Quick Start Model No. To get started, please read the Quick Start section (p. 4 – 11). Multi-Function Plain Paper FAX Telephone KX-FP101AL KX-FP121AL Initial Preparation Compact Plain Paper FAX Model No. Answering Device OPERATING INSTRUCTIONS Fax/Copy KX-FM131AL Help General Information This pictured model is KX-FP101. Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Quick Start Installation Before installation (p. 23) A. Remove the shipping tape. B. Open the cover, remove the leaflet under the film cartridge and close the cover. Shipping tape Film cartridge Cover open button 1 Paper tray (p. 24) 2 A4 paper guides (p. 24) 3 Paper stacker (p. 25) Leaflet Insert the two tabs on the paper tray into the slots on the back of the unit. Install the A4 paper guides. Remove the shipping tape and install paper stacker. Tab Slot Tension bar 4 Recording paper (p.
Quick Start Connections 1 Handset cord 2 Telephone line cord A. Connect to the unit. B. Connect to the handset. A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. To the single telephone line Telephone plug 3 Power cord A. Connect to the unit. B. Connect to a power outlet. To the power outlet (220–240 V, 50/60 Hz) ● For further details, see page 28.
Quick Start Voice calls - making/answering Voice calls - making ● ● 1 Lift the handset. 2 Dial the number. 3 When finished talking, replace the handset. For further details, see page 34. If you are having trouble, see page 114. Voice calls - answering ● ● 6 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. For further details, see page 35. If you are having trouble, see page 114.
Quick Start Faxes - sending/receiving Faxes - sending ● ● 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until a single beep is heard and the unit grabs the document. 4 Dial the fax number. 5 Press START/SET/COPY . FA (up t CE DOW o 15 N page s) For further details, see page 50. If you are having trouble, see page 115.
Quick Start Faxes - receiving ● ● ● 8 1 When the unit rings, lift the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/SET/COPY . 3 Replace the handset. For further details, see page 70. You can select the way to receive calls according to your needs. See pages 66 and 67 for KX-FP101. See pages 68 and 69 for KX-FP121/KX-FM131. If you are having trouble, see page 115.
Quick Start Copy - making 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 ● ● Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is on the cradle. 4 Press START/SET/COPY . 5 Enter the number of copies. 6 Press START/SET/COPY . FA (up t CE DOW o 15 N page s) For further details, see page 90. If you are having trouble, see page 116.
Quick Start Operating the answering device (KX-FP121/KX-FM131 only) Setting the unit to receive voice and fax messages automatically 1 Press AUTO ANSWER . ● The AUTO ANSWER light comes on. AUTO ANSWER TAD/FAX ON ON 2 Make sure the display shows the following message. TAD/FAX MODE ● ● 10 If the display does not show this message, the setting needs to be changed to the TAD/FAX mode (p. 73). For further details, see page 92.
Quick Start Listening to recorded messages ■ When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES . ● The new recorded messages will be played. ■ When the PLAY MESSAGES indicator lights Press PLAY MESSAGES . ● All messages will be played. PLAY MESSAGES ● For further details, see page 97. FLASH/LIGHT Erasing recorded messages ■ Erasing a specific message Press ERASE while listening to the message you want to erase.
Table of Contents Initial Preparation Telephone Fax/Copy 12 Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Accessory order information . . . . . . . . . . . . . . . . . . . . . . 15 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering Device KX-FP121 KX-FM131 only Greeting Pre-recorded greeting messages . . . . . . . . . . . . . Recording your own greeting messages . . . . . . . . Checking your own recorded greeting messages . Erasing your own recorded greeting messages . . . Recording time for the TAD/FAX greeting message Playing Messages Listening to recorded messages . . . . . . . . . . . . . . . . . . . 97 Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . .
Help General Information 14 Error Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Operations When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 117 Jams Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories Power cord . . . . . . . . . . 1 Telephone line cord . . . 1 Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1 Paper tray . . . . . . . . . . 1 Paper stacker . . . . . . . . 1 Film cartridge . . . . . . . . 1 A4 paper guides . . . . . . 2 (with free starter film) — The film cartridge is pre-installed. (Left) (Right) For KX-FM131 only Telephone plug . . . . . . 1 Panasonic PC software for PANA LINK KX-FM131 (CD-ROM) . . . . 1 Software Guide . . . . . . .
Help Button Help function ■ For KX-FP101 You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼▲]&[SET] HELP / 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the EASY DIAL directory and how to dial them 2.EASY DIAL 3. Help with problems receiving faxes 3.FAX RECEIVING 4. How to use the copier function 4.COPIER 5. List of available reports 5.REPORTS 6.
Help Button ■ For KX-FP121/KX-FM131 Initial Preparation You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼▲]&[SET] HELP / 1. How to send faxes with the voice guide 1.SEND GUIDE 2. How to program your unit 2.HOW TO SET UP 3. How to store names in the EASY DIAL directory and how to dial them START/SET/COPY 3.EASY DIAL 4. Help with problems operating answering device 4.
Finding the Controls Location ■ For KX-FP101 ● ● ● ● To scan and store a document into memory, and then transmit or copy the stored document (p. 58, 90). ● To adjust volumes (p. 33). To select feature settings during programming. ● To select a resolution (p. 50). ● To print a quick reference (p. 16). To redial the last number dialled (p. 34, 50). To insert a pause during dialling (p. 36). ● For voice muting (p. 34, 35).
Finding the Controls Initial Preparation ● For the Caller ID service (p. 43–48). For transmission to multiple stations (p. 59–62). For the One-Touch Dial (p. 38, 39, 51). ● Command keys (p. 31) ● ● AUTO ANSWER FAX ON ● To turn the auto answer mode on/off (p. 66, 67). ● To insert a hyphen (p. 31, 38). ● To insert one character or one space (p. 30, 31). ● To keep the telephone number secret (p. 38, 40). To confirm a stored telephone number (p. 42). To select stations 4–6 for the One-Touch Dial (p.
