Lexmark Confidential until announced Lexmark Pro700 Series User's Guide Created: Wed Mar 04 19:13:01 CST 2009 May 2009 Machine type(s): 4444 Model(s): 101, 10E www.lexmark.
Lexmark Confidential until announced Contents Safety information.............................................................................5 About your printer.............................................................................6 v10112944 Thank you for choosing this printer!...............................................................................................................................6 v11828765 Minimizing your printer's environmental impact.....................................
Lexmark Confidential until announced v11769752 Loading original documents on the scanner glass.................................................................................................33 v11561678 Loading original documents into the ADF.................................................................................................................33 Printing...............................................................................................34 v10972708 Tips for printing...............
Lexmark Confidential until announced Faxing.................................................................................................69 Setting up the printer to fax............................................................................................................................................69 Configuring the fax settings............................................................................................................................................80 Creating a contact list..
Lexmark Confidential until announced Safety information v8345512 - FWEBB Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. v2876579 Do not place or use this product near water or wet locations. v8345518 - FWEBB Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.
Lexmark Confidential until announced About your printer v10112944 - BBARUC Thank you for choosing this printer! We've worked hard to make sure it will meet your needs. To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.
Lexmark Confidential until announced Conserving ink • Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are ideal for printing documents that are mostly text. • Use High Yield cartridges. Inks in High-Yield and Extra High-Yield cartridges allow you to print more pages with fewer cartridges. • Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and “Deep Clean Printhead” features.
Lexmark Confidential until announced What are you looking for? Find it here Help using the printer software Windows or Mac Help Open a printer software program or application, and then click Help. Click to view context-sensitive information. Notes: • The Help installs automatically with the printer software. • The printer software is located in the printer Program folder or on the desktop, depending on your operating system.
Lexmark Confidential until announced v11035151 - BBARUC Understanding the parts of the printer Use the To 1 Scanner lid Access the scanner glass. 2 Scanner glass Scan and copy photos and documents. 3 Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size documents. 4 ADF tray Load original documents in the ADF. Recommended for scanning, copying, or faxing multiple-page documents.
Lexmark Confidential until announced Use the To 1 Scanner unit Access the ink cartridges. 2 Printhead Install, replace, or remove the ink cartridges. 3 Ethernet port Connect your computer to another computer, a local network, an external DSL, or a cable modem. 4 USB port Connect the printer to a computer using a USB cable. Warning—Potential Damage: Do not touch the USB port except when plugging in or removing a USB cable or installation cable.
Lexmark Confidential until announced Ordering and replacing supplies v11562056 - BBARUC Ordering ink cartridges Page yields available at www.lexmark.com/pageyields. For best results, use only Lexmark ink cartridges.
Lexmark Confidential until announced v11748438 - BBARUC Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones or the ink remaining in the printhead nozzles may dry out. 1 Turn on your printer. 2 Open the printer. Note: The printhead moves to the cartridge installation position. 3 Press the release tab, and then remove the used ink cartridge or cartridges. 4 Install each ink cartridge.
Lexmark Confidential until announced v11501540 - BBARUC Ordering paper and other supplies To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com. Item Part Number USB cable 1021294 For more information, go to www.lexmark.com. Paper Paper size Lexmark Photo Paper Lexmark PerfectFinish Photo Paper • • • • Letter • • • • Letter A4 4 x 6 in. L A4 4 x 6 in. L Notes: • Availability may vary by country or region.
Lexmark Confidential until announced Using the printer control panel buttons and menus v11035175 - BBARUC Using the printer control panel The following diagrams explain the sections of the printer control panel: Use 1 To Power • Turn the printer on and off. • Switch to Power Saver mode. Note: When the printer is on, press to switch to Power Saver mode. Press and hold for three seconds to turn off the printer. 2 Copy Access the copy menu and make copies.
Lexmark Confidential until announced Use 7 To Select • Select menu options. • Save settings. • Feed or eject paper. Press and hold the button for 3 seconds to feed or eject paper from the printer. 8 Arrow buttons Navigate to menu or submenu items that appear on the display. 9 Display View: Note: The display is turned off in Power Saver mode. 10 Setup • Printer status • Messages • Menus Access the setup menu and change printer settings.
Lexmark Confidential until announced Use 6 To 2-Sided/Eco Mode Activate 2-Sided to: • Print on both sides of the paper (duplex). Activate Eco-Mode to: • Print on both sides of the paper (duplex). • Change to Power Saver mode after the printer is left idle for ten minutes. • Set screen brightness to low. 7 Cancel • Cancel a print, copy, scan, or fax job in progress. • Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of a menu.
Lexmark Confidential until announced v11612321 - MGIER Changing temporary settings into new default settings The following menus revert to default settings after two minutes of inactivity or after the printer is turned off: Copy menu • • • • • • • • • • Copies Quality Resize Lighter/Darker Collate Photo Reprint Pages per Sheet Original Size Copies per Sheet Content Type Scan menu • Quality • Original Size Fax menu (selected models only) • Lighter/Darker • Quality Photo menu The following Photo opti
Lexmark Confidential until announced 3 Press the up or down arrow button to scroll to Clear Settings Timeout, and then press 4 Press the up or down arrow button to scroll to Never, and then press . . v11839668 - MGIER Resetting to factory settings Resetting to factory default settings will delete all the printer settings you have previously selected. Using the printer control panel menus 1 From the printer control panel, press .
Lexmark Confidential until announced Using the printer software v11498036 - GCAPATAR Minimum system requirements The printer software requires up to 250 MB of free disk space for Linux and up to 500 MB for Windows and Macintosh. Supported operating systems • • • • • • • • • Microsoft Windows 7 (Web only) Microsoft Windows Vista Microsoft Windows XP Microsoft Windows 2000 (SP4 or greater) Macintosh PowerPC OS X v10.3.9 or later Macintosh Intel OS X v10.4.4 or later Linux Ubuntu 8.04 LTS and 8.
Lexmark Confidential until announced Use the To Lexmark Fast Pics (referred to as Fast Pics) Manage, edit, transfer, and print photos and documents. Lexmark Toolbar (referred to as Toolbar) Lexmark Tools for Office • • • • Print black or text-only Web pages to save ink. Schedule automatic printing of Web pages. Access Picnik and edit photos online. Print, scan, or convert local files from Windows. Access your favorite settings in Microsoft Office 2007.
Lexmark Confidential until announced v9784537 - GCAPATAR Using the Macintosh printer software Software installed during printer installation Software resident in the Macintosh OS Use the To Print dialog Adjust the print settings and schedule print jobs. Printer Services dialog (not available in Mac OS X v10.5 or later) • • • • • Access the printer utility. Troubleshoot. Order ink or supplies. Contact Lexmark. Check the printer software version installed on the computer.
Lexmark Confidential until announced v10997907 - GCAPATAR Finding and installing optional software For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home. 4 Choose your printer from the printer drop-down list. 5 From the Support tab, click On-line support. 6 From the Web site, select your printer and download the driver. 7 Install additional or optional software.
Lexmark Confidential until announced Reinstalling the printer software When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the Printers folder or as a printer option when you send a print job, then try removing and reinstalling the printer. v10838385 - GCAPATAR Uninstalling the printer software For Windows users 1 Click or Start.
Lexmark Confidential until announced Using the World Wide Web 1 Go to the Lexmark Web site at www.lexmark.com. 2 From the Drivers & Downloads menu, click Driver Finder. 3 Select your printer, and then select your operating system. 4 Download the driver and install the printer software.
