Operating Instructions Transmission Mode Communication Information Other Transmission Features Reception Features Copying Facsimile User Tools Key Operator Settings Solving Operation Problems Maintaining Your Machine Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Basic Features manual before you use it.
Operating Instructions Type for 3799/F9199/LF510 AG/5510L Type for 3799nf/F9199nf/LF515e AG/5510NF Printed in Japan UE USA H310-8700A
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF.
TABLE OF CONTENTS How to Read this Manual ...................................................................................... 1 Paper Mark................................................................................................................. 2 Manuals for This Machine .....................................................................................3 Advanced Features (This Manual) ............................................................................. 3 Basic Features ................
Box File Manager Functions ...............................................................................67 Printing Personal Box Messages .............................................................................67 Storing Messages in Information Boxes...................................................................69 Printing Information Box Messages .........................................................................70 Deleting Information Box Messages .........................................
Printed Reports .................................................................................................. 107 File Reserve Report (Memory Transmission) ........................................................107 Communication Result Report (Memory Transmission) ........................................107 Communication Failure Report ..............................................................................108 Transmission Result Report (Immediate Transmission) ..................................
5. Copying Copying............................................................................................................... 127 Making Copies on Special Paper ...........................................................................129 6. Facsimile User Tools Accessing the User Tools ................................................................................. 131 Counters.................................................................................................................
7. Key Operator Settings Accessing the Key Operator Tools .................................................................. 171 System Settings ................................................................................................. 175 Economy Transmission..........................................................................................175 Night Timer.............................................................................................................176 User Parameters ...........
Memory Lock..................................... (Having Messages from Certain Senders Stored in Memory Instead of Being Printed Out)................................................. 233 Setting up Memory Lock...................................................................................... 234 Deleting Specified Senders .................................................................................236 Printing the Specified Sender List .................................................................
9. Maintaining Your Machine Loading Paper into the Optional Paper Tray Unit........................................... 267 Loading Paper into the Optional Bypass Tray Unit ........................................ 268 Changing the Paper Size................................................................................... 269 Changing the Paper Size in the Main Paper Tray..................................................269 Changing the Paper Size in the Optional Paper Tray Unit ............................
Specifications..................................................................................................... 294 Acceptable Types of Originals ............................................................................... 296 Acceptable Original Sizes....................................................................................296 Paper Size and Scanned Area ............................................................................ 297 Paper...................................................
How to Read this Manual The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Basic Features manual.
Paper Mark Paper Directions are shown as following on this book. Original is placed this way Original is placed this way Tray is pulled out this way Tray is pulled out this way GFKAMI0N Portrait direction towards originals set direction is shown as K, and landscape direction towards original set direction is shown as L. Portrait direction on the paper tray is shown as K, and landscape direction on the paper tray is shown as L. ❒ Note represents original or paper.
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. For Type 2 machines and Type 1 machines with options, NIC FAX Unit manual and NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual that suits your needs. Instructions for the optional ISDN Unit (ISDN G4 Interface Unit Type510) and the Extra G3 Interface Unit (G3 Interface Unit Type510) are included in the Basic Features and Advanced Features manuals.
NIC FAX Unit Manual (on CD-ROM) (Option for Type1) The NIC Fax Unit manual explains about the Internet Fax function, IP-Fax function, LAN FAX function and Scanner function. ❖ Chapter 1 Getting Started Explains names and functions for the control panel and necessary settings. Software on the CD-ROM and how to install it are also explained. ❖ Chapter 2 Using Internet Fax Functions Explains the Internet Fax function. You can send and receive documents by email using the Internet.
1. Transmission Mode Sending at a Specific Time (Send Later) Using the Send Later function, you can delay transmission of your fax message until a specified time. This allows you to take advantage of offpeak telephone line charges without having to be by the machine at the time of transmission. Transmitter B Press [Mode]. The Transmission Mode menu appears. Receiver C Enter the code for "Send Later" with the number keys.
Transmission Mode E Press [OK]. 1 The Transmission Mode menu is shown on the display. A check mark is added to Send Later. Note ❒ To cancel Send Later, press [Cancel] and the display will return to the Transmission Mode menu. F Press [Exit]. The standby display is shown. Note ❒ "Send Later" is shown on the display. If you set up other transmission mode functions (except Polling Reception), "Others" is displayed. G Dial, and then press the {Start} } key.
Sending Confidential Messages Sending Confidential Messages This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. The message will be stored in the memory at the other end. It will not be printed until the Confidential ID is entered. Transmitter Receiver Limitation ❒ The destination machine must be of the same make and have the Confidential Reception feature.
Transmission Mode D Depending on the Confidential Transmission type, use one of the following procedures: 1 B Enter the Confidential ID (4digit number) with the number key. Default ID A Press 0 or 1 key to select "Default ID". B Press [OK]. The Transmission Mode menu is shown again. A check mark is added to Confidential TX. C Press [OK]. The Transmission Mode menu is shown again. A check mark is added to Confidential TX. Note ❒ To cancel the Confidential Transmission, press [Cancel].
Sending Confidential Messages F Dial, and then press the {Start} } key. Note ❒ You can cancel transmission of a message set up for Confidential Transmission. See p.35 “Canceling a Transmission or Reception” . 1 - Sending confidential faxes to other makers' machines Confidential Transmission is only possible with machines of the same make that have the Confidential Transmission feature.
Transmission Mode User Code Transmission User Codes allow you to keep track of machine usage. If everyone uses a User Code when they use the fax machine, the codes or the names prog ra m m e d fo r th e c o d e s w i ll be printed in the Journal and other reports. This will help you to check who has been using the machine and how often. 1 Preparation To register User Codes, create a Personal Box for each user beforehand. The SUB code you specify will become the user's User Code. See p.
User Code Transmission B Press [Yes]. F Press [Exit]. 1 Proceed to step G. E Press [OK]. The Transmission Mode menu is shown again. A check mark is added to "User Code". Note ❒ When an unregistered User Code is entered, the following message appears: " Not programmed." then the display in step D will reappear. ❒ To cancel the User Code Transmission, press [Cancel]. The Transmission Mode menu is shown on the display. The User Code screen appears. Note ❒ "User Code" is shown on the display.
Transmission Mode Entering a User Code with a Quick Dial Key 1 When a SUB Code (User Code) for a Personal Box has been assigned to a Quick Dial key, you can perform User Code Transmission by just pressing that key. Reference p.247 “Registering/Editing Personal Boxes” A Set the original and select any scan settings you require. B Press the Quick Dial key the User Code has been assigned to. C Press [Yes]. Note ❒ "User Code" is shown on the display.
SUB Code Transmission with the Mode Key SUB Code Transmission with the Mode Key Confidential Transmission is only possible with machines of the same make that have the Confidential Transmission feature. However, if you use the SUB/SID function, you can send and receive confidential faxes to and from other makers' machines that have the SUB/SID feature. This feature is used when sending faxes to other parties' Personal Boxes or Transfer Boxes. Reference p.78 “SUB/SID (SUB Code Transmission)” p.
Transmission Mode G Press [SUB/SID]. B Enter the SID code. 1 Note ❒ You can enter up to 20 characters. H Enter the SUB code. Note ❒ You can enter up to 20 characters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space). ❒ If you incorrectly enter the code, press the {Clear} } key or {Stop} } key and try again. C Press [OK]. I Press [OK]. ❒ You can enter digits 0-9, q, p and spaces.
SUB Code Transmission with the Mode Key J Press the {Start}} key. Note ❒ You can cancel transmission of a message set up for SUB Code Transmission. See p.35 “Canceling a Transmission or Reception” .
Transmission Mode SEP Code Polling Reception If you wish to receive a message stored in the memory of another party's fax machine, use this feature. The machine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the procedure below. 1 C Check the display message, and then press [OK]. Reference p.80 “SEP/PWD (SEP Code Polling Transmission)” p.22 “Polling Transmission” p.251 “Information Boxes” A Press [Mode]. The Transmission Mode menu appears.
SEP Code Polling Reception F Press [SEP/PWD]. A Press [PWD]. 1 G Enter the SEP code. Note ❒ You can enter up to 20 characters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space). ❒ If you incorrectly enter the code, press the {Clear} } key or {Stop} } key and try again.
Transmission Mode If you wish to specify another destination A Press [Add]. 1 B Repeat steps E to H. I Press the {Start}} key. Note ❒ You can cancel SUB Code Reception. See p.35 “Canceling a Transmission or Reception” .
Polling Reception Polling Reception Use this function if you wish to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver (This machine) Sender Transmission Request GFPOLJ0N There are two types of Polling Reception. ❖ Secured Polling Reception If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received.
Transmission Mode B Enter the code for "Polling RX" with the number keys. 1 Note ❒ If "Polling RX" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. B Enter a Polling ID (4 characters) with the number keys and Quick Dial keys A–F. Note ❒ If you incorrectly enter the ID, press the {Clear} } key or {Stop} } key and try again. D Press [OK]. C Depending on which method you are using, choose one of the following procedures: Secured Polling Reception A Press 0 or 1 key to select "Default ID".
Polling Reception F Dial, and then press the {Start} } key. Note ❒ You can cancel Polling Reception. See p.35 “Canceling a Transmission or Reception” . - Polling Documents from Other Manufacturers' Fax Machines Standard Polling Reception only works with machines of the same make that have the Polling Reception feature. However, if the other party's fax machine supports SEP Transmission, you can receive documents from them using SUB/SEP Reception. Reference p.22 “Polling Transmission” p.
Transmission Mode Polling Transmission Use Polling Transmission when you wish to leave a document in the machine's memory for others to pick up. The message will be sent when the other party calls your machine. 1 Transmitter (This machine) Transmission Request Receiver GFPOLS0N There are three types of Polling Transmission. ❖ Secured Polling Transmission The message will only be sent if the Polling ID of the machine trying to poll your message is the same as the Polling ID stored in your machine.
Polling Transmission A Set Free Polling Transmission B Press [Mode]. A Press 0 or 1 key to select "Free Poll.". the original and select any scan settings you require. The Transmission Mode menu appears. C Enter the code for "Polling TX" with the number keys. 1 Stored ID Override Polling Transmission A Press 0 or 1 key to select "ID Override". Note ❒ If "Polling TX" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is.
Transmission Mode SFile] to specify whether to E Press [S save the stored original or not. G Press [Exit]. 1 The standby display is shown. Each time you press the key, the text at the middle right corner of the display switches between "Save" and "Use once". Note ❒ To delete the document immediately after transmission, select "Use once". To repeatedly send the document, select "Save". ❒ You can set "Use once" or "Save" to be shown first on the display with User Parameters. See p.
Polling Transmission - Polling Documents to Other Manufacturers' Fax Machines ❒ You can also check the result of a Polling Transmission with the Journal. See p.50 “Printing the Journal” . 1 Standard Polling Transmission only works with machines of the same make that have the Polling Reception feature. However, if the other party's fax machine supports Polling Reception and SEP Transmission, you can send documents with the Polling ID to them. Reference p.80 “SEP/PWD (SEP Code Polling Transmission)” p.
Transmission Mode Reduced Image Transmission You can reduce the document image slightly to 93% of the original image by using this feature so that there is extra space on the left edge when the image is printed out by the other party's fax machine. This space is useful when making holes for filing purposes. 1 Reference p.145 “Registering Auto Documents” p.32 “Fax Header Print” p.98 “Label Insertion” p.93 “Auto Reduction” A Set the original and select any scan settings you require. B Press [Mode].
Reduced Image Transmission D Press 0 or 1 key to switch Reduced Image on or off. Note ❒ "Red.ImgTX ON" is shown. If you set up other transmission mode functions (except Polling Reception), "Others" is shown. G Dial, 1 and then press the {Start} } key. Note ❒ To cancel changes to the Reduced Image setting, press [OK] without making changes to the setting. The Transmission Mode menu is shown. E Press [OK]. The Transmission Mode menu is shown. A check mark appears next to "Reduced Image TX".
Transmission Mode Transfer Request Transfer Request allows fax machines to automatically distribute incoming messages to multiple fax destinations. This feature helps you reduce costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation. 1 End Receiver Requesting party Transfer Station End Receiver Transfer Result Report End Receiver GFCYUI0N The following terminology is used in this section.
Transfer Request B Press [Mode]. E Press [Recv. Stn]. 1 The Transmission Mode menu appears. F Enter one or more End Receivers. C Enter the code for "Transfer Request" with the number keys. Note ❒ If "Transfer Request" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. D Enter a Transfer Station. Note ❒ The numbers must be stored in Quick Dial keys, Speed Dials or Groups in the Transfer Station(s). Reference p.
Transmission Mode H When you have specified all the Transfer Stations, press [No]. 1 J Press the {Start}} key. Note ❒ You can cancel transmission of a message set up for Transfer Request. See p.35 “Canceling a Transmission or Reception” . - Transfer Request to Other Manufacturers' Fax Machines Note ❒ If you wish to enter an additional Transfer Station, press [Enter] and repeat steps D to F. T ran sm is sio n M od e m enu is shown and a check mark is added to Transfer Request. I Press [Exit].
Transfer Request Specifying an End Receiver When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message. You cannot enter the numbers of the End Receivers directly. Instead, enter a simple code that describes where the numbers are stored in the Transfer Station (in Quick Dial keys, Speed Dials or Groups). The numbers must first have been stored in Quick Dial keys, Speed Dials or Groups in the Transfer Station(s).
Transmission Mode Fax Header Print Normally, the Fa x Head er programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page. 1 Important ❒ In the USA, the Fax Header must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.
Fax Header Print D Press 0 or 1 key to switch Fax Header Print on or off. Note ❒ "Header ON" or "Header OFF" is shown when the Fax Header Print function is switched on or off respectively with User Parameters. If you set up other advanced transmissions functions (except Polling Reception), "Others" is shown. G Dial, Note ❒ Press [OK] to cancel switching the setting and return to the step C display. 1 and then press the {Start} } key. E Press [OK]. The Transmission Mode menu is shown.
Transmission Mode 1 34
2. Communication Information Checking and Canceling Transmission Files You can cancel a transmission or reception that is in progress, or delete the Transmission files that have been stored in memory and are awaiting transmission. With this feature, you can also print a file (document), check or edit destination(s), and check or alter the transmission time.
