Getting To Know Your Machine Operating Instructions (For Internet Fax/Email and Network Scan Functions) UF-7000/8000 Problem Solving Network Scanner Setting Your Machine Advanced Internet Fax Features Model No. Internet Fax/Email Features Facsimile English Appendix Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
Getting To Know Your Machine Internet Fax/Email/Network Scan Features LAN Internet Fax Internet Fax Transmission LAN Internet Fax Internet Internet Fax Transmission Internet Fax PC Network Scan PC Email Transmission Email Transmission Internet Fax Transmission "Machine" to "Machine" Email Transmission "Machine" to "PC" Internet Fax / Email Compatible File Format Internet Fax : TIFF format only Email : TIFF or PDF format Network Scan : TIFF or PDF format 2 Network Scan "Machine" to "PC"
Getting To Know Your Machine Operating Instructions Outline Getting To Know Your Machine Internet Fax/Email Features Advanced Internet Fax Features Setting Your Machine Network Scanner Problem Solving Appendix Internet Fax/Email/Network Scan Features, Operating Instructions Outline, Quick Operation Chart, etc. (see pages 2-16 ) Pre-Installation Information/Features, etc. (see pages 18-49 ) Internet Communication Features, etc. (see pages 50-71 ) Programming Auto Dialer, Fax Parameter, etc.
Getting To Know Your Machine Symbols/Icons A B C The following Symbols/Icons are used throughout this Operating Instructions. Place original(s) on the ADF Getting to know your machine Before starting Press any Key on the control panel Internet Fax/Email Features Press Key Network scan Features Input numbers • Email Address, etc.
Getting To Know Your Machine Getting To Know Your Machine Table of Contents Getting To Know Your Machine Internet Fax/Email/Network Scan Features ...................................... Operating Instructions Outline .......................................................... Symbols/Icons..................................................................................... Operation Chart................................................................................... 2 3 4 8 Sending Documents via LAN .
Getting To Know Your Machine Table of Contents Internet Fax/Email Features Receiving Documents........................................................................ 42 General Description ....................................................................... Internet Fax Received on a PC...................................................... Receiving Email from a POP Server.............................................. Setting the POP Parameters ........................................................
Getting To Know Your Machine Setting Your Machine Fax Parameters ................................................................................... 82 General Description ....................................................................... Setting the Fax Parameters ........................................................... 82 82 Programming or Retrieving Parameters via Email .......................... 90 General Description .......................................................................
Getting To Know Your Machine Operation Chart Sending Documents via LAN 1 A B C Face Up *Hold the center of the guides when adjusting the width. ENTER STATION(S) THEN PRESS START 00% NOTE: You must not try to send/scan an original shorter than 4.7 in (120 mm). Make sure that the above message is shown on the display. If not, press the STOP key. Original Guides* Max.
Getting To Know Your Machine 2 Transmission settings. Select the desired Transmission setting. (See the column on the right) 3a Quick Name Search Email Addressing or ( 3b One-Touch/ABBR. Email Addressing) and/or 3c Manual Email Addressing Adjusting the Contrast of scanned image data by pressing cursor keys ( / ). Lighter Normal Darker CONTRAST - [ ] + and/or 3d 4 Directory Search Email Addressing You can send the same document(s) to multiple stations.
Getting To Know Your Machine Operation Chart To Stop the Transmission 2 1 3 COMMUNICATION STOP? 1:YES 2:NO SAVE AS IMCOMP.FILE? 1:YES 2:NO 1 : Save the file. 2 : Delete the file. • If FAX Parameter No. 31 (Incomplete File Save) is "Valid" (see page 85). Document Scanning via LAN 1 2 A B C When the Panasonic Document Management System (Panasonic-DMS) is installed and configured on your PC, document(s) can be scanned from your machine to the PC.
Getting To Know Your Machine 4 5 Stop the transmission. PRINT COMM. JOURNAL? 1:YES 2:NO Print Communication Journal (COMM.JOURNAL) Dialing (PC’s IP Address) Ex. Directory Search Addressing 3 4 NOTE: For Quick Name Addressing, One-Touch/ ABBR. Addressing, refer to page 100. 5 Enter a letter(s) of a name you wish to search. Ex: "SA" ENTER LETTER (S) SA_ [06]SALES 3 [05]SALES 2 10.74.252.66 [01]SALES 10.74.252.66 10.74.252.
Getting To Know Your Machine Mode Setting Using the Functions The following functions can be started by pressing FUNCTION pressing or scroll key repeatedly until the desired function appears on the LCD display.
Getting To Know Your Machine 7 8 9 NOTE Set Mode 1 = User Parameters Date & Time Logo Character ID ID Number (Fax Telephone Number) Time Zone (Internet Parameters) 2 = Address Book (One-Touch/Abbreviated Numbers) 3 = Program Keys 4 = Fax Parameters 8 = Maintenance = Toner Order Form / Toner Replacement / LCD Brightness Select Mode (see Note 2) 1 = Communication Journal = OFF/ON/INC 2 = Delivery Notice = OFF/ON 3 = Cover Sheet = OFF/ON 5 = RCV to Memory = OFF/ON/PRINT 6 = File Type and Name = TIFF/PDF 9
Getting To Know Your Machine Control Panel 1 2 3 4 5 24 No. 1 Icon 6 7 8 23 9 10 22 Contents PRINT Key Used for Printer function. 11 21 No. 2 13 14 20 19 18 12 Icon 15 16 17 Contents SCAN/FILE Key Used for Network Scanner Function. 3 EMAIL Key Used to select the Internet Fax/Email mode. 4 ENERGY SAVER Key Used to switch the machine into energy saving. 5 DUPLEX Key Used to scan the document(s) on both faces. 6 CONTRAST Key To adjust the Manual Exposure.
