming the label in the Edit area. To zoom the label Do one of the following: l Move the slider at the bottom-right of the Edit area. l Click at the bottom-right of the Edit area to zoom the label to fit the Edit area. From the Layout menu, point to Zoom Label, and then select a zoom level for the label.
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Chapter 5 Getting Started DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software. Review the following topics to start using DYMO Label software.
Getting Started To add or change your default logo 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. 2. If necessary, select the User information tab. 3. Under Default logo, click Browse. The Open dialog box appears. 4. Navigate to and select the image file you want to use as your default logo, and then click Open. A preview of the image is displayed in the dialog box. 5.
Choosing a Layout Choosing a Layout The Label Types section of the Labels tab displays a preview of all the different label types. Each label type has several sample layouts available. You can choose one of these layouts to use as is or as a starting point for designing a new layout. To choose a label layout 1. Select the Labels tab. 2. Under Label Types, select the label type you want to use. Several sample layouts are displayed. 3. Select the layout that you want to use.
Getting Started To print from the desktop 1. Double-click in the notification area on the desktop. DYMO QuickPrint starts. If is not displayed in the notification area, from the Start menu, point to All Programs, DYMO Label, and then choose DYMO QuickPrint. 2. Drag, paste, or type the text you want to print on a label. 3. (Optional) Click Address Fixer to verify and correct the address you entered. 4. Do the following to select the print options: a.
Chapter 6 For Sheet Label Users You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table with each address contained in an individual cell in the table. When you print a group of table cells using the Word Add-in, each cell is treated as a separate address (or text block) and printed on a separate label.
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Chapter 7 How To... The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software. DYMO offers a wide variety of labels in many different shapes and sizes.
How To... 3. Click OK. The indicated number of labels are printed. To print multiple labels from a text file 1. Choose Smart Paste from File from the Edit menu. The Open dialog box appears. 2. Navigate to and select the text or CSV file that contains the data, and then click Open. A dialog box appears showing how many labels will be printed. 3. Click OK. The indicated number of labels are printed.
Print a Large Mailing List Continuously Print a Large Mailing List Continuously The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll. For example, suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels.
How To... Create a Two-Sided Label You can quickly create a two-sided label using the mirror text effect. When you apply this effect, a mirror image of the content in the object is placed above the original content. This feature is useful for creating two-sided file folder labels using address labels or for creating tent-shaped cards for place cards. The mirror effect can be applied to Address, Text, Counter, and Date and Time objects. To create a two-sided file folder label 1.
Chapter 8 Frequently Asked Questions The topics in this section provide answers to some commonly asked questions. If you do not see an answer to your question, visit the Support section of the DYMO Web site to view more Frequently Asked Questions (FAQs).
Frequently Asked Questions The Intelligent Mail barcode is now used by the United States Postal Service (USPS) instead of the POSTNET barcode to represent the ZIP Code for US addresses. To change the postal barcode position 1. Double-click the Address object on the label. The Address Object Properties dialog box appears. 2. Select one of the options under Intelligent Mail barcode. 3. Click OK.
Viewing the Status of Your Label Maker into the following default folder: ...\Libraries\Documents\DYMO Label\Labels You can open all of your Version 7 LabelWriter label files with DYMO Label v.8. However, DYMO Label v.8 cannot open tape labels created in earlier versions of the software. Viewing the Status of Your Label Maker If you have a LabelManager 500TS, LabelManager 420P, or LabelManager PnP label maker connected to your computer, the label maker status is displayed in the Print area.
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Chapter 9 Printing Labels DYMO Label software offers a number of ways in which to insert data and print labels. DYMO Label software includes various features for printing single or multiple labels.
Printing Labels 5. Enter the number of copies to print in the Number of copies box. The number of labels that will print is displayed under the Print button. 6. Click . Printing from the Desktop (Windows) Using QuickPrint, you can quickly print a label directly from your desktop without opening DYMO Label software. To print from the desktop 1. Double-click in the notification area on the desktop. DYMO QuickPrint starts.
