P2WW-2410-01ENZ0 How to use ScandAll PRO
CONTENTS Chapter 1 LAUNCHING AND SETTINGS ................................ 1 1.1 Launching ScandAll PRO .................................................. 2 1.2 Selecting a Scanner Driver ................................................ 3 1.3 Selecting a Scanner............................................................ 4 1.4 How to Display the Scanner Driver Setup Dialog Box .... 5 Chapter 2 HOW TO SCAN DOCUMENTS ............................... 7 2.1 Scan .............................................
INTRODUCTION Thank you for using ScandAll PRO. ScandAll PRO is application software to show the list of images scanned with the FUJITSU fi-series image scanner and edit those images. ScandAll PRO has the following features: • Both TWAIN/ISIS standards are supported. • Scanning condition, file format, and destination to save the file can be specified before scanning by batch process. (The settings can be saved as profiles.
Use in High-safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications.
Regulatory Information Symbols Used In This Manual ATTENTION HINT This symbol alerts operators to particularly important information. Be sure to read this information. This symbol alerts operators to helpful advice regarding operation. Screen Examples In This Manual The screen examples in this manual are subject to change without notice in the interest of product improvement.
Chapter 1 1 LAUNCHING AND SETTINGS This chapter describes how to launch and set ScandAll PRO. In this chapter Windows XP screenshots are illustrated. The screens and operations may differ slightly depending on the operating system (OS) or the scanner model used. Also, when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly.
1.1 Launching ScandAll PRO This section describes how to launch ScandAll PRO. 1. From the [Start] menu, select [All Programs]D[Fujitsu ScandAll PRO]D[Fujitsu ScandAll PRO]. ⇒ ScandAll PRO starts up.
1.2 Selecting a Scanner Driver 1.2 Selecting a Scanner Driver HINT • In ScandAll PRO, the default [Device Driver] is [TWAIN]. • There is no functional difference between the FUJITSU TWAIN 32 and FUJITSU ISIS scanner drivers. You can use one of them according to your preferences. 1. From the [Tool] menu, select [Preferences]. ⇒ The [Setup] dialog box appears. 2. On the [Scan] tab, under [Device Driver], select either of drivers. To use FUJITSU TWAIN 32 Scanner Driver, select [TWAIN].
1.3 Selecting a Scanner To scan documents with a scanner, you have to select its name from the list beforehand. The following explains how to select a scanner to use. 1. From the [Scan] menu, select [Select Scanner]. 2. Select a scanner you want to use. Select a scanner you want to use and click the [Select] button.
1.4 How to Display the Scanner Driver Setup Dialog Box 1.4 How to Display the Scanner Driver Setup Dialog Box 1 LAUNCHING AND SETTINGS You can configure settings for scanning documents with the selected scanner in the setup dialog box of a scanner driver. Select the [Scan] menu, and then select [Setting] to display the setup dialog box. For information about setting items you can configure, refer to the section on the scanner driver settings in the Operator's Guide provided with the scanner.
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Chapter 2 HOW TO SCAN DOCUMENTS 2 This section describes how to scan documents with ScandAll PRO. In this chapter Windows XP screenshots are illustrated. The screens and operations may differ slightly depending on the operating system (OS) or the scanner model used. Also, when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly.
2.1 Scan In this section, the scanning condition, such as file format, save-in folder or other scanning option, is specified before each scanning. 1. Place the document on the scanner. 2. From the [Scan] menu, select [Scan Settings]. Or, select the [Scan Settings] button ( HINT ) on the toolbar. For launching ScandAll PRO, refer to "1.1 Launching ScandAll PRO" ⇒ The [Scan Settings] dialog box appears. 3. In the [Scan Settings] dialog box, configure various settings for saving scanned document images.
2.1 Scan 2 How to use ScandAll PRO 9 HOW TO SCAN DOCUMENTS [Save to file] Checkbox To save scanned document images immediately after scanning, mark this checkbox. If you want to verify scans before saving them to file, clear this checkbox. Folder Name You can specify a folder to save scanned document images. Type in a full path in the box or click the [Browse] button to select a desired folder. File Name A file name used to save scanned document image files is displayed.
Compression You can select how to compress files to save. Document When scanning a document containing more than one page, you can specify whether to create one file containing all pages or to divide into files each containing the specified number of pages. This becomes selectable only when a multi-page format is selected. File Overwrite Warning You can select whether to receive a confirmation message when scanned document image files with the same names already exist in the destination folder.
2.1 Scan 2 FUJITSU ISIS FUJITSU TWAIN 32 ⇒ You are returned to the [Scan Setting] dialog box. 7. Click the [Scan] button. HINT When you use the FUJITSU TWAIN 32 Scanner Driver, clicking the [Scan] button may display the scanner driver’s setup dialog box. If so, you can also change settings in the dialog box displayed. Click the [Scan] button to scan documents. Click the [Close] button when you finish scanning.