Getting To Know Your Machine No. Icon Contents 13 REDIAL/PAUSE Key Used to enter a pause when programming or dialing a telephone number, or to redial the last dialed number. 15 STOP Key Press this button when you want to stop telecommunication, registration operation or audible tone. 17 START Key Press this button to start transmitting or receiving a fax. 19 FLASH/SUB-ADDR Key Used to separate the Sub-Address from the telephone number when dialing, or to access some features of your PBX.
Getting To Know Your Machine Connecting the Cable ACTIVITY Lamp Blinks when there is data traffic on the LAN. LAN Connection Jack (10BASE-T/100BASE-TX) LAN Cable (10BASE-T/100BASE-TX Cable) Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard. LINK Lamp Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).
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Internet Fax/Email Features Pre-Installation Information/Features Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10BASE-T/100BASE-TX Ethernet LAN (local area network): • • • • • • • • Send paper-based information as an Internet Email. Send Internet fax message (Direct IFAX XMT). Receive and print an Internet Email automatically.
Function SMTP Server Setup POP3 Client Setup Sending paper-based information as an Internet Email Yes Yes Sending and Receiving the Internet fax message with Direct SMTP protocol.
Internet Fax/Email Features Setup (SMTP Mail Server/POP3 Client) To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your network and on your machine.
• • • • • • • • • Internet Fax/Email Features To install your machine as a POP3 Client, the following network parameters need to be programmed on your network.
Internet Fax/Email Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required information. User Information Company Name Address Dept. City Tel. No. Fax No.
: MAC Address from the 3rd page of the Fax Parameter List printout (press FUNCTION (1) IP Address (2) Subnet Mask 6 4 SET ). Internet Fax/Email Features Explanation of Contents MAC Address The Internet Protocol (IP) address assigned to your machine. : The Subnet Mask number. (3) Default Gateway IP Address : The Default Gateway's IP Address. (4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.
Internet Fax/Email Features Internet Communication Transmission/Reception Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding. The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached and lost.
Direct IFAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server. Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address).
Internet Fax/Email Features Important Information General Description Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences Between Internet Fax and Regular Fax A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit.
Internet Fax/Email Features Internet Mail Reception 1. Your machine can receive text email from a PC and print ANSI characters. It will print a "❚" symbol if an unrecognized character is received. 2. Received email font and character size are fixed and cannot be changed. 3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper. 4.
Internet Fax/Email Features Setting the Internet Parameters Basic Parameters Following Six (6) Basic Parameters must be pre-programmed into the machine. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine • TCP/IP Address of the Default Gateway • TCP/IP Address of the DNS Server • Email Address of your machine • Name or IP Address of the Default SMTP Mail Server NOTE: • • If it is required the setting other than DHCP Server Network settings, Fax Parameter No.
Comments 22* LDAP Server IP IP Address of the LDAP Server. (Available when DNS setting is "OFF" on the Fax Parameter No. 161)(Available for some countries only.) 23* LDAP Login Name Login Name assigned to your machine. (Up to 40 characters, Ex: username) (Available for some countries only.) 24* LDAP Password Password assigned to your machine. (Up to 10 characters, Ex: password) (Available for some countries only.
Internet Fax/Email Features Setting the Internet Parameters Network Settings When the Fax Parameter No. "169 DHCP CLIENT" is set to "INVALID", the Key Operator must administer the following Network settings manually. Enter these required Network setting: "IP ADDRESS", "SUBNET MSK" and "DEF. GATEWAY IP ADDR", in the same manner as shown in the following example. 1 4 IP ADDRESS IP ADDRESS 192.168.1.100 Input the IP Address Ex.: 192.168.1.100 Use the " " key to enter a period.
SET MODE (1-8) ENTER NO. OR ∨ ∧ Internet Fax/Email Features 2 3 DATE & TIME 09-01-2004 12:00 4 Press or to scroll the display to the desired User (Internet) Parameter, select "IP ADDRESS" 5 SUBNET MASK Input Subnet Mask same procedure as Step 4. 6 DEF. GATEWAY IP ADDR Input Gateway Address same procedure as Step 4. 7 8 Turn the Power Switch on the Rear Side of the machine OFF and ON (see page 16).
Internet Fax/Email Features Sending Documents Manual Email Addressing 1 2 A B C Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using FUNCTION 8 6 (XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name. When sending to: Internet Fax : select "TIFF". PC : select "TIFF" or "PDF".
Internet Fax/Email Features 3 4a Full Email Address or 4b Using Default Domain (See note 4) 4c Using the Selectable Domain (See page 29) or 5 You can send the same document(s) to multiple stations. Multiple stations can be selected by any combination of the Steps 3 and 4a, 4b or 4c, and then press START SET . The document(s) is stored into memory with a file number. Then starts sending the document(s). NOTE 3.