Communication Information A Press [Info.]. B Press[ Yes]. 2 The "Information" menu is shown. B Enter the code for "Check/Cancel Files" with the number keys. C Press 0 or 1 key until the file The file is erased. Note ❒ Press [No] to cancel the operation and return to the step C display. ❒ To delete another file, select the file by pressing the 0 or 1 key, then repeat the same steps. you wish to delete is shown. Canceling a reception that is in progress A Press [Stop].
Checking and Canceling Transmission Files Note ❒ Press [No] to cancel the operation and return to the step C display. ❒ To delete another file, select the file by pressing the 0 or 1 key, then repeat the same steps. D Press [Exit]. The standby display is shown. B Enter the code for "Check/Cancel Files" with the number keys. C Press the 0 or 1 key until the file 2 you wish to print is shown. D Press [Print].
Communication Information F Press [Exit]. 2 The "Information" menu is shown again. Note ❒ To print another file, select the file by pressing the 0 or 1 key, then repeat the same steps. G Press [Exit]. The standby display is shown. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected or alter the transmission time.
Checking and Canceling Transmission Files A Press [Info.]. E Depending on the setting you wish to check or change, use one of the following procedures: Checking destinations (Destination List) 2 A Enter the code for "Destination List" with the number keys. The "Information" menu is shown. B Enter the code for "Check/Cancel Files" with the number keys. C Press the 0 or 1 key until the file The total number of destinations and the fax number or each d estination's name is shown. B Press [Exit].
Communication Information Changing the transmission time D Press [Exit]. A Enter the code for "Change Start Time" with the number keys. 2 B Enter the transmission time (four digits) with the number keys. Press [AM/PM] to switch between AM and PM. To clear the entries, press the { Clear} } key or {Stop} } key. Re-sending a file A Enter the code for "Retransmit " with the number keys. B Press [Yes]. Note ❒ You cannot specify a start time more than 24 hours into the future.
Checking and Canceling Transmission Files D Enter the start time with the number keys. Changing a destination You can delete or add destinations. A Enter the code for "Change Destination" with the number keys. Press [AM/PM] to switch between AM and PM. Note ❒ You cannot specify a start time more than 24 hours into the future. ❒ To start transmission immediately, press [Immediate]. If memory contains other files queued for transmission, those files are sent first. E Press [Exit]. F Press [Exit].
Communication Information D Press [Exit]. 2 F Press [Exit]. The "Information" menu is shown. G Press [Exit]. The standby display is shown.
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example, when erasing files). Note ❒ You can also print this list with Displaying the Files in Memory function. See p.56 “Displaying the Files in Memory”. ❒ The contents of a document stored in memory can also be printed. See p.
Communication Information Checking the Transmission Result (TX Status) If you wish to find out whether a file was sent successfully, you don't have to always print the Journal. With this function you can browse through the last 250 completed transmissions on the display. 2 Note ❒ If a transmission is completed while you are using this function, the result will not be shown until you exit TX Status and start it again. ❒ Only the last 250 transmissions are shown. Earlier transmissions are not available.
Checking the Reception Result (RX Status) Checking the Reception Result (RX Status) This function lets you check the last 250 messages received without having to print the Journal. You can browse through the received messages on the display. C When you have finished, press [OK]. 2 Note ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again. ❒ Only the last 250 messages are displayed.
Communication Information Printing a Confidential Message This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code. When your machine has received a confidential message, the i indicator lights. 2 Preparation Before using this function, program your Confidential ID. See p.
Printing a Confidential Message D Enter the Confidential ID (4-digit number) with the number keys. Confidential File Report You can set whether the machine prints this report whenever your machine receives a Confidential Message. Note ❒ If you receive a fax by Confidential ID Override Reception, enter the override Confidential ID. See p.7 “Sending Confidential Messages”. 2 Note ❒ You can turn this report on or off with User Parameters. See p.178 “User Parameters” (switch 04 bit 0).
Communication Information Printing a Memory-locked Message This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the i indicator blinks. 2 Preparation Make sure to program your Memory Lock ID beforehand. See p.
Printing a Memory-locked Message E Press the {Start}} key. The received messages are printed. When the printing is completed, the "Information" menu is shown. Note ❒ If no messages have been received, the following message appears: "No matching file found." 2 ❒ If the Memory Lock IDs do not match, the following message appears: "No matching file found. " Press [Cancel] and retry after checking the Memory Lock ID. F Press [Exit] . The standby display is shown.
Communication Information Printing the Journal The Journal contains information on up to 50 of the last communications made by your machine. It is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below. 2 Important ❒ You cannot re-print the Journal after it has been automatically printed out.
Printing the Journal A Press [Info.]. When choosing "File No." A Press [OK]. 2 The "Information" menu is shown. B Enter the code for "Print Journal" with the number keys. B Enter a 4-digit file number with the number keys. Note ❒ If "Print Journal" is not shown, press [↑ ↑Prev.] or [↓ ↓Next] . When choosing "User Code" C Press 0 or 1 key to select the for- A Press [OK]. mat you require. B Enter a User Code (up to 20 digits) with the number keys. When choosing "All" A Press [OK].
Communication Information When choosing "Date" A Press [OK]. 2 B Select the month using the [↑ ↑Month ] and [↓ ↓Month ], press 1 key, and then enter the date using the number keys. D Press the {Start}} key. The Journal is printed. Note ❒ Press [Cancel] to return to step C. E Press [Exit]. The standby display is shown.
Printing the Journal Printing the Journal You can check the communication results on this report. Note ❒ When choosing "File No.", "User Code" or "Date", Personal Journal is printed. ❒ Communications made after the machine is connected to the line are printed on the Journal. ❒ You can set the machine to reduce the reports to 91% of the original size when printing with User Parameters. This allows an extra margin which may be useful when filing. See p.178 “User Parameters” (switch 04 bit 5).
Communication Information 3. ADDRESS The other party's names are printed in the following priority order: The Pri- Address ority Order 2 1 The Own Name registered in the other party's machine *1 2 The Own Fax Number registered in the other party's machine *1 3 The name stored in the specified Quick Dial key or a Speed Dial 4 The fax number entered manually using the number keys *1 When in the G4 transmission, G4 TID is printed.
Printing the Journal ❖ Date 2 1. The time of the output of the Journal 2. FAX HEADERS 3. The Footnote on the Journal Explains the codes printed on the Journal. The names or numbers registered under FAX HEADER 1 and FAX HEADER 2 are printed.
Communication Information Displaying the Files in Memory Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, and the number of received messages to be printed. 2 A Press [Info.]. The "Information" menu is shown. B Enter the code for "Files in Memory" with the number keys. Note ❒ "Others" is displayed for the following kinds of files: • Auto Documents See p.
Displaying the Files in Memory D Press [Exit]. 2 The standby display is shown.
Communication Information TX/RX File Save This feature requires the optional Function Upgrade Unit and Optional 40MB Memory Card. When turned on, sent or received messages are automatically saved to memory. Once stored you can then check on previous communications and print them out as necessary. See p.236 “TX/RX File Save Settings”. 2 Preparation You can turn this function on or off with TX/RX File Save. See p.236 “TX/RX File Save Settings”.
TX/RX File Save ❒ When "Substitute Reception" is set to "Memory Reception if no Own Name or Own Fax Number received" and the incoming fax does not have either Own Name or Own Fax Number information, you cannot use the TX/RX File Save function. Set the "Substitute Reception" to "Possible", or have the sender of the fax register his/her Own Name or Own Fax Number. See p.178 “User Parameters” (switch 05 bit 1). Note ❒ When free memory goes below 50%, the oldest stored message is erased.
Communication Information Note ❒ To print a list of all the sent faxes, press [Prt.List]. The display in step I will appear. E Enter the code of the search method you require. 2 Searching By Date/Time A Select the month using the [↑ ↑Month ] and [↓ ↓Month ] and enter the date, year and time using 0 or 1 key and the number keys. To change AM/PM, press [AM/PM]. F Do one of the following: Searching By Sender Name / No. A Enter the Own Name or Own Fax Number using the Quick Dial keys or number keys.
TX/RX File Save Reference p.10 “User Code Transmission”. G Press [Exit]. B Press [OK]. 2 H Press [Prt.List]. Note ❒ When an unregistered User Code is entered, the following message appears: " Not programmed.", then the display in step B will reappear. Searching By File Number A Enter the file number (four digits) with the number keys. B Press [OK]. Note ❒ If you wish to do a fresh search, press [Search] and return to step E. ❒ Press 0 or 1 key to check through the file numbers of the search results.
Communication Information J Press the {Start}} key to print the list. D Press [Search]. Reference p.65 “Disk File Search List/Visual List” K Press [PrevMenu]. L Press [Exit] to return to the stand- 2 by mode. Searching Memory for Received Faxes A Press [Info.]. Note ❒ To print a list of all the received faxes, press [Prt.List]. The display in step I will appear. E Enter the code of the search method you require.
TX/RX File Save Reference See p.98 “Entering Characters”, and p.55 “Own Name/Fax Header/Own Fax Number”, . B Press [OK]. B Press [OK]. 2 Searching By User Code (SUB Code) A Enter the User Code/SUB Code (up to 20 digits) with the number keys. Searching By Date/Time A Select the month using the [↑ ↑Month ] and [↓ ↓Month ] and enter the date, year and time using 0 or 1 key and the number keys. To change AM/PM, press [AM/PM].
Communication Information B Press [OK]. G Press [Exit]. 2 Note ❒ When an unregistered User Code is entered, the following message appears: " Not programmed.", then the display in step B will reappear. H Press [Prt.List]. Reference p.10 “User Code Transmission” Searching By File Number A Enter the file number (four digits) with the number keys. B Press [OK]. Note ❒ If you wish to do a fresh search, press [Search] and return to step E.
TX/RX File Save J Press the {Start}} key to print the list. Reference p.65 “Disk File Search List/Visual List” K Press [PrevMenu]. L Press [Exit] to return to the stand- Printing Files Follow these steps to print files that have been stored in your machine's memory. A Press [Info.]. 2 by mode. Disk File Search List/Visual List Print either of these lists for a hard copy of the search results generated by the Search TX File and Search RX File functions.
Communication Information E Press the {Start}} key to print the message. F Press [PrevMenu]. G Press [Exit] to return to the stand- D Enter the file number of the message (four digits) you wish to delete with the number keys. by mode. 2 Deleting Files Follow these steps to delete files that have been stored in your machine's memory. A Press [Info.]. The "Information" menu is shown. Note ❒ If there is no matching file, "No matching file found. " is displayed. E Press [OK]. F Press [Yes].
Box File Manager Functions Box File Manager Functions See the following pages for how to register, print and delete messages stored in box functions. Preparation In order to use the Personal Boxes function or Information Boxes function, you need to set up Personal Boxes or Information Boxes in the "Box Settings" beforehand. See p.245 “Box Settings” . ❖ Printing Personal Box Messages Print a message received in a Personal Box. See p.67 “Printing Personal Box Messages”.
Communication Information C Enter the code for "Print PersonalBox" with the number keys. D Enter the SUB code of the Person- 2 al Box you wish to print. F Press the {Start}} key to print the message. Note ❒ Press [Cancel] to return to the display in step D. ❒ To stop printing, press the {Stop} } key. The display in step D will reappear. E Press [OK]. Note ❒ If a password is required, enter the password then press [OK]. G Press [PrevMenu].
Box File Manager Functions Storing Messages in Information Boxes D Enter the SEP code of the Infor- mation Box you wish to store the message in. Follow these steps to store a message in an Information Box. Note ❒ Only one message can be stored in each Information Box. 2 E Press [OK]. ❒ To delete a stored message in Information Box, see p.71 “Deleting Information Box Messages”. A Press [Info.]. Note ❒ If a password is required, enter the password then press [OK]. The "Information" menu is shown.
Communication Information F Set the original you wish to store, and select any scan settings as necessary. Printing Information Box Messages Follow these steps to print a message stored in an Information Box. A Press [Info.]. 2 Note ❒ If you press [Cancel], the display in step D reappears. G Press the {Start}} key. Your document is scanned in. To cancel scanning, press the {Stop} } key. The display in step D reappears. H Press [PrevMenu] twice.
Box File Manager Functions E Press [OK]. G Press [PrevMenu] twice. 2 Note ❒ If a password is required, enter the password then press [OK]. Note ❒ To print messages that are stored in other Information Boxes, repeat the steps from the display in step D. H Press [Exit] to return to the standby mode. ❒ If no message is stored, "No matching file found." is displayed and the screen in step D reappears. F Press the {Start}} key. Deleting Information Box Messages The message is printed.
Communication Information B Enter the code for "Box File Manager" with the number keys. ❒ If no message is stored, "No matching file found." is displayed and the screen in step D reappears. F Press [Yes]. 2 Note ❒ If "Box File Manager" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. C Enter the code for "Del. Info. File" with the number keys. G Press [Yes]. The Information Box message is deleted. D Enter the SEP code of the Information Box you wish to delete. E Press [OK].
Box File Manager Functions I Press [Exit] to return to the standby mode.
Communication Information 2 74
3. Other Transmission Features Handy Dialing Functions Chain Dial This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial keys or Speed Dial codes, and some of which may be entered with the number keys. You can program commonly used area or country codes into Speed Dial codes or Quick Dial keys. Note ❒ The maximum number of digits you can enter is 254.
Other Transmission Features G Press {0}}{0}}{1}}. Note ❒ If you wish to specify another destination, press [Add], then repeat steps from B. 3 H Press the {Start}} key. Telephone Directory This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first letter of the name stored for that number. Limitation ❒ Speed Dial codes cannot be searched for by symbol or number. C Press [Tel.Dir.].
Handy Dialing Functions Note ❒ When the optional Function Upgrade Unit is installed, enter a Speed Dial code in the range 000 to 999. ❒ If the list does not contain the d e s i r e d d e s t i n a t io n , p r e s s [↑ ↑Prev. ] or [↓ ↓Next ]. ❒ If you incorrectly enter the code, press the {Clear} } or {Stop} } key to try again. G Press the {Start}} key. Redial The machine memorizes the last 10 destinations that have been dialed.
