LFF 6050 GB User Manual
Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality Philips product. Your device satisfies all of the different needs of a modern office automation tool. This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).
Contents Dear customer I Consumables I Security Security directives EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe CE Marking Traceability Information (For EU Countries Only) Environment The packaging Batteries and rechargeable batteries The product Software use licen
MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters/Setup Date/Time Summer time / Winter time setting Your fax number/Your name Type of network Geographical settings Country Telecommuncation Network Language Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception
Delete a contact or a group from the address book Print the address book Import or export an address book 62 62 62 Save / Export your address book Import an address book 62 62 Fax communications Presentation of the Fax window Send a fax 63 63 63 Send a fax from the hard disk or the terminal Send a fax from an application 63 64 Receive a fax Follow-up of fax communications 64 64 The outbox The send memory (items sent) The outbox log The inbox log 64 65 65 65 Fax parameters Access to fax paramet
Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
EME Compliance for Canada This Class "B" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada. Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure. This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF.
Regulatory Information Certifications in Europe CE The CE mark applied to this product, symbolizes Sagem Communications SAS (hereafter designated as Sagem Communications)’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 15, 2004: Council Directive 2004/108/EC as amended.
Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.
Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the Safety information section of this manual.
Terminal description Front and Back sides 1. Control panel 10. Master USB connection (USB key) 2. Document feeder 11. Manual paper feed setup guides 3. Paper jam cover 12. Manual input tray 4. Power supply cord connection 13. Paper tray 5. On/Off switch 14. Cartridge access cover 6. LINE socket - telephone cable connection 15. Fold-down stopper for paper delivery 7. EXT. socket - connection for external telephone devices 16. Paper output 8. Slave USB connection (for PC) 17.
LFF6050 2 - Installation Command panel 1. Screen. 16. Key 2. Digital keypad. Key OK: confirms the displayed selection. Key : menu access and navigation down the menus. Key C: back to the previous menu and input correction. Key : navigation up the menus. 5. Key : input or line feed. 17. 18. 19. 20. 6. Key : access to special characters. 21. Key 3. Alphabetical keypad. 4. Key Í: deletes the character to the left of the cursor. 7. Key : Shift. 8.
Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. Multifunction device Installing the document feeder 1 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
2 Push the lower panel down until it clicks. Cartridge installation 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it towards you at the same time. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C). 3 Unpack the new cartridge.
LFF6050 2 - Installation Paper delivery stop Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. WARNING 4 Press the On/Off button to turn on the device (I position). Starting your device Device initial setup Device connection WARNING The power cord is used as a power unit cut off. As a precaution, the outlet shall be located close to the device and be of easy access in case of danger.
11 Enter the minimal size of the company’s outside numbers (1 to 30) using the numerical keypad. This setting is used to differentiate internal telephone numbers from external telephone numbers. For example, if you are installing the machine in France, behind your company’s PABX, enter 10 (10 digits being the standard telephone number length for France). Use C to correct an entry. Press the OK button to confirm. 12 Enter the local prefix number (10 characters max.) using the numerical keypad.
3 Adjust the paper guides against the right and left edges of the sheet or the envelope. 4 Print making sure that the chosen paper format corresponds to the selected format on the printer (refer to Copy, page 19). Use of envelopes • • • • • • • • • Feeding can be done only through the manual feed. Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from both the left and right edges, and the rear edge.
Copy Your machine has the function to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy 3 Enter the number of copies that you want and confirm with the OK button. 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button.
7 Adjust the contrast level with the buttons or , then confirm with the OK button. 8 Adjust the desired brightness level with the buttons or , then confirm with the OK button. 9 Choose the paper type NORMAL, THICK with the buttons or , then confirm with the OK button. The LCD screen displays the following message: 6 Adjust the desired zoom level, from 25% TO 400% with the buttons or , confirm with the OK button (only available in 1 Page to 1 copy mode).
Parameter Signification Analysis origin setup Icon QUALITY TEXT Optimal resolution for documents containing text. PHOTO Optimal resolution for documents containing photographies. If you want, you can change the origin of the scanner. By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below. 3 Confirm your choice by pressing the OK button. 4 Quit this menu by pressing the button.
Paper tray selection Left and right printing margins setup The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. If you want to, you can offset the lateral margins of the document to the left or right during printing. Default tray Same paper format in the trays Different paper format in the trays 855 - ADVANCED FCT/SCAN. & PRINT/ PRINTER MARG Tray used for copy 1 Press , enter 855 using the keypad.
