QS Series Products Software User Guide WWW.Q-SEE.COM Company Toll Free: 877-998-3440 OR 714-998-3440 Technical Support: 877.998.
Contents 1 Necessary to know .............................................................................1 1.1 COMMUNICATION CONNECTION ILLUSTRATION .............................1 1.1.1 RS232 Communication.............................................................1 1.1.2 RS485 Communication.............................................................1 2. Install and uninstall program.............................................................3 3. Attendance administration program ......................
.4.7 Log on system again ...............................................................78 3.4.8 Exit..........................................................................................78 4 operating help .....................................................................................79 4.1 CONFIRM BEGINNING DATE EXPORT DATA ....................................79 4.2 SELECT DEPARTMENT AND EMPLOYEE ..........................................81 4.3 CONFIRM BEGINNING/ENDING DATE ....................
1. Necessary to know 1.1 Communication connection illustration 1.1.1 RS232 Communication RS232 communication connect with on more than 50 metre length shielding twisted-pair.
RS485+ RS 232/485 transducer RS485- RS485+ RS485RS485+ PC Number 1 RS485- Number N The RS458 communication use half-duplexes communication, there are no more than 32 QS series fingerprint attendance devices in an attendance network. The device RS485 connector is a RJ11 plug port; RJ11 plug port front illustration and signal definition are following: 1234 RS485- RS485+ Some RS232/485 transducer have four label TX+, TX-, RX+, RXconnector terminal, there are only two connector terminals in .
2. Install and uninstall program Suggest turn off other application program before installing, in order to avoid conflict in installing process.
This page is an agreement of using program, please read carefully. if you agree with this agreement contents, click on the yes . Enter the next installing process if you don’t agree with the agreement , please click on the ON Exit the installing process if you need come back the last operating, please click back .
The install interface use in installing catalog of definition attendance menagement, you can choice default catalog, can also choice or create another catalog.
In the page, local form“start/program “to create the program name. Click next, the display is following: Enter the window, it is show that you already finish all setup of installing program, if you want modify the setup, click back; otherwise click on the ‘install’ button, the installing program will copy file to hard disks and write relate information, after finish installing process, click finish, the installing process is over.
3. Attendance administration program 3.1. Maintenance/setup 3.1.1 Maintenance/setup Click on the ‘handling attendance’ on main menu, it will appear: First set up database, then set up holiday scheduler set up leave style and attendance rule, department staff maintenance and administrator setting, at the finals, period time maintenance, unit shift managing, arrang staff shift. 3.1.
If you want to modify a department name, double left-click on the department name or press F2, and type new name in the box of Department. If you want to change a company name, it is need to modify the attendance rule setup. In adding department, you first left-click the superior department of the new department, click on the “adding department” button, input the name of new department in the dialog box, click “confirm” to save.
Staffs in the Employees box are those who don’t belong to any department, that is, who have left their posts. This is the same on leave no salary In the box of staffs select those employees that your department want to employ, and click Add button, and then those selected employees will be added into your department.
The upper half of the window of Staff List is a list of employees, and the lower half is designed to select and set staff’s varied information. The lower half is paginated to two pages, click the pagination label on the bottom, enter different pages. Operations can be conducted on different pages. Among staff’s varied information items, the two, Name and Attendance No. must be filled in, and the others are. optional Add New Staff Press button to add a new Staff.
E.g., the bill department adds a lot of staffs, first select department, click on the “add batch staffs” buttons, the adding batch staffs window appears. If there are not staffs in this department, the following appear.
the backup data of staffs witch select from bill department display on the left-up corner, if the shift and attendance setup of adding staffs are the same of selected staffs, left-click “copy current staff” shift and attendance setting, select the item, if there are other same words, select relating to words from the selected words box. Attendance NO increase accord to add batch staffs, with the “(*)” symbol, it is easy that to add staff NO. The number style: that is attendance serial number, E.g.
