Cash Register ECR 2200/2100 euro INSTRUCTIONS INSTRUCTIONS D'EMPLOI BEDIENUNGSANLEITUNG INSTRUCCIONES DE USO P/N 533168 Y
Olivetti Lexikon, S.p.A.
ENGLISH The mark affixed to the product certifies that the product satisfies the basic quality requirements.
WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller .
• Euro exchange rate programming; The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Startup is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity.
Table of Contents GETTING ACQUAINTED WITH YOUR CASH REGISTER ..................................................................... 1 Standard Accessories ..................................................... 2 Using this Manual ........................................................... 2 Unpacking and Setting Up the Cash Register ................ 3 Maintaining the Cash Register ....................................... 3 THE KEYPAD ................................................................
TRANSACTION EXAMPLES ...................................... 29 Entering the Register Mode .......................................... 29 Exiting the Register Mode ............................................ 29 Clearing Errors ............................................................. 29 Transaction Symbols .................................................... 29 Sample Receipt ............................................................ 30 Standard Transactions in Local Base Currency ...........
The figure below gives an overall view of your cash register. ENGLISH Getting Acquainted with Your Cash Reg ister Register 1 2 3 9 8 7 4 6 1. 2. 3. 4. 5. 6. Customer Display (if present) Operator Display Keypad Cash Drawer Cash Drawer Lock Item Deposit Drawer 7. Printer and Management Control Switch Compartment Lock 8. Customer Receipt Output Window 9.
Standar d Accessor ies Standard Accessories Your cash register comes with the following items: • • • • • • • One black plastic journal winder spindle One roll of standard paper tape One ink roller (already installed) Four standard "AA" batteries for the battery back-up system This User Manual A set of keys for locking the cash drawer A set of keys for locking the printer and management control switch cover. Make sure that the cash register and all of the above items are included in the shipping carton.
NOTE: Please read this section carefully before attempting to program the cash register or perform sales transactions. As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines: 1. Place the cash register on a level, stable, vibration-free and dustfree surface.
The K eypad Ke Your cash register is equipped with a 34-key keypad by means of which you can perform all cash register functions. The figure below shows the keypad layout.
1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line feed; advances the paper continuously when held down. 2. [Clerk] - Confirms an entered clerk number and three-digit security code. Also used to print a Clerk Report. 3. [Qty/Time] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time in the R1 and R2 modes, if set, and is used to program PLU item prices. 4.
18. [Sub Total] - Displays the subtotal of a sale with sales tax. Also used during the programming of the Euro exchange rate. Depending on the desired operation, slide the control switch to the following positions: 19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash transactions, computes change and totals check and charge transactions.
E (Error) Indicates when an error is made during operation or when programming the cash register. An error tone sounds to alert the operator. S (Sub-total) Indicates that the amount shown is the subtotal of a transaction, including sales tax if applicable. This extra drawer provides sufficient space for miscellaneous items.
Err or Conditions Error General Clearance without Clear ing Totals and the Clearing Pr ogramming Programming The Err or Alar m Error Alarm 1. Open the printer compartment cover and slide the control switch to the OFF position. The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the control lock is in the wrong position for the current operation.
Inser ting/Replacing Ba tter ies Inserting/Replacing Batter tteries Once an entry is printed, the [C] key cannot be used to clear an error. Press the [Void] key to correct an error already registered. NOTE: Before inserting the batteries, make sure that the cash register is plugged into the power socket and that the control switch is set to the OFF position. Proceed as follows to insert or replace the batteries: 1.
3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure. 7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover. 4. Remove the discharged batteries if you are replacing the batteries. 5. Position the new batteries making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned. 6.
This register comes equipped with the ink roller installed. The ink roller releases special ink to the printhead which produces a printout on the paper. After a period of time, depending on the usage, the ink in the ink roller will be used up. When printing becomes faint, the ink roller needs to be replaced. 3. To install a new ink roller, insert the ink roller according to the markings "L" (Left) and "R" (Right) by pressing downward to lock it into position.
Loading P aper Pa 5. Insert the edge of the paper into the paper slot as shown in the figure. Proceed as follows to load the cash register with paper. 1. Make sure the cash register is plugged into a grounded power outlet. 2. Unlock, open and remove the printer compartment cover, then remove the plastic journal winder spindle. 6.
4. Set the current time using the 24-hour (military) format and then pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and then press [Qty/Time]. By default the time is displayed and printed in the 12-hour format. If you wish that the time just entered be displayed and printed in the 24-hour format, type [40] and then press the [RA/ ] key. 5.