Printing Multiple Labels To print labels on a DYMO label printer from applications other than DYMO Label software, you need to complete the following basic procedures: n Select your DYMO label printer from the printers list. n Choose the correct orientation and page size for the type of label you want to print. n Set the margins to allow the text to print correctly on the label. See Printing Directly from Microsoft Word for an example of how to print a label from a Windows application.
Printing Labels n Print multiple copies of a label n Print addresses from the Address Book n Copy text and print labels using Smart Paste n Import and Print Data Printing Multiple Copies You can print up to 999 copies of the same label. To print multiple copies 1. Create the label that you want to print. 2. Enter the number of copies to print in the Number of copies box. The number of labels that will print is displayed under the Print button. 3. Click .
About Smart Paste 1. Copy the text you want to print as labels to the clipboard. 2. Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears telling you how many labels will be printed. 3. Click OK. The indicated number of labels are printed. To print multiple labels from a text file 1. Choose Smart Paste from File from the Edit menu. The Open dialog box appears. 2. Navigate to and select the text or CSV file that contains the data, and then click Open.
Printing Labels Printing Multiple Labels Quickly with Smart Paste When you use Smart Paste to print labels, the labels are formatted using the currently selected label layout. You can print using data from the clipboard or from a text or delimited (CSV) file. To print multiple labels from the clipboard 1. Copy the text you want to print as labels to the clipboard. 2. Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears telling you how many labels will be printed. 3. Click OK.
About Smart Paste A dialog box appears showing you how many labels will print. 4. Click OK. The indicated number of labels are printed. Printing from a Text File Using Smart Paste You can use Smart Paste to print labels using data contained in a text file. Text files can be created in various ways, such as with a text editing program, exporting from a database application, and so on.
Printing Labels The Open dialog box appears. 3. Navigate to and select the text or CSV file that contains the data and click Open. A dialog box appears showing how many labels will print. 4. Click OK. The indicated number of labels are printed. Printing from a Word Processor Using Smart Paste You can quickly print labels by copying text from a word processing program, such as Microsoft Word. When copying text from a word processor, you will typically have multiple lines of text, such as in an address.
Choosing a Printer To print data from a word processor using Smart Paste 1. From your word processing program, copy the data you want to print as labels to the clipboard. 2. In DYMO Label software, make sure the current layout is the correct label that you want to print. 3. Choose Smart Paste from Clipboard from the Edit menu. A dialog box appears showing you how many labels will print. 4. Click OK. The indicated number of labels are printed.
Printing Labels To choose a printer 1. Click the printer image in the Print area. All the label printers that are installed on your computer are displayed. However, only the printers that can print the currently selected label type are available. 2. Select the printer that you want to print to. The selected printer is displayed in the Print area.
Adjusting the Print Quality about 100 labels. You can choose to use both rolls, and when the printer runs out of labels on the left roll, the labels automatically begin printing on the right roll until all the labels are printed. To use this selection, you must have the same type of labels loaded on each side of the printer. To use both rolls 1. Load the same type of labels on each side of the printer. 2. Select the Use both rolls check box in the Print area.
Printing Labels 3. Under Label alignment, select one of the following settings: l Left - to eave less space at the beginning of the label. l Center - to print the label with equal space on both ends of the label. l Right - to leave less space at the end of the label. 4. Click OK to close the Preferences dialog box and apply your changes.
Chapter 10 Designing a Layout DYMO Label software includes many sample layouts you can use right away. The sample layouts contain most of the design objects you need for a particular label type.
Designing a Layout 4. Add any objects that you want to your label. 5. Modify the objects as necessary. 6. Save your layout. Refer to Adding Design Objects for a complete description of each of the design objects. Modifying a Sample Layout You can create a layout that suits your needs by starting with a sample layout that is close to what you want.
Adding Design Objects All the objects are added from the Insert tab. You can add the following types of objects to your label: n Address n Text n Counter n Date and Time n Barcode n Shape n Image n Clip Art You can edit the text in an Address or Text object at any time. However, you must have the Insert tab selected to make any other modifications to an object.
Designing a Layout 4. Enter an address directly in the Address object or select an entry from the Address Book. 5. Format the text using the formatting toolbar. 6. Right-click the object, and then choose Properties. 7. Make any desired changes in the Address Object Properties dialog box, and then click OK. To resize an object, select the object and drag a handle on the bounding box.
