FO-4700/FO-5550/FO-5700 MODEL FO-4700 FO-5550 FO-5700 FACSIMILE FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Option Settings 7. Printing Reports and Lists 8. Maintenance 9.
FCC1.fm Page 1 Friday, June 11, 1999 2:02 PM WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.
all-FO4700.book Page 1 Friday, June 11, 1999 1:57 PM Introduction Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax machine are shown below. Automatic dialing Rapid Key Dialing: 48 numbers Speed Dialing: FO-4700/FO-5550: 75 numbers FO-5700: 100 numbers Memory size* 1 MB (approx. 56 pages with ECM off) Modem speed FO-4700/FO-5550: 14,400 bps (max.) FO-5700: 33,600 bps (max.) Automatic fallback to lower speeds.
all-FO4700.book Page 2 Friday, June 11, 1999 1:57 PM Automatic document feeder 50 pages max.
all-FO4700.book Page 3 Friday, June 11, 1999 1:57 PM Power consumption Standby: ??? W Maximum: ??? W Dimensions FO-4700 FO-5550/FO-5700 Width: 18.1" (460 mm) 18.1" (460 mm) Depth: 15.2" (385 mm) 15.2" (385 mm) Height: 10.6" (270 mm) 15.4" (390 mm) Weight A pp ro x. 2 7.8 lbs. (1 2 .6 k g ) 4 1 .0lb s. (1 8.6 kg ) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice.
all-FO4700.book Page 4 Friday, June 11, 1999 1:57 PM • Use only the power cord provided with the facsimile machine. • Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged.
all-FO4700.book Page 5 Friday, June 11, 1999 1:57 PM Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all-FO4700.book Page 6 Friday, June 11, 1999 1:57 PM Table of Contents Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Power Save Mode . . . . . . . . . . . . . . . . . . . .
1. Installation all-FO4700.book Page 7 Friday, June 11, 1999 1:57 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.
all-FO4700.book Page 8 Friday, June 11, 1999 1:57 PM A Look at the Operation Panel A Look at the Operation Panel 1 2 LINE IN USE STATUS CHECK CHANGEOVER 3 STANDARD FINE SUPER FINE HALF TONE POWER SAVE 4 8 5 6 7 8 9 RESOLUTION 10 1 Display This displays messages and prompts during operation and programming. 2 LINE IN USE light This lights when the fax machine is using the telephone line.
A Look at the Operation Panel 5 Paper out indicator This lights when the fax machine is out of paper, or when the received document tray is not properly installed. If the machine has a paper cassette, the indicator blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper. 6 Toner cartridge indicator This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.
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A Look at the Operation Panel 16 RELAY key Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines. 17 LIFE key Press this key, followed by 1, to check the total number of pages printed by the fax machine. 18 MEM. STATUS key Press this key to check the status of documents waiting in memory for transmission. 19 SEARCH DIAL key Press this key to search through your auto dial fax numbers by name.
all-FO4700.book Page 12 Friday, June 11, 1999 1:57 PM A Look at the Operation Panel 27 28 ABC 1 GHI 4 PRS 7 2 JKL 5 TUV 8 OPER DEF 29 30 FUNCTION COPY 31 32 DOCUMENT DUPLEX SCAN 3 MNO SPEED DIAL BROADCAST PRIORITY 6 WXYZ REPORT REDIAL 9 SPEAKER STOP START 0 33 34 35 36 37 38 39 27 Dial keypad (numeric keys) Use these keys to dial and program fax numbers. 28 FUNCTION key Press this key to select various special functions.
A Look at the Operation Panel 32 DUPLEX SCAN key Press this key to transmit or copy a two-sided document. 33 REDIAL key Press this key to automatically redial the last number dialed. 34 SPEAKER key Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine. 35 BROADCAST key Press this key to send a document to a group of receiving fax machines. 36 STOP key Press this key to cancel an operation before it is completed.
all-FO4700.book Page 14 Friday, June 11, 1999 1:57 PM Connections Connections Points to keep in mind when setting up ♦ Do not place the machine in direct sunlight. ♦ Do not place the machine near heaters or air conditioners. ♦ Keep dust away from the machine. ♦ Install the machine on a level surface. Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.
Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6, Optional Settings.
all-FO4700.book Page 16 Friday, June 11, 1999 1:57 PM Connections Attaching the document OUT tray Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray. Pull out the tray extension. Attaching the received document tray Slide the received document tray into the machine as shown.
Connections Connection to a computer (option) Note: This function is available as an option. If you wish to use it, consult your dealer to have the PC interface board installed. If desired, you can connect the fax machine to the parallel port of any compatible computer. Once you have installed the provided printer software in your computer, you will be able to use the fax machine as a laser printer for your computer.
all-FO4700.book Page 18 Friday, June 11, 1999 1:57 PM Connections 4 Press the panel keys as shown to set Option Setting 31 (PC Interface Mode) to ON. (The option settings are explained in more detail in Chapter 6, Optional Settings.) • Before you can use the fax machine as a printer, you must also install the printer software. To install the software, see the documentation that accompanies it.
Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the fax machine can print about 3700 letter-size pages (4% coverage of each page). ♦ The replacement toner cartridge (FO-47ND) can print about 7500 letter-size pages. ♦ The drum cartridge (FO-47DR) can print about 20,000 letter-size pages. 1 Press the green release and open the print compartment cover.
all-FO4700.book Page 20 Friday, June 11, 1999 1:57 PM Installing the Print Cartridges 3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. 4 Remove the new drum cartridge from its packaging. • Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.
Installing the Print Cartridges 6 If you are installing a new toner cartridge, remove the new toner cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge. 7 Hold the toner cartridge by the handle and lower it into the print compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.
all-FO4700.book Page 22 Friday, June 11, 1999 1:57 PM Installing the Print Cartridges 8 Close the print compartment cover. • Press down on the dot markings at the left edge to make sure the cover is completely closed. 9 Reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay), 2, and the START key. START LIFE V 10 22 Reset the drum counter by pressing the LIFE key (flip up the Rapid Key overlay), 3, and the START key.
