HP IAP Version 2.1 User Guide, March 2011

2. Search using the following fields on the Advanced Search page:
• Content Type:
• Use email to search for email messages.
• Use document to search for files that were migrated using the HP File Archiving software
(formerly known as FMA).
Using “document” does not search for attachments in email sent by Microsoft Outlook or
Lotus Notes. Use “email” to search for email attachments.
Compliance officers: For instructions on searching the AuditLog repository, see “The
AuditLog repository” on page 39.
• Search for: Searches for words in the message body, message attachment, or file. You can
enter simple words, words with wildcards (*), or a more sophisticated query involving Boolean
expressions or word sequences.
• By TimeFrame: The time period to search. This includes the last-modified date of a file or the
date an email message was sent.
You can choose a predefined time period, or define a specific time period to search by en-
tering the Start and end (To) dates. For example, to search for documents dated between
March 8, 2009 and March 23, 2009, enter 03/08/2009 in the Start field and 03/23/2009
in the To field.
• Where to Search: The repository to search. Only the repositories to which you have access
are displayed. For example, you can search for your own archived email, but you cannot
search for John Smith's email unless your system administrator has given you access to John
Smith's repository. The repositories are listed in alphabetical order.
NOTE:
For information about a search field, momentarily hold your mouse pointer over to display
a tooltip.
3. To refine the search, use one or more of the additional query fields, as shown in Email Content
Type or Document Content Type.
The available fields depend on the Content Type you select.
4. When you have finished defining your query, click Find Now to start the search.
(If you find you do not need to perform an advanced search, click Simple Search next to the Find
Now button to switch to the Simple Search form.)
The Query Results page is displayed when the search is complete.
Your search criteria is preserved until you create another query in the Web Interface session.
NOTE:
You can use wildcards (* or ?) in the Advanced Search fields, but do not use a wildcard for the first
character in a field. For more information on using wildcards, see “Matching words” on page 54.
For more information on composing IAP queries, see “Query expression syntax and
matching” on page 51.
If you receive an error message after submitting a query, see “Wildcard errors in queries” on page 47.
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