Internet Fax/Email Features Sending Documents Quick Name Search/One-Touch/Abbreviated and Directory Search Email Addressing 1 Upper Limit Indicator (A) A A B C When sending via LAN, the Directory Search function allows you to enter a full email address by searching for the station name or email address entered in the Auto Dialer and the LDAP (Lightweight Directory Access Protocol) Server.
Internet Fax/Email Features 2 LINK_P35 Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using FUNCTION 8 6 (XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name. When sending to: Internet Fax : select "TIFF". PC : select "TIFF" or "PDF". 3a or ( 3b One-Touch/ABBR.
Internet Fax/Email Features Sending Documents Entering the Email Header Email Address You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). If you would like to enter CC and/or BCC, change Fax Parameter No. 168 (CC/BCC STATION) to "Valid". (See page 88) 2 A B C 1 Subject Your machine will automatically add the Default Subject information that was entered during the User Parameter setup, to the Subject Line of all outgoing emails.
Internet Fax/Email Features 3 4 nn STN(S) ARE SET ADD MORE OR START 5a 5b To enter CC station Confirm the destinations Enter Email station(s) and then press SET . • Quick Name Search Email Addressing • One-Touch/ABBR. Email Addressing • Manual Email Addressing • Directory Search Email Addressing (For details, see pages 32 to 35) 7a 8 ENTER BCC STATION(S) THEN PRESS START 9 Enter the BCC station(s) and then press 7b SET .
Internet Fax/Email Features Sending Documents Duplex Sending 2-Sided originals can be sent as page orders. 1/2 1 2 3/4 3 4 1 2 3 A B C Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using 8 FUNCTION 6 (XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name. When sending to: Internet Fax : select "TIFF". PC : select "TIFF" or "PDF".
Internet Fax/Email Features 4 5 6 7 Press or to select the binding position. (Select within 10 sec.) Enter station(s) (See pages 32-35) 8 PRESS START TO CONTINUE NOTE: If the page count for the Back side does not match the page count for the Front side (i.e. when 2-Sided original(s) are double-fed), "SIDE 1&2 PAGE COUNTS DO NOT MATCH!" and "RESCAN ORIGINALS START WITH 1ST SIDE" will be displayed and all scanned data will be cancelled. If this occurs, restart from Step 1 and Steps 5 to 8.
Internet Fax/Email Features Sending Documents Returned Email When using the Internet communication mode, a failure report will be printed automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page’s image for that particular transaction. Failure Report Sample (User unknown) Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.
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Internet Fax/Email Features Receiving Documents General Description Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone lines. Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. However, when your machine is configured to receive email using the SMTP Protocol, the email can only be received and printed unattended.
Internet Fax/Email Features Figure 2: Internet Fax Received on a PC MM, DD, YYYY http://panasonic.co.jp/pcc/en/ • For your reference, the above example is from Windows Messaging running under Microsoft® Windows®. • To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image).
Internet Fax/Email Features Receiving Documents Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. Setting the POP Parameters Set the parameters pertinent to the POP Server (Fax Parameters No. 146 to 149). (See page 87) 1 2 FAX PARAMETER(1-182) NO.= No. 146 (POP Timer): Enter the interval to check and retrieve email from the POP Server (0 to 60 minutes).
Internet Fax/Email Features 3 4 146 POP TIMER 3 min. (0-60) 147 AUTO POP RCV 2:VALID Enter the desired download interval (0-60) Select the desired Setting 7 and press SET 5 . To return to standby.
Internet Fax/Email Features Receiving Documents Unattended Email Reception from the POP Server When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax Parameter No. 147 (AUTO POP RCV) is set to "Valid", the machine will query the POP Server at the specified interval for new email. (See page 87) 1 1 NEW MAIL(S) Any email on the POP Server is retrieved and printed unattended. When the Fax Parameter No.
Internet Fax/Email Features 2 MMM-dd-yyyy 17:15 < NEW MAIL(S)> When the Fax Parameter No. 147 (AUTO POP RCV) is set to "Invalid", the machine will query the POP Server for new email at the interval specified by Fax Parameter No. 146.
Internet Fax/Email Features Program Keys Setting the POP Access Key This function allows others to share your machine to retrieve their emails from the POP Server by preprogramming their POP User Names and POP Passwords into the Program Keys. Their emails can be retrieved by simply pressing their associated Program Key. (See Note 1) When Fax Parameter No. 119 is set to "2: Quick Name Search, see page 86" 1 2 PROGRAM (1-5) ENTER NO. OR ∨ ∧ 6 7 DELETE EMAIL 1:YES 2:NO NO.
PROGRAM ENTER NAME NAME 4 5 POP USER NAME POP PASSWORD Internet Fax/Email Features 3 6 Ex: "PANA" (Up to 15 characters) 3 Ex: "kate" (Up to 40 characters) Ex: "PANA" (Up to 10 characters) 4 If the POP Password is not entered in the program key, enter the POP Password. (Up to 10 characters and If the POP Server is received new email(s), the machine will display the number of emails on the server, then retrieves and prints the email(s).
Advanced Internet Fax Features Internet Communication Features Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line. When an incoming Internet Fax, Email or a regular Fax document is received, your machine checks for the following: 1. First, your machine checks whether a sub-address is included.