Installing the Print Cartridges When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible.
all-FO4700.book Page 24 Friday, June 11, 1999 1:57 PM Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of paper in the paper cassette. FO-4700: The paper cassette is available as an option. To have the cassette installed, consult your dealer. Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.
Loading Printing Paper 3 Insert a stack of paper into the tray, print side up. • If you loaded letter paper, make sure the end of the tray is pushed in. Otherwise a size error will result. 4 Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette 1 Grasp the hand-hold on the cassette and pull out the cassette until it stops. 25 1. Installation all-FO4700.
all-FO4700.book Page 26 Friday, June 11, 1999 1:57 PM Loading Printing Paper 2 Push the pressure plate down until it locks into position. 3 Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the green paper guide and the metal tab. If it is, remove some of the paper. 4 26 Push the cassette back into the machine, making sure it clicks into place.
Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
all-FO4700.book Page 28 Friday, June 11, 1999 1:57 PM Entering Your Name and Fax Number 3 Enter your fax number (max. of 20 digits) by pressing the numeric keys. 3 1 4 2 • To insert a space between digits, press the # key. 4 (Example) • To clear a mistake, press the STOP key. 4 Press the START key. START The display will show: ENTER SENDER’S NAME 5 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max.
Entering Your Name and Fax Number ♦ Press the SPACE key to enter a space. To change case, press the SHIFT key. ♦ To clear a mistake, press the CLEAR key. ♦ To enter a number as part of a name, press the appropriate numeric key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|}→←@. 6 Press the START key. START The display will show: 4:DATE &TIME SET MODE PRESS START KEY 7 Press the STOP key twice to return to the date and time display.
all-FO4700.book Page 30 Friday, June 11, 1999 1:57 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.
Setting the Date and Time 5 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). 0 9 5 2 Example: 9:25 6 Press the * key to select A.M. or the # key to select P.M. 7 Press the START key to start the clock. 8 Press the STOP key twice to return to the date and time display. A.M. P.M. or START STOP STOP Note: This fax machine is Year 2000 compliant.
all-FO4700.book Page 32 Friday, June 11, 1999 1:57 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. Display: SPEAKER DOWN or SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW 3 32 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.
Volume Adjustment Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) • The ringer will ring once at the selected level, then the date and time will reappear in the display. DOWN or UP Display: 4:RINGER VOLUME HIGH 4:RINGER VOLUME MIDDLE 4:RINGER VOLUME LOW 4:RINGER VOLUME OFF OK?(PRESS START) 2 If you selected RINGER OFF: OK?, press the START key. START 33 1. Installation all-FO4700.
all-FO4700.book Page 34 Friday, June 11, 1999 1:57 PM 2. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 11" (279 mm) Minimum size 5.8" (148 mm) Maximum size 5.0" (128 mm) Minimum weight 17" (432 mm) Maximum weight 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) Loading several pages at once: Minimum size 5.
all-FO4700.book Page 35 Friday, June 11, 1999 1:57 PM Transmittable Documents The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 8.3 inches (210 mm) Maximum scanning length: The length of the document minus 0.16 inches (4 mm) from the top and bottom of the document. Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
all-FO4700.book Page 36 Friday, June 11, 1999 1:57 PM Loading the Document Loading the Document Up to 50 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
all-FO4700.book Page 37 Friday, June 11, 1999 1:57 PM Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The fax machine has four resolution settings: STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. FINE Use FINE for documents containing small letters or fine drawings.
all-FO4700.book Page 38 Friday, June 11, 1999 1:57 PM Adjusting the Resolution and Contrast To adjust the resolution setting, press the RESOLUTION key one or more times until the indicator light next to the desired setting comes on. STANDARD FINE RESOLUTION SUPER FINE HALF TONE RESOLUTION Contrast The fax machine has three contrast settings: AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. LIGHT Use LIGHT for documents with a dark background. The default setting is AUTO.
all-FO4700.book Page 39 Friday, June 11, 1999 1:57 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing 2. Sending Documents With Normal Dialing, you press the SPEAKER key and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.
all-FO4700.book Page 40 Friday, June 11, 1999 1:57 PM Sending a Fax by Normal Dialing 3 If the pressed the SPEAKER key, dial the number of the receiving machine by pressing the numeric keys on the fax machine. 3 1 2 4 4 1 (Example) If you are using an extension phone, dial using the keypad on the extension phone. • If Option Setting 26 (TEL. BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the REDIAL key after dialing. 4 Wait for the connection.
all-FO4700.book Page 41 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys. ♦ Forty-eight Rapid Keys are available.
all-FO4700.book Page 42 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers 4 To program a Rapid Key number, press a Rapid Key (to select Rapid Keys 33 through 48, flip up the Rapid Key overlay). 2 B Example: Rapid Key 2 To program a Speed Dial number, press the SPEED DIAL key and then enter a number from “1” to “75” on the FO-4700/FO-5550, or “1” to “100” on the FO-5700.
all-FO4700.book Page 43 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers Enter the name of the party by S pressing the letter entry keys (max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.) H A R P 2. Sending Documents 7 Example: SHARP • If you don’t want to enter a name, go directly to Step 8. 8 Press the START key. 9 Press 1 if the number programmed is an area code or access code to be used for Chain Dialing (see Chain Dialing at the end of this procedure).
all-FO4700.book Page 44 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers 12 Enter a name for the backup fax number. (If you don’t want to S enter a name, go directly to Step 13.) H A R P Example: SHARP2 13 Press the START key. 14 Return to Step 4 to program another number, or press the STOP key repeatedly to return to the date and time display. START STOP Step 4 or • If you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key.
all-FO4700.book Page 45 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers Note: You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.
all-FO4700.book Page 46 Friday, June 11, 1999 1:57 PM Programming Auto-Dial Numbers 5 Return to Step 3 to clear another number, or press the STOP key repeatedly to return to the date and time display. STOP Step 4 or Making changes To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).
all-FO4700.book Page 47 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing 2. Sending Documents Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.