Pr ogramming the Eur o as the Cash Reg ister's Programming Euro Register's Base Curr enc y Currenc ency Cash Reg ister Pr ogramming Register Programming By default the cash register is programmed to work with your currency as the base currency. If you wish to perform sales transactions in Euro, you need to reprogram the cash register's base currency. Proceed as follows to do so: This cash register can be programmed to tailor its features according to your specific needs.
In case an error condition cannot be cleared, perform one of the two general clearance methods explained in the section entitled General Clearance. Remember that the second general clearance sets all counters and totals to zero, and cancels all features programmed. Making Changes to Cash Reg ister Pr ogramming Register Programming Once the cash register is programmed to satisfy your specific needs, there is no need to reprogram the entire machine to make single program changes or corrections.
Deactiv ating the Cler k System Deactiva Clerk Da te and Time Date Proceed as follows if for any reason you wish to deactivate the Clerk system, in other words if you no longer want to enter a clerk number and related secret code to perform sales transactions. Set the date to print the current date at the top of each receipt, journal record or management report. The date will print in the day/month/year format unless otherwise programmed as explained in the section entitled Programming System Options.
Proceed as follows to set the correct time in the hour:minutes format: Setting a P er cent Discount (-%) Ra te Per ercent Rate Proceed as follows to define a standard discount rate: 1. Slide the control switch to the PRG position. 1. Slide the control switch to the PRG position. 2. Type the [current time] using the HH:MM format. 2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.
3. Press the [RA/ ] key to set the new format. 4. Program another feature or exit program mode by sliding the control switch to the OFF position. Example: Program the cash register so that two digits are left after the decimal point. Type/Press: [1] + [2] + [RA/ ] Value Added Tax (V AT) Ra tes (VA Rates Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%).
Pr ice Look-Ups (PLUs) Price Multiple/Single Entry Tax Status 0 = Multiple Item Sales 1 = Single Item Sale 00 = Non-taxable 01 = Taxable with VAT 1 02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4 A total of 99 Price Look Up Codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold.
Pr ogramming PLU Sta tus Programming Status The PLU status programming procedure should only be performed if you are interested in the Open PLU Price (Sub-department) option. Otherwise, proceed to the next section entitled "Programming PLU Prices". The PLU status options are the following: 0 = Fixed PLU Price (the factory set default setting) 1 = Open PLU Price (Sub-department option) Proceed as follows to program a PLU status: 1. Slide the control switch to the PRG position. 2.
Pr ogramming System Options Programming You can program the Euro exchange rate so that the cash register can automatically calculate the transaction from your local currency into Euro and vice versa depending on the cash register's base currency (Local or Euro). The cash register is programmed by default so that your local currency is the base currency. If you wish to change the base currency to Euro, refer to the "Programming System Options" section in this manual, Machine Condition 14.
Machine Condition 9 Settings 0 = Non-selection of the TAX ON TAX Canadian taxation system 1 = Selection of the TAX ON TAX Canadian taxation system 10 N/A 11 0 = Euro convert function not allowed 1 = Euro convert function allowed 12 0 = Zero price entry not allowed 1 = Zero price entry allowed 13 0 = Print conversion tender only 1 = Print all tender 14 0 = Local base currency 1 = Euro base currency Chang ing the Cash Reg ister's Standar d Settings Changing Register's Standard Proceed as follows
Proceed as follows to print a PLU report: 1. Slide the control switch to the PRG position. 2. Press the [PLU] key to print the list. 3. Slide the control switch to the OFF position to exit the program mode. Shown below is an example PLU dump report. You can define a manager password to prevent unauthorized access to the machine's programming mode (PRG) and Z mode.
Using the Cash Reg ister in a P assw or d Pr otected Register Passw asswor ord Protected Mode Using the P assw or d to Access the Pr ogram Mode Passw asswor ord Program If a manager password was defined to protect unauthorized access to the PRG mode, proceed as follows to enter the specific password so that you can work normally in this mode: 1. Slide the control switch to the PRG position. 2. Type the specific 4-digit password. 3. Press the [Charge] key.
Proceed as follows to exit from the calculator mode: 1. Slide the control switch to the R1 or R2 position. 2. Hold down the [C] key and press the [Amt Tend/TOTAL] key. 3. The decimal point will disappear from the display indicating that you are now back into the normal register mode. Assigning the Calcula tor Mode P assw or d Calculator Passw asswor ord Proceed as follows to assign a password that prevents unauthorized access to the functions provided by the calculator mode: 1.
Machine Pr ogramming Repor Programming Reportt Transaction Examples As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. It is suggested that you store this programming printout in a safe place so that you can keep track of how your cash register is programmed. Provided below is an example printout of how the cash register is programmed according to the examples provided in the previous sections.