Dynamic Host Configuration Protocol (DHCP) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time, and it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP Server selects an IP address from a master list and assigns it to the Internet Fax.
Advanced Internet Fax Features Internet Communication Features Relayed Transmission Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.
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Advanced Internet Fax Features Sender Selection Setting the Sender Selection This operation allows you to select one of the 25 preset User Names and Email Addresses before a transmission. The selected User Name is printed on the Header of each page you sent on the Comm. Journal. This function is available for Facsimile and Internet Fax. This function is available when using Facsimile. When sending email, the selected user name and/or email address appears in the "From:" field of the email message.
4 145 SENDER SELECTION 1:INVALID SENDER SELECTION ENTER NO. OR ∨ ∧ 5 Advanced Internet Fax Features 3 Enter the Sender Selection number (01 to 24, 2-digit). Ex: 1 2 7 ENTER USER NAME 13 To record another User Name, repeats from Steps 5 to 6. To return to standby, press STOP . 4 5 6 SELECT SENDER(00-24) ENTER NO. OR ∨ ∧ 12 PANASONIC SALES abc@panasonic.com or Sender Selection No. Scroll Ex: 1 2 (2-digit) NOTE 2. The Sender Selection List can be printed out with the Fax Parameter List.
Advanced Internet Fax Features Inbound Routing Setting the Routing Parameters AAA To: Sub-address: 001 BBB Telephone Line ID Number: 9999 To use this feature, the Fax Parameter No. 152 (Sub-address Routing) and/or No. 153 (TSI Routing) must be set to "Valid".
No. 153 TSI Routing: Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer and to route the received document(s) to the corresponding stations email address(es) or telephone number(s). No. 154 Routing Header Format: Use this parameter to select the type of email header to be included in the "From" field of each routed faxes. Originator :The originating fax machine’s TSI will appear in the "From" field of the routed email.
Advanced Internet Fax Features Fax Forward This feature allows all incoming faxes or emails to be forwarded to the station registered in the Address Book or One-Touch/Abbreviated Email Addressing. Once the faxes or emails are received in the memory, the machine will forward the received document(s) to the fax telephone number or the email address registered in the Address Book or One-Touch/Abbreviated Email Addressing.
4 FAX PARAMETER(1-182) NO.= 54 FAX FORWARD 1:INVALID 6 7 5 Advanced Internet Fax Features 3 MMM-dd-yyyy 15:00 < FAX FORWARD > NOTE 3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.
Advanced Internet Fax Features Relayed Transmission General Description The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machines by using the Internet via a LAN from your machine to another Relay Station.
Relay Network This Feature saves your time and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s). By simply sending a Document(s) from your machine or an email message from a PC to the Relay Machine, which is then transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax message. (PC can have TIFF-F or text (.
Advanced Internet Fax Features Relayed Transmission Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1. Table 1: Sample Parameter and Auto Dialer Dialing Number Table for New York (Originating Station) Telephone Number : 212 111 1234 Email Address (SMTP) : ifax@newyork.panasonic.com Host Name : newyork Relay XMT Password : usa-rly Station Name Email Address / Telephone Number Relay Station Address London ifax@london.panasonic.co.
Setting Up Your Machine as an Internet Relay Station 1. Relay XMT (Fax Parameter No. 142) Selecting whether the machine will accept and performs G3 relayed transmission (see page 87). 1) Invalid - Machine will not accept a Relay XMT request. 2) Valid - Machine will accept a Relay XMT request. 2. Relay XMT Report (Fax Parameter No. 143) Selecting how the COMM. Journal for relayed transmission is sent to the originator. 1) Off - Do not send 2) Always - The COMM.
Advanced Internet Fax Features Relayed Transmission Programming the End Receiving Station into your Auto Dialer If the Fax Parameter No. 140 (LAN Relay XMT Request) is set to "Valid", you can enter the Relay Address by the following procedure. 1 2 ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ To set an Address Book or One-Touch/ABBR. Dialing for Relayed Transmission Request. (Ex: When Fax Parameter No. 119 is set to "2: Quick Name Search", see page 86.
3 4 Advanced Internet Fax Features ADD STATION ENTER TEL. NO. Ex: 3961111234 Enter the telephone number (up to 36 digits). If the Relay and the End Receiving Stations are both in the same area, omit the Country Code and the Area Code from the End Receiving Station. The End Receiving Station is a local telephone number as viewed from the Relay Station. 6 ADD STATION ENTER TEL. NO. To return to standby.
Advanced Internet Fax Features Relayed Transmission Sending via an Internet Relay To a Location That Has a programmed Relay Station 1 2 A B C Once you have recorded all the necessary parameters in your machine, you can send a document to one or multiple G3 fax machines automatically through the Internet Relay Station by using the following procedure. The Internet Relay Station must have all the required parameters setup. Enter only the End Receiving Station(s) that is registered the Relay Station.
3 STOCKHOLM 4681111234 The document(s) is (are) stored into memory and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station. Ex: End Receiving Station : 4681111234 (Telephone number) [see Note 2] Relay Station : uk-rly@london.panasonic.co.
Advanced Internet Fax Features Relayed Transmission Sending Document(s) from a PC to a G3 Fax Machine Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. The Internet Relay Station (your machine) must be properly setup with all the required parameters. To send a Relayed Transmission from your PC using your email application, follow the example below.