all-FO4700.book Page 48 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing remains in the scanner, open the operation panel by squeezing the release marked PANEL RELEASE and remove it.) If Option Setting 23 is set to NO, press the START key or the STOP key as follows: ♦ Press the START key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder.
all-FO4700.book Page 49 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Set the resolution and/or contrast if desired. • To send the document ahead of other documents waiting for transmission, press the PRIORITY key. • To send the document directly from the feeder (not through memory), press the DOCUMENT key.
all-FO4700.book Page 50 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number. 1 Load the document(s). SEND READY will appear in the display. • Set the resolution and/or contrast if desired. • To send the document ahead of other documents waiting for transmission, press the PRIORITY key.
all-FO4700.book Page 51 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.) START 2. Sending Documents 3 Direct Keypad Dialing You can also enter a full number with the number keys and then press the START key to begin dialing. 1 Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.
all-FO4700.book Page 52 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing 2 Enter the number of the receiving machine by pressing the numeric keys. • If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row. 3 Check the display. If the number of the receiving machine shown is correct, press the START key.
all-FO4700.book Page 53 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing 1 Load the document(s). 2. Sending Documents SEND READY will appear in the display. • Set the resolution and/or contrast if desired. RESOLUTION CONTRAST Q 2 3 Press the SEARCH DIAL key (flip up the Rapid Key overlay). Enter the first letter of the stored name by pressing the appropriate letter entry key.
all-FO4700.book Page 54 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing 5 Press the START key. The document will be automatically transmitted once the connection is established. START Chain Dialing An auto-dial number set for Chain Dialing can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done: ♦ Press appropriate Rapid Keys in the proper order.
all-FO4700.book Page 55 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine was set at the factory to make 2 redialing attempts at intervals of 5 minutes.
all-FO4700.book Page 56 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing ♦ If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place. Checking documents in memory To display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure. 1 Press the MEM. STATUS key (flip up the Rapid Key overlay) and then 2. MEM.
all-FO4700.book Page 57 Friday, June 11, 1999 1:57 PM Sending a Fax by Automatic Dialing If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.) 1 Press the MEM. STATUS key (flip up the Rapid Key overlay) and then 4. MEM.STATUS W 4 The display will show: 4:MESSAGE CLEAR ENTER MESSAGE # 2 Enter the 3-digit memory number assigned to the transmission you want to cancel.
all-FO4700.book Page 58 Friday, June 11, 1999 1:57 PM Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial is number is used, the sender’s name and number, and the total number of pages. ♦ Your name and number must be programmed in order for them to appear on the cover sheet.
all-FO4700.book Page 59 Friday, June 11, 1999 1:57 PM Cover Sheet Press the COVER SHEET key. • The display will briefly show COVER SHEET MODE ENTERED, and then revert to SEND READY. 2. Sending Documents 2 COVER SHEET Y • To cancel the cover sheet selection, press the STOP key. 3 Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time).
all-FO4700.book Page 60 Friday, June 11, 1999 1:57 PM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). SEND READY will appear in the display.
all-FO4700.book Page 61 Friday, June 11, 1999 1:57 PM Batch Page Numbering Dial the receiving machine and transmit the document. 2. Sending Documents 4 Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E.
all-FO4700.book Page 62 Friday, June 11, 1999 1:57 PM 3. Receiving Documents The fax machine has two modes for receiving calls: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls.
all-FO4700.book Page 63 Friday, June 11, 1999 1:57 PM Using AUTO Reception Mode Using AUTO Reception Mode In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes. ♦ If you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained below in Using MANUAL Reception Mode.
all-FO4700.book Page 64 Friday, June 11, 1999 1:57 PM Substitute Reception to Memory Substitute Reception to Memory If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory. When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.
all-FO4700.book Page 65 Friday, June 11, 1999 1:57 PM 4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier. ♦ You can perform all steps of a copy operation even when the fax machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected.
all-FO4700.book Page 66 Friday, June 11, 1999 1:57 PM Making Copies 3 Enter the desired number of copies per original with the numeric keys. 0 • If the desired number of copies is from 1 to 9, enter “0” first. 3 Example: Three copies per original • The display will show: MULTI/SORT COPY MODE 1=MULTI, 2=SORT 4 Press 1 (MULTI) if you do not want the copies sorted, or 2 (SORT) if you want the copies sorted. MULTI SORT 1 or 2 • Copying will begin.
all-FO4700.book Page 67 Friday, June 11, 1999 1:57 PM Making Copies Checking copy jobs in memory You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure. 1 Press the MEM. STATUS key (flip up the Rapid Key overlay) and then the 1 key. MEM.STATUS W 1 2 3 Press the # key or the * key to scroll through the list of copy jobs.
all-FO4700.book Page 68 Friday, June 11, 1999 1:57 PM 5. Special Functions Broadcasting The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location. 1 Load the document (s). • SEND READY will appear in the display. 2 Press the BROADCAST key.
all-FO4700.book Page 69 Friday, June 11, 1999 1:57 PM Broadcasting • Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the START key after each full number. • Press one or more Group Keys. (See Storing numbers in Group Keys at the end of this section.) 4 Press the START key. START The display will show: BROADCAST MODE SELECT THE MODE 5 Press the START key twice. Transmission will begin. RESOLUTION CONTRAST Q 5.
all-FO4700.book Page 70 Friday, June 11, 1999 1:57 PM Broadcasting Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure: 1 Load the document(s). • SEND READY will appear in the display. • If desired, adjust the resolution and/ or contrast . RESOLUTION CONTRAST Q 2 Press the appropriate Group Key.
all-FO4700.book Page 71 Friday, June 11, 1999 1:57 PM Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key. ♦ Up to 122 numbers can be stored in one Group Key on the FO4700/FO-5550, or 147 numbers on the FO-5700.
all-FO4700.book Page 72 Friday, June 11, 1999 1:57 PM Broadcasting 4 Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number on the FO4700/FO-5550, or 3 digits on the FO-5700, press START to complete the entry). 5 Press the START key.
