MODEL FO-DC535/FO-DC635 DOCUMENT COMMUNICATION SYSTEM OPERATION MANUAL 1. Installation 2. Sending and Receiving Documents 3. Network Scanner Option 4. Network Printer Option 5. Making Copies 6. Special Functions 7. Optional Settings 8. Printing Lists and Reports 9. Maintenance 10.
U.S.A. WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Introduction Welcome, and thank you for choosing a SHARP FO-DC535/635 Document Communication System. The features and specifications of the system are shown below. Automatic dialing Conventional Auto Dialing: Rapid Key Dialing: 59 numbers Speed Dialing FO-DC535: 100 numbers FO-DC635: 200 numbers Personal Auto Dial Books FO-DC535: 20 books FO-DC635: 40 books (59 Rapid Keys, 16 Speed Dial numbers per book) Memory size* FO-DC535: 8 MB (approx. 500 pages) FO-DC635: 16 MB (approx.
Halftone (grayscale) 64 levels Automatic document feeder Letter paper (20 lb): Max. 50 pages Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.
Power consumption FO-DC535 FO-DC635 Standby: 9 W 9W Standby (all options installed): 16 W 16W Maximum: 760 W 800 W Dimensions Width: 21.5" (546 mm) Depth: 16.2" (412 mm) Height: 17.0" (431 mm) (Not including paper tray or attachments) Weight Approx. 48.5 lbs. (22.0 kg) (Not including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice.
• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur: - Liquid has been spilled into the machine or the machine has been exposed to rain or water. - The machine produces odors, smoke, or unusual noises. - The power cord is frayed or damaged. - The machine has been dropped or the housing damaged.
Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 8 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Loading Printing Paper .
Table of Contents 3. Network Scanner Option 77 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 83 Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . .
Table of Contents 7. Optional Settings 201 8. Printing Lists and Reports 212 9. Maintenance 218 Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 218 The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 219 10. Troubleshooting 220 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
A Look at the Operation Panel Upper panel 1 2 DOCUMENT COMMUNICATION SYSTEM 8 e-mail 9 4 5 6 7 (FO-DC535) (FO-DC635) HALF TONE ALARM ALARM STANDARD TONER TONER FINE LINE IN USE SUPER FINE Network ULTRA FINE CONTRAST 3 FAX1 FAX2 Network DATA DATA ON LINE ON LINE RESOLUTION ON LINE 10 11 1 Display This displays messages and prompts to help you operate the machine.
6 ON LINE light (printer option only) When this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed). 7 FAX1 / FAX 2 lights (FO-DC635 only) When the dual line option is installed, FAX 1 lights when Line 1 is being used and FAX 2 lights when Line 2 is being used.
Middle panel (Rapid Key pad) 12 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 13 A / | 22 Z / < S 05 06 T / % Y / & 15 16 D F 24 X / > 33 / ^ R / $ 14 23 32 SHIFT 04 E / # 26 V 34 / / \ B H / } N / * J / [ K / ] M / ? L / + 30 @ 38 - P / = 20 29 37 _ 10 O / ) 19 28 36 Space 09 I / ( 18 27 35 ; / : 08 U / ' 17 G / { 25 C 07 .com 39 .
16 TIMER key Press this key to set up a fax operation to be performed automatically at a later time. 17 COVER SHEET key Press this key to include a cover sheet when sending a fax. 18 LIFE key Press this key, followed by by the machine. (Press START/ ENTER STOP , to check the total number of pages printed to return to the date and time display.) 19 MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job.
Lower panel 23 24 JOB STATUS DUPLEX SCAN ABC 1 25 PRIORITY JKL 4 TUV REDIAL WXYZ OPER MENU UP COPY Z START/ ENTER 9 STOP SPEAKER 32 A GAB SEARCH 0 23 31 SPEED DIAL 6 8 7 30 3 MNO 5 PQRS BROADCAST PERSONAL BOOK DEF 2 GHI 26 27 28 29 DOWN 33 34 35 36 37 JOB STATUS key Press this key to display the FAX STATUS screen, which shows information on the fax job that is currently in progress.
27 PERSONAL BOOK Press this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with or and press START/ ENTER . 28 SPEED DIAL key Press this key to dial a Speed Dial number. 29 MENU key Press this key to select special functions and settings. 30 UP and DOWN arrow keys Volume setting: Press these keys to change the speaker volume when the SPEAKER key has been pressed, or the ringer volume at any other time.
