HP StorageWorks Reference Information Storage System V1.5 User Guide (T3559-96045, November 2008)

1RISSoverview
This section introduces HP StorageWorks Reference Information Storage System (RISS) and Reference
Information Manager (RIM) from a user perspective. It introduces RISS key concepts and provides an
overview of RIM.
RISS and RIM
RISS is a fault-tolerant, secure system of hardware and software that archives files and email messages
for your organization, and lets you search for archived documents.
• Automatic, a
ctive data archiving (email and specific t ypes of documents) that helps your
organization meet regulatory requirements.
• Interactive data querying to search for and retrieve archived d a ta according to various criteria.
RIM is managem ent software supplied with RISS. To interact with the system, you have access to the
following applications:
Table 2 RIM a
pplications
Application What You Can Do
RISS Web Interface
Use your web browser to search for documents archived on the system.
Save and reuse your search-query definitions and results. See “RISS Web
Interface”onpage15.
RISS O utlook Interface
(customer option)
Search for email messages usin g Microsoft Outlook with a Microsoft Exchange
mail server. View and work with archived email messages. See “RISS Outlook
Interface”onpage35.
RISS Lotus Notes
Interface (customer
option)
Search for email messages using IBM Lotus Notes with an IBM Domino mail
server. View and work with archived email m essages. See “RISS Lotus N otes
Interface”onpage45.
The RISS Web Interface is available to all users. The RISS Outlook Interface and RISS Lotus Notes
Interface are indep endent customer options. Depending on the configuration of your system, each
may or may not be available to you.
Understanding document archiving
RISS archives files and em ail messages associated with registered users. With RIM, you can find and
retrieve archived documents to which you have ac cess.
Archiving involves physically storing copies of a document (file or email message), but also virtually
storing it in one or more repositories. A repositor y is an abstract data store, which is a virtual collection
of documents associated with routing rules (for storing) and user access control lists (for retrieving):
• Documents associated with a given user are archived to a given set of repositories. User-repositor y
associations are defined by routing rules.
• A user has query and retrieval access to a given set of repositories. This is controlled by ac cess
control lists associated with each repository.
Most users h ave query and retrieval access to only their own documents, which are archived in their
individual repositories. The system automatically archives, in your individual repository, all email
messages associated with your email account; that is, all messages you send or receive.
In addition to being automatically routed to your individual repositor y, your ema il is probably also
routed to one or more other repositories established by your company or organization. For example, a
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