Other Transmission Features SUB/SID (SUB Code Transmission) Normally you can only use Confidential Transmission or Transfer Request to send to fax machines of the same make that have the Confidential Reception or the Transfer Request feature. However, if the other machine supports a similar feature called SUB/SID, you can send fax messages to the other party using this method instead.
Handy Dialing Functions E Enter the SUB code, then press B Enter the SID, then press [OK]. [OK]. Note ❒ Make sure to enter the same SUB code that is stored in the Personal Box, or the SUB code of the Transfer Box of the other parties'. ❒ You can enter up to 20 characters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space). ❒ If you incorrectly enter the code, press the {Clear} } key or {Stop} } key and try again.
Other Transmission Features G Press the {Start}} key. Note ❒ When in Immediate Transmission, if the other party does not support this function, an error message appears on the display. SEP/PWD (SEP Code Polling Transmission) 3 Normally you can only use Polling Transmission/Reception between fax machines of the same make that have the Polling Transmission/Reception feature.
Handy Dialing Functions C Press 0 or 1 key to select "Default ID", and then press [OK]. G Enter the code for "SEP" with the number keys. H Enter the SEP code with the number keys, then press [OK]. 3 The Transmission Mode menu is shown. A check mark is added to Polling Reception. D Press [Exit]. Note ❒ Make sure to enter the same SEP code that is stored in the Information Box of the other parties'. The Polling Reception menu is shown. Note ❒ "Polling RX" appears.
Other Transmission Features B Enter the PWD code then press [OK]. Sub-address The optional ISDN Unit is required to use this function 3 Note ❒ You can enter up to 20 characters. ❒ You can enter digits 0-9, q, p and spaces. To enter a space, press [Space] (the first character cannot be a space). ❒ If you incorrectly enter the code, press the {Clear} } key or {Stop} } key and try again. ❒ Make sure that the ID you en ter con forms w ith th e specifications of the other party's fax machine. I Press [OK].
Handy Dialing Functions C Dial the fax number with the number keys. UUI This function requires the optional ISDN Unit. D Press the User Function key ({{F1}} to { F10} } ) in which the Sub-address function has been registered. "/" appears on the display. It allows G4 faxes with the UUI (UserUser Information) feature to make Transfer Requests to this machine using UUI instead of a push signal. Preparation You need to store the Tone (UUI) function in a User Function key beforehand. See p.
Other Transmission Features D Press the User Function key ({{F1}} to {F10} }) in which the Tone function has been registered. "•" appears after the fax number you entered. 3 E Enter the UUI code with the number keys. F Press the {Start}} key.
On Hook Dial On Hook Dial You can send a fax message without lifting the receiver, while still listening to the dial tone. When a connection is made to another fax machine (you will hear a highpitched tone), press the {Start} } key. Note ❒ You cannot use this feature with the optional Extra G3 Interface Unit. ❒ You can adjust the volume of the internal speaker. See p.104 “Adjusting Volume”, . ❒ The On Hook Dial function is also available with ISDN. See p.86 “Using On Hook Dial with ISDN”.
Other Transmission Features Using On Hook Dial with ISDN B Dial the fax number. This feature requires the optional ISDN Unit. When only connected to an ISDN line, the On Hook Dial feature becomes available for ISDN. The following example describes how to use this feature to connect to a fax information service. 3 Preparation You need to set the "Selecting the line for On Hook Dial" to "ISDN" with User Parameters. See p.178 “User Parameters” (switch 21 bit 0).
On Hook Dial D Follow the instructions provided by the other party. E When you hear a message such as "Please press the start button", press the {Start} } key. After a while, reception will begin. When reception has finished, the machine will return to the standby mode.
Other Transmission Features Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} } key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone. 3 Note ❒ Manual Dial does not work with ISDN lines.
Selecting the Line Selecting the Line This feature requires the optional Extra G3 Interface Unit or the optional ISDN Unit. Installing all of these options expands the machine's line capacity to a maximum of 3 lines. The optional Extra G3 Interface Unit connects to the PSTN, the optional ISDN Unit to the ISDN. Note ❒ Only one PSTN line is available with the base machine without any options installed. ❒ Up to three lines can be used simultaneously.
Other Transmission Features Option Component(s) Connected Line Type(s) Available Communication Type(s) Base Machine + Optional Extra G3 Interface Unit + Optional ISDN Unit PSTN + PSTN (Option) G3 + G3 PSTN + ISDN (Option) G3 + G4 3 ❖ G3 G3 is selected by default after power on and a reset. If the G3 indicator is not lit, press the {Line Selection} } key until it is. Depending on the settings, either PSTN or ISDN is selected.
Selecting the Line ❖ G4 Press the { Line Selection} } key to light the G4 indicator. ISDN is selected. ❖ G4 Display ❖ PABX Press the { Line Selection} } key to light the PABX indicator. ❖ G3 Line Selection G4 communication always uses ISDN, but G3 communication can use either PSTN or ISDN. Therefore, when connected to both PSTN and ISDN and selecting G3, you can choose which line to use. Note ❒ When the optional ISDN Unit is installed, the line type for "Auto" is set to PSTN by default.
Other Transmission Features A Make sure that the G3 indicator is lit. B Press the User Function key ({{F1}} to { F10} } ) with the Line Select function stored in. 3 C Press 0 or 1 key to select the line. D Press [OK].
Transmission Features Transmission Features Stamp Auto Reduction When sending a fax message, the machine can stamp a circle mark at the bottom of the document. This stamp indicates that the document has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.
Other Transmission Features ID Transmission Duplex Original Settings If you use this feature, transmission is limited to destination machines of the same make and with the same stored Polling ID. This is useful when sending documents containing confidential or sensitive information. This feature lets you scan in each side of a double-sided original, then have both sides sent in a single operation. Preparation You need to program the Polling ID beforehand. See p.199 “Registering ID Codes” .
Transmission Features D Select any scan settings as necessary. E Dial the destination number. F Press the {Start}} key. Scanning the front page will begin. When scanning has finished, the following display appears: Note ❒ If you press [Yes], all scanned data is deleted. ❒ If you press [No], transmission of the scanned data starts. ❒ If you do not press either [Yes] or [No] for a while, the file will be deleted automatically and the following display appears.
Other Transmission Features Batch Original Documents Transmission When sending a fax message which has a large number of pages, you can divide and scan the original documents in parts to store in the memory, and then send the whole data in one transmission. 3 Preparation Before you can use the Batch Original Documents Transmission function, you need to program this function into a User Function key ({ { F1} } to {F10} }). See p.154 “User Function Keys”.
Transmission Features H Press the {Start}} key. When the machine finishes scanning the set documents, the screen below appears. Note ❒ If you have more documents to be scanned, repeat the procedure from G. If Memory Runs out While Scanning Is in Progress Scanning of documents is interrupted if the machine's memory runs out (the remaining amount of memory decreases to 0%) while scanning and storing the documents data is in progress. A Select whether or not to delete the 3 stored document data.
Other Transmission Features Label Insertion With this feature you can have the receiver's name programmed in Quick Dial key or Speed Dial printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "TO:". If you program the Label insertion feature in a Quick Dial key or Speed Dial, the feature is enabled when you select "On". This feature cannot be used if the other party's name is not programmed.
Transmission Features Preparation In order to have the receiver's name printed on the Label, store the document in memory and register the name of the receiver beforehand. See p.145 “Registering Auto Documents”. Note ❒ Although you can specify scan settings when sending an Auto Document, these settings will only apply to the document you send along with the Auto Document. The settings used when you scanned in and stored the Auto Document will apply to the Auto Document itself.
Other Transmission Features 3 Note ❒ Although you can specify scan settings when sending an Auto Document, these settings will only apply to the document you send along with the Auto Document. The settings used when you scanned in and stored the Auto Document will apply to the Auto Document itself. D Dial the destination fax number. ❒ If you send another document with an Auto Document, the Auto Document is sent first. E Press the {Start}} key. Reference p.63 “Quick Dial”, p.
Transmission Features Blank Sheet Detect Scanner Cleaning Message This feature is designed to help you avoid making mistakes while scanning in documents. If you try to scan in an almost completely blank document, an alarm sounds after Immediate Transmission, and as soon as the document has been scanned for Memory Transmission. As the alarm sounds, the screen below appears. If dirt is stuck to the scanner, the other party receives fax messages with black lines.
Other Transmission Features Backup File Transmission JBIG Transmission When turned on, this feature sends a backup copy of all faxes you send to destinations that you specify. If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic documents at high speed. Normally, the JBIG method is used when sending to other fax machines. However, if connected to multiple lines and another JBIG transmission is in progress, transmission takes place without using JBIG.
More Transmission Functions More Transmission Functions The following functions are useful when transmitting documents. If Memory Runs out While Scanning Is in Progress Scanning of documents is interrupted if the machine's memory runs out (the remaining amount of memory decreases to 0%) while scanning and storing the document data is in progress. However, the documents already scanned in are transmitted.
Other Transmission Features Broadcasting Sequence If you dial several destinations for the same message (Broadcasting), the messages are sent in the order in which they were dialed. If the document could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting.
More Transmission Functions Automatic Redial Dual Access If a document cannot be transmitted because the line is busy or due to a transmission error, redialing is done twice at 5-minute intervals for Immediate Transmission, and four times at 5-minute intervals for Memory Transmission. (The redialing interval and number of retries may vary according to country.) If redialing fails, the machine cancels the transmission and prints the Communication Result Report or Communication Failure Report.
Other Transmission Features Limitation ❒ Parallel Memory Transmission is not available with G4.
Printed Reports Printed Reports File Reserve Report (Memory Transmission) Communication Result Report (Memory Transmission) This report is printed after a document is stored in memory. It helps you review the contents and registered destinations of documents stored for transmission. This report is printed when a Memory Transmission is completed, so you can check the result of the transmission.
Other Transmission Features ❒ Normally, when specifying the destination with a Quick Dial key or Speed Dial, "ADDRESS" on this report shows Own Name or Own Fax Number registered in the receiver's machine. However, you can change the setting with User Parameters so that the name or number of the destination stored in the Quick Dial key or Speed Dial in your machine is printed instead. See p.178 “Us er Para meters” (switch 04 bit 4).
4. Reception Features General There are two types of reception methods, Immediate Reception and Memory Reception. Normally, the machine receives all the faxes with Immediate Reception, however, in the case of Confidential Reception (see p.46 “Printing a Confidential Message”) receiving Memorylocked messages (see p.48 “Printing a Memory-locked Message”) or when you turn on one of the following functions, it receives faxes with Memory Reception. • Two In One See p.121 “Two In One”. • Image Rotation See p.
Reception Features Memory Reception The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender 4 GFMEMJ0N Important ❒ If the power switch is turned off for 12 hours or longer, documents saved in memory are deleted. ❒ If this function is turned on, you may not be able to receive very large or detailed faxes. If this happens, we recommend that you turn this function off.
General Substitute Reception If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory and not printed, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the problem which caused the machine to use Substitute Reception is rectified.
Reception Features Screening Out Messages From Anonymous Senders To help you screen out unwanted messages that may fill up your memory, the machine can be programmed to only use Substitute Reception for messages that arrive with Own Name/Own Fax Number identification. Two settings are available: • "When a name or fax number is received" • "Free" Important ❒ If a sender has not programmed their Own Name or Own Fax Number, the machine may reject an important fax message.
Selecting the Reception Mode Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Fax mode (Auto Receive Mode) • Tel mode (optional handset or external telephone required) Reference p.53 “Reception Modes”, Fax Mode (Auto Receive Mode) Receiving a fax in Telephone Mode A When the machine rings, pick up the handset. B If you hear beeps, press the {Start}} key.
Reception Features Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. The diagram below may make the concept clearer. End Receiver Transfer Station 4 Requesting party Transfer Result Report End Receiver End Receiver GFCYUK0N The following terminology is used in this section: ❖ Requesting Party The machine where the message originates from, i.e. the machine making a Transfer Request.
Reception Functions ❒ If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 250, the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party. Reference p.28 “Transfer Request” Transfer Result Report This reports whether transmission to the End Receivers was successful or not.
Reception Features Remote Transfer This feature allows same make or other make fax machines without the Transfer Request function to perform transfer requests to this machine. Preparation In order for this machine to perform this function, you need to register the Remote ID, and the Transfer Result Report return address in the Quick Dial key or Speed Dial. See p.199 “Registering ID Codes”, p.63 “Quick Dial”, and p.76 “Speed Dial”, .
Reception Functions ❒ If you enter the wrong Remote ID 5 times, the line will be automatically cut off, and if you do not change this machine's Remote ID, remote transfer will not be accepted. The figure of 5 carries over from previous nonvalid attempts. ❒ If you enter the wrong ID, you will hear a "pee pee pee" tone. If this happens, try again. F Press {2}} {4}} {q}. G Press the {p} key 3 times.
Reception Features ❒ If you keep on getting the error tone, the end receiver may not be registered in the Quick Dial key or Speed Dial you are specifying. ❒ When the optional Function Upgrade Unit is installed, enter a Group number in the range 01 to 30. I Repeat step H for all end receivers. Note ❒ If you specify 30 end receivers, the Transfer Request is accepted and you will hear a "pee pee pee pee" tone. In this case, proceed to step K. 4 J Press the {q} key twice.
Reception Functions D Press the {Start}} key.
Reception Features Printing Functions Center Mark Checkered Mark When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position the hole puncher correctly when you file received messages. When this function is turned on, a checkered mark is printed on the first page of fax messages to help you separate them. 4 Note ❒ You can turn this feature on or off. See p.178 “Us er Para meters” (switch 02 bit 1).
Printing Functions Note ❒ Only one set of prints is made when using the following features: ❒ ❒ ❒ ❒ • Confidential Reception • Memory Lock Reception • Polling Reception You cannot cancel the job in progress by pressing the { Stop} } key. The maximum number of copies that can be made of each message is 9. If you are using Multi-copy with Specified Senders, the maximum number is 9. You can switch it on and set the number of copies with the Multicopy Reception. See p.214 “Multicopy Reception”.
