MODEL AM-400 DIGITAL MULTIFUNCTIONAL SYSTEM ONLINE GUIDE 1. Installation 2. Copying 3. Sending Faxes 4. Receiving Faxes 5. Special Fax Functions 6. Printing 7. Scanning 8. Printing Lists 9. Maintenance 10.
CAUTION: For a complete electrical disconnection pull out the mains plug. VORSICHT: Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen. ATTENTION: Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur. AVISO: Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente. VARNING: För att helt koppla från strömmen, dra ut stickproppen. ATTENZIONE: Per un totale scollegamento elettrico rimuovere la spina di corrente.
This is a facsimile product operating in German, Austrian, Swiss, France, Italy, Sweden, Finland, Norway, Denmark, Spain, Portugal, Greece, Hungary and Poland analogue public switched telephone networks which follow the TBR21 Standard. The Declaration of Conformity can be viewed at the following URL address. http://www.sharp.de/doc/AM-400.
(U.K. Only) MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
(Poland Only) Deklaracja zgodności według ISO/IEC guide 22 nr 1 Dostawca: SHARP Electronics GES.M.B.H. Sp. z o.o. Oddział w Polsce 02-844 Warszawa, ul. Puławska 469 tel. (+48 22) 545 81 00 OSTRZEŻENIE: Zasilanie urządzenia jest całkowicie wyłączone tylko po wyjęciu wtyczki z kontaktu. Gniazdko elektryczne, do którego podłączony jest telefaks, powinno się znajdować w pobliżu, w łatwo dostępnym miejscu. Urządzenie to speinia wymagania dyrektywy 1999/5/EC.
(Russian Only) Внимание! Во исполнение Статьи 5 Закона Российской Федерации "О защите прав потребителей", а также Указа Правительства Российской Федерации №720 от 16 июня 1997 г. устанавливается срок службы данной модели – 7 лет с момента производства при условии использования в строгом соответствии с инструкцией по эксплуатации и применяемыми техническими стандартами.
Introduction Welcome, and thank you for choosing a Sharp MFP! The MFP is a combination monochrome printer, copier, fax, and colour scanner. The features and specifications of the MFP are shown below. Print specifications Printer type Laser Toner cartridge yield* (continuous printing, 5% page coverage, A4 paper) Initial starter cartridge (included with machine): Approx. 1500 pages Replacement cartridge AM-30DC: Approx.
Fax specifications Automatic dialling 100 Speed Dial numbers Modem speed 33,600 bps with automatic fallback to lower speeds (lowest speed 2400 bps). Transmission time* Approx. 3 seconds Communication method Super G3, G3 Compression scheme MMR, MR, MH Applicable telephone line Analog public switched telephone network (TBR21) Memory size* 2 MB (approx. 125 average A4 pages) Resolution Horizontal: 8 lines/mm Vertical: Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.
Compatibility TWAIN, WIA Grayscale 256 levels Colour 24-bit colour General specifications Auto document feeder A4 size: 20 sheets max. (80 g/m2) Computer connection USB 2.0 or 1.1 port (USB 2.0 or 1.1 cable must be purchased separately) Effective scanning width 208 mm max. Effective printing width 202 mm max. Display 16-digit LCD display Paper tray capacity (A4-size plain paper) 250 sheets (80 g/m2) (At room temperature and normal humidity) Power requirements 220 - 230 V AC, 50 Hz (U.K.
Important safety information • Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.
Trademark information • Sharpdesk is a trademark of Sharp Corporation. • Microsoft, Windows and Internet Explorer are trademarks of Microsoft Corporation in the U.S.A. and other countries. • Acrobat and Adobe are trademarks of Adobe Systems Incorporated. • Eastman Software is a trademark of Eastman Kodak Company. • All other company names and product names appearing in this manual are the trademarks of their respective owners.
Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Toner Cartridge and Drum Cartridge. . . . . . . . . . . . . . Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. Special Fax Functions 100 Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 100 Being Polled (Memory Polling) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 6. Printing 103 Printing a Document From an Application . . . . . . . . . . . . . . . . . . . 103 Selecting Print Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Printing on Envelopes and Cards . . . . . . . . . . . . . . . . . . . . . . . . . . 108 7.
A Look at the Operation Panel 1 2 3 4 5 6 QUALITY 7 8 9 CONTRAST MENU E-SORT ZOOM COPY SCAN FAX REDIAL Z A BROADCAST ! DUPLEX SCAN PRINT STOP ENTER SPEED HELP 10 11 12 13 14 15 16 17 18 19 20 21 1 Display This displays messages and prompts to help you operate the machine. 2 ZOOM key Press this key to select an enlargement or reduction setting when making a copy (page 56).
7 CONTRAST key Press this key to select a contrast setting when making a copy (page 57) or sending a fax (page 77). 8 REDIAL key Press this key followed by the Start key to automatically redial the last number dialled (page 71). 9 Stop key Press this key to cancel an operation before it is completed. 10 COPY key Press this key to select copy mode (page 53). 11 SCAN key Press this key to select scan mode (page 122).
19 SPEED key Press this key to dial a fax number using an abbreviated 2-digit Speed Dial number (page 69). 20 Number keys Use these keys to enter the number of copies, dial fax numbers, and enter numbers and letters when storing auto-dial numbers. 21 Start key Press this key when you are ready to begin copying, faxing, or scanning. The key can also be pressed in the date and time display of fax mode to show the percentage of memory currently used.
1. Installation 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Note: The shape of the line cord plug varies by country. An adapter (not shown) is provided in some countries. Telephone line cord Output tray Toner cartridge Document feeder tray Drum cartridge Setup Guide CD-ROM Points to keep in mind when setting up Do not place the machine in direct sunlight.
Installation Installation Attaching the trays Attach the document feeder tray. Slide the output tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks in place. Important: The output tray must be attached correctly or the machine will not operate.
Releasing the scanner Before plugging in the power cord, pull the scanner release toward you to release the scanner lock. ♦ Caution: Plugging in the power cord without releasing the scanner lock may damage the machine. If you need to move the machine: ♦ In the event that you need to move the machine to a new location, disconnect the telephone line cord before unplugging the power cord. After you have unplugged the power cord, push the scanner release back in to lock the scanner.
Installation Connecting the power cord Plug the power cord into a 220 - 230 V, 50 Hz, earthed AC outlet (U.K., Eire: 230 V, 50 Hz, earthed (3-prong) outlet; Russia: 220-240 V, 50/60 Hz, earthed outlet). ♦ Caution: Make sure the scanner has been released as explained on the previous page before plugging in the power cord. ♦ The power outlet must be installed near the equipment and must be easily accessible. Note: The shape of the power plug varies by country.
Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Note: The shape of the line cord plug varies by country. ♦ Italy: Use the provided adapter to connect the line cord to the wall socket. TEL. LINE TEL. SET Make sure that the line cord is inserted into the TEL LINE socket. Do not insert it into the TEL.
Installation Setting the dial mode (Russia and Poland only): If you are on a tone dial line, the dial mode must be set to TONE. If you are on a pulse dial line, the dial mode must be set to PULSE. ♦ In Russia the dial mode is initially set to PULSE. ♦ In Poland the dial mode is initially set to TONE. If you need to change the dial mode setting, follow the steps below. Note: In all other countries, the dial mode setting is fixed at TONE and cannot be changed.
Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the machine. Germany: The TEL. SET socket is not available on the machine. We recommend that you plug a telephone (for example a cordless phone) into the middle connector of the TAE wall outlet and the fax line cord into the left connector. Switzerland, Austria: An extension phone cannot be used.
Installing the Toner Cartridge and Drum Cartridge Installing the Toner Cartridge and Drum Cartridge The laser printer in the machine uses a toner cartridge and a drum cartridge. ♦ The starter toner cartridge included with the machine can print approximately 1,500 A4-size pages at 5% page coverage. ♦ When replacing the toner cartridge, use a SHARP AM-30DC toner cartridge. One cartridge can print about 3,000 A4-size pages at 5% coverage. ♦ The drum cartridge can print approximately 20,000 A4-size pages.
2 Remove the new drum cartridge from its packaging. 3 Insert the drum cartridge into the print compartment, sliding it along the guides. • Do not touch or allow other objects to contact the drum (the green cylinder). This may damage the drum. If fingerprints, dust, or other contaminants get on the drum, wipe it gently with a clean cloth. • Exposure to light for more than several minutes will damage the drum. Be sure to insert the drum cartridge promptly into the machine.
Installing the Toner Cartridge and Drum Cartridge 5 Grasp the cartridge handle and insert the toner cartridge into the print compartment, sliding it along the guides. • After inserting the cartridge, press on the arrow mark to make sure it “clicks” into place. • Do not touch the roller in the toner cartridge. Grasp this handle to insert the cartridge Press on this mark to make sure the cartridge “clicks” into place 6 Close the front cover ➊ and then the side cover ➋.
7 If you installed a new toner cartridge, NEW TONER? press to select YES (this will reset the toner counter to zero). OK: PRESS START • If you temporarily removed and then replaced an old toner cartridge for maintenance or other reason, press to continue using the previous toner count. (Note: Be sure to press or the machine will not alert you when the toner cartridge is out of toner.) 8 Press 9 If you installed a new drum cartridge, reset the drum counter as explained below. .
Installing the Toner Cartridge and Drum Cartridge Manually resetting the toner counter When a new toner cartridge is installed, the toner counter is reset in Step 7 on the previous page. The procedure below is normally not necessary; however, it can be used in the event that you need to reset the toner counter manually. Display: 1 Press MENU and then Z or A LIFE repeatedly until the display at right appears. 2 Press . CLEAR: START KEY TONER COUNTER 22 3 Press .
Loading Printing Paper You can load up to 250 sheets of A4 paper (max. 80 g/m2) in the paper tray. Caution! Do not use the blank side of paper that has already been printed on. 1 Remove the output tray. 2 Insert a stack of paper into the tray, print side up. • Important! The stack of paper must not be higher than the paper height line on the paper tray. Paper height line 3 Squeeze the sides of the paper guide as shown and slide it to the slot for the length of the paper you are loading (A4). 23 1.
Loading Printing Paper 4 Replace the output tray. Russia only: Using letter/legal size paper (setting the paper size) The paper size is normally fixed at A4. In Russia, if you need to use letter or legal size paper, contact your dealer to have the machine adjusted to accept letter/legal paper. Once the machine has been adjusted, use the following procedure to specify whether you are using letter or legal size paper. The initial setting is LETTER.
Installing the Software To use the machine as a printer and scanner for your computer, you must install the software and connect a USB cable.The CD-ROM that comes with the machine contains the following software: ♦ MFP Drivers: These consist of the printer driver that allows the machine to be used as a printer, and the scanner driver that allows you to scan using TWAIN and WIA compliant applications.
Installing the Software ♦ To scan the maximum document length (356 mm) using the auto document feeder at 1200 dpi in full colour, at least 1 GB of memory is required. In addition, at least 600 MB or more of free hard disk space is required on the drive where your operating system is installed. In Windows® Me, it is not possible to scan an A4 size document at 1200 dpi in full color or grayscale (a lower resolution or a smaller scanning area must be selected).
5. Follow the instructions in the windows that appear. ♦ When the Setup Type Selection window appears, select Standard to install all software components (this should normally be selected). If you only wish to install certain components, select Custom and then select the components that you wish to install. Note: If you wish to select the folder where Sharpdesk and/or Button Manager are installed, select Custom.
Installing the Software 7. If the installation was a Standard installation, the following window will appear. Click OK. ♦ If you installed the MFP drivers using a Custom installation and did not install Sharpdesk, the following window will appear. Click OK and go to Step 10. 8. The following window will appear. Click Yes to restart your computer.
9. The Search Setup Wizard will appear. Follow the on-screen instructions to create an index database for Sharpdesk. 10. Make sure that the power cord of the machine is not plugged in (the machine is powered off), and then connect the USB cable. ♦ Insert one end of the USB cable into the USB port on the machine and the other end into your computer’s USB port. 29 1.
Installing the Software Comments: ♦ Do not connect the AM-400 to a hub to which another AM-300/AM-400 is connected. If this is done, the AM-400 will not operate correctly. ♦ If you find that your computer does not recogize the machine or operation is unstable, try connecting the USB cable to a different USB port on your computer, or try a different USB cable (use the shortest possible cable). 11. Plug in the power cord of the machine.
♦ Note for Windows ® XP SP2: The following window will appear first. Select No, not this time and click Next. Continue from the previous window. ♦ If the following warning message appears regarding the Windows logo test, click Continue Anyway. 13. When the wizard finishes installing the scanner software, click Finish to close the wizard. 31 1.
Installing the Software 14. After a brief interval, the Found New Hardware Wizard will appear again to install software for using the machine as a printer. Make sure that Install the software automatically (Recommended) is selected and click Next. ♦ If the following warning appears regarding the Windows logo test, click Continue Anyway. 14. When the wizard finishes installing the printer software, click Finish to close the wizard. This completes the installation of the software on Windows® XP.
Sharpdesk online guide For information on using Sharpdesk, view the Sharpdesk online guide on the CD-ROM. To view the online guide, open the Manual folder and then the EnglishA folder on the CD-ROM, and double-click SDUG_Enu.pdf. Removing the software In the event that you need to remove the software from your computer, first disconnect the USB cable from your computer and the machine. Open the Control Panel and select Add or Remove Programs (or Add/Remove Programs).