The symbol wide: That is, how many figures the symbol indicate? E.g. before the serial number is 1? Its symbol range is 3, if the serial number is 1??, so its symbol wide is 2. After the symbol wide have been definite; by use the ‘from ‘box to ‘box ‘to create serial number range. E.g. create the serial number range from 106 to118; input 6 to “from” box, import 18 “to” box, the symbol wide is 2, but from 6to9 wide is one figure. At this, the system will add zero automatically.
In the box of Fold Department select the department to add new employees in, and press OK to transfer the employee, or Cancel to cancel this action. Staff Leaving Posts Some employees may remain in the company, but don’t belong to any department, which is similar to the currently quite popularized lay-off phenomenon. Leaving-post employees can be re-employed through Employ Staff in Department Management.
Press Yes (Y) button to transfer the employee to a new department, or press No (N) to abandon this action. Staff resign If a current employee leaves the company, all of his/her records will be cleleted completely. Be careful to use this function before an employee really leaves the company.
information style in words row, input relating material to contents, then save it. 4 click attendance setup on the pagination label. The windows will appear: Attendance valid: if this item is definition , the staff will be accounted and statistic attendance in accord with the attendance rule and other select item, otherwise, this staff doesn’t attend the attendance record, and record as normal on-duty ,E.g. A leader of unit doesn’t go to attendance, but account on normal duty.
The method of attendance account and statistics is similar to the method of attendance setup, it is only that there increase optional which the over-time has to be registered and examined, in the option, all over-time must be registered and examined, otherwise, the over-time will be free.
Select a new shift from shift that has setup, definition starting and stopping date, click on “confirm” button to confirm action, click on “cancel” button to cancel operation, return attendance setup window. While staffs shift in normal work hours, you can add a lot of item of schedule, E.g.
The intellects arrange staff’s shift be selected, the window will appear: The intellects arrange staff’s shift function is that, while staff who does not arrange shift for period time, but he/she has attendance record, the system will can define automatically the period time. This function main use in more change shifts.
After set up, click on “OK“ to save setup, click on “Cancel“ to give up action, return attendance setting label page. Input the staff name or attendance NO. in the input box of staff search bar (you may input one or two character of name or attendance NO..), click on one, click on button to locate the employee as the first qualified to continue search for. 3.1.
Click on the “administrator” button, the display is following: Here you should choose to add a department administrator or a super administrator, the department administrator can not only manage his/he own staff’s information, but also watch his/he own staff’s attendance information, thus, if several attendance system are linked together, each department is allow to manage its own attendance information, so as to decrease the super administrator work volume, as well as guaranteeing the punctuality and accu
program as a super administrator, at this time, you can not cancel yourself, you can cancel other administrator Click on department administrator or super administrator the following windows will pop up: Select the department where an administrator is add, and this staff name, click on OK button to add this selected staff as one administrator, click on cancel button to cancel this action, the default code of the fresh added administrator is his/her won attendance NO..
Put a tick beside each selected authorized item; put a Cross to remove all the authorized item, click OK button to complete administrator setting.
new in the input box of new password, and type the new password again in the input box of verify new password, press OK button to complete modify password, or click cancel button to give up this action. If the original password isn’t input correctly this prompt message will be shown: Please type the original password again; if it is not to type correctly for three times in succession, the system will automatically return back modify password box.
Click ‘cancel’ button, return to main menu, click on ‘OK’ button, enter administrator operation interface, the operation method is the same as the forward. 3.1.
Click button, add new a period time, type name of period time on-duty time and off-duty time, check-in time range, check-out time range, record coming late time, record leaving early time and record work date, only the check-time and check-out time is in the definition range, there records are valid, as that , attendance account and statistics depend on there record, as well as selected period time whether is in check-in and check-out range, input time style; hh:mm:ss.