Reception Features ❒ This feature is not available when the Image Rotation function is turned on. See p.122 “Image Rotation”. ❒ You can turn this feature on or off with User Parameters. See p.178 “User Parameters” (switch 10 bit 1). ❒ This feature uses Memory Reception. Image Rotation 4 If you have installed paper in the tray sideways K, incoming fax messages will be rotated automatically to fit on the paper. ❒ This feature uses Memory Reception.
Printing Functions ❒ You can turn this function on or off with User Parameters. See p.178 “User Parameters” (switch 10 bit 4). Page Separation and Length Reduction ABC 2 2 ∗ When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, when 81/2"×11"L paper is loaded, this feature splits the received message if the excess length is about 90mm (3.6 in.
Reception Features Note ❒ You can turn CIL on and off with User Parameters. See p.178 “User Parameters” (switch 02 bit 5). TID Print This function requires the optional ISDN Unit. If turned on, this information is printed on every page. The TID (Transmitter ID) refers to the name registered by the sender in their fax header. 4 Note ❒ You can turn TID on and off with User Parameters. See p.178 “User Parameters” (switch 02 bit 6). Reference p.
When There Is No Paper of the Correct Size When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine chooses a paper size based upon the paper you have available. For example, if your machine has A4 L and 81/2"×11" L loaded and you receive a A5 K size message, check the A5 K column of the table below. The paper size at the top has the highest priority.
Reception Features Reception Size × 11"× 17" L Priority 7 A3L L B4L L 81/2" ×14" L 81/4" ×13" L, ×1 8"× 3"L L A4L L 81/2" ×11" L 81/2" ×11" K A4K K B5K K A4L A3L 11"×1 A3L 11"×1 7"L *1 7"L L *1 *1, 2 *1, 2 8 9 11"×1 81/2" 7"L ×14" *1, 2 L B4L B4L *1, 2 A5K K 11"×1 81/2" 7"L ×14" L 11"×1 A3L 7"L *1 11"×1 7"L *1, 2 *1 B4L 81/2" ×11" K *2 A3L 10 A3L A3L A3L B4L A4K 11 11"×1 11"×1 11"×1 A3L 7"L 7"L 7"L 81/2" ×11" K 12 A5 M A5 M A5 M 11"×1 7"L B4L 13 81/2" ×11" M 81/2" ×11"
5. Copying Copying This section describes how to make copies. Important ❒ When making multiple copy sets, copying starts once all originals have been scanned into memory. If memory runs out (free memory reaches 0%) while scanning in, the c o p y j o b i s ca n c e l e d a n d t h e scanned data is deleted from memory. However, copying the scanned original is possible if you select Stack as the output order for multiple copying.
Copying A Press the {Copy}} key. The Resolution automatically changes to Super Fine. Note ❒ If you press the {Copy} } key again, the machine returns to standby mode. 5 B Set the original. Note ❒ If the optional Paper Tray Unit(s) is installed, the machine searches the paper sources for copy paper that has the same width as your original in the following order, and selects the paper source: main paper tray, optional Paper Tray Unit(s), optional Bypass Tray Unit.
Copying F Press the {Start}} key to start copying. When copying is complete, standby display reappears. Note ❒ To stop copying while it is in progress, press the {Stop} } key. Then open the ADF cover and ADF unit and remove any originals that are left inside. Reference p.108 “Clearing Original Jams”, Making Copies on Special Paper You can make copies on special paper that cannot be loaded in the main paper tray or optional Paper Tray Unit by using the optional Bypass Tray Unit.
Copying C Press 0 or 1 key to select the pa- per size of the optional Bypass Tray Unit. ❒ You can enter the paper size in the following range: • Width: 100 to 297 mm (3.9 to 11.6 in.) • Length: 148 to 432 mm (5.8 to 17.0 in.) C Press [OK]. Specifying the Paper Type Note ❒ You can enter the paper size by pressing [Custom]. However, this is possible only when [Custom] is displayed as the paper size of the optional Bypass Tray Unit (the size mark is located at the "p" mark).
6. Facsimile User Tools Accessing the User Tools You can utilize fax features in full by accessing the User Tools and storing fax numbers of destinations or registering often used functions. You can also enable various functions such as Printing Reports/Lists, User Function Keys or Fax On Demand. You can make settings for the functions described in the table below.
Facsimile User Tools Function Name Reports/ Lists Journal Description Allows you to print the Journal manu- p.50 “Printing ally. You can check information about the Journal” the recent 50 communications (receptions + transmissions). Quick Dial Allows you to print the fax numbers List/Quick Key Label programed into Quick Dial keys to check the contents. You can also print labels for Quick Dial keys. Setup p.
Accessing the User Tools Function Name User Function Keys Fax On Demand *2 Description Reference Allows you to program each of the User Function keys ({ { F1} } to {F10} }) with a desired function. You can also assign a function that you often use, so that multiple key operations may be performed by pressing one key. p.154 “User Function Keys” Registering and Edit- Allows you to register or edit docuing Fax On Demand ments offered for the fax information Documents service. p.
Facsimile User Tools - About the Display You can scroll through items by pressing [↑ ↑Prev.] or [↓ ↓Next]. You can return to the previous menu by pressing [PrevMenu]. Items on the display are highlighted when selected. Press [OK] when you finish making settings. The settings that you made are not stored in the machine if you finish the procedure without pressing [OK] when accessing User Tools.
Accessing the User Tools D Press [Exit] to return to the standby mode. Selecting the Display Language If your native language is Spanish or French, you can have the messages that appear on displays, lists and reports shown in either of these languages instead of in English. Follow the procedure below to change between the three languages. A Press the {User Tools}} key. 6 B Press [Language]. C Press 0 or 1 key to select the language you wish to use. D Press [OK]. The language is changed.
Facsimile User Tools Program/Delete Menu Multi-step Transfer Group Settings This procedure describes how to store a Transfer Station in a Group. Once set up, this machine can then forward incoming transfer requests that specify this Group onto the stored Transfer Station. The destination stored in the Group becomes the receiving station (in this case, store 30 or less items in the Group). Messages sent via multiple Transfer Stations further enhance the efficiency of the Transfer Request feature.
Program/Delete Menu F Press 0 or 1 key to select "Multistep Group". G Press [Next]. H Specify the Transfer Station. Note ❒ You can enter the Transfer Station fax number using a Quick Dial key, a Speed Dial or the number keys. Note ❒ If the optional ISDN Unit or the optional Extra G3 Interface Unit is installed, you can choose which line to use before you enter the fax number by pressing the User Function key ({ {F1} } to {F10} }) which the line selection function is stored in. I Press [Recv. Stn].
Facsimile User Tools K Press [Add RcvStn]. Note ❒ If the name is already stored, it will be shown on the display. To change it, press { Clear} } and enter another name. Reference p.98 “Entering Characters”, Note ❒ If you do not add any end receivers, proceed to step M. C Press [OK]. D Press [Exit]. L Specify the remaining end receivers in the same way. M Press [Others]. 6 Storing the Group in a Quick Dial Key A Enter the code for "Assign Key" with the number keys.
Program/Delete Menu D Press [Exit]. N Press [OK] Note ❒ If you press 0 or 1 key, you can view and check end receivers already stored. ❒ To delete the displayed end receiver, press the {Clear} } key. ❒ To cancel programming this Group, press [Cancel]. The display in step E will reappear. O Press [PrevMenu] three times. P Press [Exit] to return to the standby mode.
Facsimile User Tools ❒ The maximum number of programs you can register is 144 (244 when the optional Function Upgrade Unit is installed). A Press the {User Tools}} key. E Press a Quick Dial key or enter Speed Dial code you wish to register. Storing the Program in a Quick Dial Key A Press the Quick Dial key you wish to store or edit the program in. B Enter the number of the "Fax Features" with the number keys. The "Fax Features" main menu appears.
Program/Delete Menu B Enter the code of the Speed Dial you wish to store or edit the program in. Note ❒ To check which programs are currently stored, press [Status]. ❒ You can also select the Speed Dial to store the program in from the status screen. F Press [Feature]. G Carry out the operations you wish to store in the program.
Facsimile User Tools I Press [Name]. L Press [OK]. The program is stored. Note ❒ Storing of program names can be skipped. If you wish to skip it, proceed to step L. J Enter the program name. Note ❒ If you press [Cancel], the Keystroke Program is canceled and the display shown in step E appears again. M Press [PrevMenu] three times. N Press [Exit] to return to the stand- 6 by mode. Note ❒ If a program name is already registered in the Quick Dial key, the name is shown on the display.
Program/Delete Menu B Select the Quick Dial key or Speed Dial with the program stored in by pressing the Quick Dial key, or pressing the Speed Dial key and entering the Speed Dial code. Deleting a Keystroke Program Note ❒ If you delete a program, the registered program name is also deleted. A Press the {User Tools}} key. B Enter the code for "Fax Features" with the number keys. 6 The "Fax Features" main menu appears. C Press [OK] . C Enter the code for "Program/Delete" with the number keys.
Facsimile User Tools E Press a Quick Dial key in which the program you wish to delete is stored. F Press [Yes]. The contents of the program are shown on the display. Note ❒ If you wish to delete a Keystroke Program stored in a Speed Dial, press [Switch]. Then press the {Speed Dial} } key and enter the Speed Dial code. 6 G Press [Yes]. The program is deleted. Checking the Keystroke Programs Currently Programmed A Press [Status] B Press a Quick Dial key or enter a Speed Dial code.
Program/Delete Menu Registering Auto Documents If you find that you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the document every time you wish to send it. Use the following procedure to program a new Auto Document or overwrite an existing one. Important ❒ If the power switch is off more than 12 hours, all Auto Documents stored are deleted.
Facsimile User Tools E Press a Quick Dial key or a Speed Dial that the Auto Document you wish to store in. Note ❒ Press [Status] to check the documents currently stored. To store an Auto Document in a Quick Dial key ❒ You can also select the Speed Dial to store the Auto Document from the status screen. A Press the Quick Dial key that you wish to store the Auto Document in. F What Note ❒ Press [Status] to check the documents currently stored.
Program/Delete Menu D Press [Label]. J Press [Exit] to return to standby mode. Deleting an Auto Document E Press 0 or 1 key to select "Large(1x2)" or "Normal". Note ❒ You cannot delete an Auto Document waiting to be transmitted. Delete it after the transmission, or delete the Auto Document after deleting the file waiting to be transmitted. A Press the {User Tools}} key. F Press [OK]. When the destination is registered A Press [Label]. B Enter the code for "Fax Features" 6 using the number keys.
Facsimile User Tools E Press a Quick Dial key in which the Auto Document you wish to delete is stored. The stored document is shown on the display. Note ❒ If you wish to delete an Auto Document stored in a Speed Dial, press [Switch]. Then press the {Speed Dial} } key and enter the Speed Dial code. Note ❒ If you select the Quick Dial key or Speed Dial in which a fax number is stored, the following display appears.
Reports/Lists Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See p.50 “Printing the Journal”. • Quick Dial list/Quick Key Label See p.73 “Quick Dial Key Label (Dial Label)”, . • Group Dial List See p.87 “Groups”, . • Speed Dial List See p.76 “Speed Dial”, . • Keystroke Program List See p.139 “Storing and Changing Keystroke Programs”. • Auto Document See p.
Facsimile User Tools E Press the {Start}} key. When printing is completed, the display shown in step D appears again. Note ❒ If you press the {Stop} } key before printing starts, the printing stops and the display shown in step D appears again. F Press [PrevMenu] twice. G Press [Exit] to return to the standby mode.
Setup Setup Adjusting the Display Contrast Follow these steps to adjust the contrast of the control panel display. Eight levels of contrast are available. A Press the {User Tools}} key. F Press [OK]. Note ❒ If you press [Cancel], the display in step D reappears. G Press [PrevMenu] twice. H Press [Exit] to return to standby mode. Date/Time B Enter the code for "Fax Features" with the number keys. C Enter the code for "Setup" with the number keys.
Facsimile User Tools C Enter the code for "Setup" with the number keys. D Enter the code for "Date/Time" using the number keys. Fax Reset Timer This machine automatically returns to standby display if you do not use the machine for a certain period of time. You can select this period. Y ou can sel e ct 3 0 s ec on ds , on e minute, three minutes, or five minutes for the period. A Press the {User Tools}} key.
Setup E Press 0 or 1 key to select a period of time. B Enter the code for "Fax Features" with the number keys. The "Fax Features" main menu appears. C Enter the code for "Setup" with the number keys. F Press [OK]. Note ❒ If you press [Cancel], the display in step D reappears. G Press [PrevMenu] twice. H Press [Exit] to return to D Enter the code for "On Hook Timer" with the number keys. standby mode.
Facsimile User Tools User Function Keys You can program each of the User Function keys ({ {F1} } to {F10} }) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys.
User Function Keys Function Name Description Internet Fax *1 Allows you to enter texts such as an email address. — Chapter 2, "Transmission," Chapter 3, "Transmission" and Chapter 5, "Using the Scanner Functions" in the NIC FAX Unit manual Automatic E-mail Reception *1 Allows you to make On/Off setting for Automatic E-mail Reception. ✓ Chapter 2, "Automatic E-mail Reception" in the NIC FAX Unit manual E-mail Reception Allows you to receive e-mail manually.
Facsimile User Tools Registering/Editing the Contents of a User Function Key There are two types of programming methods. • Programming the contents of a User Function key by specifying a function code with the number keys • Programming a User Function key on the job Note ❒ The function that is already assigned to a User Function key cannot be assigned to another User Function key. 6 Programming by Specifying a Function Code with the Number Keys A Press the {User Tools}} key.
User Function Keys Note ❒ To see a function number not displayed on the display, press [↑ ↑Prev.] or [↓ ↓Next]. ❒ If another function is already registered, press the {Clear} } key or the {Stop} } key to delete it. The following example procedure describes how to store the time setting for Send Later in User Function key {F5} }. A Press [Mode]. F Press [OK]. Note ❒ If you press [Cancel], the function is not stored and the display shown in step D appears again.