Adding Design Objects Address Object Properties Intelligent Mail barcode The Intelligent Mail barcode is used by the United States Postal Service to sort and track mail. Above - Place the Intelligent Mail barcode above the address. Default setting. Below - Place the Intelligent Mail barcode below the address. None - Remove the Intelligent Mail barcode from the Address object. Fixed address Select this check box to use a fixed address in the object.
Designing a Layout 1. Select the Insert tab. 2. Double-click Text. A new Text object is added to your label. 3. Move and resize the object as necessary. 4. Enter some text in the Text object. 5. Format the text using the formatting toolbar. 6. Right-click the object, and then choose Properties. 7. Make any desired changes in the Text Object Properties dialog box, and then click OK. To resize an object, select the object and drag a handle on the bounding box.
Adding Design Objects Text Object Properties Color settings Text color - Select a color for your text. Background color - Select a background color for the object. Function as variable object Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Vertical text Place the text vertically within the object. Mirror Add a mirror image of the text on your label. Text scaling None - Do not resize the text to fit the object.
Designing a Layout Adding a Circular Text Object You can use a Circular Text object to place text along a curve. A Circular Text object is useful for labeling items that are round or curved, such as DVDs or bottle tops. This object is also useful for enhancing other label types with curved text. To create multiple lines of curved text, place each line of text in a separate Circular Text object. You can choose to have the text placed in a full circle, centered at the top or bottom of the object.
Adding Design Objects Circular Text Object Properties 51
Designing a Layout Display text Enter the text that you want to appear on the label. Function as variable object Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Mirror Add a mirror image of the text on your label. Full circle - Display the text in a full circle. Top arc - Display the text along the top curve of the circle. Text display Bottom arc - Display the text along the bottom curve of the circle.
Adding Design Objects Font (Windows) - Change the font type, size, and style. Font (Mac) - Change the font type, size, style, and color. Text color (Windows) - Select a color for your text. Background color - Select a background color for the object. Font and color Adding an Image Object You can use Image objects to add an image to any label type.
Designing a Layout Image Object Properties Preview Preview the image you are importing. Horizontal alignment Left - Align the image with the left side of the object. Center - Center the image within the object. Right - Align the image with the right side of the object. Vertical alignment Top - Align the image at the top of the object. Middle - Center the image vertically within the object. Bottom - Align the image at the bottom of the object.
Adding Design Objects Shape Object Properties Shape Select the type of shape you want to add: rectangle, ellipse, horizontal line, or vertical line. Line Thickness - Select a line thickness. Color - Choose a line color. Fill Color - Select a color to fill your shape. Preview Shows how the shape will appear on your label. Adding a Barcode Object In addition to Intelligent Mail barcodes for addresses, you can also create labels that include barcodes based on many other barcode formats or types.
Designing a Layout Barcode Object Properties Barcode type Select the type of barcode to add to your label. Data Enter the text you want to use to create the barcode. Function as variable object Select this check box to create the barcode using variable text. Linked to object Select the reference name for an object on your label that contains the data to create the barcode. This option is necessary if you have more than one variable object on the label.
Adding Design Objects Right - Right align the barcode within the object. Barcode size Select a size for your barcode. Make sure that the barcode size you choose will work with your application. For best results on D1 tape labels, select Medium or Large. Adding a Counter Object You can automatically and sequentially number labels by placing a Counter object on the label layout. You can define text you want to appear before and after the counter numbers.
Designing a Layout Counter Object Properties Text to include Before - Enter any text that you want to appear before the counter. After - Enter any text that you want to appear after the counter. For example, if you want to create labels for a set of 10 CDs, numbered sequentially, you can enter "Disc " in the Before box and " of 10" in the After box. When you print your labels, the first label will read "Disc 1 of 10," the second label will read "Disc 2 of 10," and so on.
Using Clip Art Using a Date and Time object, you can print the current date and/or time and print text before and after the date and time text. You can also modify the format used for the date and time, and control the appearance and position of the date and time on the label. To add a Date and Time object 1. Select the Insert tab. 2. Double-click Date and Time. A new Date and Time object is added to your label. By default, the object contains the current date. 3.