A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet Fax to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.
Advanced Internet Fax Features Relayed Transmission Printouts and Reports When you use Relayed Transmission, relay station will send the following two reports to help you check and keep track of your faxes. 1. Relay XMT Report (COMM. JOURNAL) When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax Parameter No. 143 is set to "Always" or "Inc. Only", this tells you whether the transmission was successful or not. 2.
Advanced Internet Fax Features Sample Relayed Transmission Notification Email to a Manager Explanation of Contents (1) Email address of the sender's Internet Fax (Your machine) or PC (2) End Receiving Station's G3 fax telephone number(s) 71
Setting Your Machine Programming Auto Dialer Programming Address Book When Fax Parameter No. 119 is set to "2: Quick Name Search", see page 86. 1 2 ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ 6 ADD STATION sales@panasonic.co 7 ENTER NAME sales@panasonic.co Enter the station (Up to 15 characters) Ex. "SALES" NOTE 72 1. The required six (6) Basic Internet Parameters must be set when sending via LAN (see page 28).
3 4 5 1:ADD STATION? PRESS SET TO SELECT ADD STATION ENTER TEL. NO. ADD STATION ENTER EMAIL ADDRESS 6 Enter the email address (Up to 60 characters) SALES sales@panasonic.co 9 ADD STATION ENTER TEL. NO. To record another number, repeat Steps 4 to 8. To return to standby, press STOP Setting Your Machine 8 .
Setting Your Machine Programming Auto Dialer Programming One-Touch Key When Fax Parameter No. 119 is set to "1: One-Touch", see page 86. 1 2 3 1:ONE-TOUCH 2:ABBR NO. ONE-TOUCH< > PRESS ONE-TOUCH When changing to Lower side (↓) of One-Touch button. 6 → or <13 > ENTER EMAIL ADDRESS → <13 > ENTER EMAIL ADDRESS 7 Lower Indicator is lit. <13 >ENTER NAME sales@panasonic.co → Lower Indicator turns OFF. Enter the email address (Up to 60 characters) Ex: sales@panasonic.
4 5 ONE-TOUCH< > PRESS ONE-TOUCH 6 Select One-Touch Ex: 13 8 ONE-TOUCH< > PRESS ONE-TOUCH STOP 4 Setting Your Machine To record another number, repeat Steps 3 to 7. To return to standby, press . 5 [022] ENTER EMAIL ADDRESS 6 Enter the Email Address (up to 60 characters).
Setting Your Machine Programming Auto Dialer Printing Out Directory Sheet After programming the One-Touch Email Address(es), you can print the Directory Sheet which includes each station’s name. This sheet is available when the Fax Parameter No.119 is set to "1: One-Touch". (See page 86) 1 2 * PRINTING * DIRECTORY SHEET Your machine prints the Directory Sheet.
Directory Sheet Sample Cut the Directory Sheet along the dashed lines and insert into the Directory Holder. Setting Your Machine Note: It may be necessary to trim the edges a bit further for the sheet to fit into the holder better.
Setting Your Machine Programming Auto Dialer Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) 1 2 3 1:ONE-TOUCH 2:ABBR NO. ABBR [ ] ENTER ABBR NO. Ex: 2 Ex: 022 (001-200) To change 4a 2 [022] SALES DEPT abc@panasonic.com + Press CLEAR , then enter a new email address (Up to 60 characters) To erase 4b [022] SALES DEPT abc@panasonic.com NOTE 1.
4a To change or 4b To erase 6a [022] SALES DEPT aaa@panafax.com [022] PANAFAX aaa@panafax.com Setting Your Machine 5a Press CLEAR , then enter the station name using the QWERTY Keyboard (up to 15 characters). Ex: PANAFAX 5b 6b [022] SALES DEPT ENTER EMAIL ADDRESS ABBR [ ] ENTER ABBR No. To return to standby. NOTE 2. If the One-Touch/Abbreviated Dialing Number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.
Setting Your Machine Programming Auto Dialer Changing or Erasing the settings of the Address Book (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) 1 3a 2 ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ To change 2:MODIFY STATION? PRESS SET TO SELECT 2 : To change station. 3 : To erase station.
5a MODIFY STATION ENTER LETTER(S) Enter a letter(s) of a name you wish to search. Ex: PANAFAX 6a ENTER LETTER(S) PANA_ PANAFAX aaa@panafax.com Select a station and Press CLEAR , then enter a new press email address then press SET . 7a 8a PANASONIC ed@panasonic.com MODIFY STATION ENTER LETTER(S) 7a SET . Setting Your Machine 4a To return to standby. Press CLEAR , and enter New station (Up to 15 characters) then press SET .
Setting Your Machine Fax Parameters General Description Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
4 04 STAMP(HOME) 1:OFF 5 04 STAMP(HOME) 2:ON Change setting. To set another parameter, press CLEAR to return to Step 3 or press return to standby NOTE STOP Setting Your Machine Ex: 2 for "ON" to 3. Fax Parameter setting mode is accessible only when the machine is in the Ready Mode.