all-FO4700.book Page 73 Friday, June 11, 1999 1:57 PM Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.
all-FO4700.book Page 74 Friday, June 11, 1999 1:57 PM Confidential Operations 3 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). 0 1 (Example) If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4. 4 Press the START key. 5 Dial the receiving machine using one of the following methods: • Press a Rapid Key.
all-FO4700.book Page 75 Friday, June 11, 1999 1:57 PM Confidential Operations Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your fax has 10 "mailboxes" in which confidential documents can be received.
all-FO4700.book Page 76 Friday, June 11, 1999 1:57 PM Confidential Operations 3 Enter the 4-digit passcode with the numeric keys. 0 1 3 2 (Example) 4 Press the START key. 5 Enter a name for the mailbox by S pressing the letter entry keys (make sure the Rapid Key overlay is down). 6 Press the START key. START H A R P Example: SHARP START Note: After entering the passcode, your fax will print it out for your records.
all-FO4700.book Page 77 Friday, June 11, 1999 1:57 PM Confidential Operations 2 3 Enter the 2-digit number that identifies the mailbox you want to clear. Enter the 4-digit passcode of the mailbox with the numeric keys. 0 1 (Example) 0 1 2 3 (Example) 4 Press the START key. START When you have received a confidential document, RCVD CONF. FAX will appear in the display.
all-FO4700.book Page 78 Friday, June 11, 1999 1:57 PM Confidential Operations 3 Enter your confidential passcode. 1 0 2 (Example) 4 Press the START key. • Printing will begin. After printing, the document will be erased from memory.
all-FO4700.book Page 79 Friday, June 11, 1999 1:57 PM Relay Request Relay Request Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as it reduces telephone line costs.
all-FO4700.book Page 80 Friday, June 11, 1999 1:57 PM Relay Request Rapid Key number 4 spaces Speed Dial number 2 spaces Group Key number 4 spaces (for one group) Full number Number of digits in number (max. of 30 per number) ♦ If another FO-4700/5550/5700 is to be the relay machine, only Speed Dial numbers of end receiving machines from "00" to "99" can be entered in the relay group.
all-FO4700.book Page 81 Friday, June 11, 1999 1:57 PM Relay Request 4 Enter the fax number of the relay machine using one of the following methods: • Press a Rapid Key. START • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry). SPEED DIAL 1 (Example) • Enter the full . fax number with the numeric keys, and press the START key. Press the START key.
all-FO4700.book Page 82 Friday, June 11, 1999 1:57 PM Relay Request 8 Press numeric keys to enter Speed Dial numbers (2-digit numbers only) for the end receiving machines that are programmed in the relay machine. 1 0 3 2 Example: Speed Dial numbers 10 and 23 If you don’t want to enter Speed Dial numbers, go directly to Step 9. 9 10 START Press the START key. Press numeric keys (not Group Keys) to enter Group Key numbers for end receiving machines that are programmed in the relay machine.
all-FO4700.book Page 83 Friday, June 11, 1999 1:57 PM Relay Request 13 Return to Step 2 to enter another relay group, or press STOP repeatedly to return to the date and time display. STOP Step 2 or Clearing a relay group To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7. 1 Press the RELAY key and then 3.
all-FO4700.book Page 84 Friday, June 11, 1999 1:57 PM Relay Request Requesting a relay transmission Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in "Entering Your Name and Fax Number" in Chapter 2.) 1 Load the document(s). SEND READY will appear in the display. 2 Press the RELAY key and then the 1 key.
all-FO4700.book Page 85 Friday, June 11, 1999 1:57 PM Relay Request 6 Press the START key to send the document through memory, or the DOCUMENT key to send the document directly from the feeder. START DOCUMENT or Relay Broadcast The FO-5700 can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies.
all-FO4700.book Page 86 Friday, June 11, 1999 1:57 PM Relay Request 2 Press 1 to enter a number, or 2 to clear a number. SET CLEAR 1 3 Entering: Enter a 2-digit number ("01" to "10"). This identifies the fax number you will enter in the next step. 2 or 0 1 (Example) Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 4 Enter the fax number of the machine to be added to the list (max. 20 digits).
all-FO4700.book Page 87 Friday, June 11, 1999 1:57 PM Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
all-FO4700.book Page 88 Friday, June 11, 1999 1:57 PM Polling • Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number. 3 Press the START key. Reception will begin. START Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained in Broadcasting in this chapter.
all-FO4700.book Page 89 Friday, June 11, 1999 1:57 PM Polling 1 Load the document. 2 Set the reception mode to AUTO (press the FUNCTION key, 1 and 1). 3 Press these keys: . FUNCTION 1 FUNCTION The display will show: 1 9 4 Press 1 to select SET. 1 • If you are adding pages to a document already stored, press 1 to select APPEND, and go to Step 6. 5 6 5.
all-FO4700.book Page 90 Friday, June 11, 1999 1:57 PM Polling Clearing a document To clear a memory poll document from memory, follow the steps below: 1 Press these keys: FUNCTION The display will show: 9 9:MEMORY POLL MODE ENTER #(1-2,*,#) 2 Press 2 to select CLEAR. 3 Press START to clear the document. 2 START Polling Security Polling Security allows you to prevent unauthorized polling of your fax.
all-FO4700.book Page 91 Friday, June 11, 1999 1:57 PM Polling System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages. Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8.
all-FO4700.book Page 92 Friday, June 11, 1999 1:57 PM Polling 4 Enter the fax number (max. 20 digits) by pressing the numeric keys. 3 1 2 4 1 4 1 (Example) 5 Press the START key. 6 Return to Step 3 to enter (or clear) another number, or press STOP repeatedly to return to the date and time display. START STOP Step 3 or Programming and clearing a System number One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission.
all-FO4700.book Page 93 Friday, June 11, 1999 1:57 PM Polling 3 Enter the number (4 digits) with the numeric keys. 1 0 4 3 (Example) 4 Press the START key. 5 Press the STOP key repeatedly to return to the date and time display. START STOP Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.