Using the Machine as a Shared Printer on a Network Using the Machine as a Shared Printer on a Network If the computer to which the machine is connected is on a network, the machine can be used as a shared printer by other computers on the network. To use the machine as a shared printer on a network, you must: 1. Configure settings on the computer (the server) that is directly connected to the machine. 2.
3. The following window will appear. Click Network Setup Wizard to run the wizard. 4. After running the wizard, the following window will appear. Select Share this printer. ♦ If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows® Me computers). 35 1.
Using the Machine as a Shared Printer on a Network 5. Click OK. Windows® 2000 1. Click the Start button, point to Settings, and select Printers. 2. Right-click the SHARP AM-400 icon and select Sharing. 3. The following window will appear. Click Shared as. ♦ If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows® Me computers). 4. Click OK. Windows® Me 1. Click the Start button, point to Settings, and select Control Panel. 2.
3. Click the Add button on the Configuration tab. 4. Select Service from the list of network component types and click Add. 5. Select File and printer sharing for Microsoft Networks and click OK. 6. Click OK in the Network dialog box. ♦ If you are asked for your Windows® Me CD-ROM, insert the CD-ROM into your CD-ROM drive and click OK. 7. You will be prompted to restart your computer. Click OK to restart. 8. Click the Start button, point to Settings, and select Printers. 9.
Using the Machine as a Shared Printer on a Network ♦ If you would like to change the name, enter a new name (this must be 8 characters or less). 11. Click OK. Installing the printer driver on the clients The printer driver must be installed on each client using Add Printer. Follow the appropriate procedure below for the operating system that each client is running. ♦ Each client can only print to one AM-400 printer.
3. The following window will appear. Select A network printer, or a printer attached to another computer and click Next. 4. Select Browse for a printer and click Next. 5. Select the AM-400 from the list of shared printers and click Next. 6. Select Yes if you would like to use the AM-400 as the default printer and click Next. 39 1.
Using the Machine as a Shared Printer on a Network 7. Click Finish. Windows® 2000 1. Click the Start button, point to Settings, and select Printers. 2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard. 3. The following window will appear. Select Network printer and click Next. 4. Select Type the printer name, or click Next to browse for a printer and click Next.
5. Select the AM-400 from the list of shared printers and click Next. 6. Select Yes if you would like to use the AM-400 as the default printer. Click Next. 7. Click Finish. Windows® Me 1. Click the Start button, point to Settings, and select Printers. 2. Double-click the Add Printer icon. Click Next in the Add Printer Wizard. 3. The following window will appear. Select Network printer and click Next. 4. The following window will appear. Click Browse. 41 1.
Using the Machine as a Shared Printer on a Network 5. Select the AM-400 from the list of shared printers and click Next. 6. If the server is running Windows® XP or 2000, the dialog box below will appear. Click Have Disk and click Next. If the server is running Windows® Me, go to Step 10. 7. Click Browse. 8. Navigate to your CD-ROM drive and open the Driver folder, the Printer folder, and then the EnglishA folder. Select WinMe9x and click OK.
9. The following window will appear. Click Next. 10. Select Yes if you would like to use the AM-400 as the default printer and click Next. 11. Select Yes if you would like the printer to print a test page. Click Finish. 43 1.
Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending faxes, enter your name and fax (telephone) number as explained below and set the date and time as explained in the following section. Once you enter this information, it will automatically appear at the top of each fax page you send.
6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 A 7 G= N= A= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= SPACE = U= ♦ To enter two letters in succession that require the same key, press after entering the first letter. To clear a mistake, press Z A .
Setting the Date and Time Setting the Date and Time The date and time appear in the fax mode display and are printed at the top of every page you fax. Set the date and time as explained below. ♦ If you will not be using fax mode, the date and time do not need to be set. ♦ Note that the date and time will need to be reset if the machine is unplugged or a power failure occurs.
5 6 7 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: February DATE 05-02-2005 Enter the year (four digits). The currently set time appears (example): Example: 2005 TIME 00:00 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 05-FEB 09:25 8 Press 2: OWN MNUMBER 9 Press ENTER to start the clock. repeatedly to exit.
General Machine Settings General Machine Settings Ringer Like a telephone, the machine will ring to alert you when a call comes in. To adjust the volume of the ringer or turn it off, follow the steps below. 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press FAX SETTING . 2 Press . 1: DATE&TIME SET 3 Press .
Alarm volume The machine sounds a three-beep alarm to alert you when an error occurs during fax transmission or reception. To adjust the volume of the alarm or turn it off, follow the steps below. 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU Display: FAX SETTING . 2 Press . 1: DATE&TIME SET 3 Press .
General Machine Settings Auto clear After a fax or copy job is completed, the machine will automatically return all temporary copy settings or all temporary fax settings to the default settings if 60 seconds elapses without any keys being pressed on the operation panel. If desired, you can change the amount of time that must elapse to 30 seconds or 120 seconds, or turn auto clear off so that temporary settings are never automatically cleared.
Key tone off The machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below. Display: COPY 1 Press 2 Press . 3 Press to turn on the key tone or 4 Press repeatedly to exit. (or SCAN ) and then MENU . COMMON SETTING 1: ON, 2: OFF to turn off the key tone. 51 1.
General Machine Settings Selecting the display language If desired, you can change the language used in the display, reports and lists. ♦ Note: This setting is not available in some countries. 1 Press 2 Press 3 Press Display: COPY (or SCAN ) and then MENU . . Z or 1: ENGLISH A until the desired language appears and then press ENTER . • The selections that are available vary by country. 4 52 Press COMMON SETTING repeatedly to exit.
2. Copying To make a copy, you can place the original on the document glass or insert it into the auto document feeder. ♦ The auto document feeder allows you to load up to 20 A4-size originals at once. 1 Press COPY Display: to select copy mode. ∗∗ COPY ∗∗ 100% A4 Enlarge/ reduce ratio Paper size 01 Number of copies 53 2.
Making a Copy 2 Place the original on the document glass or in the auto document feeder. Using the document glass: Open the document glass cover and place the original face down on the glass with the top edge against the document guide. • Make sure the centre of the original is aligned with the centre mark on the document guide, and then close the cover. • Note: The document glass is not suitable for making copies of books or other bound documents (the surface to be copied must lie flat on the glass).
Making a Copy • Contrast: Medium (bar at mid-point) 2. Copying (Note: The default contrast setting can be changed as explained on page 61.) • E-Sort (collating sets of copies): OFF • Duplex Scan: OFF Note: After temporary copy settings are selected, the settings will revert to the above default settings if the auto clear time elapses without any keys being pressed on the operation panel (see page 50). You can also press to reset the settings to the default settings.