Fax Immediate transmission This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. 1 Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass. Fax transmission 2 Enter the fax number then press Print a header page 3 If you are using the flatbed scanner, you can scan more than one page.
Transmission with auto redial Default tray set to Manual: This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission. to control the communication progress in case of uncertain numbers, etc.
Activating / Deactivating the answering machine To activate relay from your fax machine: 1 Insert the document to relay. Important 382 - FAX / FAX ANSW. / ACTIVATION Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages. 2 Select 37 - FAX / BROADCAST. 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK. 4 Enter the relay list number used by the remote fax and press OK.
Setting the re-direction contact Printing rerouted documents 392 - FAX / REROUTING / CALL NUMBER 1 Press , enter 392 using the keypad. 2 Using the keys and within the navigator, select the subscriber from the directory. 3 Confirm with OK. 4 Quit this menu by pressing the button. 1 Press , enter 393 using the keypad. 2 Using the keys and within the navigator, select the COPY option (local printout of the information relayed to your device) either ON or OFF. 3 Confirm with OK.
MailBoxes (MBX Fax) Consulting or modifying the waiting queue 62 - COMMANDS / MODIFY 1 Press , enter 62 using the keypad. 2 In the waiting queue select the required document and confirm your choice with OK. 3 You may now modify the parameters of the given document then confirm your modifications by pressing MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service. . MBX’s 01 to 31 are private. Each is password-protected.
Modifying the features of a MBX MBX deposit in your fax 71 - MAILBOXES / CREATE MBX 1 Press , enter 71 using the keypad. 2 Select the desired MBX out of the 31 MBX’s, or enter the number of the MBX directly and press OK. 3 Enter the code of this MBX, if there is one, and confirm with OK. 4 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. 5 Perform data modification of the menu and confirm with OK. 1 Insert the document in the fax machine’s feeder.
Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory.
SMS Sending an SMS 1 Press the Important 2 Write your SMS using the alphabetical keypad. To do so, an editor is at your disposal: • for upper case letters, use the Ï key, • to move inside the data entry field, use and , • to move in the text from one word to another, press CTRL and one of the navigator keys ( or ). • to go to the next line, use , • to delete a character (by moving the cursor to the left), use Í or C. 3 Validate with OK.
Parameters/ Setup Automatic mode 212 - SETUP / DATE/TIME / AUTO ADJUST You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Note If you select OFF and confirm with OK, the summer / winter time will not be changed automatically. For the machine to be set to the new time, you will need to use the 211 MODIFY menu.
Type of network To manually select the type of public telephone network: 202 - SETUP / GEOGRAPHICAL / NETWORK You can connect your fax to either a PSTN or a private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. 1 Press , enter 202 using the keypad. 2 Select the required option and press the OK key to confirm. 3 To exit this menu, press . To select the type of network: 251 - SETUP / TEL.
Document feed type Important If you define a local prefix, do not add it to the numbers stored in the directory, it will be automatically dialled with each number. 252 - SETUP / TEL. NETWORK / PREFIX 1 Press , enter 252 using the keypad. 2 Enter the required minimal SIZE NUMBER of the company’s outside numbers and confirm with OK. The minimal size will range between 1 and 30. 3 Enter the required outgoing local PREFIX of the company’s telephone network (maximum 10 characters) and confirm with OK.
Reception Mode Reception without paper This function enables you, if you have an external device (telephone, answering machine) plugged in to the EXT socket on your terminal, via USB or to the telephone plug adapter, to select the device receiving faxes and/or voice messages. Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).
Adjust to page 3 With the keys or , modify the parameter settings by following the table below and press OK. This menu allows you to print out received faxes automatically adjusting them to the page format. Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine. Parameter Signification 1 - Scanning mode Default value of the scan mode resolution for the documents to be transmitted.
Parameter 11 - RX speed Signification Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. 12 - Rings Number of rings to automatically start your machine. 13 - Discard size The Discard Size parameter only defines the printing of received faxes. The number of lines of a document can be too high for the printing paper format.