Finding the Controls Location ■ For KX-FP121/KX-FM131 ● ● To scan and store a document into memory, and then transmit or copy the stored document (p. 58, 90). ● To adjust volumes (p. 33). ● To select feature settings during programming. ● ● To select a resolution (p. 50). ● ● To redial the last number dialled (p. 34, 50). To insert a pause during dialling (p. 36). For the Caller ID service (p. 43–48). To print a quick reference (p. 17). ● For voice muting (p. 34, 35).
Finding the Controls ● Initial Preparation ● To record your own greeting messages (p. 94). To record memo messages or telephone conversations (p. 100). ● ● To erase recorded messages (p. 98). To erase your own greeting messages (p. 95). ● To play recorded messages (p. 97). For transmission to multiple stations (p. 59–62). For the One-Touch Dial (p. 38, 39, 51). ● Command keys (p. 31) ● ● AUTO ANSWER ● To turn the AUTO ANSWER mode on/off (p. 68, 69). ● To insert a hyphen (p. 31, 38).
Finding the Controls Overview Document guides ● To match the width of the document. Paper tray Document entrance Microphone (KX-FP121/KX-FM131 only) ● To talk with the other party when using the speakerphone. ● To record greeting messages and memo. Recording paper entrance Document feeder tray Cover open button To open the operation panel cover. ● Speaker Paper stacker Document exit Recording paper exit Cover Serial interface connector (KX-FM131 only) ● To connect your PC with a RS232C cable.
Setup 1 Remove the shipping tape. 2 Open the cover by pressing the cover open button. Shipping tape 3 Lift the film cartridge, remove the leaflet and replace the film cartridge. 4 Close the cover securely by pushing down on the dotted area at both ends.
Setup Paper tray Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Paper tray Tabs Slots A4 paper guides Install the A4 paper guides before setting the A4 size recording paper. 1 A B ● Insert the bottom tab on the A4 paper guide (left) into the lower slot. Press the guide into the upper slot.
Setup 1 Remove the shipping tape from the paper stacker. 2 Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots. Aluminum sheet Bottom Side slots Shipping tape 3 Confirm that the paper stacker is locked into the center slots and slide back. 4 Slide the paper stacker forward until it stops.
Setup Recording paper A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 paper. You may use 60 g/m2 to 90 g/m2 paper. 1 Fan the stack of paper to prevent a paper jam. 2 Pull the tension bar forward and hold open while inserting the paper. ● The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. ● The paper should not be over the tab.
Setup Adding paper to the paper tray 1. Pull the tension bar forward and hold open while removing all of the installed paper. Tension bar 2. Add paper to the paper stack and straighten. 3. Fan the stack of paper. 4. Pull the tension bar forward and hold open while inserting the paper. 27 Initial Preparation Note: ● Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.
Setup Connections 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Power cord To the power outlet (220–240 V, 50/60 Hz) To the single telephone line Handset cord Telephone plug Telephone line cord Note: ● When you operate this product, the power outlet should be near the product and easily accessible.
Setup You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 1999 04:02PM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press START/SET/COPY . Display: Press START/SET/COPY . 1.SYSTEM SET UP 7 Press MENU . SET DATE & TIME 8 , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . HYPHEN Display: 1.SYSTEM SET UP 2 Press 3 Press START/SET/COPY . 4 / INSERT MENU , then 0 2 . YOUR LOGO LOGO= Enter your logo, up to 30 characters, by using the dial keypad. See next page for details. 2 3 5 6 7 8 9 0 STOP (Delete) Example: Bill 1. Press 2 twice. 1 4 LOGO=B EASY DIAL START/SET/COPY Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup To select characters with the dial keypad Initial Preparation Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ) ! ( / = s 7 y z 9 " # $ , . _ % & ¥ 1 HYPHEN key (To insert a hyphen.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press Display: / 1.SYSTEM SET UP MENU , then 0 3 . YOUR FAX NO. 1 3 HYPHEN Press START/SET/COPY . NO.= 2 3 4 5 6 7 8 9 0 4 Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: STOP START/SET/COPY NO.=1234567 5 Press START/SET/COPY . 6 Press MENU . SETUP ITEM [ EASY DIAL ] Note: ● You can enter your facsimile telephone number by rotating EASY DIAL .
Volumes Initial Preparation Adjusting volumes Ringer volume / 4 levels (high/middle/low/off) are available. While the unit is idle, press or . To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? 1 2 3 4 5 6 7 8 9 0 YES: PRESS SET START/SET/COPY 2. Press START/SET/COPY . ● To turn the ringer back on, press . While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice calls - making 1 Lift the handset. 2 Dial the telephone number. Display: Example: ● 3 4 TEL= / Handset TEL=2345678 If you misdial, hang up and dial again. When the other party answers, speak with the handset. When finished talking, replace the handset. Microphone (KX-FP121) (KX-FM131) Helpful hints: ● For KX-FP101 You can press MONITOR instead of lifting up the handset in step 1. Use the handset when the other party answers.
Making and Answering Calls Voice calls - answering 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. / Handset Telephone Microphone (KX-FP121) (KX-FM131) Helpful hint: ● You can press DIGITAL SP-PHONE instead of using the handset (KX-FP121/KX-FM131 only). HANDSET MUTE (KX-FP101) MUTE (KX-FP121/KX-FM131) DIGITAL SP-PHONE (KX-FP121/KX-FM131) To mute your voice to the other party 1. Press HANDSET MUTE / MUTE during a telephone conversation using the handset.
Making and Answering Calls TONE, RECALL and PAUSE buttons TONE button REDIAL/PAUSE The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to pulse mode. RECALL button The RECALL button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting.
