Printer/Fax/Scanner/Copier Brochure

B2520 / B2540
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7 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features,
page 42.
Creating subscribers record
To create subscribers record:
 11 - DIRECTORY / NEW CONTACT
1 Press on , enter 11 with the digital keypad.
2 Enter the NAME of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with OK.
3 Enter the TEL number of your contact with the
digital keypad (30 digits maximum), confirm
with OK.
4 Choose the RECORD NO from your directory with
the digital keypad or accept the displayed number,
and confirm with OK.
At this stage, you may associate an e-mail address
or an FTP address to your subscriber. If you do not
wish to do so, confirm with OK and refer to step 5.
To associate an e-mail address:
• Enter the E-Mail address of your subscriber and
confirm with OK.
• Define the attachment format (Image or PDF)
then confirm with OK.
• Refer to step 5.
Or to associate an FTP address :
• Do not enter the e-mail address and confirm
with OK.
• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with OK.
• Enter the FTP user name (for example: Durand)
then confirm with OK.
• Enter the
password of the FTP user, then confirm
with OK.
• If necessary, enter the file destination directory
(when this field is not completed, the files are
stored directly under the root) of the FTP server
(for example: server name / Durand). Confirm
with OK.
• Define the attachment format (Image or PDF)
then confirm with OK.
• Refer to step 5.
5 Select W. ASSOC. KEY if you want to assign a
shortcut key (letter) to your subscriber record. The
first available letter appears, use  or  to choose
another letter. Confirm with OK.
6 Select the appropriate transmission RATE to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using  or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating subscribers list
To create subscribers list:
 12 - DIRECTORY / NEW GROUP
1 Press on , enter 12 with the digital keypad.
2 Enter the LIST NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use  ou  to select from
existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.
4 Enter the LIST NUMBER assigned to your list with
the digital keypad or accept the displayed number,
and confirm with OK.
Modifying a record
To modify a subscribers record or list:
 13 - DIRECTORY / MODIFY
1 Press , enter 13 with the digital keypad.
2 With  or , browse the directory and select the
record or list you want to modify by pressing OK.
3 With  or , browse the entries of the selected
record or list. Press on OK when the entry you want
to modify appears on screen.
4 The cursor appears at the end of the line. Press
on C to delete characters.
5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to
modify.
If your multifunction machine is connected to
a PABX, you may insert a pause for dial tone
after the outgoing local prefix dialling. To do
so, insert the character "/" after the local
prefix.
In the directory, the letter G placed next to a
name identifies a subscribers group.