Administration Manual

Style
If you selected one of the tombstoning actions, a tombstone replaces
the message. Us
etheStylefieldtoformatthetombstone.
• Text:Selectth
is option if users access tombstoned messages only in
Lotus Notes. When this setting is chosen, a field to customize the
standard tombstone message is displayed. Change the content
if you do not w
ant to use the default, “This message has been
archived.”
If the Notes p
lug-in is installed on client computers, users only see
this message if they are offline or the IAP is down. Otherwise, a
copy of an ar
chived message appears automatically when the
message is opened in the Notes client. (For more information
about the plug-in, see “Using the Windows Notes Client
Plug-In” on page 1 20.)
When Text is selected, a tombstoned message can be as small
as 800 bytes.
• Rich Text: Select this option if users access archived messages with
DW A, or with DWA and Lotus Notes.
A Tombstone Prototype document must be configured before
choosing this setting. The content that is created in the prototype
replaces or appends the message body, depending on the
tombsto
ne action that is specified. The Prototype value is the key of
the Tom
bstone Prototype document to be used. See “ Configuring
the Tom
bstone Prototype document”onpage51.
When Ri
ch Text is selected, each tombstoned message is a
minimum of 2–3 KB.
• If the Notes p lug-in is installed on client computers, Lotus Notes
users
onlysee“thismessagehasbeenarchived”iftheyare
offline or the IAP is down. Otherwise, a copy of an a rchived
message appears automatically when the message is opened
in Notes.
• Users opening a tombstoned message in DWA click a l ink to
ret
rieve the full message from the IAP. The message opens in a
sep
arate window or tab.
66
Configuring selective archiving