Print the list of setups Important 2 Enter the four-digit locking code with the keypad. 3 Press OK to confirm. 4 With the buttons or , choose DIRECT ONLY and confirm with OK. 5 Quit this menu by pressing the button. The printing is not possible on A5 (or Statement) paper format. To print the list of setups: 56 - PRINT / SETUP Press Lock the SMS service This function prevents access to the SMS service. , enter 56 using the keypad.
Received pages counter To view the number of pages received on your machine: 822 - ADVANCED FCT / COUNTERS / RECEIVED PG 1 Press , enter 822 using the keypad. 2 The number of received pages appears on the screen. 3 Quit this menu by pressing the button. Scanned pages counter To view the number of pages scanned on your machine: 823 - ADVANCED FCT / COUNTERS / SCANNED PAGE 1 Press , enter 823 using the keypad. 2 The number of scanned pages appears on the screen. 3 Quit this menu by pressing the button.
Directory Creating subscribers list Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. To create subscribers list: 12 - DIRECTORY / NEW GROUP 1 Press , enter 12 using the keypad. 2 Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK.
Printing the directory Important The printing is not possible on A5 (or Statement) paper format. To print the directory: 15 - DIRECTORY / PRINT Press , enter 15 using the keypad. The printing of the directory starts, in alphabetical order. You can also print the directory with menu 55 - PRINT / DIRECTORY. Note Saving/Restoring the directory (Smart card option) This function enables you to save the contents of your directory on a Smart card and restore them on your machine.
Games and Calendar 3 Confirm with OK. 4 Select PRT SOLUTION using the or button. 5 Select the level of difficulty EASY, MEDIUM, HARD, EVIL using the or button. 6 Confirm with OK. 7 Choose the grid you want by entering the number on the numeric keypad (1 to 100). 8 Confirm with OK. 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad. 10 Confirm with OK. Sudoku Sudoku is a Japanese puzzle.
Network features Radio ad-hoc network You may connect your multifunction terminal to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. Important In an ad-hoc network, the devices communicate directly with each other without passing through an access point.
Configure your network You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.sagem-communications.com. Creating or rejoining a network Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of this procedure, you return to the main menu of CONFIG. ASS. 10 Exit this menu by pressing the key. Once the network has been set up, the LED of the WLAN USB key should be on. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select GATEWAY using the keys or and confirm with OK.
2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Type in , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select SECURITY using the keys or and confirm with OK. 5 Choose WEP, WPA or OFF and confirm with OK.
Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key into a USB port on the PC. 3 Use the software of the WLAN USB key to detect the network. 4 Join the network "house" once this has been detected. 5 Now set up the WLAN network connection of your PC.
USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB memory key1, - delete the files contained in your USB memory key, - run an analysis on the contents of the inserted USB memory key, - digitalise a document on your USB memory key, - fax archiving (see section Rerouting fax messages to a USB memory key, page 26).
Select the printing format (for JPEG files): A4 or LETTER (depending on model), or PHOTO and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the button. Analyse the USB memory key content After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS 1 Press , enter 07 using the keypad. 2 The USB memory key analysis is started.
10 - USB memory key LFF6050 With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be digitized to the USB memory key; the default resolution is AUTO. Important Press the button several times and select the resolution you require: • Scanning in BLACK&WHITE: - • icon: text resolution. icon: photo resolution. - no icon: auto resolution.
Telephony (option) • to the rear USB port The machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT handsets to this base. You can then make and receive calls with the registered DECT handsets using the machine telephone line (standard cordless telephone use). Note The telephony feature is an optional working only with a specific USB DECT dongle that you can obtain from your retailer. You will find further information on our website: www.sagem-communications.
Customising telephony settings This function lets you set the handset ringing time upon call reception. This parameter, used to define for how long the handset(s) rings before terminating a call, is by default set to 30 seconds. Important This menu is available only if the USB-DECT base is connected to the machine. 893 - ADVANCED FCT / DECT / RINGING TIME 1 Press , enter 89 using the keypad. Confirm with OK. 2 Select RINGING TIME using the or button and confirm with OK.
PC Features Software installation This section describes the following installation procedures: Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine.
9 The final installation is ready to be executed. Click on the INSTALL button. 6 The welcome screen appears. Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC. The following screen appears to indicate the progression of the installation. 10 Click on OK to finish the installation. 7 To continue, you need to accept the proposed license agreement. Your Companion Suite Pro kit is successfully installed on your PC.