Sample Receipt The following symbols appear on the paper tape. They are printed to the right of the entries to identify various totals and transaction operations. Some of these symbols also appear on the management report. They include: The following sample receipt shows where general transaction information is printed on a customer receipt.
Standar d Transactions in Local Base Curr enc y Standard Currenc ency Reg ister ing a Single Item Sale with Change Tender Register istering Up to seven digits can be used for the amount of the entry. Example: Register a £1.00 item in Department 1 (programmed at a 5.5% fixed VAT rate). Subtotal the transaction and compute change for £5.00. Reg ister ing a Multiple Item Sale with Exact Cash Register istering Tender in Local Curr enc y ency Currenc Example: Register a £2.50 item to Department 1, a £.
Reg ister ing a Sale of Multiple Items a Register istering att Same Cost Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 44.38e. Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00. Proceed as follows: ENGLISH Reg ister ing a Multiple Item Sale with Exact Cash Register istering Tender in Eur o Euro Up to three digits can be used for the quantity multiplied. Proceed as follows: 1.
Reg ister ing a Multiple Depar tment Sale with P ayment Register istering Department Payment and Change Tender Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for £100.00. Proceed as follows: 1. Type [6999] and press the [Department 1/7] key. 2. Type [599] and press the [Department 4/10] key. 3. Type [350] and press the [Dept.
ENGLISH Reg ister ing a Multiple Depar tment Sale with P ayment Register istering Department Payment in Eur o and Change Tender in Local Curr enc y Currenc ency Euro Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for 150.00e. Proceed as follows: 1. Type [6999] and press the [Department 1/7] key. 2.
Reg ister ing a Char ge Transaction Register istering Charge Split Cash/Char ge Tender ing in Local Curr enc y Cash/Charge endering Currenc ency Charge transactions are counted and registered to the charge total in the financial report. Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency. Example: Register a £2.50 item to Department 1 and a £3.00 item to Department 2 as a charge transaction.
Chec k Tender ing Check endering Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 19.59e charge. Example: Register a £70.00 item paid by check to Department 4. Proceed as follows: ENGLISH Split Cash/Char ge Tender ing in Eur o Cash/Charge endering Euro Proceed as follows: 1. Type [7000] and press the [Department 4/10] key. 1. Type [800] and press the [Department 3/9] key. 2.
Chec k Tender with Change in Local Curr enc y Check Currenc ency Chec k Tender in Eur o with Change in Local Curr enc y Check Euro Currenc ency Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 12. Compute the change in Local currency for a £30.00 check tender. Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 11. Compute the change in Local currency for a 40.00e check tender.
Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash. Proceed as follows: 1. Type [2400] and press the [Department 1/7] key. Split Chec k Tender in Local Curr enc y/Cash Tender Check Currenc ency/Cash in Eur o Euro Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 36.24e cash.
Examples of Transactions in Eur o Base Curr enc y Euro Currenc ency This section provides a few transaction examples performed with a Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 14 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".
Reg ister ing a Multiple Depar tment Sale with P ayment Register istering Department Payment in Local Curr enc y Currenc ency Example: Register a 5.50e item to Department 1, a 1.00e item to Department 5 and a 2.00e item to Department 8, print the subtotal and accept an exact tender of 8.50e. Example: Register a 70.00e item to Department 1 (programmed at a 5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% VAT rate) and a 4.00e item to Department 6 (programmed without VAT).
Chec k Tender in Local Curr enc y with Change in Eur o Check Currenc ency Euro Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 9. Compute the change in Local currency for a £20.00 check tender. Proceed as follows: 1. Type [1950] and press the [Department 4/10] key. 2. Type [250] and press the [Department 5/11] key. 3. Type [500] and press the [Dept Shift] and [Department 3/9] keys. 4.
Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro. Proceed as follows: 1. Type [1000] and press the [Department 1/7] key. 2. Type [2500] and press the [Department 2/8] key. 3. Press the [Sub Total] key to print and display the amount due in Euro. 4. Press the [RA/ ] key to display the current balance due in Local currency.
Minus (-) K ey Transactions Ke Reg ister ing a (-) Reduction (Coupon) Register istering Up to 7 digits can be used for the amount of the transaction. Example: Register a £.10 reduction (coupon) on a £2.00 item to Department 2. Proceed as follows: 1. Type [200] followed by the [Department 2/8] key. 2. Type the amount to be reduced [10] followed by the [Ref/-] key. 3. End the transaction by pressing the [Amt Tend/TOTAL] key.
ENGLISH Reg ister ing a Multiple (-) Reduction Register istering Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 11, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 12. Compute change for a £30.00 tender. Proceed as follows: 1. Type [250] and press the [Department 1/21] key. Item price entry Manual reduction entry 2. Type the £.
