HP IAP Version 2.1 User Guide, March 2011

TasksApplication
Use your Web browser to search for and view archived email and files
on the IAP. Send email to your email account or download files to a local
computer or network folder.
Compliance officers: Place a legal hold on documents. View the
compliance system log (AuditLog).
(Customer option) Export email and files from the IAP when the
appropriate export utility is installed on your system.
IAP Web Interface
The IAP Web Interface is available to all users. Outlook Plug-In, Local Cache, Export Search, OWA
Extension, DWA Extension, and IAP File Export are independent customer options. Depending on the
configuration of your system, each may or may not be available to you.
Understanding document archiving
The IAP archives files and email messages associated with registered users.
Archiving involves physically storing copies of a document (file or email message), but also virtually
storing it in one or more repositories. A repository is a virtual collection of documents associated with
routing rules (for archiving) and user access control lists (for retrieving).
• Documents associated with a given user are archived to a given set of repositories. User-repository
associations are defined by routing rules.
• A user has query and retrieval access to a given set of repositories. This is controlled by access
control lists associated with each repository.
Most users have search and retrieval access only to their own documents, which are archived in their
individual repositories.
In email archiving, the system can automatically archive to your individual repository all messages
that you send or receive. In addition to being automatically routed to your individual repository, your
email is probably also routed to other repositories established by your organization. For example, a
company audit repository might be used to keep track of all company email. Some users have access
to other repositories besides their own. For example, your manager or supervisor might have access
to your repository.
Understanding searching and document indexing
You can search for any email message or file archived in your repository or other repositories to
which you have access. However, you can search the contents of a document only if the contents
have been indexed. Indexing a document's contents involves cataloging the document words to
prepare them for later searching. When you search for a document, your query is checked against
an index of words that is updated each time a document is archived.
NOTE:
There is a delay from the time that documents are archived to the time they are indexed. Depending
on the system configuration, documents may not be available for search for at least two hours after
they are archived.
IAP overview14