Lexmark Confidential until announced Loading paper and original documents v11103413 - BBARUC Loading the paper tray Make sure: • You use paper designed for inkjet printers. • The paper is not used or damaged. • If you are using specialty paper, you follow the instructions that came with it. Note: To avoid jams, make sure the paper does not buckle when you adjust the paper guides. 1 Pull tray completely out of the printer. 2 Move the paper guides to the sides of tray.
Lexmark Confidential until announced 3 If you are loading A4- or legal-size paper, then squeeze the tab and pull to extend the tray. Note: When you pull the extension out, the first stop accommodates A4-size paper. When the extension is fully out, it accommodates legal-size paper. 4 Load the paper. 5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.
Lexmark Confidential until announced 6 Insert the tray. Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front of the printer when inserted. 7 Flip up the paper stop to catch the paper as it exits. Note: If you loaded A4- or legal-size paper, then extend the paper stop. Use both extenders for A4 and legal. v11103453 - BBARUC Loading envelopes or photo paper 1 Pull tray completely out of the printer.
Lexmark Confidential until announced 2 Move the paper guides to the sides of tray. 3 Use the envelope icon and the photo paper outline on the bottom of the tray to help you position envelopes or photo paper. Note: Do not mix paper types in the tray. You can load either envelopes or photo paper, but not both. 4 Load envelopes or photo paper. Note: Load envelopes or photo paper with the printable side facedown.
Lexmark Confidential until announced 5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the envelopes or photo paper. 6 Insert the tray. 7 Flip up the paper stop to catch the envelopes or photos as they exit. Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.
Lexmark Confidential until announced v11103434 - BBARUC Loading various paper types Load up to 150 sheets of plain paper Make sure • The paper is designed for use with inkjet printers. • The paper guides rest against the left, right, and bottom edges of the paper. 100 sheets of coated paper 25 sheets of photo paper 25 sheets of glossy paper • The glossy or printable side of the paper faces down. (If you are not sure which side is the printable side, then see the instructions that came with the paper.
Lexmark Confidential until announced Load up to Make sure 25 sheets of labels • You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during printing, resulting in a paper jam. • • • • 50 transparencies You load letter- or A4-size label sheets. The print side of the labels faces down. The top of the labels feeds into the printer first. The paper guides rest against the left, right, and bottom edges of the label sheets.
Lexmark Confidential until announced Load up to Make sure 20 sheets of banner paper • The print side of the banner faces down. • The leading edge of the banner paper feeds into the printer first. • If your printer has more than one paper tray, then load banner paper in Tray 1. To load banner paper: 1 2 3 4 5 6 7 Pull the tray completely out of the printer. Remove all paper from the tray. Move the paper guides as though you were loading legal-size paper.
Lexmark Confidential until announced c Press the up or down arrow button to select the default photo print size for the printer, and then press . v11769752 - BBARUC Loading original documents on the scanner glass 1 Open the scanner lid and place the document facedown on the scanner glass. 2 Close the scanner lid. v11561678 - BBARUC Loading original documents into the ADF You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing.
Lexmark Confidential until announced Printing v10972708 - GCAPATAR Tips for printing • • • • • Use the appropriate paper for your print job. Select a higher print quality for better prints. Make sure there is enough ink in the ink cartridges. Remove each sheet as it is printed when printing photos or when working with specialty media. Select the borderless setting when printing photos. Printing basic documents v9422671 - GCAPATAR Printing a document 1 Load the paper in the printer.
Lexmark Confidential until announced v9422678 - GCAPATAR Collating printed copies If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated). Collated Not collated Notes: • The collate option is available only when you are printing multiple copies. • To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before stacking.
Lexmark Confidential until announced 3 From the Copies section of the Print Setup tab, select a page order: • To print the last page first, select Print Last Page First. • To print the first page first, clear the Print Last Page First check box. Note: If two-sided printing is enabled, then you cannot print the last page first. To change the print order, you must first disable two-sided printing. 4 Click OK to close any printer software dialogs. 5 Click OK or Print.
Lexmark Confidential until announced 7 From the print options pop-up menu, choose Layout. • From the Pages per Sheet pop-up menu, choose the number of page images that you want to print on one sheet. • From the Layout Direction menu, choose a layout direction. • If you want to print a border around each page image, then choose an option from the Border pop-up menu. 8 Click Print.
Lexmark Confidential until announced Printing specialty documents v9423038 - GCAPATAR Printing envelopes 1 Load the envelopes in the printer. 2 Send the print job: For Windows users a b c d With a document open, click File ª Print. Click Properties, Preferences, Options, or Setup. From the Paper Type list of the Print Setup tab, select Plain Paper. From the Paper Size list, select the envelope size.
Lexmark Confidential until announced c From the Paper Size list of the Print Setup tab, choose a paper size that matches the size of the label sheet. If no paper size matches the label sheet size, then set a custom size. If necessary, choose the appropriate type of paper from the Paper Type list. d Click OK to close any printer software dialogs. e Click OK or Print. For Macintosh users a b c d e With a document open, choose File > Print. From the Printer pop-up menu, choose the printer.
Lexmark Confidential until announced For Macintosh users 1 With a document open, choose File > Print. 2 From the printer pop-up menu, choose the printer. 3 If necessary, click the disclosure triangle. 4 From the print options pop-up menu, choose Copies & Pages and then click Page Setup. 5 From the Settings pop-up menu, choose Custom Paper Size. 6 Create a custom size: a Select Use custom page size. b Type the Width and Height of the paper. c Choose a Feed Method. d Click OK. 7 Click Print.
Lexmark Confidential until announced Warning—Potential Damage: Do not touch any cables, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur. 2 Look for Memory Card Detected or Storage Device Detected on the display. Notes: • If the printer does not recognize the memory device, then remove and reinsert it.
Lexmark Confidential until announced 5 Press the up or down arrow button to select a photo printing option, and then press . Note: You can choose to print all the photos, print photos that fall within a date range, print selected photos by photo range, print photos using pre-defined photo size templates, or print pre-selected photos from a digital camera using Digital Print Order Format (DPOF). The DPOF option appears only when there is a valid DPOF file in your memory device.
Lexmark Confidential until announced 10 If you want to adjust the print settings: a Press again. b Press the arrow buttons to make your selections. c Press to save your selections. d Press the up or down arrow button to scroll to Continue, and then press . 11 Press the Color/Black button to set a color or black-and-white print. When you select color or black-only printing, the light near your choice comes on. 12 Press .
Lexmark Confidential until announced v11598311 - MGIER Printing photos from a PictBridge-enabled digital camera PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without using a computer. 1 Insert one end of the USB cable into the camera. Note: Use only the USB cable that came with the camera. 2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Lexmark Confidential until announced 4 If you want to change the default print settings: a Press to access the PictBridge menu. b Press the arrow buttons to select the paper size, paper type, photo size, and layout of the photos that you want to print. Press each time you make a selection. Note: The printer will use the default print settings unless you change the print settings from the camera. 5 See the documentation for your camera to begin printing.
Lexmark Confidential until announced 12 Press the Color/Black button to set a color or black-and-white print. When you select color or black-only printing, the light near your choice comes on. 13 Press to print the photos. Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Lexmark Confidential until announced • The Bluetooth-enabled device you are using requires users to set up a Bluetooth connection on every print job. For more information, see the documentation for your Bluetooth device. • The name of the Bluetooth device you are using is automatically deleted from the Bluetooth device list. When the Bluetooth security level is set to High, the printer saves a list of up to eight Bluetooth devices that have previously set up a connection with the printer.