1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer. Power cord Telephone line cord Toner cartridge Drum cartridge Received document tray Rapid Key labels Paper size labels Operation manual ADF exit tray Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine.
Connections Connecting the power cord Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The machine requires its own dedicated power outlet. The power outlet must not be shared with any other devices. In particular, do not use an extension cord to connect multiple devices to the outlet. 2 1 Press the power switch to turn on the power.
Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the machine for pulse dialing by changing Option Setting 22. See page 207. Connecting a telephone (optional) If desired, you can connect a telephone to the TEL.
Attaching the ADF exit tray Insert the protrusion on the right side of the machine into the hole in the right side of the ADF exit tray ➊, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray ➋. Pull out the tray extension ➌. 1 2 3 Attaching the received document tray Slide the received document tray into the machine as shown.
Installing the Print Cartridges Installing the Print Cartridges Follow the steps below to install or replace the toner and drum cartridges. ♦ The initial starter toner cartridge included with the machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing). ♦ The replacement toner cartridge (FO-50ND) can print approximately 6000 letter-size pages. ♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size pages.
3 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations. 4 Remove the new drum cartridge from its packaging. Insert the drum cartridge into the print compartment. • Caution! Excessive exposure to light BLUE will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. GREEN • Make sure the drum cartridge is inserted in as far as it will go.
Installing the Print Cartridges 7 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the toner cartridge clicks BLUE into place. • The handle can be left standing up. GREEN 8 Close the print compartment cover. 9 Reset the drum counter by pressing overlay), or display, and then LIFE V (flip up the Rapid Key until DRUM COUNTER CLEAR is selected in the START/ ENTER twice.
When to replace the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER CARTRIDGE will appear in the display. Printing will no longer be possible.
Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. Depending on the model, a paper cassette is also included as a standard feature or available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette. FO-DC535: A paper cassette is included as a standard feature. FO-DC635: One paper cassette is included as a standard feature. A second paper cassette is available as an option.
3 Squeeze the paper guide and move it to match the length of the paper you are loading. Attach a letter or legal label here to indicate the paper size 4 Replace the received document tray. • The received document tray must be attached for the machine to operate properly. Loading paper in the paper cassette (if installed) Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette. 1 Grasp the hand-hold on the cassette and pull the cassette out until it stops.
Loading Printing Paper 3 4 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the guide down into the holes. Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. • If you find it difficult to load the paper, remove the cassette from the machine.
Entering Your Name and Fax Number Before you can begin using the machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send.
Entering Your Name and Fax Number 5 Press 6 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) S H / } Example: SHARP = Caps Lock P/= A/ | R/$ START/ ENTER . 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 Z / < S / / \ C 26 V 34 B 35 DEL H / } J / [ 28 N / * 36 M / ? L / + 30 @ 38 - P / = 20 K / ] 29 37 _ 10 O / ) 19 . / , .com 39 DEL .
Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. Display: 1 Press and then or until ENTRY MODE is selected in the display. 2 Press MENU START/ ENTER and then or until DATE&TIME SET is selected.
Setting the Date and Time 6 Enter the year (four digits). Example: 2006 7 0 0 4 6 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 8 Press 9 Press 10 Press 28 2 0 9 2 5 to select A.M. or START/ ENTER STOP to select P.M. to start the clock. twice to return to the date and time display.
Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Display: 1 Press and then or until ENTRY MODE is selected in the display. 2 Press MENU START/ ENTER and then or until DAY LIGHT SAVING is selected.
Administrator Password Administrator Password The administrator of the machine can set a password to protect the settings MENU that are accessed with the key. When the password is set and protection is enabled, the display will prompt you to enter the administrator password each time you press MENU to configure a MENU setting. The administrator password is set using the operation panel as explained below.
3 Press the numeric keys and/or the letter keys to enter the old (currently set) password. • If you are setting the password for the first time, enter “Sharp” (this is the initial factory-set password). • Each character/digit that you enter will be displayed as “+“. 4 When you have finished entering the START/ ENTER current password, press ADMIN PASSWORD [ ] . ENTER NEW PASSWORD • If you entered the wrong password, WRONG PASSWORD will appear. Reenter the correct password.
Administrator Password Changing the Password Protect setting Follow the steps below if you need to change the Password Protect setting (enable or disable password protection). 1 Press the following sequence of keys: MENU COPY , , , , 1 , START/ ENTER Display: ADMIN PASSWORD 1:PASSWORD SET 2:PASSWORD PROTECTION . • This is a hidden operation, and therefore error beeps may sound and the display may not respond normally when you press several of the above keys.