Making and Answering Calls Dialling mode (touch tone or pulse) This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below. Press MENU . 2 Press 3 Press START/SET/COPY . Display: / MENU 1.SYSTEM SET UP , then 1 3 . DIALING MODE MODE=TONE ▼▲ 1 2 3 4 5 6 7 8 9 0 4 5 Press 6 Press MENU . or to select the desired setting. START/SET/COPY Press START/SET/COPY .
One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 6 stations are available. ● One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys (BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 59 to 62. 1 Press DIRECTORY PROGRAM .
One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38). 1 Lift the handset. Display: TEL= Handset ● For stations 1–3 Press the desired One-Touch Dial key. For stations 4–6 Press LOWER , then press the desired One-Touch Dial key. Example: 3 4 Telephone 2 Confirm that there are no documents in the document feeder tray. TEL= When the other party answers, speak with the handset.
EASY DIAL Storing names and telephone numbers in the EASY DIAL directory For rapid access to frequently dialled numbers, the unit also provides a EASY DIAL directory (100 stations) in addition to the One-Touch Dial. 1 Press DIRECTORY PROGRAM . Display: / HYPHEN PRESS STATION USE EASY DIAL 1 2 Rotate EASY DIAL until the following is displayed. Enter the name, up to 10 characters, by following the instructions on page 31. Example: Press START/SET/COPY . 5 Enter the telephone number up to 30 digits.
EASY DIAL Editing a stored name and number 1 Rotate EASY DIAL until the desired name is displayed. Example: 6 Edit the telephone number. For further details, see page 40. 7 Press START/SET/COPY . Mary Press DIRECTORY PROGRAM . 3 Press EDIT= REGISTERED Telephone 2 DELETE=# to select “EDIT”. NAME=Mary DIRECTORY PROGRAM ● 4 5 If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 31. Press START/SET/COPY . Example: ● NO.
EASY DIAL Making a voice call using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). 1 2 Rotate EASY DIAL until the desired name is displayed. Example: Lisa Handset Lift the handset. ● The unit will start dialling automatically. DIALING 3 4 When the other party answers, speak with the handset. TEL= Microphone When finished talking, replace the handset. (KX-FP121) (KX-FM131) NAME/TEL NO.
Caller ID Caller ID service from your phone company This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities Telephone Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.
Caller ID Viewing the Caller ID list on the display The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will automatically be erased. With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialling a telephone number from the list (p. 45) — Storing a telephone number for automatic dialling from the list (p.
Caller ID Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The telephone number information was not received. Example: ■ For KX-FP101 Telephone 1 Press CALLER ID SEARCH . or #). 2 NEW CALLS Handset Display: 2 Rotate EASY DIAL until the desired name or telephone number is displayed.
Caller ID Storing telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list You can store names and telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., — The telephone number information was not received. 1 Press CALLER ID SEARCH . Example: or #). b: To store in the EASY DIAL directory: Rotate EASY DIAL .
Caller ID Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing all callers’ information 1 Press MENU three times. 2 Press START/SET/COPY . Telephone 3 Display: MENU 3.CALLER SET UP CALL LIST ERASE Press START/SET/COPY . 1 5 6 7 8 9 0 If you do not want to erase the information, press STOP . 4 Press START/SET/COPY . 5 Press STOP to exit the program.
Caller ID Automatic Caller ID list This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically. 1 Press MENU . 2 Press Display: 1.SYSTEM SET UP / , then 2 6 . AUTO CALL. LIST 1 3 MENU Press START/SET/COPY .
Voice Contact Talking to the caller after fax transmission or reception You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. 1 Telephone Initiating voice contact Press MONITOR / DIGITAL SP-PHONE while transmitting or receiving documents.
Sending Faxes Sending a fax manually 1 2 3 Open the document feeder tray. 4 5 If necessary, press RESOLUTION repeatedly to select the desired setting (see below). 6 Document guides Document feeder tray Adjust the width of the document guides to the size of the document. FAC Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: STANDARD E DO Lift the handset or press MONITOR / DIGITAL SP-PHONE . (This step is optional. See note.
Sending Faxes Sending a fax using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Document feeder tray Document guides Adjust the width of the document guides to the size of the document.
Sending Faxes Sending a fax using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Adjust the width of the document guides to the size of the document. Display: If necessary, press RESOLUTION repeatedly to select the desired setting (p. 50).
Sending Faxes Sending a fax by following the voice guide (KX-FP121/KX-FM131 only) You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically. 1 2 Press HELP two times. Display: 1.SEND GUIDE Press START/SET/COPY . Voice guide: HELP FAC E DO WN To transmit, insert the document face down until you hear the beep. Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.
Sending Faxes Documents you can send Maximum size Effective scanning area Scanned area 600 mm 128 mm Minimum size Single sheet: 45 g/m2 to 90 g/m2 Multiple sheets: 60 g/m2 to 75 g/m2 4 mm 128 mm Document weight 208 mm 216 mm Paper width 216 mm Note: ● Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried. ● Do not send the following types of documents. Use copies for fax transmission.
Sending Faxes Sending report for confirmation The sending report will provide you with a printed record of fax transmission results. One of the following choices is available. ERROR: ON: OFF: The sending report will print out only when fax transmission fails (pre-selected setting). The sending report will always print out, indicating whether fax transmission is successful or not. The sending report will not print. 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 5 Press 6 Press MENU .
Sending Faxes Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically. 1 Press MENU . 2 Press 3 Press START/SET/COPY . Display: 1.SYSTEM SET UP / MENU , then 2 2 .
Sending Faxes Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. 1 Insert the document FACE DOWN until a single beep is heard and the unit grabs the document. Display: 2 STANDARD Press MENU . FAC 1.
