HP Reference Information Storage System Version 1.6 Administration Guide revision 2 (T3559-90809, September 2007)

Viewing reproce

ssing history logs

The repr ocessi

ng history log at the bottom of the Reprocessing view shows a list of the last successful

reprocessing r

uns for each conﬁgured domain. The log includes each dom ain group, when a domain

was reprocess

ed last, and the number of processed ﬁles. This report is b ased on data from smart cell

groups, which is averaged from the i ndividual smart cells of each group.

Repository-level retention

RISS archives emails and other documents in one or m ore repositories. A repository is a virtual collection

of documents associated with a given user by routing rules (storing) and access control lists (ACL s)

(retrieving).

You ca n use the Retention view to conﬁgure document retention periods for d oma ins and repositories. For

example, you can remove expired stored data or remove access to stored data for speciﬁc repositories

based on user-deﬁned retention policies. When the retention rules locate expired data, references to

the data are removed fro m the index. The data itself is removed from the ﬁle system after all references

to it have been removed. This is useful in meeting compliance requirements, when your company must

retain all emails for a speciﬁed number of years.

In addition to a history log report, the Retention view displays a domain’s retention period and status.

Each repository within the domain also has a retention period. If the doma in’s retention period is greater

than a speciﬁc repository’s retention period, the domain’s retention period is applied to that repository.

Otherwise, the repositor y’s retention period is applied.

NOTE:

Quarantine repositories are the exception to this rule because they have an inﬁnite retention period.

Table 40 Link to Retention view

Origin

Link

left menu

Data Management > Retention

Searching for and editing a repository retention period

Changes to user repository retention periods are handled by the Account Manager. You can change the

retention period in the Account Manager, or you can e dit the same form from the Retention view.

To search for a speciﬁc repository and change its retention period in the Retention view:

1. Enter all or part of the user name in the Edit User Repositories box and click Search.

The search function uses the “Like” SQL d atabase capability. For example, you could enter jack

to match users jackdoe or jacksmi th. Entering %doe would match users jackdoe, janedoe,

or maryjanedoe. Entering %ja% would match users jadams, jackdoe, janedoe, jacksmith, or

maryjanedoe.

Searches are not case sensitive.

2. If necessary, click one of the repositor y tabs (Regulated, Unregulated, Q ua rantine, Other) to

locate the repository.

3. Click the repository name to edit its retention period.

Data management