HP Reference Information Storage System Version 1.6 User Guide revision 2 (T3559-90810, August 2007)

• Content Type: Whether to search for files (document) or email messages (email) .
• Search For: Searches for words in the document or message body, but not in message
fields such as Subject, From, or To.
• By TimeFrame: The time period to search. This includes the last-modified date of a file or the
date an email message was sent.
As a n alternative to the By TimeFrame field, you can defineatimeperiodtosearchbyspecifying
the Start and end (To) da tes. For example, to search for documents dated between March 8,
2003 and March 23, 2003, enter 03/08/2003 in the Start field and 03/23/2003 in the To fi eld.
• Where to Search: The repository to search. A repository is a virtua l collection of d ocuments
(email messages and files). Only the repositories to which you have access are displayed. At
a m inimum, you have access to your own repository.
3. To refine the search, use the additional query fields (as shown in Table 5). The available fields
depend on the Content Type you select.
Table 5 Additional advanced search query fields
Query Field Matches (in t he Doc ument)
Email Content Type Only
Subject
The Subject
message field.
From
The From message field.
To
All message recipients. This includes the To, Cc, Bcc, and Apparently-To message
fields.
Attachment
The file n am
e of a message attachment. (The c ontents of indexed document
attachments are searched using the Search for field.)
MessageID
The MessageID message field from Outlook, a message identification number (not
all messages have MessageIDs). Use this field mainly for audit searches.
To display the MessageID field in Outlook:
1. Double-click to open the message in its own window.
2. Select View > Options. The Message Options dialog box is displayed.
3. If the message has a MessageID, the field is shown in the Internet
headers field of the Message Op tions dialog box. Example:
Message-ID: <LISTMANAGER-115380-9228-2003.03.04-17.34.24--
user#[e-mail]>.
Document (File) Content Type Only
Docum
ent Name
File n
ame, not including the file extension.
Document Path File path.
Asforanyothertextqueryfield, separators such as slash ( / ) , backslash ( \ ),
and colon ( : ) are ignored, and the query words are searched in any order.
For example, query text c:\abc\xyz will match path abc:\xyz\c,aswell
as path c:\abc\xyz.
To ensure that path components are searched in order, enclose the field text in
double-quotes ( ” ) to use a word-sequence query. See "Query expression syntax
and matching" on page 33 for a complete definition of the Search Engine quer y
syntax.
Extension
File extension. Example: doc for a Microsoft Word file.
Tit
le
Title of the document. Only some files have associated titles. For example, to see
the title of a Word document, select File > Properties in Word. The Title field is
shown on the Summary panel of the displayed Properties dialog box.
Author
Author of the document. Only some files have associated authors. For example, to
see the author of a Word document, select File > Properties in Word. The Author
field is shown on the Summary panel of the displayed Properties dialog box.
User Guide
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