Lexmark Confidential until announced v11799192 - MGIER Setting the Bluetooth security level 1 Insert a Bluetooth USB adapter into the USB port. Bluetooth Dongle Connected appears on the display. Note: A Bluetooth adapter is not included with the printer. 2 From the printer control panel, press . 3 Press the up or down arrow button to scroll to Bluetooth Setup, and then press 4 Press the up or down arrow button to scroll to Security Level, and then press . .
Lexmark Confidential until announced 1 Insert a USB Bluetooth adapter into the USB port. Bluetooth Dongle Connected appears on the display. Warning—Potential Damage: Do not touch any cables, any network adapter, any connector, the USB Bluetooth adapter, or the printer in the areas shown while actively printing, reading, or writing from a Bluetooth-enabled device. A loss of data can occur. Notes: • A Bluetooth adapter is not included with the printer.
Lexmark Confidential until announced Printing on both sides of the paper (duplexing) v11452398 - GCAPATAR Printing on both sides of the paper (duplexing) automatically The automatic duplex unit, available only on selected printer models, supports letter- and A4-size paper. If you purchased a model without automatic duplex, or if you need to print duplex using other paper sizes, then see the instructions for printing on both sides of the paper (duplexing) manually.
Lexmark Confidential until announced • For Short-edged binding, pages are bound along the short edge of the page (top edge for portrait, left edge for landscape). Portrait Landscape 5 From the print options pop-up menu, choose Print Settings or Advanced Options, depending on your operating system. 6 If necessary, click the disclosure triangle. 7 Select Two-Sided Printing Dry Time. In regions with high humidity, select Extended. 8 Click Print.
Lexmark Confidential until announced For Macintosh users 1 With a document open, choose File > Print. 2 From the print options pop-up menu, choose Paper Handling. 3 From the Print or “Pages to print” pop-up menu, select to print the odd numbered pages. 4 After printing the first set of pages, flip and reload the paper. 5 Repeat steps 1 and 2. 6 From the Print or “Pages to print” pop-up menu, select to print the even numbered pages. 7 Click Print.
Lexmark Confidential until announced v10975276 - GCAPATAR Changing the printing mode To conserve ink, you can change the default printing mode for all print jobs to Quick Print. It uses less ink and is ideal for printing text-only documents. If you need to change to a different print mode to print photos or other high-quality documents, then you can select a different mode from the Print dialog before sending the print job.
Lexmark Confidential until announced v9767293 - GCAPATAR Pausing print jobs For Windows users 1 Click , or click Start and then click Run. 2 In the Start Search or Run box, type control printers. 3 Press Enter, or click OK. The printer folder opens. 4 Right-click the printer, and then select Pause Printing. For Macintosh users 1 Click the printer icon on the Dock. The print queue dialog appears.
Lexmark Confidential until announced 5 Resume the print job: • If you want to resume a particular print job, then choose the document name, and then click Resume. • If you want to resume all print jobs in the queue, then click Resume Printer or Start Jobs. v9767310 - GCAPATAR Canceling print jobs To cancel a print job from the printer control panel, press . To cancel a print job from the computer, do the following: For Windows users 1 Click , or click Start and then click Run.
Lexmark Confidential until announced Copying ADF Scanner glass Use the ADF for multiple-page documents. Note: The ADF is available only on selected models. If you purchased a printer without an ADF, then load original documents or photos on the scanner glass. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Lexmark Confidential until announced 4 Press the up or down arrow button to scroll to Photo Reprint. 5 Press the left or right arrow button to select the desired photo size. 6 Press . Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing. v11792334 - MGIER Copying an ID card 1 Load paper. 2 From the printer control panel, press . 3 Press the up or down arrow button to scroll to ID Card Copy. 4 Press .
Lexmark Confidential until announced Notes: • If you select Custom %, then press custom percent value. Press , and then press the left or right arrow button to select the desired to save the setting. • If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print a borderless copy on the paper size that you selected.
Lexmark Confidential until announced v11792342 - MGIER Collating copies using the printer control panel If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated). Collated Not collated 1 Load paper. 2 Load an original document faceup into the ADF or facedown on the scanner glass. 3 From the printer control panel, press .
Lexmark Confidential until announced 5 Press the left or right arrow button to select the number of pages that you want to copy on a sheet of paper. You may choose to copy one, two, or four page images on a sheet. Note: If you are copying four pages in landscape format, scan pages 3 and 4 first, and then scan pages 1 and 2. 6 Press .
Lexmark Confidential until announced 7 Remove the paper from the paper exit tray, and then reload the paper to print the other side of the document. 8 Press . v11025608 - MGIER Canceling copy jobs To cancel a copy job, press . Scanning stops and the printer returns to the previous menu.
Lexmark Confidential until announced Scanning ADF Scanner glass Use the ADF for multiple-page documents. Note: The ADF is available only on selected models. If you purchased a printer without an ADF, then load original documents or photos on the scanner glass. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Lexmark Confidential until announced 6 Press the arrow buttons to select the resolution quality and the original image size. Press each time you make a selection. 7 Press to start scanning. The scan is complete when the application you selected in step 5 opens on the destination computer, and the scan appears within the application as a new file. v11598578 - MGIER Scanning to a flash drive or memory card Before you begin, make sure your flash drive or memory card is not write protected.
Lexmark Confidential until announced The scan is complete when the photo editing application you selected in step 5 opens on the destination computer, and the scan appears within the application as a new file. Using the printer software For Windows users 1 Load a photo or photos facedown on the scanner glass. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Select Printer Home. 5 Choose your printer from the printer drop-down list.
Lexmark Confidential until announced When selecting settings for the scan: • Select to scan to the local computer or network computer where the OCR is installed. • Select to scan to the highest resolution. For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Select Printer Home. 5 Choose your printer from the printer drop-down list.
Lexmark Confidential until announced 6 Click Email, and then select Photo, Document or PDF. Scanning starts and the scan progress dialog appears. 7 When the scan is finished, a new e-mail message is created with the scanned document automatically attached. 8 Compose your e-mail message. Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then send it through e-mail as an attachment.
Lexmark Confidential until announced 6 Click Scan. 7 Save the document as a PDF. Scanning FAQ v9843153 - GCAPATAR How can I improve the quality of a scan? • Make sure your original documents are in good condition. • Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a photo to edit it, then make sure you choose a photo editing application to receive the scan.
Lexmark Confidential until announced For Windows users To cancel a scan job started in the Printer Home, click Cancel on the computer screen. For Macintosh users To cancel a scan job started in the All-in-One Center, click Cancel on the computer screen.
Lexmark Confidential until announced Faxing v1110275 CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Setting up the printer to fax v11456331 - AESTOQUI Scenario 1: Standard telephone line Setup 1: Printer is connected to a dedicated fax line To connect: Connect the cable from the wall jack to the port of the printer.
Lexmark Confidential until announced Setup 2: Printer is sharing the line with an answering machine Connected to the same telephone wall jack To connect: 1 Connect the cable from the wall jack to the port of the printer. 2 Remove the protective plug from the port of the printer, and then connect the answering machine to the port. Connected to different wall jacks To connect: Connect the cable from the wall jack to the port of the printer.
Lexmark Confidential until announced Tips for this setup: • If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically (Auto Answer On). • Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received.