Selecting Temporary Copy Settings If MEMORY IS FULL appears... If the memory becomes full while multiple originals are being scanned using the auto document feeder, MEMORY IS FULL will appear in the display. ♦ Press if you want to make copies of only the originals that have already been scanned. The remaining originals will be ejected from the feeder. ♦ Press if you want to cancel the copy job.
Selecting Temporary Copy Settings Number of Copies 2. Copying If you wish to make more than one copy of the original (or of each original if you have loaded multiple originals in the auto document feeder), press the number keys to enter the number of copies. ♦ The maximum number is 99. ♦ To clear a mistake, press Example: Press . for 5 copies 100% A4 05 Quality Adjust this setting to match the type of original you are copying. Selections QUALITY are TEXT and PHOTO.
Selecting Temporary Copy Settings E-Sort (collating sets of copies) To sort the copies as shown below under “Sorted”, first set the number of copies per original (at least “2” copies must be set), and then press E-SORT once or twice so that “E-SORT ON” appears.
Permanent Copy Settings The following copy settings remain in effect until they are changed. These settings do not revert to the default settings when the auto clear time elapses or when is pressed. Default copy quality setting The default quality setting (page 57) is “TEXT” (this is the setting that is used if you do not make a selection). If desired, you can change the default quality setting to “PHOTO”. Display: 1 Press MENU and then Z or A COPY SETTING until the display at right appears.
Permanent Copy Settings Copy resolution The copy resolution is initially set to 300 dpi. If you need a sharper image, follow the steps below to change the setting to 600 dpi. Display: 1 Press MENU and then Z or A COPY SETTING until the display at right appears. 2 Press 3 Select the resolution setting: 300 DPI: 4 60 Press . 1: 300 DPI 600 DPI: repeatedly to exit.
Permanent Copy Settings Default copy contrast setting 2. Copying The default contrast setting (page 57) is medium (this is the setting that is used if you do not make a selection). If desired, you can change the default contrast to a higher or lower level. Display: 1 Press MENU and then Z or A COPY SETTING until the display at right appears. 2 Press 3 Press Z . -[ ■ ■ ■ to decrease the default contrast level, or A ]+ to increase the default contrast level. 4 Press ENTER .
Using the Auto Document Feeder Using the Auto Document Feeder Size and weight of originals that can be fed through the auto document feeder Minimum document size: Minimum size Minimum weight 148 mm 182 mm 52 g/m² Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load. Up to 20 sheets at once: 1 sheet at a time (manual feeding): Size: A4 (210 x 297 mm) Max. weight: 80 g/m2 Max. size: 216 x 356 mm Max.
Using the Auto Document Feeder Other restrictions ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be copied or faxed from the document glass.
Copying onto Envelopes and Cards 2 Insert the document face up into the document feeder. The top edge of the document should enter the feeder first. • DOCUMENT READY will appear briefly in the display. • You can now continue with a copy, fax, or scan operation. Copying onto Envelopes and Cards To copy onto envelopes, cards, and other special sizes of paper, use the bypass tray on the side of the machine.
Copying onto Envelopes and Cards Place the original on the document glass or in the auto document feeder. 2. Copying 2 Using the document glass: Open the document glass cover and place the original face down on the glass with the top edge against the document guide. • Make sure the center of the original is aligned with the center mark on the document guide, and then close the cover.
Copying onto Envelopes and Cards 4 Insert the sheet or envelope into the bypass tray as shown with the print side face down. • When inserting an envelope, the flap should be positioned on the left side as shown. Note: If you find it necessary to remove the sheet or envelope, press this release and open the side cover first. BYPASS PAPER! IF COPY, PRESS 5 SET PAPER SIZE A Press . 1: LETTER 6 Press 7 Press Z or ENTER A until the correct size appears in the display. .
3. Sending Faxes Sending a Fax Follow the steps below to send a fax. To dial the fax number of the receiving machine, you can either directly enter the number with the number keys (Direct Keypad Dialling), or press SPEED and enter a two-digit Speed Dial ♦ To use a Speed Dial number, you must first store the number in the machine as explained on page 72. ♦ You can perform the following procedure even when the machine is already busy sending or receiving a fax.
Sending a Fax 2 Place the original on the document glass or in the auto document feeder. Using the document glass: Open the document glass cover and place the original face down on the glass with the top edge against the document guide. • Make sure the centre of the original is aligned with the centre mark on the document guide, and then close the cover. Using the auto document feeder: Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder.
Sending a Fax 3 The default temporary fax settings are as follows. To change a setting, see Selecting Temporary Fax Settings on page 77. • Resolution: STANDARD (Note: The default resolution setting can be changed as explained on page 84.) • Contast: NORMAL 3. Sending Faxes • Duplex Scan: OFF • Line monitor: OFF (Note: The default Line Monitor setting can be changed as explained on page 85.
Sending a Fax 5 Check the display. If the name or number shown is correct, press • If you made a mistake when entering a number, press . to backspace and clear one digit at a time, and then re-enter the correct digit(s). 6 Scanning of the original(s) will begin. • If you are using the auto document feeder: After the originals are scanned, the machine will dial the receiving machine and send the fax.
Sending a Fax • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 130). If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. ♦ Press if you want to transmit the pages which have been stored up to that point in memory.
Storing a Number for Speed Dialling Storing a Number for Speed Dialling You can dial a fax number by pressing SPEED and entering a two-digit number. This is called Speed Dialling. ♦ To use Speed Dialling, you must first store the full fax number in the machine and select a two-digit Speed Dial number for it. One hundred Speed Dial numbers are available (00 to 99). 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU Display: FAX SETTING .
Storing a Number for Speed Dialling Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 8.) Example: SHARP = 7777 44 2 777 SPACE = A= A 7 G= N= U= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= 3. Sending Faxes 7 ♦ To enter two letters in succession that require the same key, press after entering the first letter.
Storing a Number for Speed Dialling 9 Press if you want the machine to use Super G3 mode (the fastest transmission mode) when using this STORED #01 OK? number. Press if you do not want the machine to use Super G3 mode. NO: SET SPEED # • Press YES: PRESS ENTER for OFF if line errors frequently result when Super G3 mode is used. Note: “#01” is shown as an example above. • Note that even when ON is selected, Super G3 mode is used only if the other machine also supports Super G3 mode.
Storing a Number for Speed Dialling Editing and deleting auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU FAX SETTING . 3. Sending Faxes 1 2 Press . 1: SPEED DIAL 3 Press . 1: NEW, 2: CHANGE 4 Press .
Storing a Number for Speed Dialling 8 Press 9 Make the desired changes to the name. ENTER . • To move the cursor to the right, press A . When the cursor is over a letter that you wish to change, press the appropriate number key repeatedly until the desired letter appears (see Step 7 on page 73). The new letter will replace the old letter. To backspace and clear letters, press Z . • If you do not wish to change the name, go directly to Step 10. 10 Press ENTER .