Facsimile User Tools Note ❒ The operation you have stored is shown as "Custom Functions" on the display. Using a User Function Key A Press the User Function key ({{F1}} Deleting Functions Stored in User Function Keys A Press the {User Tools}} key. B Enter the code for "Fax Features" with the number keys. to {F10} } ) in which the function you wish to use is stored. C Enter the code for "User Functions" with the number keys. 6 The stored function's display is shown.
User Function Keys B Press the User Function key you wish to clear. Note ❒ You can also select the User Function key to clear from the status screen. ❒ If you press [OK], the function is not deleted and the display in step D reappears. E Press the {Stop}} key to clear the User Function. 6 F Press [OK]. Note ❒ If you press [Cancel], the function is not deleted and the display in step D reappears.
Facsimile User Tools Fax On Demand This feature requires the optional Fax On Demand unit. Fax On Demand lets you store documents in memory with a number attached (the box number). When another party wishes to receive the message, they make a transmission request to your machine specifying the box number containing the document they wish to receive. Preparation You can turn this function on or off. See p.197 “Fax On Demand Reception”.
Fax On Demand C Enter the code for "Fax On Demand" with the number keys. F Press [Name]. D Enter the code for "Program FOD" with the number keys. G Enter a name for this box, then press [OK]. Note ❒ If "Program FOD" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. E Enter the box number to store the 6 document in. To Check Currently Registered Documents A Press [Status]. B Enter the box number to store the document in.
Facsimile User Tools Deleting Fax On Demand Documents E Enter the number of the box you wish to delete. Follow these steps to delete a document stored using Fax On Demand. A Press the {User Tools}} key. To check currently registered documents B Enter the code for "Fax Features" A Press [Status]. B Enter the number of the box to delete. with the number keys. C Enter 6 the code for "Fax On Demand" with the number keys. Note ❒ If "Fax On Demand" is not displayed, press [↑ ↑Prev.
Fax On Demand F Choose one of the following pro- B Press [Yes]. cedures. Deleting just the document A Press [Document]. Note ❒ If you press [No], the display in step E reappears. B Press [Yes]. Deleting both document and label A Press [Both]. 6 Note ❒ If you press [No], the display in step E reappears. B Press [Yes]. Deleting just the label A Press [Label]. Note ❒ If you press [No], the display in step E reappears. G Press [PrevMenu] three times. H Press [Exit] to return to the standby mode.
Facsimile User Tools Printing Fax On Demand Documents To Check Currently Registered Documents Follow these steps to print out a document stored using Fax On Demand. A Press [Status]. B Enter the number of the box to delete. A Press the {User Tools}} key. B Enter the code for "Fax Features" with the number keys. C Enter 6 the code for "Fax On Demand" with the number keys. Note ❒ You can also specify the box number to print from the status screen.
Fax On Demand G Press [PrevMenu] twice. H Press [Exit] to return to the stand- E Press the {Start}} key. by mode. Printing the Fax On Demand List A Press the {User Tools}} key. Note ❒ If you press [Cancel], the display in step D reappears. F Press [PrevMenu] twice. G Press [Exit] to return to the standby mode. B Enter the code for "Fax Features" with the number keys. C Enter the code for "Fax On Demand" with the number keys. Note ❒ If "Fax On Demand" is not displayed, press [↑ ↑Prev.
Facsimile User Tools C Enter the code for "Fax On Demand" with the number keys. Note ❒ If "Fax On Demand" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. D Enter the code for "Access Report" with the number keys. Fax On Demand Recorded Messages When a caller requests a Fax On Demand document, the machine plays back appropriate guidance messages. This section describes how to record these messages.
Fax On Demand ❒ By tailoring message 3, you can direct callers to just download the document stored in box 1, or have them choose any of up to five boxes. ❒ You can also choose whether a password is required with User Parameters. When turned off, message 2 is skipped. Recording the Fax On Demand Recorded Messages Preparation Before you begin, plug the microphone into the socket provided on the right side of the machine. C Enter the code for "Fax On Demand" with the number keys.
Facsimile User Tools G Press [Start] then speak the mes- sage into the microphone. As you speak, the remaining time available is shown on the display. J Press [Exit] to return to the standby mode. Checking the Fax On Demand Recorded Messages A Press the {User Tools}} key. Note ❒ Each of the messages can be up to 30 seconds long. B Enter the code for "Fax Features" with the number keys. ❒ If there is still time left when you have finished your message, press [Stop].
Fax On Demand E Enter the code for "Confirm Guidance" with the number keys. F Enter the number of the message you wish to confirm with the number keys. Note ❒ If the item you require is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. G Listen to the message. Note ❒ To stop the message being played, press [Cancel]. H Press [PrevMenu] four times. I Press [Exit] to return to the standby mode.
Facsimile User Tools When the Password Is Turned On When the Password Is Turned Off A Dial using On Hook Dial, or lift A Dial using On Hook Dial, or lift the handset and dial. You will hear message 1, then 2. B Enter the password with the number keys, then press the {q} key. You will hear message 3. Now do one of the following: To choose one or more boxes A Enter the box number with the number keys, then press the {q} key. You will hear message 4.
7. Key Operator Settings Accessing the Key Operator Tools This section describes settings of functions that are mainly managed by key operators, such as various types of ID codes, type of telephone line the machine is connected to, User Parameters, or destinations for transmissions. The functions that are available for setting are listed below. Please see the referenced page for more information.
Key Operator Settings Function Name System Settings Description Reference Allows you to register Own Fax Number, Sub-address, and CSI if the machine is connected to a G3 digital line. p.192 “G3 Digital Line” *2 Allows you to register Own Fax Number, Sub-address, and G4 Terminal ID if the machine is connected to a G4 digital line. p.194 “G4 Digital Line” Fax On Demand Reception *3 Allows you to specify on/off setting for Fax On Demand function and the reception conditions. p.
Accessing the Key Operator Tools Function Name System Settings Initial Setup Description Reference Deleting Entries Allows you to delete a group of ID codes or destinations programmed into Quick Dial keys by specifying their type. p.209 “Deleting Entries” Reset PM Counter Allows you to reset the counter for origi- p.211 “Reset nals and printed paper when replacing PM Counter” the ADF Maintenance Kit or Fusing Maintenance Unit.
Key Operator Settings Function Name Box Settings Description Reference Registering/ Editing/ Deleting Personal Boxes Allows you to register, edit, or delete Per- p.246 “Personal sonal Boxes. Boxes” Registering/ Editing/ Deleting Information Boxes Allows you to register, edit, or delete Information Boxes. p.251 “Information Boxes” Registering/ Editing/ Deleting Transfer Boxes Allows you to register, edit, or delete Transfer Boxes. p.
System Settings System Settings Economy Transmission Economy Transmission allows you to take advantage of off-peak rates by delaying transmission of messages until a specified time. Follow the procedure below to specify the Economy Transmission Time when the phone rates are lower. Note ❒ You can specify only one Economy Transmission Time. ❒ You can change the time setting by entering the new value in step E of the procedure described below. Reference p.
Key Operator Settings Night Timer Use this feature to have the machine turn its heater on and off automatically at the times that you prescribe. For example, by having the heater turned off during the night, on holidays or at other times when you are absent, you can cut power costs. Note ❒ You can program the timer to turn the heater on or off twice daily over a 1-week cycle.
System Settings G Press [↓↓Next] to scroll through the days of the week and timers (1 or 2). Note ❒ If you are programming the other timer also for this day of the week, press [↓ ↓Next] to display the other timer (for example, "Set 2") and repeat this step. ❒ To set the other timer for another day of the week, press [↓ ↓Next] to display the other timer and select the day of the week. K Press [OK]. Note ❒ The days of the week and timers (1 or 2) are displayed in the following order: Sun. Set 1 → Sun.
Key Operator Settings Press {Clear Modes/Energy Saver} } key to inactivate the Night Timer temporarily and print the received fax messages if there are any. Then, if no operation is performed for about 5 minutes, the Night Timer turns the heater off again. - The Message Displayed While the Heater is Turned Off While the Night Timer is activated and the heater is turned off, the message "Currently the machine is in Energy Saver Mode. Press [Clear Modes/Energy Saver] key to use functions.
System Settings ❖ User Parameter List Switch Bits Item Available Settings Reference 00 0 Stamp home position 1: On p.93 “Stamp” 0: Off 3,2,1 Image density adjustment level home position 000: Normal 001: Lighter 010: Darker 5,4 Resolution home position 00: Standard 01: Detail 10: Super Fine p.44 “Image Density”, p.
Key Operator Settings Switch Bits Item Available Settings Reference 02 0 Forwarding Mark 1: On p.223 “Forwarding” 0: Off 1 Center Mark 1: On 0: Off 2 Print RX Time 3 TSI Print 1: On p.120 “Center Mark” 0: Off p.121 “Reception Time” 1: On p.123 “TSI Print” 0: Off 4 Checkered Mark 1: On 0: Off 5 *2 6 *2 CIL Print 1: On 0: Off TID Print 1: On 0: Off 03 7 p.123 “CIL Print” p.
System Settings Switch Bits Item Available Settings Reference 04 0 Print Confidential File Report automatically 1: On p.47 “Confidential File Report” Print Fax On Demand Access Report automatically 1: On *3 0: Off 0: Off p.165 “Printing the Fax On Demand Access Report” 3 Print failed transmission re- 1: On sults in the Journal 0: Off p.
Key Operator Settings Switch Bits Item Available Settings Reference 05 0 Substitute Reception 1: On p.111 “Substitute Reception” 0: Off 1 Condition for Substitute Reception 1: If Own Name or Own Fax Number is received p.111 “Substitute Reception” 0: All incoming fax messages 3 5,4 High Temperature Standby mode Restricted Access 1: On 0: Off 00: Off 01: On 10: On when the Night Timer is on 7,6 Energy Saver mode 00: Energy Saver Standby mode p.300 “Energy Saving” p.
System Settings Switch Bits Item Available Settings Reference 08 1,0 Multi-copy Reception 00: Off p.214 “Multicopy Reception” 01: Copy messages from specified senders 11: Copy messages from senders other than those you specify 3,2 Authorized Reception 00: Off 01: Receive messages from specified senders p.217 “Authorized Reception” 11: Receive messages from senders other than those you specify 5,4 *4 Specified Tray Selection 00: Off 01: Messages from specified senders p.
Key Operator Settings Switch Bits Item Available Settings Reference 09 1,0 Memory Lock 00: Off p.233 “Memory Lock” 01: Messages from specified senders 11: Messages from senders other than those you specify 3,2 *6 TX/RX File Save 00: Off 01: Store messages from specified senders p.236 “TX/RX File Save Settings” 11: Store messages from senders other than those you specify 7 10 4 Store fax documents for the 1: Enable Memory Transmission 0: Disable while using the Manual Dial function p.
System Settings Switch Bits Item Available Settings Reference 10 5 *5 Use the optional Bypass Tray Unit exclusively for PC Printing 1: On — Halftone Mode 1: Speed Mode 7 0: Off 0: Standard Mode 11 0 Transfer Request 1: On 0: Off 1 *2 2 6 7 p.44 “Original Type”, p.
Key Operator Settings Switch Bits Item 19 2,1,0 *4 or *5 The paper tray used for printing Reports Available Settings Reference 000: Not specified p.50 “Printing the Journal” p.
System Settings Switch Bits Item Available Settings Reference 20 1*7 Selection of "Ex. Super Fine" resolution for Copying 1: Enable p.127 “Copying” Selection of "Ex. Super Fine" resolution for transmission 1: Enable Selection of "Ex.
Key Operator Settings How to Set User Parameters This section describes how to set User Parameters, using transmission mode as an example. To change the transmission mode from Memory Transmission to Immediate Transmission, you need to change the bit 6 of switch 00 from 0 to 1. D Enter the code for "User Parameters" with the number keys. E Make sure that switch 00 is displayed. Important ❒ Do not change any bit switches other than those listed in the previous section.
System Settings Note ❒ If you press [Cancel], the display in step D reappears. ❒ The bits are displayed in ascending order from right to left, the right most bit being bit 0. ❒ Some items use multiple bits for their settings such as "Image density adjustment level." D Enter the code for "Prt. User Param." with the number keys. E Press the {Start}} key to print the list. H Press [PrevMenu] twice. I Press [Exit] to return to the standby mode.
Key Operator Settings • PSTN Access Number Use this setting if your machine is connected to a PBX that requires you to dial certain number such as "0" followed by a pause to connect to the outside line. By registering "0" as the PSTN Access Number, a pause will be inserted automatically after the "0" when dialing.
System Settings Note ❒ "G3-2 Analog Line" appears only when the optional Extra G3 Interface Unit is installed. The setting procedure is the same for both lines. F Depending on the setting you wish to register, use one of the following procedures: Registering Own Fax Number A Enter the code for "Own Fax Number" with the number keys. B Enter your Own Fax Number. Note ❒ The Own Fax Number (CSI) can contain a plus sign (+), numbers and spaces.
Key Operator Settings C Press [OK]. Note ❒ If you are making settings for the "G 3–1 A n a lo g L in e ," change the setting for the standard G3 line to PABX with User Parameters after registering the PSTN Access Number. See p.178 “User Parameters” (switch 13 bits 1,0). ❒ If you are making settings for the "G 3–2 A n a lo g L in e ," change the setting for the second G3 line to PABX with User Parameters after registering the PSTN Access Number. See p.178 “User Parameters” (switch 13 bits 3,2).
System Settings C Enter the code for "System Settings" with the number keys. Registering your SPID (Own Fax Number 2) A Enter the code for "SPID" with the number keys. D Enter the code for "G3 Digital Line" with the number keys. B Enter the fax number. Note ❒ If "G3 Digital Line" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. E Depending Note ❒ If your fax number is 123– 456–7890, enter "1234567890.
Key Operator Settings Registering the Own Fax Number (CSI) A Enter the code for "Own Fax No.(CSI)" with the number keys. B Enter the Own Fax Number (CSI). Note ❒ Own Fax Number (CSI) can contain a plus sign (+), numbers and spaces. Register your country code, area code (minus the leading zero) and your fax number in that order. C Press [OK]. 7 F Press [PrevMenu] three times. G Press [Exit] to return to the standby mode. G4 Digital Line This function requires the optional ISDN Unit.