Volume Adjustment You can adjust the volume of the speaker and ringer using and . Speaker 1 Press 2 Press or to select the desired volume level. SPEAKER . Display: ONHOOK DIAL MODE SPEAKER VOLUME HIGH ONHOOK DIAL MODE SPEAKER VOLUME MIDDLE ONHOOK DIAL MODE SPEAKER VOLUME LOW 3 Press SPEAKER to turn off the speaker. 33 1.
Volume Adjustment Ringer 1 Press the or to select the desired volume level. (Make sure SPEAKER Display: RINGER VOLUME HIGH has not been pressed.) • The ringer will ring once at the selected level, and then the date and time will reappear in the display. RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF IF OK, PRESS ENTER KEY 2 If you selected “RINGER VOLUME OFF” to turn off the ringer, press START/ ENTER 34 to confirm your selection.
2. Sending and Receiving Documents 2. Send/Receive Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 11" (279 mm) 5.8" (148 mm) 5.0" (128 mm) Minimum weight Maximum size (Note: When ULTRA FINE resolution is used, the maximum length is 19”.) Maximum weight 14 lbs. (52 g/m²) 38" (966 mm) 36 lbs.
Transmittable Documents Maximum scanning area The area of the document that the machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned. Maximum scanning width: 10 inches (256 mm) Maximum scanning length: The length of the document minus 0.16 inches (4 mm) from the top and bottom of the document. Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings (if desired) and then dial the receiving machine as explained in the following sections. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. Resolution The machine has four resolution settings: STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.
Adjusting the Resolution and Contrast To adjust the resolution setting, press RESOLUTION one or more times until the 2. Send/Receive Documents indicator light next to the desired setting comes on. HALF TONE STANDARD RESOLUTION FINE SUPER FINE ULTRA FINE Contrast The machine has three contrast settings. The default setting is AUTO. AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. LIGHT Use LIGHT for documents with a dark background.
Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you press SPEAKER and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.
Sending a Fax by Normal Dialing • If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON REDIAL after 2. Send/Receive Documents and BILLING CODE DIAL has been set to AFTER, press dialing. 4 Wait for the connection. When you hear a fax tone, press START/ ENTER on the machine. • If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press START/ ENTER on your machine.
Programming Auto-Dial Numbers Programming Auto-Dial Numbers You can dial a fax number by simply pressing a Rapid Key, or by pressing SPEED DIAL and entering an abbreviated Speed Dial number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys. ♦ Up to 59 Rapid Keys can be programmed for shared use.
3 Press START/ ENTER . Make sure that SET is DESTINATION SETTING 1=SET 2=CLEAR . DESTINATION SET PRESS RAPID OR SPEED selected. 2. Send/Receive Documents Programming Auto-Dial Numbers 4 Press 5 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.
Programming Auto-Dial Numbers 9 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) S H / } Example: SHARP = Caps Lock P/= A/ | R/$ 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 Z / < S 24 06 Y / & 16 F C 26 V • To enter a space, press • To change case, press B • To clear a mistake, press DEL J / [ M / ? L / + 30 @ 38 - P / = 20 K / ] 29 37 _ 10 O / ) 19 28 36 . / , .
12 If the dual-line option is installed (and Chain Dial was set to NO in the above step), SELECT THE LINE will appear. Select LINE-1 if you want the auto-dial number to use only Line 1. Select LINE-2 if you want the autodial number to only use Line 2. Select AUTO if you want the auto-dial number to use the first available line. Press selection, and then press 13 START/ ENTER or to make the .
Programming Auto-Dial Numbers Editing auto-dial numbers To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 5, and then change the number(s) and/or name(s) when they appear in the display (Steps 7 and 9). Clearing auto-dial numbers Note: You cannot clear a number if it is used in a program or timer operation, or if it is included in a Group Key.
Programming Auto-Dial Numbers To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter the number with the numeric keys. (If you enter less than three digits, press START/ ENTER to complete the entry.) 6 Press 7 Return to Step 5 to clear another number, or press START/ ENTER . STOP repeatedly to return to the date and time display. 47 2.
Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing Dual Access The machine features full dual access, which means that you can load a document and dial by automatic dialing even when the machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.
Sending a Fax by Automatic Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY . • To send the document directly from the feeder (not through memory), press DOCUMENT M/? .