all-FO4700.book Page 94 Friday, June 11, 1999 1:57 PM Polling 3 Storing: Enter a number from 1 to 5. This number identifies the ID number you will enter in the next step. 1 (Example) Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5. 4 Enter the ID number (4 digits) by pressing the numeric keys. 1 0 4 3 (Example) 94 5 Press the START key.
all-FO4700.book Page 95 Friday, June 11, 1999 1:57 PM Power Save Mode Power Save Mode Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine. While Power Save Mode is on, the laser printer heater is off and incoming faxes are received to memory. When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out. ♦ Power Save Mode can be turned on and off manually by pressing the POWER SAVE key.
all-FO4700.book Page 96 Friday, June 11, 1999 1:57 PM Power Save Mode 2 Enter 34 by pressing the numeric keys. 4 3 The display will show: 34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER 3 Press 1 to select REAL TIME, or 2 to select TIMER. REAL TIME 1 4 Press the STOP key twice to return to the date and time display. STOP or TIMER 2 STOP Turning on Power Save Mode when REAL TIME is selected To turn on Power Save Mode when REAL TIME is selected, simply press the POWER SAVE key.
all-FO4700.book Page 97 Friday, June 11, 1999 1:57 PM Power Save Mode Turning on Power Save Mode when TIMER is selected When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times. 1 Press the POWER SAVE key. POWER SAVE The display will show: POWER SAVE MODE 1=TIMER ON, 2=SET 2 Press 2 to select SET. 2 3 Enter the time you want Power Save Mode to turn on every day (START TIME).
all-FO4700.book Page 98 Friday, June 11, 1999 1:57 PM Power Save Mode 4 5 Enter the time you want Power Save Mode to turn off every day (END TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M. 0 0 8 0 Example: 8:00 A.M. Press the START key. START Note: The above daily time settings will be in effect every day and are required.
all-FO4700.book Page 99 Friday, June 11, 1999 1:57 PM Power Save Mode 7 Enter a 1-digit number for the day each week you want Power Save Mode to turn on, and a 1-digit number for the day after which you want it to turn off: 6 Example: Power Save Mode will turn on from Saturday through Sunday 0: Sunday 1: Monday 2: Tuesday 3: Wednesday 4: Thursday 5: Friday 6: Saturday 8 0 Press the START key. START The display will show: 9 10 5.
all-FO4700.book Page 100 Friday, June 11, 1999 1:57 PM Power Save Mode 11 12 Enter the ending day of the period you want Power Save Mode to be on. Enter a 2-digit number for the month (01 to 12), and a 2-digit number for the day (01 to 31). 0 1 0 1 Example: January 1st Press the START key. START The display will show: TIMER ON? 1=YES, 2=NO 13 Press 1 if you want to activate the timer immediately, or 2 if you want to activate the timer at a later time.
all-FO4700.book Page 101 Friday, June 11, 1999 1:57 PM Timer Operations Timer Operations The Timer function allows you to set up an operation to be performed automatically at a specified time. Up to 48 operations can be set at any one time, and the time of each can be set up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. Note: The DOCUMENT key cannot be used for a timer transmission.
all-FO4700.book Page 102 Friday, June 11, 1999 1:57 PM Timer Operations 4 Press the START key. 5 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). START 0 9 2 Example: 9:25 6 7 Press the * key to select A.M. or the # key to select P.M. 102 P.M.
all-FO4700.book Page 103 Friday, June 11, 1999 1:57 PM Timer Operations Transmission (Continued from Initial procedure.) 9 Dial the receiving machine using one of the following methods: • Press a Rapid Key. START • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to . complete the entry). SPEED DIAL 1 (Example) 10 Press the START key.
all-FO4700.book Page 104 Friday, June 11, 1999 1:57 PM Timer Operations 12 Load the document and then press the START key. • The document will be scanned into memory. START Confidential transmission (Continued from Initial procedure.) 9 10 104 Enter the mailbox number (2 digits). (Go directly to Step 10 if the receiving machine does not have mailboxes.) Press the START key.
all-FO4700.book Page 105 Friday, June 11, 1999 1:57 PM Timer Operations 11 Dial the receiving machine using one of the following methods: • Press a Rapid Key. START • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry). SPEED DIAL 1 (Example) • Enter a full fax number with the numeric keys. 12 Press the START key.
all-FO4700.book Page 106 Friday, June 11, 1999 1:57 PM Timer Operations Polling (Continued from Initial procedure.) 9 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry). START SPEED DIAL 1 (Example) • Enter a full fax number with the numeric keys. 10 106 Press the START key.
all-FO4700.book Page 107 Friday, June 11, 1999 1:57 PM Timer Operations Serial Polling (Continued from Initial procedure.) 9 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry.) START SPEED DIAL 1 START SPEED DIAL 2 (Example) 5.
all-FO4700.book Page 108 Friday, June 11, 1999 1:57 PM Timer Operations Broadcasting (Continued from Initial procedure.) 9 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry.
all-FO4700.book Page 109 Friday, June 11, 1999 1:57 PM Timer Operations 12 Load the document and then press the START key. • The document will be scanned into memory. START Relay Request (Continued from Initial procedure.) 9 Enter the 2-digit relay group number by pressing the numeric keys. 0 1 10 Press the START key. 11 Adjust the resolution and or contrast if desired, and then press the START key. 5.
all-FO4700.book Page 110 Friday, June 11, 1999 1:57 PM Timer Operations 12 Load the document and then press the START key. • The document will be scanned into memory. START Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List.
all-FO4700.book Page 111 Friday, June 11, 1999 1:57 PM Timer Operations Press the START key. 4 Press the STOP key repeatedly until you return to the date and time display. START STOP 5.
all-FO4700.book Page 112 Friday, June 11, 1999 1:57 PM Batch Transmission Batch Transmission Batch transmission allows you to store a number of documents in memory for automatic transmission to one location at a set time. If you often send documents to a particular location, this function helps reduce telephone line costs by allowing you to conveniently send multiple documents on one connection. Note: If the telephone billing function is turned on, the batch transmission function cannot be used.