System Settings ❒ After registering Own Fax Number 1 or 2, you can make settings so that the machine does not respond to incoming faxes that do not send their Own Fax Numbers with User Parameters. See p.178 “User Parameters” (switch 13 bit 5). Reference p.89 “Selecting the Line” A Press the {User Tools}} key. E Depending on the setting you wish to register, use one of the following procedures: Registering your Own Fax Number 1 A Enter the code for "Own Fax Number 1" with the number keys.
Key Operator Settings Registering the Sub-address F Enter the Own digital Number with the number keys. A Enter the code for "Sub-address" with the number keys. B Enter the sub-address (4–digit number). Note ❒ Make sure to store Own Digital Number. G Press [OK]. H Enter the code for "Terminal Name" with the number keys. C Press [OK]. Registering the G4 Terminal ID I Enter the Terminal Name. A Enter the code for "G4 Terminal ID" with the number keys.
System Settings Fax On Demand Reception D Enter the code for "Fax On Demand" with the number keys. This feature requires the optional Fax On Demand Unit. You can turn the Fax On Demand function on or off, set the password (whether the calling party needs to specify the password) or select the line type for the reception. Note ❒ The Remote ID is used as the password. See p.199 “Registering ID Codes”. Note ❒ If "Fax On Demand" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is.
Key Operator Settings G Press 0 or 1 key to select "By port". Note ❒ The following screen is displayed if the optional Extra G3 Interface Unit is installed: B Press [OK]. H Press [Port]. Selecting an ISDN Line A Press 0 or 1 key to select "By line". I Enter the code for the line type with the number keys. 7 B Press [Indial], then select the own fax number. Note ❒ "ISDN" appears only when the optional ISDN Unit is installed. Selecting a PSTN Line A Press 0 or 1 key to select the line.
System Settings J Press [PrevMenu]. Registering ID Codes ID codes are required when using transmission modes such as Polling Transmission or Confidential Messages. Register the following types of ID code before using the transmission modes: K Press [OK]. L Press [OK]. M Press [PrevMenu] twice. N Press [Exit] to return to the standby mode. ❖ Confidential ID This ID is usually required for printing a message received with the Confidential Reception feature. See p.46 “Printing a Confidential Message”.
Key Operator Settings Note ❒ You can check the registered ID codes on the User Parameter List. It is recommended that you print and keep the list after you register or edit IDs. See p.189 “Printing the User Parameter List”. ❒ You cannot receive faxes with the Confidential Reception feature without registering the Confidential ID beforehand. ❒ A Polling ID can be any combination of four digits (0 - 9) or letters (A - F) except for 0000 and FFFF.
System Settings G Press [OK]. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. The "Key Op. Tools" main menu appears. Note ❒ To register other ID codes, repeat the procedure from step E. C Enter the code for "System Settings" with the number keys. H Press [PrevMenu] three times. I Press [Exit] to return to the standby mode.
Key Operator Settings Transfer Report This section describes the procedure for registering the fax number of the line your machine is connected to as the return address for Transfer Requests. When you make a Transfer Request from this machine, the registered number is sent to the Transfer Station. The Transfer Station then sends back the Transfer Result Report to this fax number. You can register a fax number (return address) for each telephone line your machine is connected to, as described below.
System Settings C Enter the code for "System Settings" with the number keys. Registering a G3 PABX Number A Enter the code for "G3 PABX Number" with the number keys. D Enter the code for "Transfer Report" with the number keys. B Enter the fax number to be used as the return address. Note ❒ If "Transfer Report" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is.
Key Operator Settings Network Settings Use of these settings requires the NIC FAX Unit (Option for Type1). Adjust these settings to set up the Internet Fax Feature (Option for Type1). For details, see Chapter 1, "Network Settings" in the NIC FAX Unit manual. IP-Fax Parameter Settings B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "System Settings" with the number keys.
System Settings Key Layout C Enter You can change the layout of characters assigned to Quick Dial keys, which are used for entering characters. Two types of layout are provided, the QWERTY layout and the ABC layout. D Enter the code for "Key Layout" ❖ QWERTY Layout ❖ ABC Layout Note ❒ Set one of the keyboard labels that come with the machine on the control panel according to choice. the code for "System Settings" with the number keys. with the number keys.
Key Operator Settings Print Position If image positioning needs to be adjusted slightly, adjust the margins for the appropriate tray (the main paper tray, the optional Paper Tray Units, or the optional Bypass Tray Unit). Note ❒ If "Print Position" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. E Enter the code for the tray you wish to adjust the margins for with the number keys. Note ❒ You can adjust the top and left margins of paper in 9 increments.
System Settings H Press [OK]. The margins are set. Note ❒ If you wish to adjust another margin for the same tray, repeat the procedure from step F. ❒ If you wish to adjust a margin for another tray, press [PrevMenu], then repeat the procedure from step E. I Press [PrevMenu] four times. J Press [Exit] to return to the standby mode. Note ❒ The printed image may not be complete if the margins are excessively increased or decreased depending on the received fax.
Key Operator Settings A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "System Settings" with the number keys. 7 D Enter the code for "Mem. File Transf" with the number keys. Note ❒ If "Mem. File Transf" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. ❒ If no messages are stored in memory, the following message will appear." No matching file found.".
System Settings Deleting Entries This feature allows you to delete a group of data stored in the machine such as ID codes or Quick Dials at once. It is a handy tool when you are moving to an office in another location or disposing of the machine. The types of data that you can delete by using this function are listed in the table below. Item Data type that you can delete List that is printed if any part of the data cannot be deleted Registered ID Code Own Name, Fax Header, Own Fax Number, desti- p.
Key Operator Settings B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. F Press [Yes]. The "Key Op. Tools" main menu appears. C Enter the code for "System Settings" with the number keys. G Press [Yes] to confirm the dele- tion. D Enter the code for "Delete Entries" with the number keys. All IDs stored in the machine's memory are deleted. 7 Note ❒ If "Delete Entries" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is displayed.
System Settings Reset PM Counter Follow the procedure described below to clear the counters that count the sheets of documents and printed paper when replacing the ADF Maintenance Kit or Fusing Maintenance Unit. If the counters are not cleared, it is not possible to notify the right time for the next replacement. Make sure to clear the counters. ❖ When replacing the ADF Maintenance Kit Clear the ADF roller counter. See the Replacing Instructions that come with the ADF Maintenance Kit.
Key Operator Settings F Press [Reset]. Note ❒ If you press [OK], the screen in step D reappears. G Press [Yes] to clear the counter. RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings, if you request it. A Press the {User Tools}} key.
System Settings E Press 0 or 1 key to turn this function on or off. F Press [OK]. G Press [PrevMenu] twice. H Press [Exit] to return to the stand- 7 by mode.
Key Operator Settings Initial Set Up Multi-copy Reception Use this feature to have the machine print multiple copies of messages from Specified Senders. If no Specified Senders are registered, the machine prints multiple copies of all messages, regardless of sender. Note ❒ It is recommended that you print the Specified Sender List and keep it after registering or editing settings for this function. See p.217 “Printing the Specified Sender List”.
Initial Set Up B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" F Enter the code for "Program Sender" with the number keys. G Enter the 2-digit code of the Specified Sender you wish to register with the number keys. with the number keys. The "Initial Set Up" menu appears. D Enter the code for "Multi-copy Recp." with the number keys.
Key Operator Settings Reference p.98 “Entering Characters”, N Press [Exit]. J Press [OK]. K Choose whether to store this item as a wildcard. O Enter the number of copies to be printed with the number keys. Reference p.98 “Entering Characters”, L Press [OK]. 7 Note ❒ You can specify the number of copies from 1 to 9. ❒ Multi-copy Reception is activated when the number of copies is set to 2 and above, and inactivated when it is set to 1. P Press [OK].
Initial Set Up Printing the Specified Sender List You can check the registered Specified Senders by printing out the list of the registered Specified Senders. Reference See p.241 “Printing the Specified Sender List” for the printing procedure. Authorized Reception You can block out unwanted fax messages by registering Specified Senders for Authorized Reception and choosing to receive faxes only from those senders.
Key Operator Settings Setting up Authorized Reception A Press the {User Tools}} key. F Enter the code for "Program Sender" with the number keys. G Enter the 2-digit code of the SpecB Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" with the number keys. 7 ified Sender you wish to register with the number keys.
Initial Set Up Note ❒ You can use letters, symbols, numbers, or spaces when entering the sender name or sender number. Reference p.98 “Entering Characters”, Note ❒ To register another Specified Sender, repeat the procedure from step G. N Press [Exit]. J Press [OK]. K Choose whether to store this item as a wildcard. O Press 0 or 1 key to turn this function on or off. Reference p.98 “Entering Characters”, L Press [OK]. 7 P Press [OK]. Q Press [PrevMenu] twice.
Key Operator Settings Printing the Specified Sender List You can check the registered Specified Senders by printing out the list of the registered Specified Senders. Reference See p.241 “Printing the Specified Sender List” for the printing procedure. Specified Tray This function requires the optional Paper Supply Unit. The Specified Tray function enables you to have messages from Specified Senders printed using one paper tray, and messages from other senders to be printed using another paper tray.
Initial Set Up ❒ If the Specified Sender's fax machine is of the same make as your machine, register the sender's name registered to their machine. If the Specified Sender's fax machine is of a different make, register the fax number. ❒ You can check the sender's name or sender's fax number registered to the fax machines of Specified Senders on the Journal. See p.50 “Printing the Journal”. ❒ You can change the current setting by following the same procedure for making a new setting.
Key Operator Settings Note ❒ If you enter the first digit of the c od e incorrectly, press the {Clear} } key or the {Stop} } key to clear it and enter the correct code. If you enter the code incorrectly with the two digits, press [Cancel] in step H. K Choose whether to store this item as a wildcard. H Press [Sender]. Reference p.98 “Entering Characters”, L Press [OK]. I Enter the sender name or sender number of the other party's fax machine you wish to register as a Specified Sender.
Initial Set Up N Press [Exit]. Forwarding With this feature, messages from Specified Senders are printed then forwarded to a pre-registered destination (Forwarding Address). For example, when you are away on a trip, you can have messages automatically sent to where you are staying. O Press 0 or 1 key to turn this function on or off. P Press [OK]. Q Press [PrevMenu] twice. R Press [Exit] to return to the standby mode. Deleting Specified Senders You can delete registered Specified Senders as necessary.
Key Operator Settings ❒ The messages from the Specified Senders that you registered or messages from the senders other than those you registered are forwarded to the specified addresses. You can choose whether to have these messages forwarded also to the Forwarding Address with no Specified Senders, if there are any, using User Parameters. See p.178 “User Parameters”(switch 09 bit 5). ❒ You can choose whether the machine prints out the messages it forwards with User Parameters. See p.
Initial Set Up Note ❒ Turn the Forwarding Mark feature on or off with User Parameters. See p.178 “User Parameters”. D Enter the code for "Forwarding" with the number keys. E Press [Receiver]. Setting up Forwarding A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" with the number keys. F Enter the code for "Prog. Receiver" with the number keys.
Key Operator Settings H Enter the fax number of the For- K Enter the 2-digit code of the Spec- Note ❒ If you enter the number incorrectly, press the {Clear} } key or {Stop} } key and try again. The {Clear} } key deletes one character at a time, and the { Stop} } clears the whole line. Note ❒ If you enter the first digit of the code incorrectly, press th e {Clear} } key or the {Stop} } key to clear it and enter the correct code.
Initial Set Up O Choose whether to store this item as a wildcard. Reference p.98 “Entering Characters”, R Press [Exit]. S Press [OK]. P Press [OK]. T Press [PrevMenu] twice. U Press 0 or 1 key to turn this 7 function on or off. Q Press [PrevMenu]. Note ❒ To register another Specified Sender, repeat the procedure from step K. Note ❒ You can choose to forward only messages from Specified Senders, or forward all messages except those from Specified Senders.
Key Operator Settings X Press [Exit] to return to the standby mode. F Enter the code for "Delete Receiver" with the number keys. Deleting Forwarding Addresses A Press the {User Tools}} key. G Enter the item number of the For- warding Address you wish to delete with the number keys. B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. H Press [Yes]. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" 7 with the number keys. I Press [Yes].
Initial Set Up J Press [PrevMenu]. Deleting Specified Senders (Forwarding) A Press the {User Tools}} key. K Press [PrevMenu]. B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. L Press [OK]. C Enter the code for "Initial Set Up" with the number keys. 7 The "Initial Set Up" menu appears. D Enter the code for "Forwarding" with the number keys. Note ❒ Select "Off" if you wish to invalidate a setting.
Key Operator Settings F Enter the code for "Prog. Receiver" with the number keys. G Enter the item number of the For- warding Address whose Specified Sender you wish to delete with the number keys. Note ❒ If you enter the first digit of the c od e incorrectly, press the {Clear} } key to clear it and enter the correct code. If you enter the code incorrectly with the two digits, press [Cancel] in step H. 7 J Enter the 2-digit code of the Specified Sender you wish to delete with the number keys.
Initial Set Up N Press [Exit]. Note ❒ Select "Off" if you wish to invalidate the setting. R Press [PrevMenu] twice. S Press [Exit] to return to the standby mode. O Press [OK]. Printing the Specified Sender List (Forwarding) You can check which Specified Senders are registered for a Forwarding Address by printing this list. Follow the steps below to print this list. A Press the {User Tools}} key. When No Specified Sender Has Been Registered A Press [OK]. P Press [PrevMenu] twice. Q Press [OK].
Key Operator Settings D Enter the code for "Forwarding" with the number keys. E Press [Receiver]. J Press the {Start}} key. Note ❒ To stop the list being printed, press [Cancel]. The display in step I reappears. K Press [Exit]. F Enter the code for "Prog. Receiver" with the number keys. L Press [OK]. 7 G Enter the item number of the For- warding Address you wish to print out with the number keys. H Press [Sender]. I Enter the code for "Print Sender List" with the number keys.