Sending a Fax by Automatic Dialing Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing 1 SPEED DIAL and then entering the Speed Dial number. Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
Sending a Fax by Automatic Dialing You can also enter a full number with the number keys and then press 2. Send/Receive Documents Direct Keypad Dialing START/ ENTER to begin dialing. 1 Load the document(s). (Note: If desired, you can load the document after dialing in Step 2, below.) SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the resolution and contrast if needed. • To send the document ahead of other documents waiting for transmission, press PRIORITY .
Sending a Fax by Automatic Dialing Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing START/ ENTER . ♦ You can also use this procedure to search for Group Keys and Program Keys (the name you programmed for the Group or Program key will appear).
Sending a Fax by Automatic Dialing • If no numbers have been stored under the entered letter, NOT FOUND will appear. name, press A to display the fax numbers and then press 2. Send/Receive Documents • If multiple fax numbers (or e-mail addresses) have been stored under a or to select the desired fax number (or e-mail address). 5 Press START/ ENTER . The document will be automatically transmitted once the connection is established.
Sending a Fax by Automatic Dialing Checking the status of the current job The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the machine is currently calling or transmitting to, or what number the machine is currently receiving a JOB STATUS document from (if this information is available), press . Information on the current fax job (FAX STATUS) will appear in the display.
Sending a Fax by Automatic Dialing Press or to scroll through the list of jobs. To cancel a job, press START/ ENTER then press 4 or to select the job, press DEL 2. Send/Receive Documents 3 , and . When you have finished checking the list, press STOP twice to return to the date and time display. Note: To directly print out a list of the jobs waiting in memory for transmission, press MEM.STATUS B , or to select REPORT PRINT, and then START/ ENTER .
Sending a Fax by Automatic Dialing Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes. To cancel automatic redialing, cancel the job as explained in Checking and canceling stored transmission jobs on page 54.
Creating and Using Personal Books Personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use. Up to 20 books can be created in the FO-DC535, or 40 books in the FO-DC635. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book. ♦ You can program a 4-digit passcode for a personal book. When this is done, the passcode must be entered to use or edit the book.
Creating and Using Personal Books 5 Enter a 2-digit number from 01 to 20 (FO-DC535) or 01 to 40 (FO-DC635). • This number will identify the personal book. 6 Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.
Creating and Using Personal Books login name and password) will be required each time you open the book; however, user authentication will not be required when you select a destination for transmission from the book. In addition, when logging in, you will be able to select your sender name (programmed in Step 16) from the sender list instead of entering your login name directly. (Note: When your login name is stored, the book passcode in Step 15 below is not used and cannot be programmed.
Creating and Using Personal Books 16 If the network scanner option is not installed, this completes the procedure. Press STOP repeatedly to return to the date and time display. If the network scanner option is installed, press the letter keys to enter the sender name that will appear when you send a document to an email recipient from the book. (Make sure the Rapid Key overlay is down.
Creating and Using Personal Books To program or use a Rapid Key or Speed Dial number in a personal book, you must first open the book. Follow these steps: PERSONAL BOOK Display: 1 Press 2 Enter the 4-digit passcode of your book. .
Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 164). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 170). ♦ Print out the Destination List, Program/Group List, or Timer List (see page 212). When printed from your book, these lists will show the corresponding information in your book. ♦ Press REDIAL to redial the last number dialed from your book.
Creating and Using Personal Books Note: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled. Display: 1 Press and then or until ENTRY MODE is selected in the display. 2 Press MENU START/ ENTER and then or until BOOK ENTRY MODE is selected in the display.
Cover Sheet Cover Sheet You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages. ♦ Your name and number must be programmed in order for them to appear on the cover sheet (see page 25).
Cover Sheet COVER SHEET Press . (Flip up the Rapid Key C overlay if it is down.) 2. Send/Receive Documents 2 • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press 3 STOP . Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press COVER SHEET C each time).
Batch Page Numbering (Page Counter) Batch Page Numbering (Page Counter) You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages. 1 Load the document(s). • SEND READY will appear in the display.
Receiving Faxes The machine has two modes for receiving faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes. MANUAL mode: Select this mode when you have an extension phone connected to the same line as the machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.
Receiving Faxes Using AUTO Reception Mode In AUTO reception mode, the machine automatically answers all calls on one ring and receives incoming faxes. ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 202). ♦ If you pick up an extension phone before the machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode.
Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 160) are also received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, along with NO PAPER, REPLACE TONER CARTRIDGE, or PAPER JAM.