all-FO4700.book Page 113 Friday, June 11, 1999 1:57 PM Batch Transmission ♦ If no documents have been stored under a Batch Key when the time for transmission arrives, transmission will not take place. 1 Load the document (s). • SEND READY will appear in the display. 2 Press the appropriate Batch Key. • After scanning, the message number assigned to your document will appear in the display.
all-FO4700.book Page 114 Friday, June 11, 1999 1:57 PM Batch Transmission Canceing a document stored for batch transmission If necessary, you can cancel a document stored for a batch transmission before transmission takes place. To do so, you will need to know the message number assigned to the document. ♦ If you don’t remember the message number, print out the Batch Transmission List (see Batch Transmission List in Chapter 7).
all-FO4700.book Page 115 Friday, June 11, 1999 1:57 PM Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.
all-FO4700.book Page 116 Friday, June 11, 1999 1:57 PM Entering and Using Programs 4 Enter a name for the program by pressing the letter entry keys. (If you don’t want to enter a name, go S directly to Step 5.) H A R P Example: SHARP 5 Press the START key. 6 If you want to include a timer setting, enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). (If not, go directly to Step 9.) 7 8 Press the * key to select A.M.
all-FO4700.book Page 117 Friday, June 11, 1999 1:57 PM Entering and Using Programs 9 10 Press the START key. START Press the * key or the # key until the desired operation appears in the display. 11 5.
all-FO4700.book Page 118 Friday, June 11, 1999 1:57 PM Entering and Using Programs Transmission (Continued from Initial procedure.) 12 Dial the receiving machine using one of the following methods: • Press a Rapid Key. START • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to . complete the entry). SPEED DIAL 1 (Example) • Enter a full fax number with the numeric keys.
all-FO4700.book Page 119 Friday, June 11, 1999 1:57 PM Entering and Using Programs 15 If you want the document to be sent through memory, press the START key. START DOCUMENT or If you want the document to be sent directly from the feeder, press the DOCUMENT key. (This is not possible if you included a timer setting.) 16 Press the STOP key repeatedly until you return to the date and time display. STOP Confidential transmission 12 13 Enter the mailbox number (2 digits).
all-FO4700.book Page 120 Friday, June 11, 1999 1:57 PM Entering and Using Programs 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key. START • Press the SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the FO4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry). SPEED DIAL 1 (Example) • Enter a full fax number with the numeric keys. 15 Press the START key.
all-FO4700.book Page 121 Friday, June 11, 1999 1:57 PM Entering and Using Programs 18 Press the STOP key repeatedly until you return to the date and time display. STOP Polling (Continued from Initial procedure.) 12 Dial the receiving machine using one of the following methods: • Press a Rapid Key. START SPEED DIAL 1 (Example) 5.
all-FO4700.book Page 122 Friday, June 11, 1999 1:57 PM Entering and Using Programs Serial Polling (Continued from Initial procedure.) 12 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. START • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry.
all-FO4700.book Page 123 Friday, June 11, 1999 1:57 PM Entering and Using Programs Broadcasting (Continued from Initial procedure.) 12 Dial the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing the SPEED DIAL key before each number. (If you enter less than 2 digits on the FO-4700/FO-5550, or 3 digits on the FO-5700, press the START key to complete the entry.
all-FO4700.book Page 124 Friday, June 11, 1999 1:57 PM Entering and Using Programs 15 Press the START key 16 Press the STOP key repeatedly until you return to the date and time display. START STOP Relay Request (Continued from Initial procedure.) 12 Enter the 2-digit relay group number by pressing the numeric keys. 0 1 (Example) 13 Press the START key. 14 Adjust the resolution and or contrast if desired, and then press the START key.
all-FO4700.book Page 125 Friday, June 11, 1999 1:57 PM Entering and Using Programs 15 If you want the document to be sent through memory, press the START key. START DOCUMENT or If you want the document to be sent directly from the feeder, press the DOCUMENT key. (This is not possible if you included a timer setting.) 16 Press the STOP key repeatedly until you return to the date and time display. STOP Batch transmission 12 5. Special Functions (Continued from Initial procedure.
all-FO4700.book Page 126 Friday, June 11, 1999 1:57 PM Entering and Using Programs 13 Press the START key. 14 Adjust the resolution and or contrast if desired, and then press the START key. START RESOLUTION START CONTRAST Q 15 Press the START key 16 Press the STOP key repeatedly to return to the date and time display. START STOP Being Polled (Memory polling) (Continued from Initial procedure.
all-FO4700.book Page 127 Friday, June 11, 1999 1:57 PM Entering and Using Programs 14 Adjust the resolution and or contrast if desired, and then press the START key. RESOLUTION START CONTRAST Q 15 Press the START key 16 Press the STOP key repeatedly until you return to the date and time display. START STOP 5.
all-FO4700.book Page 128 Friday, June 11, 1999 1:57 PM Entering and Using Programs 4 Press the START key. 5 Press the STOP key repeatedly until you return to the date and time display. START STOP Using a Program Key Follow the steps below to perform a programmed operation. 1 If this is a transmission or memory polling operation, load the document. 2 Press the appropriate Program Key.
all-FO4700.book Page 129 Friday, June 11, 1999 1:57 PM Entering and Using Programs Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed, follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission in Batch Transmission in this chapter. 1 Press the Program Key.
all-FO4700.book Page 130 Friday, June 11, 1999 1:57 PM Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.
all-FO4700.book Page 131 Friday, June 11, 1999 1:57 PM Duplex Scanning for Two-sided Documents Perform all steps of the desired copy or memory transmission. 4 When all pages of the document have been scanned, turn the stack over (do not change the page order) and load it again. 5 Press the START key. START 5.
all-FO4700.book Page 132 Friday, June 11, 1999 1:57 PM Print Hold Print Hold If desired, you can have the fax hold all received documents in memory instead of immediately printing them out. When you enter the correct Print Hold code, the documents will print out. Programming the Print Hold code To use Print Hold, you must first program a 4-digit Print Hold code. Follow the steps below to program or clear the code.