Lexmark Confidential until announced Tips for this setup: • This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes automatically. • If you have only one telephone number on your line, then you need to set the printer to receive faxes manually (Auto Answer Off).
Lexmark Confidential until announced 3 To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter. 4 To connect a telephone to the printer, remove the protective plug from the the telephone to the port. port of the printer and then connect v11456322 - AESTOQUI Scenario 3: VoIP telephone service To connect: 1 Connect one end of a telephone cable to the port of the printer.
Lexmark Confidential until announced v11456317 - AESTOQUI Scenario 4: Digital telephone service through a cable provider Setup 1: Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem. To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem. The port labeled Phone Line 2 or Fax Port is not always active.
Lexmark Confidential until announced Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the house Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your devices into the cable modem. Your cable telephone service comes from the wall jacks. To connect: 1 Connect the cable from the wall jack to the port of the printer.
Lexmark Confidential until announced Connecting the printer to a non-RJ-11 wall jack To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to the wall jack. 3 If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device has a non-RJ 11 connector, then connect it directly to the wall jack.
Lexmark Confidential until announced If the additional device (telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug and connect the device to the port of the printer. Connecting the printer in countries that use serial connection In some countries or regions, you need to plug all devices into the wall jack. You cannot plug a telephone or answering machine into the port of the printer. This is called serial connection.
Lexmark Confidential until announced To connect: Connect the cable from the wall jack to the port of the printer. Connecting the printer to a wall jack in Germany The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.
Lexmark Confidential until announced Connect the printer to any of the N ports. To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to an N port. 3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.
Lexmark Confidential until announced 6 Press the arrow buttons to scroll to Your Fax Number, and then press . 7 Use the keypad to enter your fax number or your telephone number, and then press . Setting the fax footer 1 Press . 2 Press the arrow buttons to scroll to Fax Printing, and then press 3 Press the arrow buttons to scroll to Fax Footer, and then press 4 Press . . again to select On. 5 During the initial setup of your printer, you were prompted to enter the date and time.
Lexmark Confidential until announced Using the Fax Setup Utility in Macintosh 1 From the Finder desktop, double-click the printer folder. 2 Double-click the Fax Setup Utility for your printer. 3 Configure the fax settings using the software. For more information, click Help or to view the help information for the fax software. v9749395 - AESTOQUI Configuring fax settings using the printer control panel 1 From the printer control panel, press .
Lexmark Confidential until announced From here You can Dialing and Sending • Set your fax name and fax number. • Adjust the dialing volume. • Set the dial method, redial time, number of redial attempts, dialing prefix, and fax sending speed. • Convert sent faxes into modes that receiving fax machines recognize. Otherwise, such faxes are aborted. • Enable error correction during transmission. • Set whether the printer scans the original document before or after dialing the recipient.
Lexmark Confidential until announced For Macintosh users 1 From the Finder desktop, double-click the printer folder. 2 Double-click the Fax Setup Utility for your printer. 3 Click the Speed Dials tab. • To add contacts, click the Individuals tab. • To add fax groups, click the Groups tab. 4 Click to open the Address Book. Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer.
Lexmark Confidential until announced Sending faxes ADF Scanner glass Use the ADF for multiple-page documents. Note: The ADF is available only on selected models. If you purchased a printer without an ADF, load original documents or photos on the scanner glass. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Lexmark Confidential until announced Tip: • You can send a broadcast fax to up to 30 recipients. v11828844 - AESTOQUI Sending faxes using the computer For Windows users 1 With a document open, click File ª Print. 2 From the Printer Name menu, select the fax version of your printer, and then click OK. The Send Fax Wizard appears. 3 Follow the instructions on the computer screen. For Macintosh users 1 With a document open, choose File > Print.
Lexmark Confidential until announced 2 Set the number of rings before the printer picks up incoming faxes: a Press the arrow buttons to scroll to Pick Up On, and then press . b Press the arrow buttons to scroll to the number of rings that you want, and then press to save the setting. When the number of rings you set is detected, the printer automatically receives the incoming fax. Warning—Potential Damage: Do not touch the cables or the and ports while actively receiving a fax.
Lexmark Confidential until announced To set up the fax: 1 Connect the printer to the telephone line. For more information, see “Setting up the printer to fax” on page 69. 2 Configure the fax settings using the fax software. To access the fax software: For Windows users a Click or Start. b Click All Programs or Programs, and then select the printer program folder from the list. c Click Printer Home. The Printer Home opens. d Click the Fax tab, and then click Set up the printer to fax.
Lexmark Confidential until announced You can enter up to 8 characters as your dialing prefix. The valid characters are the numbers 0-9 and the characters # and *. If you are using the fax software to enter the dial prefix, then you may also include the characters period, comma, star, pound, plus, minus, and parenthesis. v9749411 - AESTOQUI When do I need to set Auto Answer to On? Set Auto Answer to On if you want the printer to receive faxes automatically.
Lexmark Confidential until announced v11221027 - AESTOQUI How can I check the dial tone? A dial tone lets you know if the telephone line is working or if the printer is properly connected to the telephone line. If you encounter problems sending and receiving faxes, then make sure you can hear a dial tone on the line and through the printer. Make sure the telephone line and the wall jack are working 1 Plug an analog telephone into the wall jack. 2 Listen for a dial tone through the telephone handset.
Lexmark Confidential until announced v9749435 - AESTOQUI How can I make sure that the fax answers the call before the answering machine? To make sure the printer picks up incoming faxes, set Auto Answer to On, and then set the printer to pick up after a greater number of rings than the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after five rings.
Lexmark Confidential until announced 5 Press the arrow buttons to scroll to Send Later, and then press 6 Enter the time you want to send the fax, and then press 7 Press . . to start scanning the document. 8 If the printer is not set to the 24-hour mode, press the arrow buttons to select AM or PM, and then press 9 Press . to save the scheduled fax. The printer sends the fax at the designated time. Do not turn off the printer or unplug it from the telephone line before the scheduled time.
Lexmark Confidential until announced • To print received fax history only, press the arrow buttons to scroll to Print Receive Log, and then press . • To print sent and received fax history, press the arrow buttons to scroll to Print Activity Report, and then press . v9749419 - AESTOQUI How do I print a fax on both sides of the paper? 1 From the printer control panel, press . 2 Press the arrow buttons to scroll to Fax Setup, and then press .
Lexmark Confidential until announced 2 Add a number to block. a Press the arrow buttons to scroll to Add. b c d e Press . Use the keypad to enter the fax number, and then press to save. Use the keypad to enter the name of the person that you want to block. Repeat steps 2b through 2d until you have added all the numbers that you want to block. You can block up to 50 numbers. 3 Block unidentified faxes (faxes without a Caller ID number).
Lexmark Confidential until announced Networking Installing the printer on a wireless network v11382445 - JLABRA Wireless network compatibility Your printer contains an IEEE 802.11n wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified. v11222789 - JROSENBE Supported network security options The printer supports three wireless security options: no security, WEP, and WPA/WPA2.
Lexmark Confidential until announced Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on infrastructure networks with wireless access points and network cards that support WPA. Most newer wireless network equipment also offers WPA2 security as an option. Note: If your network uses WPA or WPA2 security, then select WPA Personal when you are prompted to select the type of security your network uses.
Lexmark Confidential until announced v10496643 - JROSENBE Installing the printer on a wireless network Before you install the printer on a wireless network, make sure that: • Your wireless network is set up and working properly. • The computer you are using is connected to the same wireless network where you want to set up the printer. For Windows users 1 Close all open software programs. 2 Insert the installation software CD.