Setting Your Machine Fax Parameters Fax Parameter Table No. Parameter 001 CONTRAST (HOME) 002 RESOLUTION (HOME) Setting Number 1 2 *3 4 5 1 *2 3 4 5 004 STAMP (HOME) *1 2 Lightest Lighter Normal Darker Darkest Standard Fine S-Fine 600 dpi Halftone (Fine) Halftone (S-Fine) Halftone (600 dpi) Off On 005 006 MEMORY (HOME) DIALING METHOD 007 HEADER PRINT 1 *2 1 *2 *1 2 3 Off On Pulse Tone Inside Outside No print 008 HEADER FORMAT 009 RCV'D TIME PRINT 010 KEY/BUZZER VOLUME 012 COMM.
Parameter 024 PRINT REDUCTION 025 REDUCTION RATIO 026 027 POLLING PASSWORD POLLED FILE SAVE 028 STAMP AT MEMORY XMT 1 *2 031 034 INCOMPLETE FILE SAVE ENERGY SAVER MODE 035 DAYLIGHT TIME 036 RING PATTERN (DRD) (See page 89, Note 2) *1 2 1 2 *3 4 1 *2 *1 2 037 RECEIVE TO MEMORY 038 ACCESS CODE 039 PIN CODE ACCESS 052 DIAGNOSTIC PASSWORD 053 054 SUB ADDRESS PASSWORD FAX FORWARD 056 COVER SHEET 058 LANGUAGE 077 DEPARTMENT CODE Continued on the next page...
Setting Your Machine Fax Parameters No. Parameter Setting Number 1 *2 Setting Comments 082 QUICK MEMORY XMT Invalid Valid LINE SELECTION *1 2 3 Auto Line-1 Line-2 095 DUPLEX PRINT 097 SPECIAL TRAY No.1 - 2 *1 2 *1 2 3 Invalid Valid None Tray 1 Tray 2 - - Selecting whether the machine performs Quick Memory Transmission. Invalid : Stores all documents into memory first before dialing the telephone number. Valid : Starts dialing the telephone number immediately after storing the first page.
Parameter 142 RELAY XMT (A.K.A. LAN RELAY STATION ON UF-770i) RELAY XMT REPORT 143 144 EMAIL CHARACTER SET 145 SENDER SELECTION 146 POP TIMER 147 AUTO POP RCV 148 DELETE POP RCV EMAIL DELETE POP ERROR EMAIL IFAX RETURN RECEIPT 149 150 Setting Number 1 *2 Setting 1 *2 3 Off Always Inc.
Setting Your Machine Fax Parameters No.
No. Parameter Setting Print Email Both Comments Selecting whether the Communication Journal is printed, emailed or both. Print : Prints Email : Emails to the address selected in the Sender Selection (see page 54). Both : Prints and Emails. Setting Your Machine 182 SEND COMM. JOURNAL Setting Number *1 2 3 NOTE 1. The setting number marked with an asterisk (*) indicates the factory standard setting. 2.
Setting Your Machine Programming or Retrieving Parameters via Email General Description Command + Password parameters get abbr jnl Internet Fax Email Internet PC Internet Parameter Auto Dialer Transaction Journal Edit Back up Command + Password parameters set abbr Internet Fax Email Internet PC Using Email to Program or Retrieve Parameters This feature is a powerful tool, which provides a convenient and easy way of retrieving or programming Internet Parameters, Auto Dialer Dialing Numbers, Program k
Using a PC to Input the Internet Parameters Remotely 1) To Store data, type : #set parameters(password)# : where the "password" is the Remote Password programmed in your machine's User Parameters (i.e. 123456789). You can enter the Internet Parameters shown above with this command the first time. However, if these fields already contain data, do not use this command as the existing information will be deleted and overwritten. Use the Retrieve command below instead, refer to pages 92 and 98.
Setting Your Machine Programming or Retrieving Parameters via Email To Retrieve Each Parameters To retrieve the existing parameters, send a plain text email to your machine's email address with the following command in the "Subject" line: • #get parameters(password)# : To retrieve the Internet Parameters • #get abbr(password)# : To retrieve the Auto Dialer • #get jnl(password)# : : To retrieve the Journal (Transaction Journal) where the "password" is the Remote Password programmed in your machine'
To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File After receiving your machine’s email with the Internet Parameters and/or Auto Dialer, store the email file as text (.txt) on your PC for backup purposes. To change or update the Internet Parameters and/or Auto Dialer, type the following command in the "Subject" line of your email and follow the steps below: • #set parameters(password)# : • #set abbr(password)# : : 2. 3. 4. 5. 6.
Setting Your Machine To Edit the Retrieved or Backup Internet Parameters File Your Machine’s Internet Parameters Email Sample IFAX (1) From: "Your Machine" Subject: Your Machine's SYSTEM PARAMETER List To: user1@panasonic.com (8) [Delete this header before sending the email.] #--------------------------------------------# Your Machine's SYSTEM PARAMETER List # # STATION : PANASONIC # EMAIL : ifax2@panasonic.
@sender to @end : Defines the Sender information to be set in section (2) between @sender to @end block. Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection feature (see page 54). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.) The data string for each Sender Selection should be defined within a single line.
Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Your Machine’s Address Book (Auto Dialer) Email Sample IFAX (1) From: "Your Machine" Subject: Your Machine's SYSTEM PARAMETER List To: user1@panasonic.com (4) [Delete this header before sending the email.] #--------------------------------------------# Your Machine's ONE-TOUCH/ABBR. List # # STATION : PANASONIC # EMAIL : ifax2@panasonic.