Designing a Layout it quick and easy to find the clip art image that you want to use. You can also customize the Clip Art library by adding or deleting images. Review the following topics for information about adding clip art to your labels and customizing the Clip Art library.
Adding a Screen Grab to Your Label Adding a Screen Grab to Your Label You can quickly capture an image from your desktop and add it to your label. To capture and insert an image from your desktop 1. Click on the toolbar. 2. Drag the curser to draw a selection box around the area to capture. The Screen Grab dialog box appears. 3. Drag the handles to crop the image as desired, and then click Insert. The selected area is inserted into your label.
Designing a Layout Aligning Text You can choose how to align the text within a Text, Address, Counter, or Date and Time object. To align the object on the label, see Aligning Objects. To align text 1. Select the object that contains the text you want to align. 2. Click Properties in the toolbar. The Properties dialog box for the selected object appears. 3. Select the alignment options you want under Horizontal alignment and Vertical alignment, and then click OK.
Rotating Objects Rotating Objects You can rotate objects individually or simultaneously. Shape objects cannot be rotated. To rotate an object 1. Select the object you want to rotate. 2. From the Layout menu, point to Rotate Object, and then choose an amount to rotate the object. Resizing Objects You can resize an object to the size of another object on your label. The objects are resized based on the size of the first selected object.
Designing a Layout To add a border to a tape label 1. Choose a Tape label layout. 2. Click on the toolbar, and then choose a border to add to the label. Adding Shading to Objects You can add shading to your label by changing the text and background color for the objects on your label. You can change the text and background color for Address, Text, Counter, Date and Time, and Circular Text objects. To add shading to an object 1. Double-click the object that you want to add shading to.
Creating a Variable Text Object As an example, suppose you are creating a name badge label. You can create one Text object to hold the fixed text "Hello, my name is" and create a variable Text object to hold the person's name. You can then either paste names directly into the variable Text object with Smart Paste, for example, or use the Address Book to insert multiple names when the labels print. To create a variable Text object 1.
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Chapter 11 Using the Address Book DYMO Label software includes the DYMO Address Book where you can save addresses or other information that you commonly use. You can create as many Address Books as you like. The default Address Book installed with the software is named Sample Address Book. You can edit this Address Book or you can delete this Address Book and create your own.
Using the Address Book 6. Do one of the following: l Click No to create a blank Address Book. l Click Yes and then follow the instructions in the Address Book Import Wizard to import data from an existing file. The new Address Book is saved and is displayed on the Address Book tab. Adding an Address You can add addresses to the Address Book individually by typing the information or pasting the data from another source.
Correcting Multiple Addresses 1. Select the address that you want to correct from the Address Book. 2. Click Address Fixer on the Address Book tab. The corrected address with the ZIP+4 code is displayed in the Current address box. 3. Click Save to save the changes to the address. Correcting Multiple Addresses Using DYMO Address Fixer, you can check the US addresses in your Address Book against a database of US addresses, correct any mistakes, and automatically add the complete ninedigit ZIP+4 code.
Using the Address Book From the Address Book list, underOutlook Contacts, choose the Outlook Contacts folder that contains the addresses you want to display. DYMO Label software connects to the selected Outlook Contacts folder and displays your contact information in the address list. To modify Outlook contacts displayed in the Address Book 1. Close DYMO Label software. 2. Edit the contacts in Microsoft Outlook. 3. Restart DYMO Label software.
Switching Address Books l To save the addresses to a new Address book, enter a name for the new Address Book in the File name box, and then click Save. The selected addresses are saved to the selected DYMO Address Book. Switching Address Books If you have created more than one Address Book, you can choose the Address Book that you want to use to create labels. If you want to import addresses or data into an Address Book, you must first open the Address Book that you want to import the information into.
Using the Address Book n ALL words - displays only addresses that contain words beginning with all sets of entered characters. For example, if you enter "mo de" into the Search box and choose Filter using ALL words, you will see results such as the following: Ralph Cheatham Dewey, Cheatham, and Howe, Esq. 104 Montgomery St San Francisco, CA 94104-4301 These results contain words that begin with the letters "mo" and "de". To filter the Address Book 1.