Initial Set Up Memory Lock You can have messages from Specified Senders stored in memory without printing by using the Memory Lock function. A password is required when printing the Memorylocked messages in order to keep them confidential and private. If you do not register any Specified Senders, all incoming messages are received using Memory Lock. Preparation Be sure to register the Memory Lock ID before using this function. See p.199 “Registering ID Codes”.
Key Operator Settings Setting up Memory Lock E Press [Sender] A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" Note ❒ If you do not wish to register a Specified Sender, proceed to step O. ❒ If you do not register any Specified Senders, all incoming faxes are locked in memory. F Enter the code for "Program Sender" with the number keys. with the number keys.
Initial Set Up H Press [Sender]. L Press [OK]. I Enter the sender name or sender M Press [PrevMenu]. number of the other party's fax machine you wish to register as a Specified Sender. Note ❒ You can use letters, symbols, numbers, or spaces when entering the sender name or sender number. Reference p.98 “Entering Characters”, Note ❒ To register another Specified Sender, repeat the procedure from step G. 7 N Press [Exit]. J Press [OK].
Key Operator Settings Note ❒ You can choose to only lock messages from Specified Senders, or lock all messages except those from Specified Senders. Adjust this setting with User Parameters. See p.178 “User Parameters”(switch 09 bits 1, 0). P Press [OK]. Q Press [PrevMenu] twice. R Press [Exit] to return to the standby mode. Deleting Specified Senders You can delete registered Specified Senders as necessary. Reference See p.239 “Deleting Specified Senders” for the deleting procedure.
Initial Set Up ❒ You can use up to 20 characters when registering one item of Specified Senders for the G3 communication, and 24 characters for the G4 communication. You can also specify wildcards. See p.98 “Entering Characters”, . ❒ If the Specified Sender's fax machine is of the same make as your machine, register the sender's name registered to their machine. If the Specified Sender's fax machine is of a different make, register the fax number.
Key Operator Settings G Enter the 2-digit code of the Specified Sender you wish to register with the number keys. Note ❒ If you enter the first digit of the c od e incorrectly, press the {Clear} } key to clear it and enter the correct code. If you enter the code incorrectly with the two digits, press [Cancel] in step H. H Press [Sender]. K Choose whether to store this item as a wildcard. Reference p.98 “Entering Characters”, L Press [OK].
Initial Set Up N Press [Exit]. Printing the Specified Sender List You can check the registered Specified Senders by printing out the list of the registered Specified Senders. O Press 0 or 1 key to turn this function on or off. Reference See p.241 “Printing the Specified Sender List” for the printing procedure. Deleting Specified Senders Use this procedure to delete Specified Senders for the following features: Reference p.
Key Operator Settings B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" with the number keys. G Enter the 2-digit code of the Specified Sender you wish to delete with the number keys. Note ❒ If you enter the code incorrectly, press the { Clear} } key and try again. H Press [Yes]. The "Initial Set Up" menu appears. D Enter the code for "Multi-copy Recp." with the number keys. I Press [Yes].
Initial Set Up Note ❒ To delete another Specified Sender, repeat the procedure from step G. K Press [Exit]. Printing the Specified Sender List Follow the steps below to print a single-page list of Specified Senders registered for each of the following features: Reference p.214 “Multi-copy Reception” L Press [OK]. p.217 “Authorized Reception” p.220 “Specified Tray” p.223 “Forwarding” p.233 “Memory Lock” p.
Key Operator Settings B Enter the code for "Key Op. Tools" with the number keys then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Initial Set Up" with the number keys. G Press the {Start}} key. Note ❒ To cancel printing, press [Cancel]. The display in step F reappears. H Press [Exit]. The "Initial Set Up" menu appears. D Enter the code for "Multi-copy Recp." with the number keys. I Press [OK]. 7 E Press [Sender]. J Press [PrevMenu] twice.
Initial Set Up Backup File Transmission Settings By registering a destination for administrative use, you can automatically have backups made of all sent faxes. You can register the following items: • Administrator's Address (2 destinations can be registered). Store a single fax number, or an email address (NIC FAX Unit (Option for Type1) required). • Administrator Name Backup File Transmission applies to the following features: • Memory Transmission p.
Key Operator Settings E Press 0 or 1 key to turn this function on or off. F Press [Receiv.1] or [Receiv.2]. B Enter a name for the administrator address. Reference p.98 “Entering Characters”, C Press [OK]. H Press [OK]. G Enter the fax number of the back- up destination (Administrator Address). 7 I Press [OK].
Box Settings Box Settings See the following pages for how to set up and delete Personal Boxes, Information Boxes and Transfer Boxes. This feature provides the following functions: ❖ Registering/Editing Personal Boxes Registering or editing Personal Boxes See p.247 “Registering/Editing Personal Boxes”. ❖ Deleting Personal Boxes Deleting Personal Boxes See p.250 “Deleting Personal Boxes”. ❖ Registering/Editing Information Boxes Registering or editing Information Boxes See p.
Key Operator Settings Personal Boxes This feature lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (User Code) that has been designated as a Personal Box beforehand. When the other party sends their message, they specify the SUB code of the user they are sending to. When the message is received, it is stored in the Personal Box with the matching SUB Code.
Box Settings Registering/Editing Personal Boxes This section describes how to register Personal Boxes. You can store the following items: • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, "q", "p" and spaces (the first character cannot be a space). • Name (required) Up to 20 characters long. • Password (optional) Up to 20 characters long and can be composed of digits 0-9, "q", "p" and spaces (the first character cannot be a space).
Key Operator Settings B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. G Press [Name]. The "Key Op. Tools" main menu appears. C Enter the code for "Box Settings" H Enter the name of the box. with the number keys. D Enter the code for "Personal Box" with the number keys. 7 E Enter the SUB Code you wish to register as a Personal Box. Note ❒ To change a previously stored name, press the {Clear} } key or the {Stop} } key, then enter a new one. Reference p.
Box Settings B Enter the password you wish to register. B Press the Quick Dial key you wish to assign the box to. Note ❒ If you incorrectly enter the password, press the {Clear} } key or the {Stop} } key, then try again. C Press [OK]. Note ❒ To check the current contents of Quick Dial keys, press [Status]. C Press [OK]. K Press [Exit]. Registering a Receiver A Enter the code for "Program Receiver" with the number keys.
Key Operator Settings Deleting Personal Boxes E Enter the SUB Code of the Personal Box you wish to delete. This section describes how to delete Personal Boxes. Limitation ❒ If the specified SUB Code is not registered as a Personal Box, or the messages of the box are registered, you cannot delete it. A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key.
Box Settings I Press [PrevMenu] three times. J Press [Exit] to return to the stand- ❒ You can print and check the contents of Information Boxes. See p.70 “Printing Information Box Messages” . Information Boxes Registering/Editing Information Boxes by mode. Use the Information Box feature to set up the machine as a fax information service or document server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.
Key Operator Settings A Press the {User Tools}} key. F Press [OK]. Note ❒ If a password is already registered, enter the password, then press [OK]. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. The "Key Op. Tools" main menu appears. C Enter the code for "Box Settings" G Press [Name]. H Enter the name of the box. with the number keys. 7 D Enter the code for "Prog. Info. Box" with the number keys.
Box Settings J Press [Password]. Deleting Information Boxes This section describes how to delete Information Boxes. Limitation ❒ If the specified SEP Code is not registered as an Information Box or the messages of the box are registered, you cannot delete it. Note ❒ If you do not wish to register a password, proceed to step M. A Press the {User Tools}} key. K Enter the password you wish to register. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key.
Key Operator Settings E Enter the SEP Code of the Information box you wish to delete. J Press [Exit] to return to the standby mode. Transfer Boxes Note ❒ If you enter the code incorrectly, press the { Clear} } key or the {Stop} } key, then try again. F Press [OK]. Note ❒ If a password is already registered, enter the password, then press [OK]. G Press [Yes]. This feature turns your machine into a fax relay station.
Box Settings Registering/Editing Transfer Boxes This section describes how to set up a Transfer Box for forwarding incoming SUB transfer request messages onto end receivers. You can store the following items: • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, "q", "p" and spaces (the first character cannot be a space). • Name (required) Up to 20 characters long.
Key Operator Settings C Enter the code for "Box Settings" with the number keys. D Enter the code for "Prog. Transf. Box" with the number keys. Note ❒ If "Prog. Transf. Box" is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] until it is. E Enter the SUB code you wish to H Enter the name for the Transfer Box. Note ❒ To change a previously stored name, press the {Clear} } key or the {Stop} } key, then enter a new one. Reference p.98 “Entering Characters”, I Press [OK]. J Press [Others].
Box Settings B Enter the password you wish to register. Note ❒ If you enter the password incorrectly, press the { Clear} } key or the {Stop} } key and try again. C Press [OK]. K Press [Exit]. L Press [OK]. Registering End Receivers A Enter the code for "Prog. Receiver" with the number keys. B Enter the number of the end receiver you wish to register with the number keys. M Press [PrevMenu] three times. N Press [Exit] to return to the stand- 7 by mode. Note ❒ You can register up to 5 end receivers.
Key Operator Settings Deleting Transfer Boxes E Enter the SUB code of the Transfer Box you wish to delete. This section describes how to delete Transfer Boxes. Limitation ❒ If the specified SUB Code is not registered as a Transfer Box, or the messages of the box are registered you cannot delete it. A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key.
Box Settings Printing the Box List E Press the {Start}} key. The list is printed. Follow the procedure below to print a list showing the currently registered Personal Boxes, Information Boxes and Transfer Boxes. A Press the {User Tools}} key. B Enter the code for "Key Op. Tools" with the number keys. Then press the {q} key. Note ❒ To cancel printing, press [Cancel]. The display in step D will reappear. F Press [PrevMenu] twice. G Press [Exit] to return to the standby mode. The "Key Op.
Key Operator Settings 7 260
8. Solving Operation Problems Clearing a Paper Jam in the Optional Paper Supply Units Clearing a Paper Jam in the Optional Paper Tray Unit B Remove any jammed paper slowly. The Fusing Unit and its surrounding areas may be very hot. Do not touch areas other than those indicated in this manual when clearing a paper jam. Doing so may result in burns. Important ❒ Do not attempt to pull out jammed paper with excessive force. Doing so may rip the paper or cause the machine to malfunction.
Solving Operation Problems E Remove any jammed paper slowly. F Push in the optional Paper Tray Unit until it clicks into place. B Remove any remaining paper. C Hold both ends of the Bypass Tray Unit firmly, and lift it up slightly to remove it. Clearing a Paper Jam in the Optional Bypass Tray Unit Important ❒ Do not attempt to pull out the jammed paper with excessive force. Doing so may rip the paper or cause the machine to malfunction. 8 A Shift the paper stop lever toward the machine.
Clearing a Paper Jam in the Optional Paper Supply Units E Hold the Bypass Tray Unit at both ends, and reattach it to the machine. G Shift the paper stop lever back to its original position. Note ❒ Make sure that the unit is properly attached to the machine. It should not be tilted, nor should there be any gap between the unit and machine. 8 F Even the edges of a stack of paper and load it into the unit with the printable surface facing down.
Solving Operation Problems Reading Reports Error Report Power Failure Report The error report is printed after each unsuccessful communication (both transmission and reception). The communication failure may normally be caused either by your machine, or the fax machine on the other end. Noise on the telephone line may also be one of the causes. If the error report is printed after sending a fax message, try sending it again.
Error Codes Error Codes Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, and weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot. Therefore some errors and line failures are to be expected. When an error occurs, an error report is printed. This report includes an error code.
Solving Operation Problems Code Possible Cause 0-80~88 Poor line condition Incompatible or faulty terminal at the other end 1-00 Document jam Improperly inserted document 1-01 Document length exceeded the maximum limit Same as for code 1-00 2-xx Possible fault in your machine 3-xx There is a problem with the ISDN network. Check the ISDN line connection. Faulty terminal at the other end. 4-10 ID codes did not match. Co-ordinate ID codes with the other party.
9. Maintaining Your Machine Loading Paper into the Optional Paper Tray Unit The following procedure describes how to load paper in the optional Paper Tray Unit. A Pull out the optional Paper Tray Unit. Important ❒ Make sure that the size of paper loaded in the unit matches the size indicated by the size mark. If not, the size of the loaded paper is not recognized correctly and the printed images may be incomplete or paper jams may occur.
Maintaining Your Machine Loading Paper into the Optional Bypass Tray Unit Note ❒ You can load paper in the optional Bypass Tray Unit up to approximately 100 sheets (8 1 / 2 "×11" or smaller size), 10 sheet (larger than 81/2"×11" size) or 40 postcards (L only). A Shift the paper hold lever toward the machine. B Even the edges of a stack of paper and load it into the unit with the printable surface facing down. 9 Important ❒ Make sure not to load paper over the limit mark.
Changing the Paper Size Changing the Paper Size This section describes how to change the paper size in the main paper tray, optional Paper Tray Unit and optional Bypass Tray Unit to a desired paper size. Do not use paper with staples or conductive paper such as aluminum foil or paper that contains carbon. Doing so may cause fire. Be careful not to injure your fingers when changing copy paper. A Pull out the main paper tray until it comes to a complete stop.
Maintaining Your Machine Important ❒ Make sure that the size of paper loaded in the unit matches the size indicated by the size mark. If not, the size of the loaded paper is not recognized and printed images may be incomplete or paper jams may occur. E Make sure that the side rail is set correctly to the desired paper size indicated at the bottom of the paper tray. D Adjust the side rail nearest to you to the size of the paper that you are loading while squeezing the green tray extension release tab.
Changing the Paper Size Important ❒ Make sure that the end plate is properly inserted so that the tabs at the lower end of the plate are securely fastened to the bottom plate of the tray. H Fan a stack of paper and even the edges, then load it in the main paper tray with the printable surface facing down. Make sure that the top of the paper is under the notches in the corner of the tray.
Maintaining Your Machine C Adjust the size mark to the size of the paper that you are loading. Important ❒ Make sure that the size of paper loaded in the unit matches the size indicated by the size mark. If not, the size of the loaded paper is not recognized and printed images may be incomplete or paper jams may occur. D Adjust the side rail that is nearer to you to the size of the paper that you are loading while squeezing in the green tray extension release tab.