Sending Faxes From memory The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 131. Transmitting documents from memory 1 2 3 Insert the document FACE DOWN. Enter the fax number using the dial keypad. QUICK SCAN FAC E DO Press QUICK SCAN . The document will be fed into the unit and scanned into memory.
Sending Faxes Multiple stations This feature is useful for sending the same document to selected parties whose telephone numbers are stored in the One-Touch Dial or EASY DIAL directory. You must program the desired parties into one of the BROADCAST keys (One-Touch Dial keys 1, 2 or 3). Important: ● Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or EASY DIAL directory.
Sending Faxes Adding a new name and number 1 Rotate EASY DIAL until the desired BROADCAST key is displayed. Example: 2 Press DIRECTORY PROGRAM . ADD= DELETE=# 1 2 3 4 5 6 7 8 9 0 3 Press 4 Rotate EASY DIAL until the desired name is displayed. to select “ADD”. Example: Example: 5 REGISTERED ● 60 Rick Press START/SET/COPY . Example: 6 Cathy Sara To add other stations, repeat steps 4 and 5 (up to 20 stations). Press DIRECTORY PROGRAM to exit the program.
Sending Faxes Erasing a stored name and number 1 Rotate EASY DIAL until the desired BROADCAST key is displayed. Example: 2 Press DIRECTORY PROGRAM . 3 Press to select “DELETE”. ● The first name will be shown. ADD= 1 DELETE=# 2 3 4 5 6 7 8 9 0 Example: START/SET/COPY Rotate EASY DIAL until the desired name is displayed. Example: ● 5 Bob EASY DIAL DIRECTORY PROGRAM Fax/Copy 4 STOP Dick If you do not want to erase the item, press STOP . Press START/SET/COPY .
Sending Faxes Using the BROADCAST keys The document will be scanned and stored into memory when using the BROADCAST keys. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 131. 1 2 Insert the document FACE DOWN. Press the desired BROADCAST key. ● The document will be fed into the unit and scanned into memory.
Sending Faxes Overseas mode You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. 1 Press MENU . 2 Press 3 Press START/SET/COPY . / Display: MENU 1.SYSTEM SET UP , then 2 3 . OVERSEAS MODE MODE=OFF ▼▲ 1 2 3 4 5 6 7 8 9 0 Press or to select “ON”.
Sending Faxes Error correction mode setting ECM stands for Error Correction Mode. You can send documents even if there is static interference on the telephone line, provided both the transmitting and receiving stations are ECM compatible. ON: The functions with ECM communication (pre-selected setting). OFF: The unit does not function with ECM communication. 1 Press MENU . 2 Press / Display: 1.SYSTEM SET UP , then 6 8 . ECM SELECTION 1 3 MENU Press START/SET/COPY .
Sending Faxes Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of the other party’s machine. — Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.
Receiving Faxes Setting the unit to receive calls ■ For KX-FP101 Option A To answer all voice and fax calls yourself. How you want the unit to receive calls Option B You have a separate telephone line just for fax calls. Ring Ring Ring Voice/Fax call Fax call TEL mode FAX ONLY mode (p. 70) (p. 71, 72) You have to set this. The AUTO ANSWER light should be OFF. ● This is how the unit will operate. 66 If the AUTO ANSWER light is on, press AUTO ANSWER to turn it off.
Receiving Faxes Option C To receive fax calls without ringing. (The unit will only ring for voice calls.) Ring Ring Ring Fax call TEL/FAX mode (p. 76) Voice mail If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 75). Remote activation If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing 9 (p. 81).
Receiving Faxes Setting the unit to receive calls ■ For KX-FP121/KX-FM131 Option A To receive all voice and fax calls automatically. How you want the unit to receive calls Option B You have a separate telephone line just for fax calls. Hi, this . .. is Mike Voice/Fax call Fax call TAD/FAX mode FAX ONLY mode (Telephone Answering Device/ Facsimile mode) (p. 96) PRE-SELECTED SETTING (p. 73, 74) You have to set this. The AUTO ANSWER light should be ON. ● This is how the unit will operate.
Receiving Faxes Option C To receive fax calls without ringing. Option D To answer all voice and fax calls yourself. (The unit will only ring for voice calls.) Ring Hi, this . .. is Mike Ring Ring TEL/FAX mode TEL mode (p. 76) (p. 70) The AUTO ANSWER light should be ON. ● Voice/Fax call Fax call If the AUTO ANSWER light is off, press AUTO ANSWER to turn it on. When receiving voice calls: The unit will ring. When receiving fax calls: The unit will receive fax documents without ringing.
Receiving Faxes TEL mode (answering all calls manually) If the AUTO ANSWER light is on, turn it off by pressing AUTO ANSWER . Display: Handset TEL MODE 1 When the unit rings, lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, Microphone press START/SET/COPY . (KX-FP121) (KX-FM131) AUTO ANSWER STOP FAX ON START/SET/COPY CONNECTING.....
Receiving Faxes FAX ONLY mode (all calls are received as faxes) ■ For KX-FP101 Activating the FAX ONLY mode 1 Select “FAX ONLY” in step 4 of feature setting #77 (p. 78). 2 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . Display: The number of rings before a call is answered can be changed (p. 72). Fax/Copy ● FAX ONLY MODE AUTO ANSWER FAX ON Note: ● This mode should not be used with a telephone line which is used for both voice and fax calls.
Receiving Faxes ■ For KX-FP101 FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings. Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings. 1 Press MENU . 2 Press Display: 1.
Receiving Faxes ■ For KX-FP121/KX-FM131 Changing the AUTO ANSWER setting to the FAX ONLY mode 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 Press AUTO ANSWER TAD/FAX ON Display: 1.SYSTEM SET UP , then 7 7 . / ON AUTO ANSWER MODE=TAD/FAX or MENU ▼▲ to select “FAX ONLY”. MODE=FAX ONLY ▼▲ 1 2 3 4 5 6 7 8 9 Fax/Copy 0 5 Press START/SET/COPY . 6 7 Press MENU . SETUP ITEM [ If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER .
