HP StorageWorks Reference Information Storage System V1.1 User Guide (February 2005)

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Chapter 5: Document Manager Understanding Document Manager
5-4 HP StorageWorks Reference Information Storage System User Guide, February 2005
Understanding Document Manager
Document Manager is a desktop tool used to archive documents in your
repository and to search for archived documents. Document Manager
includes features for everyday use by everyone, as well as advanced configu-
ration features for system administrators only.
See Also
• Understanding the user interface , on page 5-9, for a detailed description
of the user interface.
• Common tasks , on page 5-17, for information on how to perform
common Document Manager tasks.
• System administrator tasks , on page 5-30, for information on advanced
features for system administrators.
• Troubleshooting , on page 5-43, for information on solving a problem.
Concepts
The system automatically archives all email messages you send or receive in
your individual repository. In addition to automatic archiving, you can use
Document Manager to manually archive any files you want and place them in
your repository along with your messages. You can also use Document
Manager to archive email messages contained in Outlook PST files.
When you search for a document, your query is checked against an index of
words, which is updated each time a document is archived. For a file, the
index always includes the external identifying information of the file, such as
the file name and last modification date.
Although you can use Document Manager to archive any type of file, the
system only indexes the contents of Outlook email messages and indexed
documents.
If Document Manager does not recognize a file you queue for archiving as a
document that can be indexed, Document Manager displays a warning
message that the file contents might not be indexed.