HP StorageWorks Reference Information Storage System V1.4 Administrator Guide (T3559-96027, March 2006)

3. Create users johndoe and janechoi for the new emp loyees John and Jane. Use the Users panel to do
this. See "Creating marketing department users" on page 1 39 for instructions.
Creating these users will also automatically a ccom plish the following (provided the ACL & Simple
Routing Rule option is enabled in the C reate User O ptions dialog box-the default value):
• Create individual repositories for John's email and Jane's email.
• Create ACLs for John and Jane to access (quer y) their respective individual repositories.
• Create simple routing rules to route John's em ail and Jane's email to their respective
individual repositories.
The new repositories and ACLs are named the same as the users (johndoe and janechoi). The
new simple routing rules are named with the user email addresses ([e-mail] and
[e-mail]).
4. Edit the simple routing rules for mem bers of the Marketing De partment (Mark, John, and Jane) to
route their individual incoming and outgoing email to the marketingstore repository (in addition to
routing it to their own repositories) . Use the Simple Routing Rules panel to do this. See "Editing
simple routing rules for marketing email" on page 140 for instructions.
Alternative solutions
There are of
course alternative ways to add a new department a nd new users, with the appropriate email
routing and query access. For example, instead of creating a separate marketing ACL for the marketing
repository, you could add the individual manager ACLs (Mark's and Bett y's) to the ma rketing repository.
Or you coul
d dispense with the marketing ACL and marketing repository by adding Mark and Betty to
the ACLs fo
r John's and Jane's individual repositories.
The relationships between users, repositories, ACLs, and simple routing rules are all N-to-M:anynumber
of users can be associated with any number of repositories, and so on. How you organize these entities
and relationships is up to you, but select a scheme and do not change it.
For ease in ma intenance a nd flexibility in access control, using abstract collection objects like a marketing
repository and a marketing ACL can be advantageous. Tr ying to manage everything at the fine-grain
level of individual users and their relationships to user repositories can lead to extra work for bo th
system a
dministrators and end users.
For example, with a Marketing De partment repository, a manager can limit a query to search only
Marketing Department email.
Creating marketing department users
Use the Users panel to create active users for John and Jane. (It does not matter which kind of users are
currently displayed in the Users panel.) Do the following once for John and once for Jane:
1. Click the Users tab.
2. Click New. The Add New Item dialog box appears.
3. Enter the following:
• UserName-ForJohn,johndoe;forJane,jane choi.
•FirstName(John; Jane)andLastName(Do e; Choi)
• Leave the Password blank. John and Jane will set their own passwords after they log in
to the query system.
• User E-Mail and Mail It To Me E-Mail - [e-mail] and janec [e-mail]
(use same addresses for each field).
• Mail Server Host IP - Mail server IP for the company Ourcorp is 192.168.10.3.
• Domain ID - Select email domain ourcorp.com from the pull-down list of existing domains
foryourcompany.
4. Click Add. The Create User Options dialog box appears. Click OK, without changing default values.
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