Click “cancel” button, return main menu windows, click on “OK” button, start to set period time, the window is following: According to the company real condition, the method of on-duty and off-duty is selected, is twice attendance (morning and evening), or is four times (morning, noon, noon, evening), input correspond to on- duty and off-duty time, click “next” button to continue setting, the window is following: 27
Definite the time range of check-in and check-out, and whether this time must be check-in and check-out, click “next” the window is following: 28
On the window, set record coming lately time and record leaving early time, click on “next” button to enter next window: 29
On the window, the system prompt that it will add named ‘day’ a period time and named ‘normal shift’ a shift, because, before we selected method that is twice attendance in a day, system will increase two new period time, each is ‘A.M’ and ‘P.M’. There are three option on the window, according to need to select, and then click on ‘finish’ button, complete setup. If selected ‘open period time maintenance window to detail setting’, click on ‘finish’, enter period time maintenance window. 3.1.
Shift cycling periodicity = periodicity count * periodicity unit Periodicity unit consist of day, week, months Can set empty shift that is no no-duty Click ‘add period time’ button, window will pop up: Select a period time that is setup in down -drag menu, add shift period time directly, then selected date of this period time, as well as selected period time whether is over time, click “OK” button to save setup, click on “cancel” button to give up the action.
Select departments and the staffs whose shifts are to be arranged. If only one employee is selected, in Staff’s Normal Work Hours should be shown this employee’s normal work hours, which is in the range of shift arrangement time period.
Default shift: select a shift from down-drag menu, make it to default use for enrolling new staff, after enroll new staff it will give new staff a shift.
On the window the operation is the same with attendance time setting operation, which sub-item is staff maintenance attendance setup.
simultaneously click staff or use all selected button, then click on ‘add period time’ button, select to add period time on the window of adding period time, and what day or how many is to add. The operation method is the same in shift management to add period time, click ‘save temporarily schedule’ button, to save temporarily schedule or click cancel to cancel the action. Temporarily schedule is superior to shift schedule. Print staff ought on-duty time Click ‘print staff ought on duty time’ button.
Staff work hours schedule list: date shift 1 2 3 4 5 6 7 Morning shift A D C B A D C Day shift B A D C B A D Night shift C B A D C B A Have rest D C B A D C B From schedule list, the regular are fund, cycle of all staff work hour is four day. So, A, B, C, D four shifts’ s four day work hours is divided into four shifts. Other shift follow the instruction. 3.1.8 Holiday list On the statutory holidays, staff will take a rest or vacation with related rules of law.
Utilize holiday list maintenance tool bar to construction holiday It is need to set holiday’s name, holiday dates and holiday lengths. 3.1.9 Leave style setting Click ‘leaving setting’ in down-drag menu, the following window pop up. Utilize the tool bar to add, delete, and modify leave style as well as utilize account rule to set leave record rule, not only set to control leave give up or count, but also set the symbol in record list. 3.1.
A setup interface consists of three label pages, first see the base content of label page. It is required to set the beginning day for each week or the beginning date for each month. Some companies calculate their attendance record from Sunday, and other from the 26th, after these setup, it is convenience for calculation to select time. If a shift expires 0:00, it should be defined which workday this shift belong to.
Leaving status: there are four methods be select to handle leaving status Neglect attendance status: this status is neglected while attendance statistic handle. Normal leaving status: this out status is sided normal out. On Business leaving status: this status is sided on business out. To examine: make verify for record by hand, examine staff whether go out.
You need to set that one work hours account by minute, this value should be the same with on-duty hour, because statistics result correct depend on the value. In the setup, how many minute will be record coming late after expire on-duty time, how many minute will be record leaving early before near off-duty, the definition period time must be the same with period time maintenance setup, otherwise the statistics result is not correct.
will pop up: You can set statistical rules and symbols for staff leave on business, coming late and leaving early, etc, on the pagination label. Free over time: over time work not registered in schedule staff attendance is record as free overtime. Notice: the system default setup only suit attendance situation which one day is divided into two period time, if one day is divided into more than three parts for attendance, please select all item and total them to ensure the accuracy of the calculation.
display on the record list, no time. After cumulate to round: select this item’s all time to amount, which become into corresponding statistic unit, then according to min unit setting rule to round. Upward carry: when the statistic data have point, the system will make after point figure to carry upward as 1. For stance, the min unit is 1-work hours, so that the calculation result of 1.1and 1.9 work hour will be record 2-work hour.
