HP UPD - System Administrator's Guide HP UPD 5.6.5

Table 7-1 Job Storage tab features
Feature Function
Job Storage Mode Proof and Hold–Proof and Hold allows users to print the first page of a multi-page print
job and verify their print displays as designed. After the first page is proofed, users
print the remaining pages at the printer control panel.
Personal Job–A user's print job is stored on the printer, but not printed, until the print
job is printed at the control panel. After the job is printed, it is automatically removed
from the printer’s job storage. Personal jobs can be secured with a PIN or encrypted.
Quick Copy–Quick Copy allows users to print a job through the print driver and to then
store the print job on the printer’s hard drive for printing at a later time, without the
need to re-access the print job at their PC.
Stored Job–This feature allows users to send a print job to a printer's hard drive or RAM
disk and store the print job. The stored job can be printed at any time from the printer’s
control panel, eliminating the need to send commonly printed jobs or forms from a user
PC each time they are printed. Stored jobs can be secured with a PIN or encrypted.
User Name The User Name section defines how a job is stored and identified on the printer. By
default, a job is stored under a user name. Selecting the Custom option allows a user to
create a new identifier for stored jobs.
Make Job Private/Secured Personal jobs and stored jobs can be made private by selecting PIN to print and
entering a 4-digit PIN. The PIN must be entered at the control panel to print the
personal or stored job. This setting can be pre-configured using INSTALL.EXE, HP MPA,
AD group policy, HP DCU, or HP DDU.
NOTE: If a print job is made private and no PIN is entered, the PIN defaults to “0000”.
For HP FutureSmart devices that provide print job storage functionality, the HP UPD
v5.3 introduced the Secure Encrypted Print feature. It is available from the Job Storage
tab of the default installation of the HP UPD. Users can encrypt their print job and print-
job password for either personal jobs or stored jobs on the printer.
Job Name This feature allows a user to identify the stored job by a custom name. The default
settings are increased in numerical value as they are stored on the printers.
If job name exists: This setting allows the user to make a decision regarding same name print jobs that are
being stored on the printer.
Job Notification Options This option allows the user to decide if the job storage message and job name are
displayed on the user's screen when the job is sent to the printer.
Use HP Secure Encrypted Print
HP Secure Encrypted Print (SEP) is the perfect solution for printing sensitive documents. The HP UPD is the
first fleet driver to provide true symmetric AES256 print-job encryption and decryption from the client to the
page based on a user-defined password using a FIPS-140-validated cryptographic module from Microsoft®.
Both the key and the job are stored in the encrypted format on the printer with HP FutureSmart firmware
until they are released by the user. (For more details, see
csrc.nist.gov/groups/STM/cmvp/documents/
140-1/1401val2007.htm#825.) For HP FutureSmart devices that provide print-job storage functionality, the
HP UPD v5.3 introduced the Secure Encrypted Print feature. It is available from the Job Storage tab of the
default installation of the HP UPD. Users can encrypt their print job and print-job password for either
personal jobs or stored jobs on the printer. With HP UPD v5.4, IT departments can configure the driver to
require either a PIN or HP SEP (HP Secure Encrypted Print) password on every job. This balances the need for
security in certain departments with the user-print experience.
ENWW Use the HP UPD — features (traditional mode and dynamic mode) 63