Installing drivers only 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left-click of the mouse. This section describes the following installation procedures: • • installation of drivers using the Companion Suite Pro software, manual installation of drivers. Installing the drivers using the Companion Suite Pro software Turn your PC on. Open an account session with the administration rights. 1 Open the CD-ROM drive, insert the installation CDROM and close the drive.
Installing the drivers manually 11 Select the destination folder for installation and click on the NEXT button. You can install the printer and scan drivers manually without running any setup software. Note This installation mode is only possible on Windows 2000, XP and Vista. 1 Locate your USB cable connectors and connect as shown below on the picture. 12 The final installation is ready to be executed. Click on the INSTALL button. 2 Power on your multifunction machine. The PC detects the device.
2 Power on your multifunction machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed correctly. 5 Select LASER PRO LL2 in the list and click on NEXT. You can now use the multifunction machine to print or scan your documents. 6 A screen informs you that the drivers have been installed. Click on the CLOSE button. You can now use the multifunction machine to print or scan your documents.
Multifunction Terminal's Supervision Companion Monitor The software that you have installed contains two multifunction machine management applications, COMPANION DIRECTOR and COMPANION MONITOR, which allow you to: • • • • Graphical presentation check whether the multifunction machine is connected to your PC, monitor the multifunction machine activities, monitor the status of the multifunction machine consumables from the PC, quickly access the graphic editor applications.
Status of the connection 3 Select the desired scan RESOLUTION in the dropdown menu. The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Colour State Yellow Connection in progress. Green Connection established. Red The PC cannot connect to the device. Check the USB connection.
Companion Suite Pro functionalities Document analysis Note The document analysis can be carried out in two ways: • • either by the SCAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), or directly from a standard compatible application. If the PaperPort software is not installed on your hard drive, the scanned picture will appear on your desktop in TIFF format. To scan a document from PaperPort: 1 Click on FILE > SCAN.
Note 3 Check the Duplex box and choose among the two binding modes: For more details about the usage of this software, check the online help of the product. Binding mode Printing Printing Long sides You have the possibility to print your documents via the USB connection or the WLAN connection. During the installation of the Companion Suite Pro software, the LASER PRO LL2 printer driver will be installed automatically onto your PC.
• Long sides Address book The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialling your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the address book. You also have the possibility of creating groups of contacts from the address book.
Modify the information related to a contact 2 Select the terminal address book. 3 Click NEW and select GROUP in the displayed menu. 1 Select the contact whose data you want to modify, using the mouse. 2 Click on PROPERTIES. 3 Make the necessary changes in the window ADDRESS BOOK. 4 Click on OK. Modify a group 1 2 3 4 Select the group in the address book list. Click on PROPERTIES. Make the necessary changes. Click on OK. Delete a contact or a group from the address book 4 Enter the name of the group.
Fax communications Send a fax The fax communication enables you to: • send documents as faxes from one of the scanners of your terminal, from the hard disk or from the screen of your PC, • receive fax documents, • monitor communications through various services: the inbox, the outbox, the sent items, the outbox log and the inbox log. Send a fax from the hard disk or the terminal 1 Click the icon of the window COMPANION DIRECTOR. 2 Click NEW then click FAX.
Send a fax from an application Receive a fax This method is used to directly send a document you have created using a desktop software without printing it beforehand. The window Companion Manager and Companion Director show, using different messages, the reception of 1 From your desktop software, select FILE > PRINT. a fax. The icon is displayed at the bottom of the window Companion Manager and the icon in the task bar. appears You can automatically print faxes on reception.
Fax parameters The send memory (items sent) The sent memory is used to keep all faxes you have sent. The information in the send memory is: • the recipient of the fax, • the date the fax was created, • the date the fax was sent, • the size of the fax. Access to fax parameters 1 Click on the icon DIRECTOR. 2 Select TOOLS > OPTION > FAX. 3 Make the adjustments required, referring to the description of parameters below and click OK.
Description of the tab FAX PARAMETERS Cover page The cover page is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc... This page may be sent alone or in front of a fax document, but always at the same time as the document. A document may be sent with a cover page from the multifunction terminal or from the central processing unit.
Details about Option A and B: • • Option (A): Open the application that you want to use to edit the background (Word, Wordpad...). Draw the background image then print this document in the printer named "Companion Suite Fax".
