Business Media Phone User Guide

Working with a Polycom CMA System Using the Advanced Features of Your Phone
Polycom, Inc. 101
2 From the Search CMA screen, perform a quick search or group search to
find the person you want to add to your Buddy Status list.
A quick search allows you to search using the person’s first or last name
(depending on how the directory is organized). A group search allows you
to search for all the groups in an organization (for example, HR,
Administration, or Payroll), and then view the people that belong to each
group.
— To perform a quick search, start typing a name, and then tap the
Submit soft key. The screen displays a list of people, starting with any
successful matches. If the contact you want to add isn’t already
highlighted, scroll to the person using or .
If your search returns too many results to display, the message
“Too many results received. Enter more characters” displays. To limit
your search results, enter more characters in the Search box, and then
tap the Submit soft key.
or
— To perform a group search, tap the Groups soft key. From the Groups
screen, tap the group you want to view. All the people in the group
will display. If the contact you want to add isn’t already highlighted,
scroll to the contact using or .
To find a specific person in a group, enter specific characters in the
Search box, and then tap the Submit soft key.
(If you tap the Submit soft key and the message “Directory Server not
responding” displays, access to the CMA Directory is temporarily
unavailable.)
3 Tap the Add Contact soft key.
An invitation is sent to the person.
If the message “Contact does not support presence. Save to local
Contact Directory?” displays after you press the Add Contact soft key, you
can’t add the person to your Buddy Status list, but you can add the person to
your local Contact Directory. To add the person to your local
Contact Directory, tap the Yes soft key. The message “Saved” displays.
If the person already exists in your local Contact Directory, “Contact already
exists” displays. (If your local Contact Directory is read-only, you can’t add the
contact, and the message “Local contact directory is read-only” displays.)
You cannot add yourself to your Buddy Status list. If you try to add yourself,
the message “You cannot add yourself to your buddies list” displays.