HP IAP Version 2.1 User Guide, March 2011

Using quarantine repositories
Documents are kept in the IAP according to the retention policy specified by your organization. After
an item's retention period has expired, it is automatically deleted from the system.
Documents that are placed in a special repository called a quarantine repository are not subject to
automatic deletion. As long as items are in this repository, they are preserved in a legal hold and
cannot be deleted when their retention period expires.
When the hold is no longer necessary, the contents of the quarantine repository can be deleted. This
action does not delete the items from the IAP. It releases documents from the legal hold and makes
them subject once again to the retention period that was set for them.
This section describes how to create a quarantine repository and how to delete the repository when
items no longer need to be saved.
Copying saved results to a quarantine repository
Use the instructions below to create a quarantine repository from saved query results. You can create
as many quarantine repositories as you need.
NOTE:
A saved query name should not have more than 60 characters. If the limitation is exceeded, you will
not be able to create a quarantine repository for the results.
If this situation occurs, reload the saved results, re-save them with a name less than 60 characters,
and then copy the saved results to a quarantine repository using the procedure below.
To create a quarantine repository from saved query results:
1. Click Query Manager in the toolbar to access the saved results.
2. In the Query Name column, locate the row with the saved results.
3. Click Start in the Quarantine column to copy those saved results to a quarantine repository.
4. Click OK in the dialog box that appears.
”Quarantine in Progress” appears after the results name. When the copy is complete, “Quarantine
Completed” appears after the results name and the quarantine repository is shown in the Where
to Search list on the search page.
You have access automatically to the quarantine repositories you create, and you can work with
quarantine repositories as you would with any repository. For instance, you can select a quarantine
repository from the Where to Search list on the search page. The repository is listed under the name
you gave the saved results. For example. “John Doe results 6–22–09.”
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