HP IAP Version 2.1 User Guide, March 2011

NOTE:
Deleting search results does not delete the items on the IAP. The actual items remain on the IAP
according to the retention period set by your system administrator.
If a search locates a large number of documents, saving the results is useful. The query is resubmitted
as a background process. Because the query runs in the background, you can continue to use the
IAP Web Interface (for example, to submit other queries) and then retrieve the results at a later time.
To save results:
1. Display the Query Results page by completing one of the following tasks:
• Submit a simple or advanced search (see “Completing simple searches” on page 21 or
“Completing advanced searches” on page 22).
• Submit a search from previously saved criteria (see “Accessing saved criteria” on page 34).
2. From the Query Results page, click More Options, and then click Save Current Results. Or right-click
and select Save results. The Save Results page is displayed.
Figure 9 Save Results page
.
3. Enter the name of the results you are saving in the Save Search Results as field. The name should
not exceed 60 characters if you plan to place the results in a legal hold (quarantine).
(To erase text entered in the Save Search Results as field, click Clear.)
Special characters @ $ % ^ & * # ( ) [ ] / \ { + } ` ~ = | are not allowed.
4. Click Save Now!
5. To access the saved results, see “Accessing saved results” on page 34.
NOTE:
The results are not retrieved in chronological order, but are sorted chronologically after they have all
been retrieved (query processing is finished). If you access saved results before the query is finished,
the results are not sorted.
HP IAP 2.1 User Guide 33