user manual

30Files & folders
Managing foldersManaging folders
Managing foldersManaging folders
Managing folders
To move one or more folders or files from one location to
another:
1. First highlight the file(s) or folder(s) to select them. To
highlight a consecutive list of files or folders, highlight the
first one, hold down the Shift key, and then highlight the last
one. To select items that are not consecutive, hold down the
Ctrl key and tap each file/folder in turn.
To select all the files/folders in the current folder, use the
Select all command on the Edit menu. To deselect items,
press the Esc key.
2. Select the Cut (move) command from the Edit menu. A
dotted line appears round the file/folder icon(s).
3. Go to the disk drive and open the folder into which the
highlighted items are to be moved.
4. Select the Paste command from the Edit menu.
Note: Moving a folder also moves all the files within that folder.
Note: If you move (or rename) your most recently opened
Agenda or Data file, you should open it again by selecting it from
the System screen, rather than tapping the Agenda or Data
program icon. Tapping on the program icon will create a new
Agenda or Data file.
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• To copy a file or folder, or multiple files/folders to a
different folder: follow the earlier instructions, but select
the Copy as opposed to the Cut (move) command from
the Edit menu.
• To make a copy of a file or folder within the same
folder: highlight it on the System screen and select the
Copy command followed by the Paste command. A new
file is automatically created for you using the following
naming convention (with Word as the example): Word(01),
Word(02), etc. You can rename the file or folder later if you
wish.
• To copy the entire contents of a disk to a folder on
another disk: e.g. to back up the entire contents of your
Internal disk (‘C’) to a backup folder on a Memory disk
(‘D’), select Copy disk from the Disk menu.
• To rename a single file or folder: highlight it, select
Rename from the File menu, and then type in a new name.
• To rename a disk: select Name disk from the Disk menu.
• To remove one or more files or folders: first highlight
them and then either press the Delete key, or select the
Delete command from the File menu.
Important: If you are deleting folders, remember that the entire
contents of the folders (including all the other folders contained
within them and all their files) will also be deleted.