Selecting Temporary Fax Settings Selecting Temporary Fax Settings You can adjust one or more of the following temporary fax settings before pressing to begin transmission. Resolution STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. FINE Use FINE for documents containing small letters or fine drawings. SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings.
Selecting Temporary Fax Settings Duplex Scan Duplex Scan provides a convenient method for faxing multiple two-sided originals using the auto document feeder. When this setting is selected, after the stack of originals is fed through the auto document feeder the first time, you simply turn the stack over (do not change the order of the pages or remove any pages), insert it into the auto document feeder again, and press to scan the back side of the originals.
Other Fax Transmission Settings Other Fax Transmission Settings Checking and cancelling stored fax jobs Follow the steps below to check the fax jobs that are waiting in memory for transmission. You can also use this procedure to cancel a stored fax job. Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU 2 Press 3 Press 4 To cancel a job, scroll until the job Display: FAX SETTING 3. Sending Faxes 1 . .
Other Fax Transmission Settings Automatic redialling when the line is busy If you use Direct Keypad Dialling, Speed Dialling, or Search Dialling to send a fax and the line is busy, the machine will automatically redial the number. The machine will make two redial attempts at intervals of five minutes. ♦ To cancel a job that is waiting for automatic redialling, follow the procedure in Checking and cancelling stored fax jobs on page 79.
Other Fax Transmission Settings 5 Press repeatedly to exit. Recall times for automatic redialling when the line is busy 3. Sending Faxes If desired, you can change the maximum number of automatic redialling attempts made when the line is busy. ♦ The initial setting is “02” times. 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU Display: FAX SETTING . 2 Press . 1: AUTO RECALL 3 Press twice. 1: RECALL INTERV. 4 Press .
Other Fax Transmission Settings Automatic redialling after a line error If you use Direct Keypad Dialling, Speed Dialling or Search Dialling to send a fax and a line error occurs during the transmission, the machine will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The machine will make one attempt at retransmission after an interval of two minutes.
Other Fax Transmission Settings 7 Press the numeric keys to enter the desired interval in minutes (any 2-digit number from 01 to 15; 04 to 15 in Poland). Example: 1 minute Press The display briefly shows your selection, then: 2: RECALL TIMES repeatedly to exit. Recall times for automatic redialling after a line error occurs You can select “0” or “1” for the number of automatic redialling attempts after a line error occurs. ♦ The initial setting is “1”.
Other Fax Transmission Settings Default resolution for faxing The default resolution for faxing is initially set to STANDARD. If desired, you can change the default resolution to FINE or SUPER FINE. 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press 2 Press . 3 Press . 4 Select the resolution setting: MENU : STANDARD : FINE : SUPER FINE 5 84 Press repeatedly to exit. Display: FAX SETTING .
Using an Extension Phone to Send a Fax Default Line Monitor setting The default setting for Line Monitor (listening to the line and fax tones through the speaker during a fax transmission) is initially MONITOR OFF. If desired, you can change the default setting to MONITOR ON. Make sure that the date and time display of fax mode appears (if needed FAX press ) and then press MENU Display: FAX SETTING . 3. Sending Faxes 1 2 Press twice.
Using an Extension Phone to Send a Fax 2 Place the original on the document glass or in the auto document feeder. • If the document glass is used, only one page can be transmitted. • If needed, select the resolution and/or contrast. 3 Pick up the extension phone, listen for the dial tone, and dial the fax number of the receiving machine using the keypad of the extension phone. 4 Depending on the setting of the other machine, you will either hear a fax tone or the other person will answer.
Broadcasting (Sending a Fax to Multiple Destinations) Broadcasting (Sending a Fax to Multiple Destinations) This function allows you to send the same fax to as many as 100 different destinations in just one operation. ♦ When sending to multiple destinations, only destinations that have been 1 Make sure that the date and time display of fax mode appears (if needed FAX press 2 ). Place the original on the document glass or in the auto document feeder.
Broadcasting (Sending a Fax to Multiple Destinations) 6 Repeat Steps 4 and 5 for each of the other destinations to which you wish to send the fax (maximum of 100). • To check your selected destinations, press MENU to scroll through them. To delete a destination, scroll to the destination and then press 7 When you are ready to begin transmission, press . . • A Transaction Report is automatically printed out after Broadcasting is completed.
Broadcasting (Sending a Fax to Multiple Destinations) Storing numbers in a Group Groups allow you to send a fax to a group of fax machines by simply specifying the appropriate Group. To store a group of numbers in a Group, follow the steps below. ♦ Two groups are available, Group 1 and Group 2. ♦ Up to 100 numbers can be stored in each Group. 1 Display: Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU FAX SETTING . 2 Press .
Broadcasting (Sending a Fax to Multiple Destinations) 7 Repeat Steps 5 and 6 for each of the other destinations that you want to include in the Group (maximum of 100). • To check your selected destinations, press MENU to scroll through them. To delete a destination, scroll to the destination and then press 8 When you have finished storing the destinations, press 9 Press ENTER . . repeatedly to exit. Deleting a Group Follow the steps below to delete a Group.
Timer Transmission 7 Press repeatedly to exit. The Timer function allows you to store a fax job to be transmitted automatically at a specified time. Up to four timer fax jobs can be stored at once, and the time of each can be specified up to a week in advance. ♦ You can use this function to take advantage of off-peak rates without having to be there when the fax is sent.
Timer Transmission 6 Press to select SET. • Note which Timer number (Timer 1, 2, 3, or 4) appears in the display. This is the number of the Timer job you are storing. 7 The first available Timer number appears: TIMER NUMBER=1 ENTER TIME Enter the time at which you want the fax to be sent. • Enter two-digits for the hour (“00” to “23”) and two-digits for the minute (“00” to “59”).
Timer Transmission Specify the destination using one of the methods below: • Press press • Press SPEED , enter the 2-digit Speed Dial number of the destination, and ENTER Z . or A until the name of the destination appears in the display (if no name was stored, the number will appear), and press • Enter the full fax number of the destination and press ENTER ENTER 3. Sending Faxes 10 . . 11 If needed, select temporary fax settings such the the resolution and contrast. 12 Press .
Timer Transmission Cancelling a timer job If you need to cancel a timer job before it is performed, follow the steps below. ♦ You will need to know the timer number assigned to the job in order to cancel it. If you don’t remember the number (it appears in the display when you store the job), print out the Timer List. (See page 128.) 1 Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press MENU Display: FAX SETTING . 2 Press .