Lexmark Confidential until announced 4 Select My printer is already set up. I am installing it on a new computer. 5 Click Continue, and then follow the instructions on the computer screen for installing a configured printer on a new computer. v10239450 - JLABRA Interpreting the colors of the Wi-Fi indicator light The colors of the Wi-Fi indicator light show the network status of the printer. • Off means one of the following: – The printer is turned off or is powering up.
Lexmark Confidential until announced If your wireless network does not appear in the list: a Select Unlisted Network, and then click Continue. b Enter the details about your wireless network. Note: Your WEP, WPA, or WPA2 key may be obtained from the bottom of the box, the user’s guide that came with the box, or from the box Web page. If you have already changed the key for your wireless network, use the key you created. 4 Follow the instructions on your screen to complete installation.
Lexmark Confidential until announced For Macintosh users 1 From the Finder desktop, double-click the printer folder. 2 Double-click Wireless Setup Assistant. 3 Follow the instructions on the computer screen. Advanced wireless setup v11189313 - JLABRA Creating an ad hoc wireless network The recommended way to set up your wireless network is to use a wireless access point (wireless router). A network set up this way is called an infrastructure network.
Lexmark Confidential until announced 9 Insert the installation software CD, and follow the directions for wireless installation. Note: Do not connect the installation or network cables until instructed to do so by the setup software. 10 When the available networks are displayed, provide the network name and the security information you created in step 6. The installer will configure the printer for use with your computer.
Lexmark Confidential until announced 21 Select This is a computer-to-computer (ad hoc) network; wireless access points are not used. 22 Click OK twice to close the two open windows. 23 It may take a few minutes for your computer to recognize the new settings. To check on the status of your network: a Right-click the Wireless Network Connections icon. b Select View Available Wireless Networks. • If the network is listed but the computer is not connected, select the ad hoc network and then click Connect.
Lexmark Confidential until announced v11382633 - JLABRA Adding a printer to an existing ad hoc wireless network Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc wireless network will remove it from any other wireless network, either ad hoc or infrastructure, for which it is configured. For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home.
Lexmark Confidential until announced v11186716 - JLABRA Switching between USB, Ethernet, and wireless connections (Windows only) You can change the way you access your printer, depending on your needs. The following procedures assume that you have configured your printer for one type of connection and that the printer drivers are installed on the computer. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration.
Lexmark Confidential until announced 3 Select the USB printer (see “Selecting the printer” on page 104). If the printer is currently set up for wireless 1 Attach a USB cable to the computer and to the printer. 2 Wait a moment for Windows to locate the driver and finish setting up the printer. Note: You can continue to use the printer through Ethernet or wireless connection.
Lexmark Confidential until announced v11186784 - JLABRA Switching between USB, Ethernet, and wireless connections (Macintosh only) You can change the way you access your printer depending on your needs. The following procedures below assume that you have configured your printer for one type of connection and that the drivers are installed on the computer. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration.
Lexmark Confidential until announced 3 A second print queue will be created. Remove the wireless queue if you do not want to switch back to accessing the printer over a wireless connection. Using the printer over an Ethernet network Select the connection type that describes how you currently access your printer: If the printer is currently set up for wireless 1 Plug an Ethernet cable into the printer and to an available port on a switch or wall jack.
Lexmark Confidential until announced v9747604 - JLABRA Sharing a printer in a Windows environment 1 Prepare the computers to share the printer: a Make all computers printing to the printer accessible through Network Neighborhood by enabling File and Print Sharing. See the Windows documentation for instructions on enabling File and Print Sharing. b Install the printer software on all computers that will print to the printer.
Lexmark Confidential until announced 3 In the Search field, type sharing the printer on a network, and then press return. 4 To let other Macintosh computers on the network that use Mac OS X version 10.3 or later use any printer connected to your Macintosh computer, double-click Sharing your printer with Mac OS X users. or To let Windows computers on the network use any printer connected to your Macintosh computer, double-click Sharing your printers with Windows users.
Lexmark Confidential until announced 3 Follow the instructions on the computer screen to set up the printer, selecting Ethernet connection when you are prompted to select a connection type. For Macintosh users 1 Close all open software applications. 2 Insert the installation software CD. If the installation dialog does not appear after a minute, then click the CD icon on the desktop. 3 Double-click Install.
Lexmark Confidential until announced v8022815 - JROSENBE What is an SSID? A Service Set Identifier (SSID) is the name that identifies a wireless network. All devices on the network must know the SSID of the wireless network or they will not be able to communicate with each other. Usually, the wireless network broadcasts the SSID to allow wireless devices in the area to connect to it. Sometimes, the SSID is not broadcast for security reasons.
Lexmark Confidential until announced Wired network example • A desktop computer, a laptop, and a printer are connected by Ethernet cables to a hub, router, or switch. • The network is connected to the Internet through a DSL or cable modem. Wireless network examples Scenario 1: Mixed wired and wireless connections on a network with Internet access • All computers and printers connect to the network through a router with Ethernet and wireless capabilities.
Lexmark Confidential until announced Scenario 2: Wireless network with Internet access • All computers and printers connect to the network using a wireless access point or wireless router. • The wireless access point connects the network to the Internet through a DSL or cable modem. Scenario 3: Wireless network with no Internet access • Computers and printers connect to the network using a wireless access point. • The network has no connection to the Internet.
Lexmark Confidential until announced The installation cable connects to a rectangular USB port on the installing computer and the square USB port on the printer. v7473254 How do I attach the installation cable? The installation cable attaches to a USB port on the computer and to the square connector on the back of the printer. This connection allows you to configure the printer for a networked or locally attached installation. 1 Attach the large, rectangular connector to any USB port on your computer.
Lexmark Confidential until announced The following table compares the characteristics and requirements of the two types of wireless networks.
Lexmark Confidential until announced v10999262 - JROSENBE How can I improve wireless signal strength? A common reason wireless printers fail to communicate over a network is poor wireless signal quality. If the signal is too weak, too distorted, or blocked by an object, it cannot carry information between the access point and the printer. To determine if the printer is receiving a strong signal from the access point, print a network setup page.
Lexmark Confidential until announced v10620578 - JROSENBE How can I make sure my computer and printer are connected to the same wireless network? If the printer is not on the same wireless network as the computer, you will not be able to print wirelessly. The SSID of the printer must match the SSID of the computer, if the computer is already connected to the wireless network.
Lexmark Confidential until announced In Mac OS X version 10.4 and earlier 1 From the Finder desktop, choose Go > Applications. 2 From the Applications folder, double-click Internet Connect. 3 From the toolbar, click AirPort. The SSID of the network the computer is connected to is displayed in the Network pop-up menu. 4 Write down the SSID. For Macintosh users with a wireless access point 1 Type the IP address of the wireless access point in the address field of your Web browser and continue to step 2.
Lexmark Confidential until announced While it is possible to change the MAC address of a network device, it is not common practice to do so. For this reason, MAC addresses are considered permanent. IP addresses are easily changed, so MAC addresses are a more reliable method of identifying a specific device on a network. Routers with security capabilities may allow filtering of MAC addresses on networks. This allows a managed list of devices to access the network, identified by their MAC addresses.
