user manual

ManualsBrandsPsion Teklogix ManualsNetwork CablesNetwork Cables 32M/64M

43Word

Saving WSaving W

Saving W

ord filesord files

ord files

When you edit a Word file you are actually working on a copy of

the file stored in memory. When you close Word this file is

automatically saved to disk. If you do not specify a filename it will

be called Word, and subsequent files will be saved as Word(01),

Word(02), and so on. To save a file using a different name, or in a

different folder, select the Save as command from the More

commands on the File menu.

To create a new Word file, use the command on the File menu

and enter a filename and folder. The current file is closed and

automatically saved.

You can undo all changes since the last “save” using the Revert

to saved command on the File menu. This will re-open the

most recently saved version of the file.

Note: If you password-protect a file, it is immediately saved as

“password-protected”. If you revert to saved, you will need to

enter the password for the file.

How the page looksHow the page looks

How the page looks

When you create a new file, Word uses standard page settings to

control how your text will appear when printed. To change the

page setup for the current document, select the Page setup

command from the Printing commands on the File menu;

adjust the paper size, orientation and margins as appropriate.

age breaksage breaks

age breaks

Word automatically fits text to the paper size and continues on

to another page where necessary. If you want to have more

control over where new pages start, you can insert your own

page breaks and set page breaking options for individual

paragraphs.

• To start a new page, place the cursor at the desired point

and select the Page break command from the Insert

menu, or hold down Ctrl and press Enter.

To define how Word prints a specific paragraph, place the cursor

in the relevant paragraph, or highlight several paragraphs, then

select the Line spacing command from the Paragraph menu.

You can select from the following:

• ‘Keep together’ to prevent a page break within the

paragraph.

• ‘Keep with next’ to ensure that a paragraph always appears

on the same page as the paragraph that follows it.

• ‘Start new page’ to ensure that a paragraph will always

appear at the top of a new page.

• ‘Allow as widow/orphan’ to let a single line at the beginning

or end of the paragraph appear on a separate page from the

remainder of the paragraph.

You can display where page breaks will occur in a file by selecting

the Paginate command from the Tools menu. The position of

each page break is then shown with a dotted line. Note that the

dotted lines are not automatically updated if you edit the

document further, so you will need to select the Paginate

command again if you wish to repaginate and update the position

of the dotted lines.

Headers, footers & page numbersHeaders, footers & page numbers

Headers, footers & page numbers

Headers and footers are pieces of text (e.g. page numbers or a

chapter title) which appear at the top and bottom of each page

of a printed file. To add a header or footer, select the Page

setup command from the Printing commands on the File

menu, and select the Header or Footer page in the dialog. Enter

your text in the box and format it as desired.