4. Receiving Faxes Selecting the Reception Mode The machine has two modes for receiving faxes: FAX ONLY mode: Select this mode when you only want to receive faxes on your line. The machine will automatically answer all calls on one ring and receive incoming faxes. (“FAX” will appear in the fax mode display.) EXT. TEL mode: Select this mode when you have connected an extension phone as explained on page 17 and you want to receive both faxes and voice calls on the line connected to the machine.
Using FAX ONLY Mode Using FAX ONLY Mode When the reception mode is set to FAX ONLY, the machine will automatically answer all calls on one ring and receive incoming faxes. ♦ The number of rings on which the machine answers can be changed as explained below. ♦ When the reception mode is set to FAX ONLY mode, the machine will receive faxes automatically no matter whether it is in copy, fax, or scan mode.
Using EXT. TEL Mode Using EXT. TEL Mode When the reception mode is set to EXT. TEL, you must answer all calls (even faxes) by picking up an extension phone that is connected as explained on page 17. 1 When the machine and extension phone ring, make sure that the date and time display of fax mode appears (if needed press FAX on the machine) and then pick up the extension phone. • Important! The machine must be in fax mode before you pick up the extension phone, or fax reception will not be possible.
Using EXT. TEL Mode Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.
Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper, the toner cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. Incoming faxes will also be received to memory if a sheet of paper or envelope is inserted in the bypass tray (fax reception cannot take place on paper in the bypass tray).
5. Special Fax Functions Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in the machine’s feeder or stored in memory) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call. ♦ To use the polling function, the other machine must be capable of being polled.
Being Polled (Memory Polling) 5 Your machine will call the other machine and receive the fax. Being Polled (Memory Polling) To let another fax machine poll your machine, you must first store the document in memory using the following procedure. Transmission will take place when the other fax machine calls your machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your machine can be used as an electronic "bulletin board".
Being Polled (Memory Polling) 7 If needed, select the resolution and/or contrast (otherwise, skip this step). 8 Press . • The document is scanned into memory. • Make sure the reception mode is set to FAX ONLY (see page 95). (When the polling fax machine calls, the machine must answer automatically in order to transmit the document.
6. Printing Printing a Document From an Application ♦ To use the machine as a printer, the machine must be connected to your computer with a USB cable, and the printer driver must be installed on your computer (see page 25). 1. When you are ready to print a document from an application on your computer, select Print from the File menu. The Print dialog box appears. 2.
Selecting Print Settings Selecting Print Settings The print settings are selected in the SHARP AM-400 Printing Preferences (“SHARP AM-400 Properties” in some versions of Windows). ♦ To make temporary changes to the print settings, open the SHARP AM-400 Printing Preferences from an application as explained in Step 2 on page 103. The settings will remain in effect only while the application is running.
Selecting Print Settings Page Setup tab • Select the Paper Size and Paper Source. • In Page Layout, normally 1 Page per Sheet is selected. If you wish to print two reduced pages on each sheet of paper, select 2 Pages per Sheet. • For a normal document, set the Orientation to Portrait. If the document is oriented so that the width is longer than the height (like a landscape painting), select Landscape. • If you set Copies to a number greater than 1, use Output Order to select how the copies are ordered.
Selecting Print Settings Advanced tab The Advanced tab is used to specify how the printed image is scaled to the paper. Normally Match Page Size is selected so that the image size matches the paper size selected on the Page Setup tab (the image is not reduced).
Selecting Print Settings • If you wish to scale the image to a smaller size, select Auto Scaling. The 6. Printing paper size setting on the Page Setup tab will appear in Current Page Size. Select the size to which you wish to scale the image in Output Size. The amount of the reduction will be shown in the page image.
Printing on Envelopes and Cards Printing on Envelopes and Cards To print on envelopes, cards, and other special sizes of paper, use the bypass tray on the side of the machine. The bypass tray can be used to print on the following sizes: Letter (216 x 279 mm) Legal (216 x 356 mm) A4 A5 Envelope #10 (105 x 241 mm) Envelope Monarch (98 x 191 mm) Envelope DL (110 mm x 220 mm) A6 (European postcard) (105 mm x 148 mm) ♦ Only one sheet (envelope, card, etc.) can be inserted at a time in the bypass tray.
Printing on Envelopes and Cards 2 Insert the sheet or envelope into the bypass tray as shown with the print side face down. • When inserting an envelope, the flap should be positioned on the left side as shown. Note: If you find it necessary to remove the sheet or envelope, press this release and open the side cover first. ♦ After the sheet is inserted, the display will show the alternating messages “BYPASS PAPER! / IF COPY, PRESS copying and can be disregarded.
7. Scanning The machine can be used to scan documents to your computer. Both colour and black and white scanning are possible. You can either begin scanning from a TWAIN- or WIA-compliant software program, or from the operation panel of the machine. ♦ To use the machine as a scanner, the machine must be connected to your computer with a USB cable, and the scanner driver and utility software (Sharpdesk and Button Manager) must be installed on your computer (see page 25).
Scanning From a TWAIN Application • Note: The document glass is not suitable for scanning books or other bound documents (the surface to be copied must lie flat on the glass). Using the auto document feeder: Adjust the document guide to the width of your original(s), and then insert the originals face up into the feeder. • Up to 20 A4-size sheets can be inserted at once. Note that some applications may only allow you to scan one page at a time.
Scanning From a TWAIN Application 4 In the dialog box that appears, select “SHARP MFP TWAIN I” and click the Select button. Note: The selection WIA-SHARP AM-400 is for WIA applications and is explained in the following section. 5 Click the File menu and select “Acquire Image”. 6 The TWAIN scanner driver window will appear. Select settings as desired (see the next page) and then click the Scan button to begin scanning.
Scanning From a TWAIN Application • If you are using the auto document feeder, select Use Automatic Document Feeder. • If you wish to use the standard preset scanning settings, click Photo or Document as appropriate for the original in the Standard Preset field. • The Advanced Controls can be adjusted as needed. Note that the Contrast and Brightness settings only appear when Colour Type is set to Colour or Grayscale.
Scanning From a WIA Application (Windows XP/Me only) Scanning From a WIA Application (Windows XP/Me only) If you are using Windows® XP or Windows® Me, you can scan a document into Paint or any other WIA-compliant application. ♦ The auto document feeder cannot be used to scan a document into a WIA application. ♦ The maximum resolution is 600 dpi. ♦ The machine does not need to be in scan mode to scan a document from a WIA application. 1 Place the original on the document glass.
Scanning From a WIA Application (Windows XP/Me only) 3 Click the File menu and select “From Scanner or Camera”. • The File menu of Paint is shown below. If you have WIA drivers for other devices installed on your system, the “Select Device” window will appear. Select “WIA-SHARP AM-400” and click the OK button. 7.
Scanning From a WIA Application (Windows XP/Me only) 5 The following window will appear. Select the desired scan settings and then click the Scan button to begin scanning. • To view a preview of the scanned image using the selected settings, click the Preview button. • After the Preview button is pressed and the preview image appears, the scanning area (indicated by the dotted frame on the preview image) is automatically set to the size of the original.