To : Your machine's email address. From : This field is normally not visible when creating new email message(s). It is your default email address (email application), for retrieving the Auto Dialer data and for error message notification. (Can be programmed with the configuration tool of your email program.) Subject : To Store data, type: #set abbr(password)# (2) @begin to @end block : Defines the Auto Dialer to be set in section (2) between @begin to @end block.
Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Deleting the Entire Auto Dialer If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email message: @command delete @end This command can also be inserted before the @begin to @end block, to erase the entire Auto Dialer data first, then reprogram it with new data.
Setting Your Machine memo 99
Network Scanner Document Scanning Document Scanning via LAN 1 2 A B C When the Panasonic Document Management System (Panasonic-DMS) is installed and configured on your PC, document(s) can be scanned from your machine to the PC. Direct Connection (with Crossover Cable, see page 110) Document Scanning directly from your machine to your PC using Windows "My Network Places" or "Network Neighborhood".
3a Quick Name Search Addressing (See Note 1) (When Fax Parameter No.119 is set to "2:Quick Name Search", see page 86.) Enter the first letter of the name you wish to search repeatedly until it is shown on the LCD display. Ex. "S" 3b 4 [06]SALES 3 [05]SALES 2 10.74.252.66 [01]SALES 10.74.252.66 10.74.252.66 (See Note 3) The document(s) is stored into memory with a file number. Then starts sending the document(s). One-Touch/ABBR. Addressing (See Note 1) (When Fax Parameter No.
Network Scanner Address Book Adding your PC's IP Address If the Scanner Configuration is not set with the Panasonic Communications Utility of Panasonic-DMS software (refer to Panasonic-DMS CD), input your PC’s IP Addresses using the machine’s Keypad. 1 2 3 6 7 8 DESTINATION : PC 1:PC 2:FTP Enter a new Station STATION NAME SALES <13 ↑> (Max. 40 characters) When inputting a special character, FTP:Consult with your network administrator. press the +%...
4a-1 5 For QUICK NAME SEARCH (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) ADDRES BOOK (1-3) ENTER NO. OR ∨ ∧ IP ADDRESS 6 0-9, * 4b-1 For ONE-TOUCH For ONE-TOUCH/ABBR. NO. (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) ONE-TOUCH < > PRESS ONE-TCH OR ∨ ∧ 1:ONE-TOUCH 2:ABBR NO. ex. 10.74.252.66 1 0 * 7 4 * 2 5 2 * 6 6 When changing a number, move the cursor ( ) over the number you wish to change and overwrite it with a New number.
Network Scanner Address Book Editing/ Erasing your PC's IP Address If you have to change or erase any of the Address Book stations, follow the steps below. For ONE-TOUCH/ABBR. NO. (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) 1 2 Select a station. Follow the same procedures as Steps 1 to 4b-1 in page 102, 103, "Adding your PC’s IP Address" For Editing IP ADDRESS 10.74.252.
3 4 DESTINATION : PC 1:PC 2:FTP 5 PORT NUMBER 6509 Enter a new Station <13 ↑> (Max. 40 characters) 3 IP ADDRESS _ 4 <13 ↑> FTP: Consult with your network administrator. NOTE: [03] or <13↑> is not indicated when registering with the Quick Name Search. Network Scanner STATION NAME SALES 01 5 Same steps as (For Editing) above 4 SALES 01 10.74.252.
Network Scanner Function Setting the Scan Parameters 1 2 3 FUNCTION (1-2) ENTER NO. OR ∨ ∧ SET MODE (1-2) ENTER NO. OR ∨ ∧ 5a Select the desired Function Parameter and then select a setting and press SET . 5b-1 5b-2 When select the Key Operator Mode: Select the desired Scan Parameter then select a setting and press SET . 09 KEY OPERATOR MODE ENTER PASSWORD= Input the key Operator Password (3-digit) See the Precaution section in Operating Instructions (For Facsimile and Copy Functions).
4 SCAN PARAM. (0-9) ENTER NO. OR ∧ ∨ or 5a 5b-1 (1 digit) 6 (2 times) Network Scanner To return to standby. Scanner Settings (Scan Parameters) (For key Operators) No. 01 Modes ABBR GROUP ID Function Selects the ABBR. Group ID settings.
Network Scanner Function Select Mode You can temporarily add the file name or select the compression format when scanning document(s). The parameters are returned to the preset position when the scanning is finished. To change the default settings, set the Scan Parameter No. 2 (Compression Mode) and No. 5 (File Type/Name). (See page 106) 1 2 3 MMM-DD-YYYY 04:28 READY TO SCAN FUNCTION (1-2) ENTER NO.
4 2:SELECT MODE ? PRESS SET TO SELECT 5 SELECT MODE (1-2) ENTER NO. OR ∨ ∧ 6a 6b : Scan File Name or : Compression (When Custom is Selected) SCAN FILE NAME ENTER NAME To correct a mistake, use to move the cursor to the right side of the incorrect character, press CLEAR then reenter the new character.
Network Scanner Direct Connection (with Crossover Cable) Direct Connection (with Crossover Cable) 1 Turn OFF the Power Switch (Machine and PC). 2 Connect a Crossover LAN Cable between your machine and the PC. To Machine To PC RX 10/100BAS E-TX LINK LAN Cable (Crossover) LAN Cable (Crossover) (Back Side of Machine) NOTE: Do not use Standard LAN Cable. 5 Turn OFF/ON the Power Switch (Machine and PC). 110 6 Input your PC’s IP Address into the Address Book in the machine (see page 102).