(2)Click next or connect, enter following window: 43
Click button, select database filename A: For a single computer On the window of File Manager, select the database file. The default file path is C:\Program Files\Att\att2000.
respectively and Computer1 is the mainframe. First, set the installation directory of the attendance checking system on Computer1 as pool, and grant Computer2 and Computer3 read-write access to Computer1. Database connection on Computer1 is pointed to the local attendance checking database, and database connection on Computer2 and Computer is pointed to the database on Computer1. Thus the three machines are able to share data. 2.
Confirm the server name for storing this database, information, and the database name for logging on this server. Click OK button to complete settings. 3.2.
3.2.1 Handle attendance Click ‘handle attendance’ on main menu, pop up following menu: 3.2.2 Employee leaving on business / asking for leave When staff leaving on business or ask for leave are unable to attend normal attendance, in order to ensure end statistic result is correct, it is required that utilize the function to set. Click ‘staff leaving on business/ ask leave’ command on menu, the window is following: For stance, illustrate with general company for staff Mr.
asking leave operation, the process is like this: First select departments and Employees, Confirm Beginning/Ending Date.
You can modify one asking –for leave time period on the window You may move the cursor of the mouse to one end of the asking-for-leave time bar, and when the cursor changes to , right-clickand hold, drag the mouse to modify asking-for-leave time. You may also move the cursor to the asking-for-leave bar, and when the cursor changes to , right-click, hold and drag to move the asking-for-leave time as a whole.
Type correct time into time box, click ‘OK’ button to save modify two methods: Click create button on the operation window, the pop-up window is following: 50
Choose the date, time leave style, then type into asking leave reason, click ‘OK’ button to save setup , click ‘cancel’ button to cancel the action After saving, the window as before. If you want to cancel one item setup, E.g. just set asking-for-leave will be canceled, you can left-click on the asking-for-leave bar which want cancel, then press DEL key to cancel.
You may utilize cancel setup to left-click cancel ‘button’ on the setup window, after click, the following prompt box appear; Real to cancel the item, click ‘yes (Y)’ button, abandon operation to click ‘no (N)’ button When you add leaving on business time period, and if this time period overlap exited time period, the following caution box will appear: Click ‘yes’ key, the operation is invalid.
May utilize ‘zoo’ button to alter display area, click ‘save’ button, will save the report file to the disk. 3.2.3 Handle staff forgetting to check-in If one staff forgets to check in due to some special reasons, this function of Handle Staff’s Forgetting to Check In can be used to add a clock-in record.
You first select department and staff, and choose adding record style, Set record the date and time, click ‘add’ to add anew clock-in record When a new record has been added, the add button becomes gray and invalid. But it will become bright and valid again after the employee has been changed to another one, or the clock-out time has been changed. Click the close button to close this dialog box and return to the main menu.
this function can be used to modify staff clock-in time, click “handle coming late collectively” on the down drag menu, and the following dialog box will pop up: In the department option, select the department to which the staff who come late collectively belong and then click the staff that you want to select in the staff option box, if you want choose staff more than one, you can click the mouse while press Ctrl key.
3.3. Search/print 3.3.1 search/print Click ‘handle attendance’ on the main menu, pop up menu is following, 3.3.2 Attendance record Click attendance record sub-item on the main window of require/print, and the following window will pop up: Select staff define Beginning Date/Time, and Ending Date/time, and click search button, selected employees’ attendance records during the defined time period will be shown in the display box of Search Result in the lower part of the window.
If you want modify the color which clock-in and clock-out record display, double-left click color signature, pop up color option; select color for need to save. Click ‘preview’ button, appear following window Click ‘export’ button, you can export searching result, the operation method is the same as the operation which attendance record export.
3.3.3 Current staff’s at-post Status To check employees who are currently at post or not at post (including leaving work normally), you can click Current Staff’s At-post Status sub-item under Search/print, and the window is like this: Select Departments and date t, click All or At Post or Not At Post, select query type, click Search button, and you can find out current staff’s at-post status.