Receiving Faxes ■ For KX-FP121/KX-FM131 FAX ONLY mode ring count This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings. Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings. 1 Select “FAX ONLY” in step 4 of feature setting #77 (p.
Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature is only for use if you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature on your unit. The distinctive ring service gives you an additional phone number on a single telephone line, with a different ringing pattern.
Receiving Faxes TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephone connected, see next page. The following message will be played after the TEL/FAX delayed rings. (KX-FP121/KX-FM131 only) The unit will ring up to 3 times.
Receiving Faxes Ring pattern when an extension telephone is connected ■ For KX-FP101: If you absolutely must use another phone on the same phone line, you can disengage the 0 before the fax machine begins TEL/FAX mode on a call by call basic by pressing communicating. Once the fax machine has activated, the only way to turn it off is by pressing STOP on the unit. ■ For KX-FP121/KX-FM131: See the instructions below. The following message will be played after the TEL/FAX delayed rings.
Receiving Faxes ■ For KX-FP101 Changing the AUTO ANSWER setting to the TEL/FAX mode 1 Press MENU . 2 Press Display: AUTO ANSWER 1.SYSTEM SET UP FAX ON , then 7 7 . / ON MENU AUTO ANSWER 3 Press START/SET/COPY . 4 Press 5 Press START/SET/COPY . 6 Press MENU . 7 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . MODE=FAX ONLY ▼▲ or to select “TEL/FAX”.
Receiving Faxes ■ For KX-FP121/KX-FM131 Changing the AUTO ANSWER setting to the TEL/FAX mode 1 Select “TEL/FAX” in step 4 of feature setting #77 (p. 73). 2 If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . Display: ● AUTO ANSWER TAD/FAX ON ON TEL/FAX MODE The unit will play the TEL/FAX greeting message. 2 3 5 6 7 8 9 Fax/Copy 1 4 0 We recommend the following setup. Only a fax machine is connected and you are always near the fax machine.
Receiving Faxes TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 2 to 9 rings. This setting does not need to be changed if an extension telephone is not connected. 1 Press MENU . 2 Press / Display: , then 7 8 . TEL/FAX RING 1 3 MENU 1.SYSTEM SET UP Press START/SET/COPY . RING=2 ▼▲ 4 Press or to select the desired number, or enter the number using the dial keypad. 5 Press START/SET/COPY .
Receiving Faxes Extension telephone If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. You do not have to press START/SET/COPY on the unit. Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. 1 2 To the same line When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press 9 (pre-selected fax activation code) firmly.
Receiving Faxes Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and received document.
Receiving Faxes Memory reception alert When received document is stored into memory due to a problem, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones will stop. 1 Press MENU . Display: 1.SYSTEM SET UP / 2 Press 3 Press START/SET/COPY . , then 4 4 . RECEIVE ALERT MODE=ON 1 ▼▲ Press or to select the desired setting. ● If this feature is not required, select “OFF”.
Receiving Faxes Friendly reception The friendly reception feature allows you to receive fax document automatically without pressing START/SET/COPY (p. 70). When this feature is deactivated, you have to press START/SET/COPY to receive fax document each time you answer a fax call. 1 Press MENU . Display: 1.SYSTEM SET UP 2 Press 3 Press START/SET/COPY . 4 / MENU , then 4 6 . FRIENDLY RCV MODE=ON 1 ▼▲ Press or to select the desired setting. ● If this feature is not required, select “OFF”.
Receiving Faxes Auto disconnection (KX-FP101 only) This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in 0 (pre-selected the TEL/FAX mode (p. 80). When you lift the handset of the extension telephone and enter code) while the ring back tone is heard, the unit will be disconnected and you can talk with the other party. Important: ● This code should be different from the fax activation code (p. 81). 1 Press MENU . Display: 1.
Receiving Faxes Pager call ■ For KX-FP101 This feature allows your unit to call your pager when your unit receives a fax document. 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 Press Display: 1.SYSTEM SET UP Press START/SET/COPY . ● The unit will dial the stored pager number. PAGER TEST , then 7 0 . FAX PAGER CALL MODE=OFF or ▼▲ to select “ON”. MODE=ON ● 7 ▼▲ 8 9 10 Check that your pager receives a pager test call. Press MONITOR .
Receiving Faxes ■ For KX-FP121/KX-FM131 This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice message. 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 Press Display: 7 1.SYSTEM SET UP PAGER TEST , then 7 0 . PAGER CALL MODE=OFF or ▼▲ to select “ON”. ▼▲ 8 9 10 Check that your pager receives a pager test call. Press DIGITAL SP-PHONE . If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER .
Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film will only print about 10 A4 size documents. Display: ● FILM NEAR EMPTY If you are using regular film cartridge with 100 m roll (p. 15) when the above message is displayed, the unit will also print a report. 1 Press MENU . Display: 1.SYSTEM SET UP 2 Press 3 Press START/SET/COPY . / MENU , then 7 9 . FILM DETECTION MODE=ON 4 Press 5 Press START/SET/COPY .
Receiving Faxes Receive polling (retrieving a fax placed on another party’s machine) This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charge. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. 1 Press MENU four times. 2 Press START/SET/COPY . 3 Dial the fax number. 4 Press START/SET/COPY . Display: 4.
Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied. 1 2 3 Open the document feeder tray. Document guides Adjust the width of the document guides to the size of the document. QUICK SCAN Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: STANDARD ● Document feeder tray FAC E DO WN Make sure the handset is on the cradle.