3 4 Turn ON the Power Switch (Machine and PC). Input the Network Address (Machine and your PC). IP and Subnet Mask IP: 192.168.0.1 (Machine) 192.168.0.2 (your PC) Subnet Mask: 255.255.255.0 (Machine and your PC) How to input the network address: For your Machine: See page 30 For your PC: See below 5 For more detailed information, refer to Windows OS operating instructions manual. For Windows 2000 5 3 4 Places" and select "Properties". 2 Right click "Local Area Connection" and select "Properties".
Problem Solving Troubleshooting If You Have Any of These Problems Mode During Transmission Transmitted Document Quality Symptom No Machine Operation 112 Page Document doesn't feed/multiple feed 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through an ADF by consulting. For more details see Operating Instructions (For Facsimile and Copy Functions) 3. Check that the document is loaded properly.
Information Code When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Meaning Possible Action Page 030 Document is misfeeding. 1. Reload the document properly. 2. Remove the document jam. 3. Adjust Original Guide. -- 031 Document is too long or jammed. Document length exceeds 39.4 inches (1 meter) in "Normal" and "Fine" mode only.
Problem Solving Information Code Info. Code 114 Meaning Possible Action Page 712 Incorrect Email Address. Check the email address and send again. Check the IP Address of the SMTP Server with the Network Administrator. -- 714 Cannot Log on to the LAN. Check the 10Base-T/100Base-TX cable connection. An unexpected LAN problem occurred. Contact the Network Administrator. -- 715 TCP/IP connection timed out. Check the Internet Fax Parameter settings.
Information Code Meaning Possible Action Page 730 Cannot retrieve the Journal nor program list for the Internet Parameters and the Auto Dialer via email from a PC. Check that the Fax Parameter No. 158 (PC Remote Update) is set to "Valid". 87 731 The dialer buffer for manual dialing was full (50 stations) when the Relay Transmission Request was received. Request the originator to resend the Relay Transmission Request after the reserved communication is finished. -- Check with the other party.
Problem Solving Error Message Error Message Sent to the Sender Error messages that are emailed from your machine to the original sender during remote programming of the Auto Dialer via email. Error Message Possible Cause / Action 1 554 Data Transfer Error (broken Header) The header or sub header decoding is being processed while the message finished, try again. 2 554 Data Transfer Error (broken Data) Multiple contents are present and being processed while the message finished, try again.
Error Message Internet Fax Return Receipt Error Messages Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via Email fails. Possible Cause / Action 1 Format Error : <@command block, the "@end" command is missing.> The block termination command "@end" is missing in the "@command" block, add the "@end" command and try again. 2 Format Error: <@begin block, the "@begin" command is missing.
Appendix Specifications For Email (Internet Fax) Standard Compliance 10BASE-T Ethernet (IEEE 802.3), 100BASE-TX Fast Ethernet (IEEE802.3u) Connector Interfaces 10/100 BASE-TX port: RJ-45 Compatibility IETF RFC 2305, ITU-T T.
Appendix Glossary 10BASE-T/100BASE-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time. Character ID A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your machine.
Appendix Glossary Duplex Scan The ability to scan both sides of 2-sided original(s) for transmission. Email Address The address for sending and receiving data by email. It consists of User name, Sub-domain name and Domain name. End Receiving Station In a relay network, the final station designated to receive the document. Ethernet A very common method of networking computers and equipment in a LAN. Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer.
An institution that provides access to the Internet in some form, usually for money. Journal A report that is printed by your machine listing the last 200 transactions. Key Name An alternate to the station name that can be programmed for each Auto Dialer dialing key. (By default it displays the first 15 characters of the station Name) Keypad A group of numeric keys located on your control panel.
Appendix Glossary 122 One Touch The ability to store full email addresses into the dialer and then utilizing a single keystroke to speed dial that email address in the future. One Touch Dialing The ability to dial an entire email address by pressing one key. PDF Adobe® Portable Document Format (PDF) is a universal file format that preserves all the fonts, formatting, graphics, and color of any source document, regardless of the application and platform used to create it.
Sleep Mode The lowest power state that the machine enters after the specified time without actually turning Off. SMTP (Simple Mail Transfer Protocol) This is the main communication protocol used to send and receive email on the Internet. Station Name Alphanumeric ID which can be programmed for each email address location in the Auto Dialer. Stored Documents Documents that have been scanned and now are stored in your machine's memory.
Appendix Index A M Automatic Document Feeder .............................119 Mailing List......................................................... 121 Manual Email Addressing.................................... 32 Mode Setting ....................................................... 12 B Basic Parameters.................................................28 C Changing or Erasing the Settings of the One-Touch/ Abbreviated Dialing Numbers ............................78 Contrast .............................
S U Sender Selection................................................. 54 Sender Selection List .......................................... 55 Sending a Document to a PC via LAN ................ 27 Sending Document(s) from a PC to a G3 Fax Machine...................................................... 68 Sending via an Internet Relay ............................. 66 setting.................................................................. 81 Setting the Fax Parameters ................................
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