HP Software Reference Information Storage System v1.6 User Guide (T3559-90810, November 2008)

1RISSoverview
This section introduces HP Reference Information Storage System (RISS) and Reference Information
Manager (RIM) from a user perspective. It introduces RISS key concepts and provides an overview of RIM.
RISS and RIM
RISS is a fault-tolerant, secure system of hardware and software that archives files and email messages
for your organization, and lets you search for archived documents.
• Automatic, a
ctive data archiving (email and specific types of documents) that helps your
organization meet regulatory requirements.
• Interactive data querying to search for and retrieve archived data according to various criteria.
TheRISSWebInterfaceallowsyoutouseyourwebbrowsertosearchfordocuments
archived on t
he system, and save and reuse your search-query definitions and results. See
“RISS Web Interface”onpage15and“Qu ery expression syntax and matching”onpage37.
To interact with the system, you can use the following RIM applications:
Table 2 RIM applications
Application What You Can Do
RISS Outlook Interface
(customer option)
Search for email messages using Microsoft Outlook with a Microsoft Exchange
mail server. View and work with archived email messages. See “RISS Outlook
Interface”onpage45.
RISS Lotus Notes
Interface (customer
option)
Search for email messages using IBM Lotus Notes with an IBM Domino mail
server. View and work with archived email messages. See the HP Reference
Information Manager for Domino User Guide whichisincludedontheHP
Reference Information Manager for Domino option documentation CD — it is
also available on h
ttp://www.hp.com.
The RISS Web Inter face is available to all users. The RISS O utlook Interface and RISS Lotus Notes
Interface are independent customer options. Depending on the configuration of your system, each
may or may not be available to you.
Understanding document archiving
RISS archives files a nd email messages associated with registered users. With RIM, you can find a nd
retrieve archived documents to which you have access.
Archiving involves physically storing copies of a document (file or email message), but also virtually
storing it in one or more repositories. A repository is an abstract data store, which is a virtual collection
of documents associated with routing rules (for storing) and user access control lists (for retrieving):
• Documents associated with a g iven user are archived to a given set of repositories. User-repository
associations are defined by routing rules.
• A user has query and retrieval access to a given set of repositories. This is controlled by a ccess
control lists associated with each repository.
Most users h ave query and retrieval access to only their own documents, which are archived in their
individual repositories. The system automatically archives, in your individual repository, all email
messages associated with your email account; that is, all messages you send or recei ve.
In addition to being automatically routed to your individual repository, your email is probably also
routed to one or m ore other repositories established by your company or orga nization. For example, a
User Guide
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