Lexmark Confidential until announced v6677049 What is an IP address? An IP address is a unique number used by devices (such as a wireless printer, computer, or wireless access point) on an IP network to locate and communicate with each other. Devices on an IP network can communicate with each other only if they have unique and valid IP addresses. A unique IP address means no two devices on the same network have the same IP address. An IP address is a group of four numbers separated by periods.
Lexmark Confidential until announced v7486827 How are IP addresses assigned? An IP address may be assigned automatically by the network using DHCP. Once the printer is set up on a computer, the computer sends all print jobs across the network to the printer using this address. If the IP address is not automatically assigned, you will be asked during wireless setup to manually enter an address and other network information after selecting your printer from the available list.
Lexmark Confidential until announced Maintaining the printer Maintaining ink cartridges v11485296 - GCAPATAR Checking ink levels Using the printer control panel 1 From the printer control panel, press . 2 Press the up or down arrow button to scroll to Maintenance, and then press 3 Press . again to select Check Ink Levels. Using the printer software For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home.
Lexmark Confidential until announced Using the printer software For Windows users 1 Load plain paper. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Select Printer Home. 5 Choose your printer from the printer drop-down list. 6 From the Maintenance tab, click Align cartridges. 7 Follow the instructions on the computer screen. For Macintosh users 1 Load plain paper. 2 From the Finder desktop, double-click the printer program folder.
Lexmark Confidential until announced Using the printer software For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home. 4 From the Maintenance tab, click Clean Cartridges. For Macintosh users 1 From the Finder desktop, double-click the printer program folder. 2 Select Printer Utility from the list. 3 From the Maintenance tab, select Clean Print Nozzles. A cleaning page prints.
Lexmark Confidential until announced Troubleshooting v9775522 - GCAPATAR Before you troubleshoot Use this checklist to solve most printer problems: • • • • • • • • • Make sure the power cord is plugged into the printer and into a properly grounded electrical outlet. Make sure the printer is not plugged into any surge protectors, uninterrupted power supplies, or extension cords. Make sure the printer is turned on.
Lexmark Confidential until announced • • • • “Printer is printing blank pages” on page 128 “Printer is busy or does not respond” on page 128 “Cannot delete documents from the print queue” on page 129 “Cannot print through USB” on page 129 v10185110 - GCAPATAR Incorrect language appears on the display If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHANGE THE LANGUAGE USING THE PRINTER MENUS 1 From the printer control panel, press .
Lexmark Confidential until announced 2 Remove the printhead. 3 Wipe the printhead contacts using a clean, lint-free cloth. 4 Reinsert the printhead. Note: If removing and reinserting the printhead does not resolve the error, then contact technical support.
Lexmark Confidential until announced 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marked with a USB symbol. RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer, and then unplug the power cord from the wall outlet. 2 Gently remove the power supply from the printer, and then reinsert it. 3 Plug the power cord into the wall outlet, and then turn on the printer.
Lexmark Confidential until announced v11828810 - GCAPATAR Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges. REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD 1 Reinstall the ink cartridges, see “Replacing ink cartridges” on page 12 for more information. If the cartridges do not seem to fit, make sure the printhead is properly seated, and then try installing the cartridges again. 2 Load plain paper.
Lexmark Confidential until announced v10185147 - GCAPATAR Cannot delete documents from the print queue If you have jobs stuck in the print queue and cannot delete them to get other jobs to print, then the computer and printer may not be communicating.
Lexmark Confidential until announced 3 Firmly grasp the paper, and gently pull it out. 4 Press to turn the printer back on. v11050690 - GCAPATAR Paper jam in the duplex unit 1 Push down the duplex latches and pull out the duplex unit. CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path. To avoid injury, use caution when accessing this area for clearing a paper jam. 2 Firmly grasp the paper, and gently pull it out. 3 Reinsert the duplex unit.
Lexmark Confidential until announced v11102092 - GCAPATAR Paper jam in the ADF (selected models only) 1 Open the ADF door, and then remove the jammed paper. 2 Close the ADF door. 3 Touch DONE or press , depending on your printer model. 4 From your computer, resume the print job. v11429428 - GCAPATAR Paper or specialty media misfeeds These are possible solutions if paper or specialty media misfeeds or skews, or if multiple sheets feed or stick together.
Lexmark Confidential until announced Print troubleshooting • • • • “Poor quality at the edges of the page” on page 132 “Streaks or lines on printed image” on page 132 “Print speed is slow” on page 133 “Computer slows down when printing” on page 133 v10528350 - GCAPATAR Poor quality at the edges of the page If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK MINIMUM PRINT SETTINGS Unless you are using the borderless feature, use these minim
Lexmark Confidential until announced SELECT A HIGHER PRINT QUALITY FROM THE PRINTER SOFTWARE MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLED ALIGN THE PRINTHEAD CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES Note: If these solutions do not remove the streaks or lines on the printed image, then contact technical support.
Lexmark Confidential until announced • • • • • “Poor copy or scanned image quality” on page 134 “Partial copies or scans of documents or photos” on page 134 “Scan was not successful” on page 135 “Scanning takes too long or freezes the computer” on page 135 “Cannot scan to a computer over a network” on page 135 v11774697 - GCAPATAR Copier or scanner does not respond If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: SET YOUR PRINTER AS THE DEFAU
Lexmark Confidential until announced MAKE SURE THE ORIGINAL SIZE SETTING MATCHES THE SIZE OF THE DOCUMENT YOU ARE SCANNING v10538307 - GCAPATAR Scan was not successful If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK THE USB CONNECTION 1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. 2 Firmly plug the square end of the USB cable into the back of the printer.
Lexmark Confidential until announced v11497435 - AESTOQUI Fax troubleshooting checklist If you encounter problems sending and receiving faxes, then check the connection first: 1 Check for a dial tone on the telephone line by plugging an analog telephone into the wall jack, DSL filter, VoIP device, or cable modem where you connected the printer. Make sure you plug the telephone into the same port. If you do not hear a dial tone, then contact your line provider.
Lexmark Confidential until announced 3 Press the arrow buttons to scroll to Dialing and Sending, and then press 4 Press the arrow buttons to scroll to Max Send Speed, and then press 5 Select a sending speed, and then press . . . SET THE PRINTER TO SCAN THE ORIGINAL DOCUMENT BEFORE DIALING THE NUMBER The printer does not automatically redial if you set it to scan the original document after dialing the number.
Lexmark Confidential until announced 4 Press the arrow buttons to scroll to Auto Fax Convert, and then press . 5 Check to see if automatic fax conversion is set to On. If it is not set to On, press the arrow buttons to select On, and then press . MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or telephone number.
Lexmark Confidential until announced MAKE SURE THAT THE PRINTER MEMORY IS NOT FULL The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs out of paper while receiving the fax, then the printer saves the fax so you can print it later. However, if the printer memory is full, then the printer may not be able to receive more incoming faxes. An error message appears on the display when the printer memory is full.
Lexmark Confidential until announced MAKE SURE THE PRINTER IS CONNECTED TO A TELEPHONE LINE You need to connect the printer to your telephone line (through a standard wall jack, a DSL filter, or a VoIP adapter) before you can open the fax software and configure the fax settings.
Lexmark Confidential until announced Error Message: What it indicates: Possible solutions: Phone Line is connected to the incorrect jack on the back of the machine. The telephone cable is connected to the wrong port on the back of the printer. Connect the phone cable to the on the back of the printer. Digital line detected The printer is connected to a digital line. The printer is an analog device and must be connected to an analog line.