Per cent Discount (-%) Transactions ercent Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to an entire sales transaction. Compute the change tender.
ENGLISH Discounting the Total Sale b y Using a Random by Discount Ra te Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1/7] key. 2. Type [125] and press the [Department 2/8] key. 3. Press the [Sub Total] key to display and print the current balance due. 4. Type the discount rate to apply [20] and press the [-%] key. The amount discounted is displayed. Manual discount entry Discount 5.
Discounting (-%) Individual Items using the Pr ogrammed Discount Ra te Programmed Rate Up to four digits can be used for the discount percentage (0-99.99). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to Department 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [Department 5/11] key. 2. Press the [-%] key to apply the programmed discount. The amount discounted is displayed.
ENGLISH Discounting Individual Items using Pr ogrammed and Programmed Random Discount Ra tes Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: 1. Type [250] and press the [Department 1/7] key. 2. Type [350] and press the [Dept Shift] key followed by the [Department 1/7] key. 3. Press the [-%] key to apply the programmed discount.
Discounting (-%) One Item Using the Pr ogrammed Programmed Discount Ra te Rate Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to a £.99 cash transaction to Department 5. Proceed as follows: 1. Type [99] and press the [Department 5/11] key. 2. Press the [-%] key to apply the programmed discount. The amount discounted is displayed. 3.
Example: Overwrite the preset PLU 6 with £3.50. Computer change for a £5.00 tender. Proceed as follows: Preset PLU price PLU numbers Multiple sale with same preset PLU 1. Type [6] and then press the [PLU] key to define the PLU to be overwritten. 2. Type [350] followed by the [PLU] key. 3. Press the [Sub Total] key to display and print the current balance due. 4. Type the cash tendered [500] and press the [Amt Tend/TOTAL] key.
Voids and Refunds Voiding a Pr evious Entr ya Pre Entry att the End of a Sale Voiding the Pr evious Entr y in the Middle of a Sale Pre Entry Example: Register a £1.50 item to Department 1, a £2.59 item to Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender. Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.
ENGLISH Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: 1. Press the [Ref/-] key. Incorrect price entry 2. Type the amount to be refunded [100] and press the [Department 1/7] key. The amount refunded is displayed. 3. Press the [Amt Tend/TOTAL] key to successfully end the transaction.
Refunding Multiple Items Other Transactions Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 5. Reg ister ing Mone y Receiv ed on Account Register istering Money Received Example: Register £10.00 received on account. Proceed as follows: Proceed as follows: 1. Press the [Ref/-] key. 2. Type [499] and press the [Department 4/10] key. The amount to be refunded is displayed. 1. Type [1000] and then press the [RA/ ] key.
Reg ister ing a No Sale Register istering Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The identification number is not added to the management report or totals. This operation opens the cash drawer and prints a no sale receipt. The activity is registered to the activity counter in the financial report. Example: Assign the identification number 3456 to a £1.00 sale to Department 4. Enter an exact cash tender sale. 1. Press the [#/NS] key.
Management Repor ts Reports Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review. The Management Report can be printed from either the X or Z position on the control switch. XP osition Repor Position Reportt Sliding the control switch to the X position prints the accumulated transaction information and RETAINS ALL TOTALS IN MEMORY.
The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This report provides the number of times a particular PLU is used and the totals for that number. ENGLISH All PLU Repor Reportt Date X report identifier Proceed as follows to print a PLU Report. 1. Slide the control switch to the X or Z position (bear in mind that a Z PLU Report resets all PLU totals to zero). PLU number Activity counter PLU sales total 2.
X and Z Financial Repor Reportt NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to have plenty of paper in the cash register. Proceed as follows to print an X or Z financial report: Date X counter X report identifier Department 1 activity counter Department number Department 1 sales total 1. Slide the control switch to the X or Z position (bearing in mind that a Z printout resets all totals to zero). 2.
Proceed as follows if you wish to clear the Grand Total: 1. Slide the control switch to the PRG position. 2. Type the manager password, if it has been defined, and confirm it by pressing the [Charge] key. (+) (+) (+) (+) (+) Net sales Minus Total -% Total Void Total Return Total (=) Gross Sales 3. Type [2], type [0] and then press the [RA/ ] key.
Appendix Totalizer otalizerss and Counter Counterss Table The following table reports the Z/X totalizers and counters for the different cash register features.
Safety Pr ecautions Precautions Technical Character istics Characteristics • The power socket for this cash register must be located near the unit and easily accessible. • Do not use this cash register outdoors in the rain or near any liquid. Listed below are the technical characteristics of this cash register model. Type: Electronic cash register with printer and 12 departments and 99 PLU settings Displays: 10-digit green displays.