all-FO4700.book Page 133 Friday, June 11, 1999 1:57 PM Print Hold Turning on Print Hold To turn on the Print Hold function, set Option Setting 30 to YES. This procedure is explained in Chapter 6, Optional Settings. Note: The Print Hold function cannot be turned on when Power Save Mode is on. Printing out received documents When the Print Hold function is turned on and you have received documents in memory, RCVD PRINT HOLD FAX will appear in the display.
all-FO4700.book Page 134 Friday, June 11, 1999 1:57 PM Department Control Department Control Department Control is used to limit use of the fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer.
all-FO4700.book Page 135 Friday, June 11, 1999 1:57 PM Department Control 3 Entering: Enter a 2-digit number from “01” to “30” with the numeric keys. This number identifies the Department Code that you will enter in the next step. 0 1 (Example) Clearing: Enter the 2-digit number that identifies the Department Code you want to clear. 4 Entering: Enter a Department Code (4 digits or the number of digits set by Option Setting 27).
all-FO4700.book Page 136 Friday, June 11, 1999 1:57 PM Department Control 8 Return to Step 3 to enter (or clear) another Department Code, or press the STOP key one or more times until you return to the date and time display. STOP Step 3 or Accessing the machine When Department Control is activated, you must enter your Department Code before performing an operation.
all-FO4700.book Page 137 Friday, June 11, 1999 1:57 PM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (AntiJunk Fax) to YES as explained in Chapter 6, and then enter the fax numbers from which you do not want to receive faxes as shown below.
all-FO4700.book Page 138 Friday, June 11, 1999 1:57 PM Blocking Reception of Unwanted Faxes 3 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. 0 1 (Example) Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5. 4 Enter the fax number. 3 2 4 5 0 5 (Example) 5 Press the START key.
all-FO4700.book Page 139 Friday, June 11, 1999 1:57 PM Telephone Billing Telephone Billing If you are on a PBX, you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry.
all-FO4700.book Page 140 Friday, June 11, 1999 1:57 PM Telephone Billing 1 Load the document (s). • If you are using Normal Dialing, press the SPEAKER key or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter the code to access an outside line (max. of 3 digits). 2 (Example) 3 Flip down the Rapid Key overlay and press the Z key, enter the billing code (max. of 9 digits), and then press the Z key again.
all-FO4700.book Page 141 Friday, June 11, 1999 1:57 PM Distinctive Ring Distinctive Ring Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.
all-FO4700.book Page 142 Friday, June 11, 1999 1:57 PM Distinctive Ring 3 4 142 Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.
all-FO4700.book Page 143 Friday, June 11, 1999 1:57 PM 6. Optional Settings The option settings let you customize the fax machine to better suit your needs. An initial setting has been made for each option at the factory. To change a setting, follow the steps below to access the option, and then change the setting as explained in the option setting list that follows. 1 Press the FUNCTION key and 4.
all-FO4700.book Page 144 Friday, June 11, 1999 1:57 PM Optional Settings 4 After entering a selection, the subsequent option setting will appear in the display. To return to the date and time display, press the STOP key twice. STOP STOP Option Settings Setting 01: FINE RESOLUTION PRIORITY This option sets the default resolution (the resolution used if a setting is not made with the RESOLUTION key) for transmitting documents.
all-FO4700.book Page 145 Friday, June 11, 1999 1:57 PM Optional Settings Setting 04: AUTO LISTING Press 1 (YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be printed on demand at any time.) Press 2 (NO) to turn the function off. ♦ Initial setting: 2 Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report.
all-FO4700.book Page 146 Friday, June 11, 1999 1:57 PM Optional Settings Setting 08: SECURITY SELECTION Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off. ♦ Initial setting: 1 Setting 09: ERROR CORRECTION MODE (ECM) Press 1 (YES) to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press 2 (NO) to turn the function off.
all-FO4700.book Page 147 Friday, June 11, 1999 1:57 PM Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Press 1 (AUTO) for automatic reduction, or 2 (100%) for no reduction. ♦ Initial setting: 1 Setting 15: IMAGE MEMORY PRINT Press 1 (YES) to include a copy of part of the first page of the transmitted document on the Transaction Report. Press 2 (NO) to turn the function off.
all-FO4700.book Page 148 Friday, June 11, 1999 1:57 PM Optional Settings Note for FO-4700: This setting will only appear if your dealer has installed the paper cassette option and Option Setting 33 (Seperate Mode) is turned off. Note for FO-5550/FO-5700: This setting will not appear if Option Setting 33 (Separate Mode) is turned on.
all-FO4700.book Page 149 Friday, June 11, 1999 1:57 PM Optional Settings Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press 1 for HIGH, 2 for LOW, or 3 for OFF. ♦ Initial setting: 2 Setting 22: DIAL MODE This sets the dial mode. Press 1 if you are on a touch-tone line, or 2 if you are on a pulse dial (rotary) line.
all-FO4700.book Page 150 Friday, June 11, 1999 1:57 PM Optional Settings Setting 26: TELEPHONE BILLING CODE This setting allows you to use Department Codes or direct billing codes for telephone billing on a PBX. (Your dealer must first activate Department Control or direct billing code entry.) Press 1 to turn telephone billing on, or 2 to turn it off. ♦ Initial setting: 2 If you pressed 1, the BILLING CODE DIAL selection will subsequently appear.
all-FO4700.book Page 151 Friday, June 11, 1999 1:57 PM Optional Settings Setting 29: VERIFICATION STAMP Press 1 if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred. Press 2 to turn the function off. Note: To use this function, your dealer must install the Verification Stamp option.
all-FO4700.book Page 152 Friday, June 11, 1999 1:57 PM Optional Settings Setting 33: SEPARATE MODE If desired, you can have the fax draw a sheet of paper from the paper tray after each fax reception. By loading colored (or large) paper in the paper tray, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins. A Transaction Report printed after a reception will also be printed from the paper tray to act as a separator sheet.
all-FO4700.book Page 153 Friday, June 11, 1999 1:57 PM 7. Printing Lists and Reports You can print lists showing settings and information entered in the fax. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 Press the FUNCTION key and 2.