Lexmark Confidential until announced To troubleshoot error messages in the fax software, click Help to view the help information for the fax software.
Lexmark Confidential until announced 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marked with a USB symbol. CHECK THE NETWORK CONNECTION If the printer and computer are connected over a network, then make sure that the correct host and device are communicating. Select the printer from the computer or the computer from the printer.
Lexmark Confidential until announced Ethernet Networking Make sure: • The Ethernet cable and connectors are not damaged. Check the connectors at both ends for any obvious damage. If possible, use a new cable. Damage to the cable may not be obvious. • The Ethernet cable is firmly plugged in to the printer and to the network hub or wall connection. Wireless Networking Make sure: • The SSID is correct. Print a network setup page from the printer to check the network settings.
Lexmark Confidential until announced MAKE SURE THAT THE USB PORT ON THE COMPUTER IS WORKING Test the USB port by connecting other devices to it. If you can successfully use other devices from the port, then the port is working. If the USB port on the computer is not working, then try using the other USB ports on the computer. MAKE SURE THAT THE USB CABLE IS WORKING Try using a different USB cable. If you are using a cable longer than 10 feet, then try using a shorter cable.
Lexmark Confidential until announced 4 Watch the Device Manager window while connecting a USB cable or another device to the USB port. The window refreshes when Device Manager recognizes the USB connection. • If there is activity on Device Manager but none of the previous solutions worked, call Customer Support. • If there is no activity on Device Manager, there may be a problem with your computer and its USB support. The computer must recognize the USB connection in order for installation to work.
Lexmark Confidential until announced 3 Press the arrow buttons to scroll to Reset Network Adapter to Factory Defaults, and then press . 4 Press the arrow buttons to scroll to Yes, and then press . The printer wireless settings are reset to factory default settings. To verify, print a network setup page.
Lexmark Confidential until announced CHECK IF YOUR WIRELESS ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTON Wireless broadband boxes in Europe, the Middle East and Africa such as LiveBox, AliceBox, N9UF Box, FreeBox, or Club Internet may require you to press an association/registration button when adding the printer to your wireless network. If you are using one of these boxes and need more information, see the documentation that came with your box, or contact your Internet Service Provider (ISP).
Lexmark Confidential until announced 3 Press Enter or click OK. The Command Prompt window opens. 4 Type ipconfig, and then press Enter. Check the Wireless Network Connection section: • The “Default Gateway” entry is typically the wireless access point . • The IP address appears as four sets of numbers separated by periods, such as 192.168.2.134. b c d e Type the user name and password of the router when prompted. Click OK. On the main page, click Wireless or any other selection where settings are stored.
Lexmark Confidential until announced c Click AirPort. d Click Advanced > TCP/IP or TCP/IP. The “Router” entry is typically the wireless access point. 2 Type your user name and password when prompted. 3 Click OK. 4 On the main page, click Wireless or another selection where settings are stored. The SSID will be displayed. 5 Write down the SSID, security type and the WEP key/WPA passphrase (if shown). Notes: • Make sure you copy the network information down exactly, including any capital letters.
Lexmark Confidential until announced 5 Select Use Printer Online from the menu. 6 Close the Printers or Printers and Faxes window and try printing again. SELECT THE WIRELESS PORT If you have previously set up your printer as a locally attached printer, then you may need to select the wireless printer to use the printer wirelessly. 1 Click , or click Start and then click Run. 2 In the Start Search or Run box, type control printers. 3 Press Enter, or click OK. The printer folder opens.
Lexmark Confidential until announced If you are not using a unique network name, consult the documentation for your wireless access point (wireless router) to learn how to set a network name. If you set a new network name, you must reset the printer and computer SSID to the same network name. CHECK SECURITY KEYS If you are using WEP security A valid WEP key is: • Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9. or • Exactly 5 or 13 ASCII characters.
Lexmark Confidential until announced MOVE YOUR ACCESS POINT TO MINIMIZE INTERFERENCE There may be temporary interference from other devices such as microwave ovens or other appliances, cordless phones, baby monitors, and security system cameras. Make sure your access point is not positioned too closely to these devices. MOVE THE COMPUTER AND/OR PRINTER CLOSER TO THE WIRELESS ACCESS POINT (WIRELESS ROUTER) The possible distance between devices in 802.11b or 802.
Lexmark Confidential until announced c Press Enter, or click OK. The Command Prompt window opens. d Type ipconfig, and then press Enter. • The “Default Gateway” entry is typically the wireless access point. • The IP address appears as four sets of numbers separated by periods, such as 192.168.2.134. 2 Ping the access point: a Click , or click Start and then click Run. b In the Start Search or Run box, type cmd. c Press Enter, or click OK. The Command Prompt window opens.
Lexmark Confidential until announced 3 Ping the wireless access point: a From the Finder desktop, choose Go > Utilities. b Double-click Network Utility. c Click the Ping tab. d In the network address field, typethe IP address of the wireless access point (or router). For example: 10.168.1.101 e Click Ping. 4 If the wireless access point responds, you will see several lines that display the number of bytes received from the wireless access point.
Lexmark Confidential until announced 7 If the printer responds, you will see several lines that display the number of bytes received from the printer. This ensures that your computer is communicating with your printer. If the printer does not respond, then nothing is displayed. • Your computer might not be connected to the network. You can use Network Diagnostics to help resolve the problem. • You may need to change the settings of your printer. Run the Wireless Setup Assistant again.
Lexmark Confidential until announced v11770195 - JROSENBE “Communication not available” message displays when printing wirelessly These are possible solutions. Try one or more of the following: MAKE SURE YOUR COMPUTER AND PRINTER HAVE VALID IP ADDRESSES FOR THE NETWORK If you are using a laptop and have power saving settings enabled, you may see the ”Communication not available” message on your computer screen when you attempt to print wirelessly. This can occur if the laptop hard drive has powered down.
Lexmark Confidential until announced • Temporarily turn off any unnecessary wireless devices on your network and pause any network-intensive activities, like large file transfers or network games. If the network is too busy, it is possible that the printer is not receiving the IP address within the allowed time. • Make sure your DHCP server, which may also be your wireless router, is working and is configured to assign IP addresses.
Lexmark Confidential until announced v10431523 - JROSENBE Resolving intermittent wireless communications issues You may notice that your printer works for a short time and then stops working, although apparently nothing has changed on your wireless network. Many different issues can interrupt network communications, and sometimes more than one problem exists at the same time. These are possible solutions.
Lexmark Confidential until announced CONFIGURE THE WIRELESS ROUTER WITH A UNIQUE SSID Many wireless networks use the SSID that the router was originally configured by the manufacturer to use. Using the default SSID can cause problems when more than one network is operating in the same area with the same SSID. The printer or computer may attempt to attach to the wrong network, although it will appear to be trying to connect to the correct network.
Lexmark Confidential until announced CHECK FOR WIRELESS ADAPTER UPDATES If you are having trouble printing from one particular computer, check the Web site of the manufacturer of the network adapter card in that computer. It is possible that there is an updated driver available that could resolve the issue. CHANGE ALL NETWORK DEVICES TO THE SAME TYPE While it is possible to successfully mix 802.11b, 802.11g, and 802.
Lexmark Confidential until announced Notices Product information v1965115 Product name: Lexmark Pro700 Series v1965117 Machine type: 4444 v2021380 Model(s): 101, 10E Edition notice v2156983 May 2009 v9374375 - FWEBB The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.