Importing Data to an Address Book When you import a list of addresses into the Address Book, you choose how you want to file the addresses. The Address Book Import Wizard includes a name rotation feature that automatically rotates the first and last name so that the last name appears first in the address list, followed by the first name. You can choose to file the addresses this way, or you can choose to file the addresses exactly as they appear in the file you are importing.
Using the Address Book Editing Address Book Keywords (Windows Only) The DYMO Label Address Book includes a name rotation feature that automatically rotates the first and last name of an entry so that the last name appears first in the address list, followed by the first name. The Address Book keywords are used to prevent particular words from being treated as last names. For example, if the first line of your address contains a company name, you may not want to rotate the name when filing the address.
Chapter 12 Printing Labels from Other Programs DYMO Label software includes a series of add-ins that you can use to print labels from popular programs such as Microsoft Word and Excel. If you have one of the supported programs installed, the add-in is automatically installed as a toolbar print button within that program. You can use the add-in to format and print selected addresses or other information to your DYMO label printer.
Printing Labels from Other Programs 3. Make any necessary changes to the text to be printed. You can make edits to the data in the text box; however, these edits will not be saved in the original data. 4. (Optional) Click Address Fixer to verify and correct the address you entered. 5. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list. b. If necessary, choose a printer from the Select printer list. c.
Using the Mac Address Book Add-In (Mac Only) The DYMO Outlook Add-In does not work with Microsoft Outlook Express. You can use the add-in to preview your labels and change the label properties before printing, or you can use Quick Print to print labels using the most recent settings. To use the Outlook Add-in 1. Select the contacts that you want to print labels for. 2. Click Print Label in the Add-Ins toolbar. The DYMO Outlook Add-In dialog box appears. 3.
Printing Labels from Other Programs 9. Click Print. A label prints using the selected settings. Using the Excel Add-In (Windows) DYMO Label software includes a software add-in so you can quickly print labels from a Microsoft Excel document. The add-in works with Microsoft Excel 2002 or later. The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label.
Using the ACT! Add-In (Windows Only) 3. Make any necessary changes to the text to be printed. You can make edits to the data in the text box; however, these edits will not be saved in the original data. 4. Click Preview to display a preview of your label. 5. If you selected more than one row of text, click Next to review the data for each label. 6. If you have more than one DYMO label printer installed on your computer, choose the printer you want to print to from the Select printer list. 7.
Printing Labels from Other Programs 8. Click Print. A label prints for each selected contact. About the DYMO Label Add-In for QuickBooks (Windows Only) Using the DYMO Label Add-in for QuickBooks, you can quickly print mailing labels to your DYMO label printer from within Intuit’s QuickBooks® software. The add-in works with QuickBooks 2007 or later.
About the DYMO Label Add-In for QuickBooks (Windows Only) 4. Make any necessary changes to the text to be printed. You can make edits to the data in the text box; however, these edits will not be saved in the original data. 5. (Optional) Click Address Fixer to verify and correct the address you entered. 6. Do the following to select the print options: a. Choose a label layout to use from the Select label layout list. b. If necessary, choose a printer from the Select printer list. c.
Printing Labels from Other Programs Print Ship To addresses where available Prints the ship to address,if available, instead of the company address. Print labels for inactive names Prints labels for names that are tagged as inactive. Print labels for jobs Prints a label for each job associated with a selected name. 5. Click OK. The DYMO Label Add-In dialog box appears with the first address from the list of addresses you selected displayed in the text area. 6.
Printing Directly from Other Applications 1. Select Prepare Letters and Envelopes from the Company menu. 2. Create your letters using the Prepare Letters and Envelopes wizard. 3. When the letters are complete in Microsoft Word, use the DYMO Word Add-in to print labels for your letters. Printing Directly from Other Applications You can print directly to your DYMO label printer from most programs in the same manner as any other printer.
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Chapter 13 Customizing DYMO Label DYMO Label software includes various options for customizing the software so that you can use the software the way you want.