Click ‘preview’ button to preview record list of searching result, the window is following, After searching, click ‘EXIT’ button to exit or menu return to main 3.3.
Click abnormal search on the main window, or abnormality search sub-item under search/print and the following window will appear. Click display/hide button, it will show the function of display or hide on right tool column. Abnormal divide into three kinds: attendance record abnormal situation, shift abnormal situation, other normal situation.
The system depend on the setup rule, sift, method of count to determine the situation whether correct .the system determine these records which locate without clock-in, clock-out period time setup scope are invalid. E.g. Mrs. on the 4.march. His attendance record was determined invalid, and that day, it is only one record, so when the system statistic, it will be think neglect work, this may be not true at this situation.
Click color piece on every status, choose color you need on the window, confirm to click ‘OK’ button, and save. Change: definite that status record in display, click the following window will appear: Put check it shows selected status, appear on the display box, utilize to click status to switch between selected and unselected.
clock-in status is unable to use, can click to select on other status. Cancel attendance record able to sign select attendance to cancel status, after use the function, the tool column will add two item, the window is following: Utilize all setting operation: after selected this item, all setting operation which display in operation column is valid before this, Cancel all setup operation: after select this item, all setting operation is invalid before this, all operation will disappear in operation column.
Search modification record log: the same as sub-item of search/print attendance record operation. In the search record display window, right –click. The menu will appear as follow: Export data: the same as ‘export data’ button function on the window. Other operation is the same as to export data before.
Establish current data record list: the same as ‘preview record list’ to establish current data record list function, make searched attendance record as record list to export. Able to list prints to export, save, search for in list, etc.
Load data row setting: According to store data row to show item Record list preview: click ‘record list preview’ button, pop up following menu: Select you need statistic record list, and establish record list you need, after it has counted, to establish other record list not need count again. Everyday attendance statistic record list style is following.
Able to type text to search on the window, the system will automatically find result and display it on top-left corner of appear column Attendance statistic total list style, following: Department attendance statistic total list style, following 67
Staff’s on-off-duty time list style, following: You are able to establish current data record list, pop up window is following.
Click shift abnormal situation page label, pop up window is following: Sift abnormal status: Click it, the selected menu appear, able to select these abnormal statue display, put check to indicate the display be selected, it show abnormal situation. Sift period time: click it, the selected menu appear, able to select these period time abnormal situation, put check on ahead of period time’s name to indicate selected, it show this period time abnormal situation.
Setting asking for leave/leaving on business: This accord with asking for leave/leaving on business of attendance handling setup Click abnormal situation page label, appear following If attendance rule want examine leaving on business and overtime setting situation, so that examine situation column is empty, if definite status, the examine status will appear correspond situation Restore origin status before examine: it is only valid to examine record, restore record status to origin status before examinin
examined record save as origin status. All leaving be record on business leaving: make all leave to record leaving on business Cancel all leaving on business: will cancel all leaving on business, all leaving is common leaving or handle it as real situation.
3.4.2 Initial system Click initial system menu, this pop-up window is following: Caution: if confirm you’re selected, the system will clear all staff’s data and all attendance data. Before this operation you must be carefully. Click ‘yes(Y)’ button, the system will clear all data, and return initial status just system install. Click no(N) button, the system return main menu without clear data. 3.4.
r: After your system has been used for a period of time, a big amount of obsolete data are saved in the database, which not only occupy hard disk space but also affect operation speed. Then you can clear these useless data by using this function. When clearing attendance clock-in and attendance exception records, you are required to back up clock-in data to files.
clear the corresponding data after clicking OK, and prompt messages will display’ Attendance time setup data means to clear obsolete staff’s shift schedule data, select close data for clearing record, click OK and you will clear obsolete staff’s shift schedule data In the terms of Microsoft Access database, can click “compress attendance database file” button to compact the database. After clearing data, click to return the main menu 3.4.