Scanning From the Scanner Wizard (Windows XP/Me only) Scanning From the Scanner Wizard (Windows XP/Me only) If you are using Windows® XP/Me, you can also scan from the Scanner and Camera Wizard. Place the original on the document glass (the auto document feeder cannot be used). Click the start button, click Control Panel, click Printers and Other Hardware, and then click Scanners and Cameras.
Scanning From the Operation Panel Scanning From the Operation Panel You can scan directly from the machine by selecting scan mode and then one of six scan menus on the operation panel. ♦ To scan from the operation panel, Button Manager must be installed on your computer and must be running. Button Manager starts automatically when you start your computer and runs in the background. The Button Manager icon appears on the Windows taskbar.
Scanning From the Operation Panel Selecting Button Manager to handle scanner events To scan from the operation panel, you must first select Button Manager as the program on your computer that handles scanner events from the machine. Follow the appropriate procedure below and on the following pages for your operating system. Windows® XP/Me 1. Click the start button, click Control Panel, and double-click Scanners and Cameras.
Scanning From the Operation Panel 4. Select SC1 (scan menu SC1) from the Select an event list. 5. In the Actions field, select Start this program and then select Sharp Button Manager I from the list of programs.
Scanning From the Operation Panel 6. Click the Apply button. 7. Repeat Steps 4 through 6 for each of events SC2 through SC6 (select Sharp Button Manager I for each event). When finished, click the OK button to close the window. Windows® 2000 1. Click the Start button, point to Settings, and select Control Panel. 2. In the Control Panel, double-click Scanners and Cameras. 3. Select SHARP AM-400 and click the Properties button. 4. Click the Events tab in the SHARP AM-400 Properties. 5.
Scanning From the Operation Panel Scanning a document from the operation panel 1 Press SCAN Display: to select scan mode. The currently selected scan menu appears 2 ∗∗ SCAN ∗∗ SCAN : SC1 Place the original on the document glass or in the auto document feeder. Using the document glass: Open the document glass cover and place the original face down on the glass with the top edge against the document guide.
Scanning From the Operation Panel 3 Press Z or Example: Press 4 Press A until the desired scan menu appears in the display. A once for SC2: SCAN : SC2 . • If the selected scan menu has been set to display the TWAIN driver settings on your computer (page 125), adjust the settings as desired on your computer and then click the Scan button (see page 112). • The document is scanned. The corresponding application starts on your computer and the image appears in that application.
Scanning From the Operation Panel ♦ If the Button Manager icon does not appear on the taskbar, click the start button, select All Programs (Programs in Windows® 2000/Me), select Sharp Button Manager I, and then click Button Manager to start Button Manager. 2. In the Scan Button Destination Settings window, click the tab of the scan menu that you want to configure. Adjust the settings as explained below. ♦ The SC1 tab (initially linked to Sharpdesk) is shown as an example.
Scanning From the Operation Panel • If you wish to have the TWAIN driver open on your computer during scanning from the operation panel to allow you to select scan settings, select Show TWAIN setting screen when scanning. • In the Scan Setup field, select the Colour Mode, Image Area, and Resolution. • When FAX is selected as the application 7. Scanning To select the fax driver that is used to send the scanned image as a fax, click FAX source refer in the FAX field.
Scanning From the Operation Panel • When OCR is selected as the application To select the OCR program to be used, click Refer in the OCR field. Select the desired program in the Application window and click OK. The selected program will appear in Start-Up Application. Select the Start-Up Option and File Format.
Scanning From the Operation Panel • When Filing is selected as the application To select the folder where the image file will be saved, click Refer in the Filing field. Select the desired folder in the Browse for Folder window and click OK. The selected folder will appear in Path. Select the File Format. 3. When you have finished configuring the settings, click the OK button to save your settings and close the Scan Button Destination Settings window. 7.
8. Printing Lists You can print lists showing settings and information entered in the machine, and recent fax transactions. The lists are described below. To print a list, follow these steps. Display: 1 Press MENU and then Z or A REPORT&LIST until the display at right appears. 2 Press 3 Press 4 Press ENTER Z or ENTER 1. ACTIVITY LIST . A until the desired list appears in the display. once. Activity List This list shows information on your most recent 30 fax transactions.
8. Printing Lists Printing Lists Telephone Number List This list shows the fax numbers that have been stored for automatic dialling. Group List This list shows the fax numbers that have been stored in each Group Key. Setup List This list shows your current selections for the MENU key settings. The list also shows your name and fax number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in the Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. START The time at which transmission/reception started.
8. Printing Lists Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. 1 Display: Make sure that the date and time display of fax mode appears (if needed press FAX ) and then press FAX SETTING MENU 2 Press . 1:TX/RX REPORT 3 Press . 1: ALWAYS PRINT (Selections appear alternately) 4 Press a number from to to select the condition for printing.
Printing Lists Auto print-out of Activity List You can set the Activity List to print automatically whenever information on 30 fax transactions has accumulated. (The Activity List can still be printed on demand at any time.) Follow these steps: 1 Make sure that the date and time display of fax mode appears (if needed FAX press ) and then press Display: FAX SETTING MENU 2 Press . 1:TX/RX REPORT 3 Press . 1: AUTO PRINT:YES 4 Press to turn on auto print, or to turn it off.
Cleaning the Scanning Glasses and Rollers Any dirt, fingerprints, or other small debris on the scanning glasses will degrade the quality of copies, faxes, and scanned images, and increase scanning time. Clean the document glass and the scanning glass in the auto document feeder regularly as explained below. Cleaning the scanning glass in the auto document feeder 1 Squeeze the cover release ➊ and open the auto document feeder cover. Open the document glass cover.
Maintenance 3 Close the auto document feeder cover, pressing down on both sides to make sure it clicks into place. Press down on the marks Cleaning the document glass Open the document glass cover and clean the document glass by wiping it with a soft, dry cloth (be sure not to use a cloth that will scratch the glass). If needed, moisten the cloth with isopropyl alcohol or denatured alcohol.
Maintenance Clean the print rollers frequently to prevent smudges or other dirt from appearing on your output. To clean the rollers, press the side cover release to open the side cover, and then clean the rollers indicated below with a clean cloth. Cleaning the housing Wipe the external parts and surface of the machine with a dry cloth. Caution! ♦ Do not use benzene or thinner. These solvents may damage or discolor the machine. 135 9.
Maintenance Replacing the Toner Cartridge When the toner cartridge nears empty (about 200 pages can still be printed), TONER NEAR EMPTY will appear in the display. When the toner cartridge is empty, TONER EMPTY will appear in the display. ♦ While TONER EMPTY appears, printing will be possible (although the output will be increasingly faint) until a fax is received. Once a fax is received, it will be held in memory and printing will no longer be possible.
