HP StorageWorks Reference Information Storage System V1.1 User Guide (February 2005)

Understanding document archiving Chapter 1: RISS overview
HP StorageWorks Reference Information Storage System User Guide, February 2005 1-3
Understanding document archiving
RISS archives files and email messages associated with registered users. With
RIM, you can find and retrieve archived documents to which you have access.
Archiving involves physically storing copies of a document (file or email
message), but also virtually storing it in one or more repositories. A
repository
is an abstract data store, which is a virtual collection of documents
associated with routing rules (for storing) and user access control lists (for
retrieving):
• Documents associated with a given user are archived to a given set of
repositories. User–repository associations are defined by
routing rules .
• A user has query and retrieval access to a given set of repositories. This
is controlled by
access control lists associated with each repository.
Most users have query and retrieval access to only their own documents,
which are archived in their individual repositories. The system automatically
archives, in your individual repository, all email messages associated with
your email account; that is, all messages you send or receive.
In addition to being automatically routed to your individual repository, your
email is probably also routed to one or more other repositories established by
your company or organization. For example, a company audit repository may
be used to keep track of all company email. Some users have access to other
repositories, besides their own. For example, your manager or supervisor may
have access to your repository.