For the second step: Now that the background image is created in directory in C:\Program Files\Companion Suite Pro LL 2\Documents\FAX\Temporary, you can add the fields on top of the background image. 3 Click on the icon fields. to display the available Please follow the procedure below: (a) Launch MFManager, select New Fax, click on the tab Cover Page, and check the check box named With the cover page. (b) Click on the button New, this displays a new window with the title Creation of the cover page.
Description of the tab COVER PAGE SMS Communications From your PC, you can send SMS to a single recipient or to multiple recipients using the distribution groups. Communications being sent are monitored by means of the outbox, the outbox log and the outbox memory (items sent). Important The SMS service is available depending on the countries and the operators.
Send an SMS 1 Click on the icon SMS Follow-up of SMS SMS communications are monitored by means of: • an outbox, • a sent item memory, • an outbox log. of the window COMPANION DIRECTOR. 2 Click on NEW then on SMS. These services make it possible to have complete information on the terminal activity with regard to communications. The outbox log is automatically printed when its contents fill a page. After this automatic printing, the terminal creates a new log.
The sent item memory (items sent) Software Uninstallation The sent item memory is used to keep a copy of all SMS messages you have sent. This section describes the following procedures: • The information in the sent item memory is: • the SMS recipient, • the date of creation of the SMS, • the date of sending of the SMS, • the size of the SMS. • full uninstallation of the Companion Suite Pro software, uninstallation of the drivers only.
Uninstall the drivers using the Companion Suite Pro software 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. Run the programs removal from the menu START >ALL PROGRAMS >COMPANION SUITE >COMPANION SUITE PRO LL2 > UNINSTALL. Note You can also uninstall COMPANION SUITE PRO LL2 drivers using the Windows function ADD/REMOVE PROGRAMS from the control panel. 7 A confirmation screen appears. Click on the YES button to continue.
Maintenance To replace the toner cartridge, proceed as shown below. 1 Insert the smart card provided with the new toner cartridge as shown on the picture below. Service General information CAUTION For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.
Document-feeder roller cleaning A wait message appears. PLEASE WAIT The smart card is read. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Issues with smart cards If you use a smart card that has already been used, the machine will display: Clean the roller of the document feeder when: • one or more vertical lines appear on the copies of documents placed on the document feeder (presence of debris, ink, glue, etc., in the paper transport mechanism).
Printer issues Paper jam Error messages When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. In case of a paper jam in the machine, the following message appears: Message CHECK TONER Check the presence of a toner cartridge in the machine. TONER NEAR END Indicates that your consumable will need changing soon.
Scanner issues Communication errors When a paper jam occurs, the following message appears: If the communication fails, the terminal advises you of an automatic retry later. Example of what is displayed: REMOVE DOCUMENT Current time Time of next try STOP TO CONFIRM FRI 12 DEC 20:13 0142685014 20:18 1 Open the document feeder scanner cover.
Code 06 - Printer default An incident occurred in the printer: no paper, paper jam, opened cover... In the reception mode, this incident appears only if the reception parameter is switched to WITHOUT PAPER. Code 07 - Disconnected The link has been cut (bad line). Check the number and try again. Code 08 - Quality The document you sent was not well received. Contact your subscriber to see if you need to send again.
PC printing via WLAN connection Issue encountered Print request handling Paper empty Once the problem is resolved, printing resumes from the first non-printed page. No paper feed Paper jam Paper format problem Once the problem is resolved, printing resumes from the first non-printed page. Exception: If the document was to be printed in manual duplex mode, the printing of the document is cancelled. Toner empty The printing of the active document is cancelled.
Specifications Physical specifications Dimensions: Weight: 412 x 447 x 386 mm 13 kg Electrical specifications Power supply (see rating plate): Electric consumption: Single phase 220-240 V - 50/60 Hz - 4.5 A 12 W typical in powersave 35 W typical in standby 450 W average during printing (900W peak) Environmental specifications Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C [89.
Consumable specifications Reference paper Scanner : Printer : Inapa tecno SPEED A4 Ricoh T6200 A4 Toner cartridge Reference PFA821 PFA822 Specifications are subject to changes for improvement without notice.
Customer Information Hotline Introduction We constantly strive to develop our products according to the highest quality standards and with the greatest possible user-friendliness. In your user manual you will find all the information required to use your machine. If you nevertheless require assistance in addition to the user manual, our call centre is available. Our employees are trained experts who would be happy to answer your questions.