Maintenance Continue from Step 4 on page 19 to install the new toner cartridge. 9. Maintenance 3 Replacing the Drum Cartridge Viewing the total number of pages printed To maintain excellent printing quality, we recommend that you replace the drum cartridge after 20,000 pages have been printed. Follow these steps to view the total number of pages printed: 1 Press MENU and then Z or A repeatedly until the display at right appears. 2 Press Display: LIFE .
Maintenance Replacing the drum cartridge When 20,000 pages have been printed, DRUM LIFE OVER will appear in the display. Replace the drum cartridge with the following cartridge: Sharp AM-90DR drum cartridge 1 Press the side cover release ➊, open the side cover ➋, and then open the front cover ➌. 1 3 2 • Caution! The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the print compartment except as instructed in the following steps.
Maintenance Grasp the drum cartridge handle and gently pull the old cartridge out of the machine. 4 Remove the new drum cartridge from its packaging. 5 Insert the drum cartridge into the print compartment, sliding it along the guides. 9. Maintenance 3 • Do not touch or allow other objects to contact the drum (the green cylinder). This may damage the drum. If fingerprints, dust, or other contaminants get on the drum, wipe it gently with a clean cloth.
10. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution A line error occurs when your machine cannot communicate correctly with the other fax machine. The error is usually due to a problem on the phone line. Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.
Problems and Solutions Dialling and fax transmission problems Solution No dial tone when you pick up an extension phone connected as explained on page 17, or use the line monitor function. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket (see page 15). Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is good.
Problems and Solutions Fax reception problems Problem Solution The machine doesn't receive faxes automatically. • Make sure that the reception mode is set to FAX ONLY (see page 95). The power is on, but reception does not take place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The paper comes out blank when you receive a fax. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
Problems and Solutions Copying problems Solution The quality of copies is poor and/or dark vertical lines appear when the document feeder is used. • Any dirt or material on the scanning glasses will cause spots or lines to appear on copies (and on transmitted faxes and scanned images). Clean the scanning glasses as explained on page 133. The paper comes out blank when you make a copy. • If you are using the document feeder, make sure the original is placed face up in the feeder.
Problems and Solutions General problems Problem Nothing appears in the display. Solution • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. • If a beep sound is not made when you press the keys, unplug the power cord, wait at least 5 seconds, and then plug it in again. Automatic document feeding does not work .
Messages and Signals Messages and Signals ADD PAPER Check the printing paper. If the tray is empty, add paper. If there is paper in the tray, make sure it is inserted correctly (take out the stack, align the edges evenly, and then reinsert it in the tray). Printing will resume automatically when the output tray is replaced. BYPASS MISFEED The paper is not inserted correctly in the bypass tray. Remove the paper and insert it again.
Messages and Signals DRUM LIFE OVER This appears when the drum cartridge needs replacement. FAX RX IN MEMORY A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, the paper is jammed, or paper is inserted in the bypass tray. The fax will print out automatically when the problem is fixed. GRP. SPACE FULL This appears if you attempt to store a Group when both Groups are already programmed.
Messages and Signals A fax has been received to memory because paper is inserted in the bypass tray (faxes cannot be printed while paper is in the bypass tray). Remove the paper from the bypass tray to allow the fax to be printed. SYSTEM ERROR [XX] (a number appears in “XX”) If this message appears, unplug the power cord, wait about 10 seconds, and then plug it back in. If the message still appears, unplug the power cord and call for service.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, open the auto document feeder cover and remove it. Important: Do not try to remove a document without opening the auto document feeder cover. This may damage the feeder mechanism. 1 Squeeze the cover release ➊ and open the auto document feeder cover.
Clearing Paper Jams Close the auto document feeder cover, pressing down on both sides to make sure it clicks into place. Press down on the marks 10.
Clearing Paper Jams Clearing jammed printing paper 1 Press the side cover release ➊ and then open the side cover ➋. 1 2 2 Push the two heater roller release levers down to release the heater roller. • Caution! The fusing unit (indicated in white at right) becomes very hot during operation. Do not touch the fusing unit. 3 If the jammed page is protruding from the side of the machine, gently pull it out. Take care not to tear the paper or leave any torn pieces of paper in the print compartment.
Clearing Paper Jams 4 If the jammed page cannot be pulled out directly, open the front cover ➊ and rotate the white knob ➋ in the direction shown to feed the jammed page out into the output tray. 10. Troubleshooting 2 1 5 After the jammed page has been removed, push the two heater roller release levers back up. 6 Close the front cover ➊ (if you opened it) and then the side cover ➋.
Index A Activity List, 128 Activity List, Auto Print Out, 132 Alarm volume, 49 Audible signals, 147 Auto clear, 50 Auto document feeder Document restrictions, 63 Document sizes, 62 Loading document, 63 Automatic redialling Line busy, 80 Line error, 82 B Broadcasting, 87 Button Manager settings, 123 C Cancelling a fax job, 79 Cancelling a print job, 103 Cards Copying on, 64 Printing on, 108 Checking a fax job, 79 Collating sets of copies, 58 Contrast, copy, 57 Contrast, default for copying, 61 Contrast, fa
Index K Key tone off, 51 L Language used in display, 52 Letters, entering, 45, 73 Line error, 140 Line Monitor, 78 Loading printing paper, 23 M Memory, substitute reception to, 99 N Number of rings in FAX ONLY reception mode, 96 P Paper jams, clearing, 148 Paper size setting, 24 Paper, loading, 23 Polling, 100 Power cord, 14 Print job, cancelling, 103 Print settings, 104 Printing from an application, 103 Printing on cards, 108 Printing on envelopes, 108 Q Quality setting, 57 Quality setting, default,
Beim Anschalten dieses Gerätes an Datenverabeitungsanlagen ist sicherzustellen, daß die Gesamtanlage den jeweiligen technischen Vorschriften entspricht. Caution This product contains a low power laser device. To ensure continued safety do not remove any cover or attempt to gain access to the inside of the product. Refer all servicing to qualified personnel.
SHARP ELECTRONICS (UK) LTD. Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE SHARP ELECTRONICS (EUROPE) GMBH Sonninstrasse 3, 20097 Hamburg, Germany Phone: (040) 2376-0 Zweigniederlassung Österreich Handelskai 342, 1020 Wien, Austria Telefon: (01) 7 27 19-0 Poland:Infolinia 0-801-601-609 (koszt połączenia: impuls/minuta) SHARP ELECTRONICS (SCHWEIZ) AG Langenwiesenstrasse 7, 8108 Dällikon, Switzerland Phone: (01) 846-6111 SHARP ELECTRONICS ITALIA S.p.A.