Copying Choosing an enlargement /reduction rate The unit can make enlarged or reduced copies of a document. ■ To enlarge a document: Select “200%” or “150%” by rotating EASY DIAL to the right. The unit will only enlarge the center part of the document and print it on two pages. See the examples below.
Setup (KX-FP121/KX-FM131 only) TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message. ● You can use either pre-recorded greeting message (p. 93) or your own greeting message (p. 94).
Greeting (KX-FP121/KX-FM131 only) Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. ■ When the unit is ready to receive voice and fax calls: Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you. ■ When you record your own greeting message (p.
Greeting (KX-FP121/KX-FM131 only) Recording your own greeting messages The recording time is limited to 16 seconds for the TEL/FAX greeting message. Record your message within 12 seconds for best performance. You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 96). Suggested messages TAD/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission.
Greeting (KX-FP121/KX-FM131 only) Checking your own recorded greeting messages To check your TAD/FAX greeting message To check your TEL/FAX greeting message 1. Select “TAD/FAX” in step 4 of feature setting #77 (p. 73). 1. Select “TEL/FAX” in step 4 of feature setting #77 (p. 73). 2. If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER . If the AUTO ANSWER light is on, turn it off once then on again. 2. If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER .
Greeting (KX-FP121/KX-FM131 only) Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. 1 Press MENU . 2 Press / Display: , then 5 4 . GREETING TIME 1 3 Press START/SET/COPY . MODE=16s 4 5 Press 6 Press MENU . or ▼▲ 2 3 4 5 6 7 8 9 0 to select the desired setting. START/SET/COPY Press START/SET/COPY .
Playing Messages (KX-FP121/KX-FM131 only) Listening to recorded messages When the unit has recorded new voice messages; — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 110) is set to “ON”. When the PLAY MESSAGES indicator flashes CALLS (call counter) Press PLAY MESSAGES . ● Only the new recorded messages will be played. / When the PLAY MESSAGES indicator lights Press PLAY MESSAGES .
Playing Messages (KX-FP121/KX-FM131 only) Erasing recorded messages Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message Press ERASE while listening to the message you want to erase. Display: ERASING MESSAGE ERASED Erasing all the messages 1. Press ERASE after listening to all of the messages. Display: 1.ALL MESSAGES PRESS START 2. Press START/SET/COPY . ERASE MESSAGES? YES: PRESS SET ● To stop erasing, press STOP . 3. Press START/SET/COPY .
Playing Messages (KX-FP121/KX-FM131 only) Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate EASY DIAL one click to the left while listening to the message you want to repeat. ● If you rotate EASY DIAL to the left within 5 seconds of the beginning of the message, the previous message will be played. ● To play back a specific message, rotate EASY DIAL to the left until you hear the message you want to repeat.
Recording (KX-FP121/KX-FM131 only) Memo message (leaving a message for others or yourself) To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. 1 Press RECORD . Display: 1.MEMO MESSAGE PRESS START 2 Press START/SET/COPY . ● A long beep will sound. MEMO RECORDING 3 Speak clearly about 20 cm away from the microphone. Microphone STOP 4 When finished, press STOP .
Remote Operation (KX-FP121/KX-FM131 only) Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (p. 102) and set the unit to the TAD/FAX mode before going out (p. 92).
Remote Operation (KX-FP121/KX-FM131 only) Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. Important: ● This code should be different from Fax activation code (p. 81). 1 Press MENU . 2 Press MENU Display: 1.SYSTEM SET UP , then 1 1 . REMOTE TAD ID 3 Press START/SET/COPY . 4 5 Enter the desired number. 6 Press MENU .
Remote Operation (KX-FP121/KX-FM131 only) From a remote touch tone telephone Listening to recorded messages 1 2 Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. ● The voice guide will tell you the number of new recorded messages and they will be played automatically. ● To repeat the new recorded messages, press 4 . ● To listen to all of the recorded messages, press 5 . Voice guide example: 3 new messages. 5 messages.
Remote Operation (KX-FP121/KX-FM131 only) Erasing incoming messages from memory Erasing a specific message Press erase. ● 4 while listening to the message you want to Voice guide example: A long beep and the voice guide will be heard. The unit will then continue with the next message. The message has been erased. Erasing all messages Press ● 5 to erase all messages. A long beep and the voice guide will be heard. All messages have been erased.
Remote Operation (KX-FP121/KX-FM131 only) Skipping the greeting message Press 0 during the greeting message playback. ● The unit will skip the rest of the greeting message. Turning the message transfer on or off You must pre-program a transfer telephone number (p. 106) before using this feature. Voice guide example: Press 8 1 to turn ON the message transfer. Press 8 2 to turn OFF the message transfer. ● If a transfer telephone number is not programmed, you cannot turn this feature ON.
Options (KX-FP121/KX-FM131 only) Transferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call using the remote operation. This feature operates in the TAD/FAX mode. For details on the remote operation, see page 101.
Options (KX-FP121/KX-FM131 only) Setting message transfer 1 Press MENU . 2 Press Display: / , then 6 0 . MESSAGE TRANS. 1 3 MENU 1.SYSTEM SET UP Press START/SET/COPY . MODE=OFF ▼▲ 2 3 4 5 6 7 8 9 0 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press START/SET/COPY . 6 Enter the transfer telephone number. 7 Press START/SET/COPY . 8 Press MENU . START/SET/COPY NO.= Example: NO.
Options (KX-FP121/KX-FM131 only) Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” Note: ● If you do not record a message, the pre-recorded message will be played (p. 106). 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 Press Display: / 1.
Options (KX-FP121/KX-FM131 only) Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 2, 3, 4, 5, 6, 7, 8, 9, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message.
Options (KX-FP121/KX-FM131 only) Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. 1 Press MENU . 2 Press 3 Press START/SET/COPY . 4 5 Press 6 Press MENU . / Display: MENU 1.SYSTEM SET UP , then 1 0 .