Customizing DYMO Label BMP GIF JPG TIF PNG To add or change your default logo 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. 2. If necessary, select the User information tab. 3. Under Default logo, click Browse. The Open dialog box appears. 4. Navigate to and select the image file you want to use as your default logo, and then click Open.
Changing the Default Font 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. 2. Select the General tab. 3. Under Display, clear the Show rulers check box. 4. Click OK to close the Preferences dialog box and apply your changes. Changing the Default Font You can select the default font to use for all your labels. You can easily change the font for individual labels from the formatting toolbar.
Customizing DYMO Label 3. Click Browse next to the Default label file folder box. The Browse For Folder dialog box appears. 4. Navigate to and select the folder to use as your default folder, and then click OK. 5. Click OK to close the Preferences dialog box and apply your changes. To change the default Address Book folder 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. 2. Select the Folders tab. 3.
Customizing Address Fixer 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. 2. Select the Functional tab. 3. Under Options, select the Suppress "Check label size" warning check box. 4. Click OK to close the Preferences dialog box and apply your changes.
Customizing DYMO Label If you choose mixed case, you can add exceptions so that words with unusual capitalization will appear correctly in your addresses. For example, DYMO is always all uppercase and the E in FedEx is capitalized. To change the capitalization settings 1. Do one of the following: l For Windows, choose Preferences from the Edit menu. l For Mac, choose Preferences from the DYMO Label menu. 2. Select the Address Fixer tab. 3.
Chapter 14 About Labels All DYMO label printers that are compatible with DYMO Label software use either DYMO LabelWriter label rolls or DYMO D1 label cassettes. The only supplies you will ever need for your printer are the labels. We recommend you only use DYMO-branded labels. DYMO’s warranty does not cover malfunction or damage that may be caused by the use of labels other than DYMO-branded labels.
About Labels How long your labels will last depends on how the labels are used. LabelWriter thermal labels are susceptible to fading in the following ways: n Exposure to direct sunlight or fluorescent light for an extended period of time n Exposure to extreme heat for an extended period of time n Contact with plasticizers (for example, labels placed on plastic ring binders) In the original packaging, the shelf life for LabelWriter labels is 18 months.
Buying Labels The label types displayed are based on the type of label printer you have installed. If your label printer only prints LabelWriter labels, then only LabelWriter labels are displayed. If your label printer only prints D1 labels (for example, a LabelManager 420P or LabelManager PnP label maker), then only Tape labels are displayed. If you have more than one type of label printer installed or if you have a LabelWriter Duo printer installed, both LabelWriter labels and Tape labels are displayed.
About Labels n Custom Label Sizes If you need a special size or shape, DYMO can manufacture a wide variety. You can order labels with a maximum length of 9.75" and a maximum width of 2.3125". Labels can be designed in round or polygon shapes as well. n Custom Adhesives and Paper Stock All LabelWriter labels can be ordered with special adhesives and paper stock. If you have a unique application that requires labels with special properties, DYMO can help.
Chapter 15 About Network Printing This section describes how to print to a shared DYMO label printer in a Windows or Mac OS X workgroup. For information on printing to a shared printer under Windows Server or other versions of Windows or Mac OS, see your system documentation or contact your System Administrator. The term local computer refers to the computer that the printer is physically connected to. The term remote computer refers to the computer from which you want to print to a printer on the network.
About Network Printing Adding a Network Printer (Windows) Before you can print to a shared network printer, you need to install DYMO Label software on your local computer. If you want to install more than one shared DYMO label printer, you must add each label printer separately. The LabelWriter Duo printer is actually two printers (LabelWriter DUO Label and LabelWriter DUO Tape), so you must add both printers separately. To add a network printer 1. Install DYMO Label software.
Using a LabelWriter Print Server The Printer List dialog box is displayed. 3. Click Add. The Printer Browser dialog box is displayed. 4. Select the printer and then click Add. The shared printer is added to the Printer List dialog box. The LabelWriter Duo printer is actually two printers (LabelWriter DUO Label and LabelWriter DUO Tape), so you must add both printers separately. 5. Close the Printer List dialog box.