Changing the Paper Size G Insert the end plate into the slot for the desired paper size. Changing the Paper Size in the Optional Bypass Tray Unit Important ❒ Make sure that copying or printing of received fax messages is not in progress. Important ❒ Make sure that the end plate is properly inserted so that the tabs at the lower end of the plate are securely fastened to the bottom plate of the unit.
Maintaining Your Machine C Adjust the paper size mark to the E Even the edges of a stack of paper Note ❒ To load custom size paper, set the paper size to the "p" mark. ❒ You can use custom size paper only for making copies or PC Printing (option). Important ❒ Make sure not to load paper over the limit mark. size of the paper that you are loading. D Adjust the paper guide to the size of the paper that you are loading. 9 274 and load it into the unit with the printable surface facing down.
Cleaning Cleaning You may not have satisfactory copying or printing results if the parts of the machine are not clean. Clean your machine regularly so that you may always use it in the best condition. The parts that needs to be cleaned regularly are listed below. • Document transport mechanism • Copy paper transport mechanism of the optional Paper Tray Unit Important ❒ Do not use thinner, benzine, alcohol or detergent for cleaning. Doing so may cause the plastic parts to change shape or color.
Maintaining Your Machine D Replace the feed unit to its original position by first pushing the far end, and then pushing the near end into their places. G Wipe the exposure glass, the white strip under the exposure glass cover, and the six rollers. Use a dry, soft cloth. If it is very dirty, wipe with a soft cloth that has been dampened with water and wrung out, then wipe the surface with a dry cloth. E Close the ADF cover, making sure that it clicks firmly into place.
Cleaning Cleaning the Copy Paper Transport Mechanism C Close the side cover of the main paper tray, making sure that it locks firmly into place. Main Paper Tray Optional Paper Tray Unit A Open the side cover of the main A Open the side cover of the Paper paper tray. Note ❒ You cannot open the paper tray side cover when the optional Bypass Tray Unit is installed. Remove the optional Bypass Tray Unit first, and then open the paper tray side cover. See p.278 “Optional Bypass Tray Unit”. Tray Unit.
Maintaining Your Machine Optional Bypass Tray Unit A Shift the paper stop lever toward D Wipe the entire surface of the roller while rotating it. the machine. 1. Roller B Remove any remaining paper. E Hold the Bypass Tray Unit at both ends, and reattach it to the machine. C Hold both ends of the Bypass Tray Unit firmly, and lift it up slightly to remove it. 9 Note ❒ Make sure that the unit is properly attached to the machine.
Cleaning F Even the edges of a stack of paper and load it into the unit with the printable surface facing down. Cleaning the Registration Roller Some parts of the machine may be very hot. Do not touch the areas labelled "Caution! Hot surface." Doing so may result in a burn. G Shift the paper stop lever back to its original position. Limitation ❒ Cleaning the registration roller while the power is turned on may result in a burn. Make sure to turn the power off before cleaning the registration roller.
Maintaining Your Machine Replacing the Stamp Cartridge When the stamp mark begins to fade, it is time to replace the stamp cartridge. Note ❒ Only use stamp cartridges designed specifically for this machine. Note ❒ Remove the stamp cartridge with pincers, or carefully ease out the end of the stamp head with your fingernails. ❒ One stamp cartridge can stamp approximately 3,000 times. A Open the ADF unit while pushing the release lever. C Insert the new stamp cartridge.
10. Appendix Installation, Move and Disposal of the Machine This section provides you with information about installation, move and disposal of this machine. Important ❒ Installation of this machine must be performed by an authorized dealer or service representative. Never attempt to install the machine by yourself. Machine Environment If the machine is installed in an inappropriate location, you may not be able to make copies or send or receive fax messages properly.
Appendix ❖ Use this machine in an environment that satisfies the conditions described in the diagram below. Temperature 89.6 / 32 80.6 / 27 77 / 25 59 50 Acceptable environment Recommend environment / 15 / 10 15 30 54 70 80 Humidity(%) Note ❒ When the machine is subject to a sudden and drastic change in temperature or humidity, condensation in the machine may affect the printing quality of the copied images or received messages.
Installation, Move and Disposal of the Machine Location Allow enough space around the machine for smooth fax or copy operation, and servicing by a service representative. • Front: 70cm (2.3ft.) • Back: 0cm (0.0 in.) • Left side: 0cm (0.0 in.) Note ❒ A working space of at least 30cm (1.0ft.) is necessary to install the optional Bypass Tray Unit, clear jammed paper, or replace the toner cartridge. • Right: 5cm (2.0 in.) Note ❒ A working space of at least 5cm (2.0 in.
Appendix Connecting the Power and Switching On R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. • Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs: • You spill something into the machine. • You suspect that your machine needs service or repair.
Installation, Move and Disposal of the Machine Moving the Machine R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • If you are moving the machine to a distant location such as another floor or building, contact your service representative. Note that the moving service is a paid service.
Appendix Connecting to a Telephone Line Connecting the Machine to the Telephone Line ❖ Connecting to the Telephone Line R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord. R ATTENTION: • Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure. To connect the machine to a telephone line, use a snap-in modular type connector. ❖ Connector Location 1.
Connecting to a Telephone Line Connecting to an Additional G3 Line You can connect the machine to two G3 lines by installing the optional Extra G3 Interface Unit. Connect the additional G3 line to the "LINE2" socket. Important ❒ Contact your service representative when connecting to the additional G3 line. ISDN You can connect to ISDN by installing the optional ISDN Unit. Connect the ISDN cable that comes with the ISDN Unit to the "ISDN" socket.
Appendix Connecting the Optional Handset Installing the Optional Handset A Fix the handset holder to the man- Setting up the Optional Handset ❖ Selecting the line type Set the line type switch to the appropriate position. Tone Dialing: TT Pulse Dialing: DP ual pocket using an item such as a small coin. TT DP Important ❒ Do not screw in screws too tightly. Doing so may damage the handset holder or manual pocket.
Supplies Supplies ❖ Toner Cartridge One toner cartridge can print approximately 10,000 sheets (ITU-T #1Chart). Product Name Color Purchase Unit Toner Cartridge Black 1 pack ❖ Maintenance Units The ADF maintenance kit should be replaced after feeding approximately 30,000 sheets of originals. The fusing maintenance unit should be replaced after printing approximately 60,000 sheets of paper.
Appendix Options 40MB Memory Card Following features are enhanced when you install the Optional 40MB Memory Card: • Increasing the number of documents that you can store in the machine's memory • Using the TX/RX File Save function (necessary to install Optional Function Upgrade Unit) • Setting the Resolution to Extra Super Fine when copying, and printing the received messages ❖ Optional 40MB Memory Card You can expand the memory size from the standard 7MB to 40MB.
Options Function Upgrade Unit Optional Function Upgrade Unit enables you to use the TX/RX File Save function. (It is necessary to install the Optional 40MB Memory Card at the same time.) The unit also expands the functions listed below.
Appendix Extra G3 Interface Unit The optional Extra G3 Interface Unit enables you to connect the machine to another G3 line in addition to the standard connection to a G3 line. ISDN Unit You can connect to ISDN and use the functions listed below by installing the optional ISDN Unit. Function Reference Sub-address p.82 “Sub-address” UUI p.83 “UUI” Handset ❖ Handset You can make or receive calls by installing the optional Handset and dialing manually (See p.88 “Manual Dial”).
Options Note ❒ Type2 is equipped with the NIC FAX Unit in standard. Reference See NIC FAX Unit manual for detailed information. Printer Interface Unit The Printer Interface enables you to connect the machine to a personal computer and use it as a printer. It also enables you to connect the machine to a LAN environment and use it as a network printer. Reference See the Optional Printer Interface Unit manual for detailed information.
Appendix Specifications ❖ Power supply: 120V, 60Hz ❖ Power consumption *1 : Energy Saver Mode: Average 2W or less (Type1) Average 6W or less (Type2) Standby Mode: Average 30W or less Transmission: Average 45W or less Reception: Average 450W or less Maximum 1000W Copying: Average 400W or less Maximum 1000W *1 When no Option is installed.
Specifications ❖ Transmission time: G3: Less than 3 seconds at 33,600 bps (JBIG coding) G4: Less than 2 seconds at 64 kbps (MMR coding) Note ❒ The values above are measured when sending an A4 size original with standard resolution (G3: 8×3.85 lines/mm (200×100dpi) with JBIG coding, G4: 200×100dpi with MMR coding) with Memory Transmission. They indicate the time spent on transmission, and do not include the time spent on communication control.
Appendix Copying • Standard: 200×100dpi • Detail: 200×200dpi • Super Fine: 400×400dpi • Extra Super Fine: 600×600dpi (Optional 40MB Memory Card required) Reference Chapter 9, "Specifications" in the NIC FAX Unit manual ❖ Print Process Printing on standard paper using the laser ❖ Dimensions (Width× ×Depth× ×Height): Type1: 505×609×615mm (19.9×24.0×24.2 in.) Type2: 505×609×480mm (19.9×24.0×18.9 in.) ❖ Weight: Type1: 40.5kg (89.2 lb.) or less Type2: 28.6kg (63.0 lb.
Specifications Paper Size and Scanned Area 4mm (0.2") Document width 148~304mm (5.8"-12.0") 5mm (0.2") 5mm (0.2") Feeding direction 4mm (0.2") Document length 105~1,200mm (4.1"-47.2") GFGYOM0N The part shaded will not be scanned, because it is outside the maximum scanning width range. Note ❒ Images at the edges of the original document (top 5mm (0.2 in.), bottom 4mm (0.2 in.), left 4mm (0.2 in.), right 5mm (0.2 in.)) may not be scanned even if you set a standard sized original properly.
Appendix Paper It is recommended that you use your supplier's paper for the best printing results. • You can use paper of equivalent thickness to your supplier's paper. Recommended Paper Sizes and Types The recommended sizes, types and sheets of paper that you can load in the machine are described below. Important ❒ Follow the precautions listed below when storing paper. • Avoid storing it in direct sunlight. • Store it in a dry place (humidity 70% or lower). • Store it on a level surface.
Specifications Note ❒ You can load only custom sized paper to the optional Bypass Tray Unit when making copies or using the PC Printing function (option). ❒ Load OHP transparencies to the optional Bypass Tray Unit one sheet at a time, and remove it from the paper tray immediately after the copying is complete. ❒ Load postcards in landscape orientation (L) in the optional Bypass Tray Unit. Non-recommended Paper Do not use the paper listed below. Using these kinds of paper may cause paper jams.
Appendix Energy Saving Introduction When your fax machine prints fax messages, it uses heat to fix the image on paper. This heat is generated using a heating roller which must be hot enough to fuse toner to the paper properly. Because keeping the roller hot all the time consumes electricity, this machine is provided with an Energy Saver Mode in which the heating roller is heated to full temperature only when a message needs to be printed.
Specifications Note ❒ You can still send fax messages stored in memory while the machine is in Energy Saver Mode. ❒ Even in Energy Saving Standby mode, indicators that blink or light during communication or reception still work. When the Substitute Reception, Memory Lock or Confidential message indicator lights, exit Energy Saver Mode and take appropriate action. ❒ You can specify High Temperature Standby mode in combination with either Energy Saver Standby mode or Fax Standby mode.
Appendix Exiting Energy Saver Mode Your machine exits Energy Saver Mode when a fax is received. To exit Energy Saver Mode manually: • In Energy Saving Standby mode, press the {Clear Modes/Energy Saver} } key. • In Fax Standby mode, press any key. • Place an original. • Pick up the optional Handset. • Pull out the main paper tray. • Open the ADF unit or ADF cover. • Open the side cover.
Maximum Values Maximum Values The following table describes the maximum value for each item.
INDEX A Accessing the Key Operator Tools, 171 Adjusting the Display Contrast, 151 Adjusting the Printing Density, 124 Authorized Reception, 217 Authorized Reception, Setup, 218 Auto Discriminate, 91 Auto Document, 99 Automatic Redial, 105 Auto Reduction, 93 B Backup File Transmission, 102 Backup File Transmission Settings, 243 Batch Original Documents Transmission, 96 Batch Transmission, 105 Blank Sheet Detect, 101 Box File Manager Functions, 67 Box Settings, 245 Broadcasting Checking Progress, 104 Broadca
F K Fax Header, 32 Fax Mode (Auto Receive Mode), 113 Fax On Demand, 160 Fax On Demand Recorded Messages, 166 Fax Reset Timer, 152 File Reserve Report (Memory Transmission), 107 File Reserve Report (Polling Reception), 21 File Retention, 201 Forwarding, 223 Forwarding Mark, 224 Free Polling Transmission, 22, 23 G G3, 90 G3 Analog Line, G3 Digital Line, G4, 91 G4 Digital Line, General, 109 Group Dial List, 189 192 194 149 H Handset Installation, 288 Handy Dialing Functions, 75 Key Layout, 205 Key Operat
P PABX, 91 Page Separation and Length Reduction, 123 Paper, 267, 268 Paper Specifications, 298 Parallel Memory Transmission, 105 Personal Boxes, 246 Polling ID, 199 Polling Reception, 19 Polling Transmission, 22 Polling Transmission Clear Report, 25 Power, 284 Printed Reports, 107 Printing Center Mark, 120 Checkered Mark, 120 Printing a Confidential Message, 46 Printing a List of Files in Memory (Print TX File List), 43 Printing a Memory-locked Message, 48 Printing a Stored Message, 37 Printing Fax On Deman
S Scanner Cleaning Message, 101 Scanning area, 297 Searching Memory for Received Faxes, 62 Searching Memory for Sent Faxes, 59 Secured ID Override Polling Transmission, 22 Secured Polling Reception, 19, 20 Secured Polling Transmission, 22, 23 Selecting the Line, 89 Selecting the Reception Mode, 113 Sending a Fax Immediately, 104 Sending Confidential Messages, 7 Send Later, 5 SEP Code Polling Reception, 16 SEP Code Polling Transmission, 80 Setting up Forwarding, 225 Setting up Memory Lock, 234 Setting up Mul
MEMO 308 UE USA H310