• If you do not mark the [Save to file] checkbox in the [Scan Settings] dialog HINT box, scanned document images are not saved. To save the files, from the [File] menu, select [Save As]. • To scan the next document with the same settings, from the [Scan] menu, select [Scan]. Or, click the [Scan] button ( ) on the toolbar. For the scanning operations other than described above, refer to "2.2 Batch Scan" and "Chapter3 SCANNING VARIOUS TYPES OF DOCUMENTS".
2.2 Batch Scan 2.2 Batch Scan You can save various settings as profiles beforehand. Batch Scan allows you to scan documents by using those profiles. 2.2.1 Creating/Editing Profiles Creating, editing and deleting profiles are described as follows. 2 1. From the [Scan] menu, select [Batch Scan Settings]. HINT HOW TO SCAN DOCUMENTS Or, click the [Batch Scan Settings] button ( ) on the toolbar. For launching ScandAll PRO, refer to "1.
2. Do the following as necessary: • To create a new profile: Click the [Add] button. ⇒ A new profile appears in the [Profile Editor] dialog box. (Go to step 3.) • To create a new profile based on an existing profile: Select a profile you want to use as the basis from the profile list, and then click the [Copy] button. ⇒ A new profile based on the selected profile appears in the [Profile Editor] dialog box. (Go to step 3.
2.2 Batch Scan 2 upload to the FTP server or Microsoft® SharePoint Server, print with a printer, or open with an application. Note: For details about the above settings, refer to ScandAll PRO Help. 4. Click the [OK] button. ⇒ You are returned to the [Batch Scan Settings] dialog box. Added or copied profiles by using the [Add] or [Copy] button appear in the profile list.
2.2.2 Scanning Documents There are three methods to scan documents. Each method is explained below. (1)Scanning by selecting a profile from the toolbar 1. Place the document on the scanner. 2. From the [Select the Batch File] drop-down list on the toolbar, select a profile to use. 3. Click the [Start Batch Scan] button ( ) on the toolbar. ⇒ A document is scanned with the scanner, and the scanned document image is displayed on the ScandAll PRO window, and then the image is saved to file.
2.2 Batch Scan ⇒ A document is scanned with the scanner, and the scanned document image is displayed (3)Scanning by selecting a profile from the drop-down list 1. Place the document on the scanner. 2. From the [Scan] menu, select [Batch Scan Settings]. ⇒ The [Batch Scan Settings] dialog box appears. How to use ScandAll PRO 17 2 HOW TO SCAN DOCUMENTS on the ScandAll PRO window, and then the image is saved to file.
3. Select a profile you want to use for scanning. 4. Click the [Scan] button. ⇒ A document is scanned with the scanner, and the scanned document image is displayed on the ScandAll PRO window, and then the image is saved to file. Depending on the settings of ScandAll PRO, images may not be displayed on the ScandAll PRO window.
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Chapter 3 SCANNING VARIOUS TYPES OF DOCUMENTS This chapter describes how to scan various types of documents, using the combination of ScandAll PRO and FUJITSU TWAIN 32 Scanner Driver as an example. For the scanning methods other than described in this chapter, refer to the Operator's Guide of the scanner. If the Operator's Guide explains the scanning using ScandAll 21, replace the word ScandAll 21 with ScandAll PRO. In this chapter Windows XP screenshots are illustrated.
3.1 Saving Scanned Images in PDF Format You can create PDF files from the scanned document images by either of the following two ways: The method by ScandAll PRO is described below. • From ScandAll PRO Recommended for scanning in color or grayscale mode. You can: • Reduce the size of PDF files. • Create PDF files with facility. • From Adobe Acrobat Recommended when you want to create PDF files quickly and when you scan documents in black-and-white mode.
3.1 Saving Scanned Images in PDF Format 3 [PDF File] and [SinglePage PDF File] are saved in format compatible with Adobe Acrobat 4.0 (PDF 1.3); [PDF/A File] and [SinglePage PDF/A File] are saved in PDF/A-lb format (format for an archive of digital documents based on PDF 1.4). [SinglePage PDF File] and [SinglePage PDF/A File] create one file per image; [PDF File] and [PDF/A File] create one file containing multiple images. 4. To configure PDF-related settings, click the [PDF Option] button ( ).
Compression Rate Move the slider bar to change the compression rate. The compression rate can be changed in five levels from 1 to 5. (By default, the compression rate is set to 3.) Moving the slider bar to right increases the compression rate. The higher the compression rate, the smaller the file size, but the image quality is degraded. This setting takes effect on color images only. When images are saved as monochrome images, this setting is ignored.
3.1 Saving Scanned Images in PDF Format [Make only the first page searchable] Checkbox When scanning a document containing multiple pages, you can make only the first page searchable. If this checkbox is marked, the time required is shorter than the time required for the conversion of all pages. [Security] Tab You can enhance security by setting a password for PDF files. Once a password is added, you cannot open the PDF files unless you enter a correct password, which you type in in this dialog box.
3.2 Scanning by Pressing the Scan Button on the Scanner With ScandAll PRO, you can perform batch scan at a press of the button, by assigning a Batch Scan profile to the [Scan] or [Send to] button. The following shows the procedure to do so. 1. From the [Start] menu, select [Control Panel]. 2. Select [Scanners and Cameras]. 3. Display the scanner driver properties of the scanner in use. For Windows XP and Windows Server 2003, right-click the icon of the scanner driver.
