HP Reference Information Storage System Version 1.6 User Guide revision 2 (T3559-90810, August 2007)

Tab le 16 Archive Options panel , Options dialog box
Item
Description
Cache messages
received withi
nthelast
x days
Selects tombstoned messages received within the specified number of days. Enter
0 to retrieve al
l tombstoned messages regardless of the received date. Cache
Manager deletes previously cached messages that fall outside of this range. Note
that this option is based on the date the message was received, not the date it
was tombstoned.
Check for new
archived messaged
every x minutes
Enter how often (in minutes) Cache Manager shou ld inspect the user’s mailb ox for
newly tombstoned messages and messages that have been deleted from the cache.
Encrypt Cache Select this check box to use encryption when storing the messages in the cache
location on the client machine’s file system. Depending upon how the user’s
computer is configured, only the current user can read encrypted messages. Also,
depending on how the user’s Folder Options are set, the encrypted m essage is
likely to appear green in Windows Explorer.
NOTE:
Archived messages will only be stored encrypted in the offline cache if
EFS is properly configured on the client. System administrators who want
to implement this option should consult Microsoft’s documentation for
informat
iononconfigu ring EFS.
Cache messages with
attachments only
Select this check box to retrieve messages that have attachments. Clearing this
check box retrieves all messages. Selecting this option saves space on the user’s
system and the time necessary to load the offline cache. Unless the email mining
server is set to “Trim Message Bo dies,” the m essage body is visible i n the preview
pane, and therefore, storing messages without attachments in the offline cache
is not necessary.
Size (MB) of Cache Sets the maximum limit on the size (in megabytes) of a user’s offline cache. This
setting takes precedence over the number of days setting mentioned previously. For
example, if the messages selected according to the number of days setting cause
the offlinecachetoexceedthecachesizesetting,CacheManageronlyretainsthe
most recent messages that comply with the cache size setting.
Empty Cache
Click
to delete all messages stored in the offline cache.
Cache Location
This read-only setting indicates where the offline cache is stored on the user’s
system.
Select Folders
Click to select which folders in the user’s mailbox Cache Manager inspects for
messages.
4. Click OK to apply the settings.
5. From Archive options panel of the Options dialog box , select the Enable Offlin e Cache check box. If
you want to save the options, but not enable Cache M anag er a t this time, clear this check box.
6. Cli
ck OK to save your changes a nd close the Options dialog box.
Enabling offline cache
When the offline c ache option is enabled, Cache Ma nager runs when O utlook is opened, and searches
and downloads messages in accordance to the offline cache settings.
To enable offline cache:
1. Select Tools>Options>ArchiveOptions. The Archive Options panel of the Options dialog box is
displayed.
User Guide
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