all-FO4700.book Page 154 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Activity Report (List 01) This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions, and the RECEIVE REPORT, which shows information on receptions.
all-FO4700.book Page 155 Friday, June 11, 1999 1:57 PM TYPE CONF. TX - A confidential operation was performed. RELAY TX - A relay operation was performed. (T) - A timer operation was performed. (D) - The document was sent directly from the feeder, not from memory. NOTE OK - Transmission/reception was normal. P.FAIL - A power failure occurred. JAM - A problem with the printing paper or document occurred. BUSY - The line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction.
all-FO4700.book Page 156 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Timer List (List 02) This list shows the timer operations that are currently set. Telephone Number List (List 03) This list shows the fax numbers that have been programmed for automatic dialing. Relay Group List (List 04) This list shows the relay groups that have been programmed.
all-FO4700.book Page 157 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Passcode List (List 05) This list shows settings made for polling security, your name and fax number as programmed in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode list. Optional Setting List (List 06) 7. Printing Lists This list shows the current status of the option settings.
all-FO4700.book Page 158 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Program and Group List (List 07) The top part of this list shows the programs that have been entered. The bottom part shows the fax numbers that have been programmed into Group Keys. Batch Transmission List (List 08) The Batch Transmission List shows the documents that are currently stored for batch transmission.
all-FO4700.book Page 159 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Department Usage List (List 09) This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated. The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines.
all-FO4700.book Page 160 Friday, June 11, 1999 1:57 PM Printing Lists and Reports Anti Junk Number List (List 11) This list shows the fax numbers from which reception is not allowed. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under a variety of other conditions.
8. Maintenance all-FO4700.book Page 161 Friday, June 11, 1999 1:57 PM 8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.
all-FO4700.book Page 162 Friday, June 11, 1999 1:57 PM The Housing The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the machine. Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint).
Replacing the Verification Stamp 3 Insert the new ink cartridge into the machine (make sure that the tab is facing out). 4 Replace the original document OUT tray. 163 8. Maintenance all-FO4700.
all-FO4700.book Page 164 Friday, June 11, 1999 1:57 PM 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Solution Try the transaction again. If the error persists, check the following: • Check the hookup. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. • Make sure there are no modem devices sharing the same telephone line.
all-FO4700.book Page 165 Friday, June 11, 1999 1:57 PM Problems and Solutions Problem Dialing is not possible. Solution • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack. • Make sure that the fax machine is set to the correct dialing mode for your telephone line. See Option Setting 22 in Chapter 6. The power is on, but no transmission takes place.
all-FO4700.book Page 166 Friday, June 11, 1999 1:57 PM Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn’t receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING.
all-FO4700.book Page 167 Friday, June 11, 1999 1:57 PM The quality of copies is poor and/or black spots appear. • Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 8. Dots appear at regular intervals on received documents and copies. • The drum cartridge may be damaged. Replace the drum cartridge. General problems Problem Nothing appears in the display.
all-FO4700.book Page 168 Friday, June 11, 1999 1:57 PM Messages and Signals Messages and Signals Display messages CHECK TRAY/ CASSETTE This indicates that a paper jam has occurred in the tray or cassette, or that the cassette is not installed properly. CONF REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF.
all-FO4700.book Page 169 Friday, June 11, 1999 1:57 PM Messages and Signals A relay request has been denied because the other machine does not have a relay broadcast function, its memory is full, or it is not a Sharp machine. ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial. PAPER JAM The printing paper is jammed. See the following section, Clearing Paper Jams. POWER SAVE MODE Power Save Mode is on. See Power Save Mode in Chapter 5. RCVD CONF.
all-FO4700.book Page 170 Friday, June 11, 1999 1:57 PM Messages and Signals Audible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid intermittent tone 35 seconds (0.7 seconds on, 0.3 seconds off) Indicates that an extension phone connected to the fax is off hook.
all-FO4700.book Page 171 Friday, June 11, 1999 1:57 PM Clearing Paper Jams Clearing Paper Jams If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing the START key. If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel.
all-FO4700.book Page 172 Friday, June 11, 1999 1:57 PM Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 If the jammed paper is visible in the print compartment, pull it out.
all-FO4700.book Page 173 Friday, June 11, 1999 1:57 PM 3 If the jammed paper isn’t visible, remove the toner cartridge and then the drum cartridge. 4 Open the black cover (hinged on the left) at the bottom of the compartment. If jammed paper is visible, remove it. 5 Close the black cover. Reinsert the drum cartridge and then the toner cartridge. 9.
all-FO4700.book Page 174 Friday, June 11, 1999 1:57 PM Clearing Paper Jams 6 If you have a paper cassette and the display still indicates that paper is jammed, open the cassette and remove the jammed paper. 7 Replace the paper cassette.
all-FO4700.book Page 175 Friday, June 11, 1999 1:57 PM FCC Regulatory Information FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment.
all-FO4700.book Page 176 Friday, June 11, 1999 1:57 PM S H A R P Date Revised: Date Issued :May. 28, 1999 MATERIAL SAFETY DATA SHEET (1/2) MSDS No. B-1020 Section 1. Product Identification Product : FO-47ND / DUNT-455BSCZZ (Toner Cartridge) Section 2. Supplier's Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) U.S.A.
all-FO4700.book Page 177 Friday, June 11, 1999 1:57 PM S H A R P Date Revised: Date Issued : May. 28, 1999 MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1020 Signs and Symptoms of Exposure : No symptoms expected with intended use. Medical Conditions Generally Aggravated by Exposure : None Emergency and First Aid Procedures : Inhalation - - - If sym ptom s are experienced, rem ove source of contam ination or m ove victim to fresh air and obtain medical advice.
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all-FO4700.book Page 183 Friday, June 11, 1999 1:57 PM Index TEL.
Warranty.fm Page 27 Friday, June 11, 1999 3:38 PM NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp.
back.fm Page 27 Friday, June 11, 1999 2:01 PM SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information.