3.2 Scanning by Pressing the Scan Button on the Scanner 3 HINT To link another button, perform steps 3 to 7 again. 8. Launch ScandAll PRO. From the [Start] menu, select [All Programs]D[Fujitsu ScandAll PRO]D[Fujitsu ScandAll PRO], and then ScandAll PRO starts up. 9. From the [Tool] menu, select [Preferences]. ⇒ The [Setup] dialog box appears. 10. Select the [Event] tab. 11. Click the action of the Event you selected in step 5, and then select a profile from the list you want to use for scanning.
HINT You have to create profiles beforehand. For information about how to create profiles, refer to "2.2 Batch Scan". 12. Click the [OK] button. 13. Exit ScandAll PRO. ⇒ When you press the linked button, ScandAll PRO starts up, and batch scan is executed according to the selected profile’s settings. HINT Use the [Send to] button, following the procedure below: 1. Press the [Function] button, and change a number displayed on the Function Number Display. 2.
3.3 Splitting Documents by Patch Code 3.3 Splitting Documents by Patch Code ScandAll PRO supports a job separation function with patch code sheets. The patchcode-based job separation function can divide multiple pages of scanned images into pre-determined unit and save them to different folder separately without interruption. A PDF or TIFF (multipage) file can be separated and stored as multiple files in pre-determined document unit. The procedure is described below. 1. Prepare patch code sheets.
• To suppress scanning the patch code sheet images, check the [Remove HINT separation sheet] checkbox. • In duplex scan mode, you can disable scanning of the rear side of the patch code sheet by selecting the [Delete the next page of a separation sheet] checkbox. 5. Insert patch code sheets to wherever you want the file/folder to separate. 6. Specify the created batch profile, and then perform the batch scan. For how to perform the batch scan, refer to "2.2 Batch Scan".
3.3 Splitting Documents by Patch Code HINT When storing each of the scanned documents, which are separated with patch-code sheets, in separate folders, change the settings in the [Name Rule] dialog box opened by clicking the [Name Rule] button on the [File format and Name scheme] tab in the [Profile Editor] dialog box. Mark the [Create Directories Separately] checkbox in the [Name Rule] dialog box.
3.4 Scanning Using Barcodes ScandAll PRO supports a job separation function with barcode-printed sheets (hereinafter referred to as the "barcode"). The barcode-based job separation function can divide multiple pages of scanned images into pre-determined unit and save them to different folders separately without interruption. A PDF or TIFF (multipage) file can be separated and stored as multiple files in predetermined document unit.
3.4 Scanning Using Barcodes ATTENTION • Scanning documents having barcode types not defined for this function The procedure is described below. 1. Create a new batch profile on ScandAll PRO, and open the [Profile Editor] window. For information about how to create profiles, refer to "2.2 Batch Scan". 2. Click on the [Document separator] tab. 3. Mark the [Use Barcode-Based Job Separation Sheet] checkbox.
• To suppress scanning the patch code sheet images, check the [Remove HINT separation sheet] checkbox. • In duplex scan mode, you can disable scanning of the rear side of the patch code sheet by selecting the [Delete the next page of a separation sheet] checkbox. 4. Click the [Setup] button. ⇒ The [Barcode Setting] dialog box appears.
3.4 Scanning Using Barcodes ATTENTION • If scanning performance deteriorates when barcode is used, reduce the detected barcode types or narrow the barcode area to improve the scanning performance. • If there are multiple barcodes in the barcode detecting area, the one recognized first will be enabled. 3 SCANNING VARIOUS TYPES OF DOCUMENTS 5. Insert the barcode-printed sheets to wherever you want the file/folder to separate. 6. Specify the created batch profile, and then perform the batch scan.
HINT When storing each of the scanned documents separated with barcodeprinted sheets in separate folders, and naming the folders with barcode recognition result strings, change the settings in the [Name Rule] dialog box opened by clicking the [Name Rule] button on the [File format and Name scheme] tab. Select the [Use Barcode Characters] radio button, and mark the [Create Directories Separately] checkbox in the [Name Rule] dialog box.
INDEX A G [Add a Document Open Password to created [General] Tab ...................................... 15 PDF files] Checkbox .........................25 L B [Basic] Tab Language ............................................ 24 ..........................................23 Batch Scan ......................................7, 13 Launching ScandAll PRO [Linking] Tab C ....................... 2 ....................................... 15 M Color Format ..........................................
[Show TWAIN dialog before each batch scan process] Checkbox ...........................10 Splitting Documents by Patch Code .......29 U [Use a fixed password] Checkbox ..........
How to use ScandAll PRO P2WW-2410-01ENZ0 Issue Date: October, 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED is not liable whatsoever for any damages resulting from the use of this scanner and procedures described in this manual, profit loss due to defects, and any claims by a third party. z Copying of the contents of this manual in whole or in part and copying of the scanner application is prohibited under the copyright law.