1. import from files To import from files can import following some kinds of data: secret attendance clock-in data (*.abt), attendance clock-in data (*.txt), back up attendance database files (*.attbackup.mdb), 1.1 version fingerprint attendance system database file (att.mdb) and attendance system database file (*.mdb).
import is below 1.2(not including 1.2), please select versions before1.2 option; Otherwise please select 2.2x option. Before importing data, if it is unnecessary to remain the data in your system, please first select initialize the system. This is because if some data remaining in the current system overlap with the data that will import, errors will appear when importing data, and data’s importing speed will slow down. Click versions1.2 or version 1.2xbutton, and a file manager will pop up.
1. Export to files it can export four file style: secret attendance data (*.abt), attendance check-in data (*.txt), back up attendance data (*.attbackup.mdb) and attendance system database file (*.mdb) button, a file manger menu will pop up confirm the path and file click name for the back file and click open. 2. Export to databases This option means to back up all data, such as staff information shift information and clock-in record to a database file.
3.4.7 Log on system again While a system run, it is require to change administrator, utilize this function, make another administrator to log on system again as he/her ID. The operation interface and operation method is the same with to log on administrator as system starting 3.4.8 Exit Click exit order on menu, or click on the ‘exit system’ in the tools bar, end system run, return Windows.
4 operating help 4.
Tick checks before the fields to export. If next time you want to select the same fields to export data, you can enter a item name in the box of Predefined Items, and click OK to save the selected fields in this item.
Enter a filename for this file to save in the column of Filename, select the type to save this file, and then you will export the selected data to this file. You can save a file in five formats: Excel files {Microsoft Excel File (*.xls)}, DBF formed database files, right justified text files, text files separated by TAB, and text files separated by semicolons. 4.
4.3 Confirm Beginning/Ending Date In the box of Beginning/Ending Date click the box of “From”, and click button to select the beginning date. Then click the box of “To”, and click button to select the ending date. In the dropdown box for dates, click or downward, and click or button to move the date one month upward or to move the date one year upward or downward. Click on the date you want to select it. 4.
Move the mouse to the row the employee to select is in, click the left button of the mouse, and this row will turn blue. To select more than one employee, press Ctrl. 4.
In the datasheet, the row marked with symbol is the current row, and all operations for he sheet is conducted in the current row. Click buttons to carry out corresponding operations for the datasheet. First: To move the current row to the first row. Previous: To move the current row one row upward. Next: To move the current row one row downward. Last: To move the current row to the last row. Add: To add a new row in which new data can be entered in, and the current row is the new row.
Click the left button of the mouse on the department name, and you will select this department when the name turns blue. 4.
Generate New Time Period: Move the mouse to the time you want, pull the mouse while pressing its left button, and loosen the mouse to generate a new time period. Edit Time Period: Move the mouse to one end of the time period to edit. When the cursor changes to , move the mouse while pressing its right button, and loosen the mouse to get the time period you want. In addiction, you may double-click on the time period to modify to enter a dialog box shown as the right picture on the right.
5 Common Question and Answer 1. As the administrator changed or forget password reason, can not enter the program, what will I to do? Answer: the computer has to have been installed Office2000 at first, then enter the attendance program installing catalog, find the att2000.mdb file, double-click, and find the ‘userinfo’ list in the appear interface, double-click, to find ‘securityflags’ word, cancel all figure of list in the sentence (15 indicate administrator). 2.
7. While inquire attendance record, selected the highest department, selected all staff, why cannot see record, but it’s true display that saved downloading data? Answer: (1) it is maybe the data record time expire inquire range, want to watch the origin record time, must open attendance database (att2000.
years record specifically, some independence equipment set time is not real, result in attendance record time isn’t correct. 12.
6.Contact Information Digital Peripheral Solutions, Inc. Mailing Address: Digital Peripheral Solutions, Inc. 8015 E. Crystal Dr. Anaheim, CA 92807 Phone: Company Toll Free: 877-998-3440 OR 714-998-3440 Technical Support: 877.998.3440. Fax: 714.998.3509 Email: Sales Department: sales@dpsi-usa.com Technical Support: ts@dpsi-usa.com Customer Service : cs@dpsi-usa.