About Network Printing 4. Install and configure the print server on your network. 5. Confirm that you can print to the label printer from the computer you are using to install and configure the print server. 6. Add the printer connected to the print server to other computers in the workgroup. Firmware Versions That Support Print Servers Refer to the table below for information about the label printer firmware versions that support print servers.
Chapter 16 LabelManager 500TS Label Maker DYMO Label software includes several features for use with the LabelManager 500TS label maker. Using DYMO Label software and a LabelManager 500TS label maker, you can do the following: n Create a set of labels from an external data source and download to the label maker. n Download Clip Art to the label maker. n Manage labels and Clip Art on the label maker.
LabelManager 500TS Label Maker To download clip art to the label maker 1. Click in the DYMO Label software Print area. 2. Click Download Clip Art. The Download Clip Art dialog box appears. 3. Do one of the following: l Under My Clip Art, select the image to download to your label maker. The image is added to the Download List. l Click , navigate to and select an image on your computer to download to your label maker, and then click Open.
Managing Files Organizing Labels You can create folders within the Saved folder and Downloads folder to keep your saved and downloaded labels organized. To create a new folder 1. Navigate to the Saved or Downloads folder. 2. Click . A new folder is created. 3. Enter a name for the folder, and then press Enter. Once you have created folders for your labels, you can cut and paste your labels into the desired folders.
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Chapter 17 Updating the Software Periodically, DYMO Label software will automatically check to see if you have the most recent version of the software installed. If an update to your version of the software is available, you will be asked to confirm that you want to update the software. You can also manually check to see if an update is available. You must be connected to the Internet to obtain software updates. To manually check for software updates 1. Choose Check for Updates from the Help menu.
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Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label software. Below are some notes for those interested in developing products that work with LabelWriter printers. n Keep in mind that LabelWriter printers use standard printer drivers. Therefore, printing to a LabelWriter is no different than printing on a laser printer, except that the pages are smaller.
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Chapter 19 Contacting DYMO Internet Support DYMO maintains a Web site at www.dymo.com that includes the latest support information for your label printer and DYMO Label software. Contact Information DYMO’s Technical Support department is also available by phone from 9 am to 8 pm, Eastern time and by chat from 9 am to 7 pm Eastern time. Phone: (877) 724-8324 Visit the Support area of our Web site at www.dymo.com to contact us by chat or email.
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Glossary A Address Book You can save addresses, or other pieces of information that you commonly use so that you can easily access them. address format The address format determines which Outlook data fields will be printed on your label and how those fields will be formated. C Codabar Codabar is commonly used to represent mathematical and financial figures because it can contain the digits 0 through 9, plus (+) and minus (-) signs, as well as decimal points.
Glossary Code 39 Code 39 (also called "Code 3 of 9") can represent the capital letters A through Z, the numbers 0 to 9, the space character, and certain symbols. The name "3 of 9" results from the convention that 3 of the nine elements used in the code are wide. Code 39 Library DYMO Label software includes two special versions of Code 39 that are used to barcode books. One version calculates the checksum from left to right (L>R). The other version calculates the checksum from right to left (R>L).
Interleaved 2 of 5 Interleaved 2 of 5 requires between 2 and 30 numbers. This code requires numeric information only and an even number of digits. ITF-14 ITF-14 is similar to Interleaved 2 of 5, but requires 14 characters. This barcode is printed in a larger size, surrounded by a bounding box, and is typically used in warehouse applications. L label file You save a custom layout to a label file. label layout Text and graphics that make up a label design. label type Shape and size of a label.
Glossary R recent layouts The most recent layouts you have used to print labels. recently printed labels Displays the last ten labels printed. recently used label types Displays the label types that you have used most recently. You do not need to have saved or printed labels with these label types. reference name Name assigned to an object so that the object can be referenced when multiple variable objects are on a single label.
automatically calculates the checksum for the 12th digit. This code requires numeric information only. UPC-E Universal Product Code (UPC) version E is small in size and is commonly used for small packages. The information encoded in the UPC-E barcode is identical to information encoded in UPC-A barcodes, except that zeros are omitted from the encoded number in order to reduce the number of digits from 12 to 6. This code requires numeric information only.
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