Lexmark Confidential until announced If you don't have access to the Internet, you can contact Lexmark by mail: Lexmark International, Inc. Bldg 004-2/CSC 740 New Circle Road NW Lexington, KY 40550 USA v2149420 © 2009 Lexmark International, Inc. All rights reserved. v2149423 UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.
Lexmark Confidential until announced The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.
Lexmark Confidential until announced v549974 Waste from Electrical and Electronic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.
Lexmark Confidential until announced v4212599 Information for Chinese RoHS program Part name Toxic and hazardous substances or elements Lead (Pb) Mercury (Hg) Cadmium (Cd) Hexavalent Chromium (Cr VI) Polybrominated biphenyl (PBB) Polybrominated diphenylether (PBDE) Circuit boards X O O O O O Power supply X O O O O O Power cords X O O O O O Connectors X O O O O O Mechanical assemblies— shafts, rollers X O O O O O Mechanical assemblies— motors X O O O O O Mechan
Lexmark Confidential until announced Power consumption v6284647 Product power consumption The following table documents the power consumption characteristics of the product. Note: Some modes may not apply to your product. Mode Description Power consumption (Watts) Printing The product is generating hard-copy output from electronic inputs. 18 Copying The product is generating hard-copy output from hard-copy original documents. 12 Scanning The product is scanning hard-copy documents. 8.
Lexmark Confidential until announced v6557261 LEXMARK LICENSE AGREEMENTS PLEASE READ CAREFULLY: BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY ALL THE TERMS AND CONDITIONS OF THESE LICENSE AGREEMENTS. IF YOU DO NOT AGREE WITH THE TERMS OF THESE LICENSE AGREEMENTS, PROMPTLY RETURN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS PRODUCT FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE PRODUCT INDICATES ACCEPTANCE OF THESE TERMS.
Lexmark Confidential until announced 3 LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of this License Agreement: a Use. You may Use one (1) copy of the Software Program. The term “Use” means storing, loading, installing, executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you for concurrent use, you must limit the number of authorized users to the number specified in your agreement with Lexmark.
Lexmark Confidential until announced 9 LIMITATION OF LIABILITY.
Lexmark Confidential until announced 18 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place you sign this License Agreement and, if applicable, you are duly authorized by your employer or principal to enter into this contract. 19 ENTIRE AGREEMENT.
Lexmark Confidential until announced v699312 Japanese VCCI notice v11039489 - FWEBB Korean KCC statement v10756841 - FWEBB Regulatory notices for telecommunication terminal equipment This section contains regulatory information pertaining to products that contain telecommunication terminal equipment such as facsimile.
Lexmark Confidential until announced If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. You will also be advised of your right to file a complaint with the FCC.
Lexmark Confidential until announced Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected.
Lexmark Confidential until announced v1796923 Verwendung dieses Produkts in Deutschland Für dieses Produkt muss ein deutscher Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer 80D1888) für jede Leitung installiert werden, über die in Deutschland Zeitsteuertakte übertragen werden. Zeitsteuertakte sind in analogen Leitungen in Deutschland möglicherweise nicht vorhanden.
Lexmark Confidential until announced A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section for further compliance information.
Lexmark Confidential until announced En application des réglementations d'Industry Canada, l'utilisation d'une antenne de gain supérieur est strictement interdite. Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit être utilisé à l'intérieur et loin des fenêtres afin de garantir une protection optimale. Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence.
Lexmark Confidential until announced Operation is allowed in all EU and EFTA countries, but is restricted to indoor use only. A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support, Lexmark International, S. A., Boigny, France. Refer to the table at the end of the Notices section for further compliance information. v1011820 Česky Společnost Lexmark International, Inc.
Lexmark Confidential until announced Português A Lexmark International Inc. declara que este este produto está conforme com os requisitos essenciais e outras disposições da Diretiva 1999/5/CE. Slovensky Lexmark International, Inc. týmto vyhlasuje, že tento produkt spĺňa základné požiadavky a všetky príslušné ustanovenia smernice 1999/5/ES. Slovensko Lexmark International, Inc. izjavlja, da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi določili direktive 1999/5/ES.
Lexmark Confidential until announced Index A ad hoc SSID 99 WEP 99 ad hoc network 113 ad hoc wireless network adding a printer 102 creating using Macintosh 99 creating using Windows 99 additional computers installing wireless printer 96 Address Book setting up 82, 83 Address Book, fax setting 81 ADF output tray location 9 ADF paper guide location 9 ADF tray location 9 adjusting dialing and ringer volume 89 adjusting speaker volume 89 AliceBox 97 aligning the printhead 121 answering machine best settings f
Lexmark Confidential until announced poor scanned image quality 134 scan not successful 135 scanning takes too long or freezes the computer 135 copy job canceling 61 copy quality, adjusting 58 copy troubleshooting scanner unit does not close 134 copying 56 adjusting quality 58 collating copies 59 enlarging an image 57 ID cards 57 making a copy lighter or darker 58 multiple page images on one sheet 59 on both sides of the paper 60 Pages per Sheet 59 photos 56 reducing an image 57 repeating an image 59 tips 5
Lexmark Confidential until announced fax setup country-specific 75 digital telephone service 74 DSL connection 72 standard telephone line connection 69 VoIP 73 Fax Setup Utility 80 Fax Setup Wizard 80 fax troubleshooting cannot receive faxes 138 cannot run fax software 139 cannot send faxes 136 error messages, printer control panel 140 fax troubleshooting checklist 136 faxing Address Book 82, 83 blocking 92 calling card, using 91 dial prefix 87 distinctive ring 88 duplex 92 fax history 91 pick up on 88 rece
Lexmark Confidential until announced envelopes 38 envelopes or photo paper 27 paper tray 25 various paper types 30 locating SSID 110 WEP key 109 WPA passphrase 109 M MAC address 117 finding 118 MAC address filtering 117 Macintosh installing printer on wired network (Ethernet) 108 installing printer on wireless network 96 USB 105 wireless 105 Macintosh printer software using 21 memory card inserting 40 printing documents from 37 printing photos using the proof sheet 45 scanning to 63 supported types 41 mem
Lexmark Confidential until announced print troubleshooting cannot delete documents from print queue 129 computer slows down when printing 133 poor quality at the edges of page 132 slow print speed 133 streaks or lines on printed image 132 printer sharing 107 sharing in Windows 107 printer control panel buttons 14 location 9 using 14 printer does not print wireless 146 printer does not print wirelessly 150 printer does not respond 128 printer memory fax 93 printer printing blank pages 128 printer problems, b
Lexmark Confidential until announced setting Auto Answer 88 Caller ID 79 fax header and footer 79 fax quality 90 maximum sending speed 81 sender information 79 Transmit Terminal Identification (TTI) 79 setting up fax country-specific 75 digital telephone service 74 DSL connection 72 standard telephone line connection 69 VoIP connection 73 setting up printer faxing 86 on wired network (Macintosh) 108 on wired network (Windows) 108 on wireless network (Macintosh) 96 on wireless network (Windows) 96 settings t
Lexmark Confidential until announced Wi-Fi indicator light is not lit 151 Wi-Fi indicator light is still orange 151 TX report, fax 91 U UK special wireless setup instructions 97 uninstalling printer software 23 updating printer software 22 updating the application list 67 USB 103, 117 cable 113 Macintosh 105 USB connection with network connection 117 USB port location 10 user information, fax setting 81 using Macintosh printer software 21 V Virtual Private Network 146 voice mail setting up 69 voice mail