Options (KX-FP121/KX-FM131 only) Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. 1 Press MENU . 2 Press / Display: 1.SYSTEM SET UP , then 4 3 . REC. TIME ALERT 1 3 4 Press START/SET/COPY . MODE=OFF Press or ▼▲ 2 3 4 5 6 7 8 9 0 to select “ON”. MODE=ON ● START/SET/COPY ▼▲ If this feature is not required, select “OFF”. Press START/SET/COPY .
Error Messages Reports If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 55, 56). Communication message Error code Cause & Remedy 41–72 FF ● A transmission or reception error occurred. Try again or check with the other party. — ● The document is jammed. Remove the jammed document (p. 120).
Error Messages Display message CHECK MEMORY CHECK PAPER FAX IN MEMORY FAX MEMORY FULL FILM EMPTY Cause & Remedy ● Memory (telephone numbers, parameters, etc.) has been erased. Re-program. The recording paper is not installed or the unit has run out of paper. Install paper and press START/SET/COPY to clear the message. ● The recording paper is not fed into the unit properly or has jammed near the recording paper entrance.
Error Messages / Operations The following will be shown on the KX-FP121/KX-FM131 only. Display message MESSAGE FULL (KX-FM131 only) PC FAIL OR BUSY Cause & Remedy ● There is no room left in memory to record a voice message. Erase some or all of the messages (p. 98, 104). ● The fax function cannot be operated by the PC. The RS232C cable is not connected correctly, or the software is not running on the PC.
Operations Fax – sending Problem Cause & Remedy The other party’s fax machine is busy or has run out of paper. Try again. ● The other party’s machine is not a facsimile. Check with the other party. ● The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, then press START/SET/COPY . I cannot send document. ● The other party complains that letters on their received document are distorted.
Operations Receive mode Problem Cause & Remedy I cannot select the desired receive mode. ● If you want to set the TAD/FAX (KX-FP121/KX-FM131 only), FAX ONLY or TEL/FAX mode: – Select the desired mode using feature #77 (p. 73, 78), and – Press AUTO ANSWER to turn on the AUTO ANSWER light. AUTO ANSWER FAX ON ON ● If you want to set the TEL mode: – Press AUTO ANSWER to turn off the AUTO ANSWER light. AUTO ANSWER FAX ON OFF Copying Problem Cause & Remedy The unit does not make a copy.
Operations If a power failure occurs The unit will not function. Fax transmission and reception will be interrupted. ● If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. ● If fax document is stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.
Jams Recording paper jams If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper. When paper has jammed under the film cartridge The display will show the following message. Display: PAPER JAMMED Remove the jammed paper as follows. 1 2 Open the cover by pressing the cover open button. Film cartridge Remove the film cartridge. Cover open button 3 Remove the jammed recording paper.
Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER PRESS START Remove the jammed paper as follows. 1 Pull the tension bar forward and hold open while pulling out the jammed recording paper from the recording paper entrance. 2 Press START/SET/COPY to clear the message. Tension bar START/SET/COPY When paper has not been ejected even though “PAPER JAMMED” or “CHECK PAPER” is not displayed Confirm the recording paper exit.
Jams Sending document jams If the unit does not release the document during feeding, remove the jammed document. 1 Open the cover by pressing the cover open button. 2 3 Remove the jammed document carefully. Close the cover securely by pushing down on the dotted area at both ends. Note: ● Do not forcibly pull out the jammed paper before opening the cover.
Jams Sending document does not feed, or multi-feeds If no feeding or multiple feeding occurs frequently, adjust the feeder pressure. 1 2 Green lever Open the cover by pressing the cover open button. Shift the position of the green lever by using an instrument with a pointed end, such as a paper clip. Left Right Left: When document multiple feed. Center: Standard position (pre-selected) Right: When document does not feed. 3 Close the cover securely by pushing down on the dotted area at both ends.
Ink Film How much film you have left To check the amount of remaining film, proceed as follows. The display indicates the approximate amount of remaining film. Display: FILM E F FILM E F 1 Press MENU . 2 Press When the film indicator points to this position, the remaining film will print up to 20 pages of A4 size document. Prepare a new film cartridge for replacement. MENU Display: 1.SYSTEM SET UP , then 1 8 . FILM REMAIN 1 3 Press START/SET/COPY . Example: 4 Press STOP . 5 Press MENU .
Ink Film Replacing the film or film cartridge When the unit detects the end of the film, the following message will be displayed. Display: FILM NEAR EMPTY The remaining film prints about 10 pages of A4 size document. Prepare a new film or film cartridge. FILM EMPTY The film is empty. Install a new film or film cartridge. The following is available for replacement: KX-FA137A: Film cartridge ● Replacement film (KX-FA136A) can be installed in the cartridge after initial usage. To order, see page 15.
Ink Film ■ Changing the film (KX-FA136A) 1 Open the cover by pressing the cover open button. 2 Remove the film cartridge. Film cartridge Cover open button 3 Unlock the four gears by ( A ) pulling the top side gears (blue and green gears) forward and ( B ) lifting up the bottom side gears (green gears). Remove the used film. A Blue gear Top side gears B Green gear Green gear A B Bottom side gears Green gear 4 Remove the four gears from the used film cores.
Ink Film 6 Insert the three green gears into the remaining cores of the new film. Green gears Guide tabs Slots 7 Insert the film into the cartridge so that the blue gear matches the “BLUE” on the cartridge. ● The shiny side should be facing up. “BLUE” Blue gear Film Cartridge 8 Lock the four gears of the film by ( A ) pushing back the top side gears and ( B ) pushing down the bottom side gears until they lock into place.
Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. 1 2 3 4 5 6 Disconnect the power cord and the telephone line cord. Open the cover by pressing the cover open button. Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
Print Reports Printing the feature settings, telephone numbers, journal, printer test list, broadcast list and Caller ID list You can print out the following report and lists. Feature list: provides you with the current settings of the basic and advanced programming features (p. 135–139). Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial and EASY DIAL directory. The telephone number codes are as shown below. P: A pause has been entered.
Fax Voice Guidance Fax voice guidance (KX-FP121/KX-FM131 only) You will hear the following voice guidance if this feature is set to on. Fax transmission start: Fax reception start: Start transmission. Start reception. Fax transmission result: Fax reception result: Transmission is complete. Transmission has failed. Transmission has been interrupted. Reception is complete. Reception has failed. Reception has been interrupted. If friendly reception (p.
Original Mode Original mode Use this feature when you need to transmit or copy a document with faint or dark writing. The following choices are available: NORMAL: Used for a document with normal writing (Pre-selected setting). LIGHT: Used for a document with faint writing. DARKER: Used for a document with dark writing. Set this feature before starting transmission or copying. 1 Press MENU . Display: 1.SYSTEM SET UP 2 Press 3 Press START/SET/COPY . / MENU , then 5 8 .
Display Contrast / Reset Changing the display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 1 2 Press MENU . 3 Press START/SET/COPY . 4 5 6 Display: Press 1.SYSTEM SET UP / MENU , then 3 9 . LCD CONTRAST MODE=NORMAL Press or ▼▲ to select the desired setting. 1 2 3 4 5 6 7 8 9 0 Press START/SET/COPY . SETUP ITEM [ START/SET/COPY ] Press MENU .
Specifications Technical data about this product Applicable Lines: Document Size: Effective Scanning Width: Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H × W × D): Mass (Weight): Power Consumption: Power Supply: Memory Capacity: * * Transmission speed depends upon the contents of the pages, CCITT No.
Important Information Important information Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).
Index Index A A4 paper guides . . . . . . . . . . . . . . . . . . . 24 Accessories . . . . . . . . . . . . . . . . . . . . . . 15 Advanced features . . . . .138, 139, 135, 136 (Resetting) . . . . . . . . . . . . . . . . . . . .130 Alert (Memory reception) . . . . . . . . . . . . . .83 (Message) . . . . . . . . . . . . . . . . . . . .110 (Recording time) . . . . . . . . . . . . . . . .111 AUTO ANSWER button . . . . . . . . . . .66–69 AUTO ANSWER setting . . . . .70, 71, 73, 92 Auto disconnection . . . . . .
Index N NAME/TEL NO. key . . . . . . . . . . . . . . . .42 O One-Touch Dial (Making a voice call) . . . . . . . . . . . . .39 (Sending faxes) . . . . . . . . . . . . . . . . .51 (Storing) . . . . . . . . . . . . . . . . . . . . . . .38 Original mode . . . . . . . . . . . . . . . . . . . .129 Other size documents . . . . . . . . . . . . . . .82 Overseas transmission mode . . . . . . . . .63 Overview . . . . . . . . . . . . . . . . . . . . . . . .22 P Pager call . . . . . . . . . . . . . . . . . . . . .
Features Summary Summary of user programmable features ■ For KX-FP101 Basic features Code Feature & Display Available settings Meaning Page Setting the date and time #01 (2 digits for each entry) SET DATE & TIME mm/dd/yy hh:mm 29 Setting your logo #02 YOUR LOGO (Up to 30 characters) 30 (Up to 20 digits) 32 Setting your facsimile telephone number #03 YOUR FAX NO.
Features Summary Code Feature & Display Available settings Meaning Page Setting the silent fax recognition ring count #30 SILENT FAX RING Setting the Distinctive Ring pattern #31 RING DETECTION Receiving other sizes of documents #36 RCV REDUCTION Changing the display contrast #39 LCD CONTRAST Changing the fax activation code #41 RECEIVE ALERT Setting the friendly reception #46 FRIENDLY RCV Setting the auto disconnection #49 ORIGINAL Setting the ECM communication #68 #70 ECM SELECTION Si
Features Summary ■ For KX-FP121/KX-FM131 Basic features Code Feature & Display Available settings Meaning Page Setting the date and time #01 (2 digits for each entry) SET DATE & TIME mm/dd/yy hh:mm 29 Setting your logo #02 YOUR LOGO (Up to 30 characters) 30 (Up to 20 digits) 32 Setting your facsimile telephone number #03 YOUR FAX NO. ERROR ON OFF If transmission fails Activate Deactivate 55 2, 3, 4, 5, 6, 7, 8, 9 109 RINGER OFF 2 to 9 rings Saves you the charges for the call.
Features Summary ■ For KX-FP121/KX-FM131 Advanced features Code #22 Feature & Display Setting the journal report to print automatically AUTO JOURNAL Sending documents overseas #23 OVERSEAS MODE Sending a fax at a specified time #25 #26 DELAYED SEND Setting the Caller ID list to print automatically #31 Deactivate ON Activate OFF Deactivate ON Activate 63 57 48 OFF Deactivate 100% 92% 86% 72% Deactivate reduction 92% reduction 86% reduction 72% reduction NORMAL Normal contrast DARKER
Features Summary Code Feature & Display Available settings ON OFF Setting the fax voice guidance #47 FAX GUIDANCE ERROR #54 Setting the recording time for the TAD/FAX greeting message 60s 60 seconds long NORMAL Used for normal writing. LIGHT Used for faint writing. DARKER Used for dark writing. ON Activate OFF Deactivate Recording the message transfer greeting message TRNS-GREETING CHECK Checks the greeting message. RECORD Records the greeting message.
WARRANTY 1. The product is warranted for labour and parts for twelve (12) months from the date of purchase. 2. This warranty is for normal domestic use and office use only and excludes any defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, vermin infestation or any alteration which affects the reliability or performance of the unit, not attributable to faulty manufacture parts and labour. 3.