HP Integrated Archive Platform Managing Repositories and Retention Whitepaper

Retention Basis

Retention basis is configured in the Domain.jcml file to determine which date should be used when

calculating the retention period. The retention basis can be set to either Ingest Date or Send Date as

defined below:

Ingest Date – Retention is based on the time the email was ingested into the IAP (based on the

date and time settings of the SMTP server). If the parameter is not specified, this is default

setting for the IAP.

Send Date – Retention is based on the sent date of the email. Importing email older than the

retention period can result in immediate deletion.

PCC Data Management / Retention Information View

This view provides the administrator:

The ability to enable or disable retention on an IAP domain

Set retention periods on an IAP domain

Set retention periods on repositories in an IAP domain

Review statistics and logging information on retention jobs

Figure 17: Data Management / Retention Information View

The “Statistics and Logs” section of the Retention Information view displays metrics for the last session

of the nightly retention processing jobs. The statistics are displayed per SmartCell group and not per

individual SmartCell. The job reporting displays information on deleted files for Minimum and

Maximum retention periods by domain. If an item is associated with more than one repository and the

End User

Delete

Auto Delete

versus

Retention