Dual-line Option (FO-DC635 only) Dual-line Option (FO-DC635 only) The dual line option (FO-60DL) allows your machine to be connected to a second telephone line. If you wish to use this option, consult your dealer to have the dual line kit installed. The dual-line option is only available on the FO-DC635. Note: The FO-60DL dual line option and the FO-NP1 network printer option cannot both be installed on the same machine.
Dual-line Option (FO-DC635 only) Press START/ ENTER and then ENTRY MODE 01:DESTINATION SETTING 02:PASSCODE SETTING 03:OWN PASSCODE SET or until OWN PASSCODE SET is selected. OWN PASSCODE SET SENDER’S NAME 3 Press 4 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) S H / } Example: SHARP = Caps Lock P/= A/ | R/$ START/ ENTER .
Dual-line Option (FO-DC635 only) 6 Enter the fax number (maximum of 20 digits) of Line 1. • To insert a space between digits, press • To clear a mistake, press STOP . . OWN PASSCODE SET LINE 2: SENDER’S NUMBER 7 Press 8 Enter the fax number (maximum of 20 digits) of Line 2. 9 Press 10 Press START/ ENTER START/ ENTER STOP . . until you return to the date and time display.
Dual-line Option (FO-DC635 only) ♦ If you wish to restrict either of the lines to transmission only or reception ♦ When you program an auto-dial number (Rapid Key or Speed Dial number), you can specify that the number use a particular line. Note: The LINE @ key cannot be used to select a line if either of the lines has been set to reception only as explained in the following section. A line selection made with LINE @ will override a line selection programmed into a Rapid Key or Speed Dial number.
Verification Stamp Option 3 Press START/ ENTER and then or until the desired setting is selected. • Note: “TX” stands for “transmission” and “RX” stands for “reception”. “AUTO” and “MANU” indicate AUTO and MANUAL reception modes. Settings for Line 1: LINE 1 SETTING 1=TX AND RX (AUTO) 2=TX AND RX (MANU) 3=RX (AUTO) ONLY 4=RX (MANU) ONLY Settings for Line 2: LINE 2 SETTING 1=TX AND RX (AUTO) 2=TX ONLY 3=RX ONLY 4 Press 5 Go back to Step 3 to select a setting for the other line, or press exit.
PC Fax Function (Requires the FO-LN1 Option) The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine. Important: The PC-Fax function can only be used to send faxes. It cannot be used to receive faxes to your computer. To use the PC Fax function, ♦ The FO-LN1 network interface kit must be installed in the machine.
PC Fax Function (Requires the FO-LN1 Option) Using the PC-Fax function To fax a document from your computer, open the document in the application used to create it and select Print from the File menu. In the Print window, select “SHARP FO-DC Series FAX” for the printer and then click OK. A window will appear to let you enter the destination fax number (or select it from the address book) and select any other fax settings. When finished, click OK.
3. Network Scanner Option Introduction The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected to a network. 3.
Introduction Steps required for setup The following steps are required to use the network scanner option. The steps must be completed in the order shown. 1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2 network scanner kit, and enter the network scanner product key. The machine must be connected to the network. 2.
Setting the IP Address Setting the IP Address Note: Although “DHCP” is available as a setting for the IP address (this means that the machine automatically obtains an address from a DHCP server), it is recommended that a permanent IP address be assigned to the machine. If DHCP must be used, it is recommended that the DHCP lease time for the IP address be set to unlimited.
Setting the IP Address 5 If the machine will receive an IP address automatically from a DHCP server, make sure that “YES” is selected (this will enable DHCP). If the machine will be assigned a permanent IP address, press or to select “NO”. 6 Press START/ ENTER . • If you enabled DHCP by selecting “YES” in the previous step, this completes the setting. Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display).
Setting the IP Address 11 Wait while the machine writes the setting to the NIC board (“DO NOT POWER DOWN” will appear in the display). When the display changes to “OK”, turn off the power of the machine and then turn it back on to make the new settings take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine JOB STATUS 3.
Printing out the Network Settings Printing out the Network Settings You can print lists showing the current network settings and network interface board settings. ♦ To check the IP address of the machine, select PRINT NETWORK SETTINGS in Step 3 below. 1 Display: MENU Press and then or until NETWORK SETTING is selected in MENU MODE 5:PROGRAM/GROUP MODE the display. 6:SERIAL POLLING MODE 7:MEMORY POLL MODE 8:NETWORK SETTING 2 Press START/ ENTER and then .
Mail Server and DNS Server Settings Mail Server and DNS Server Settings Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).
Mail Server and DNS Server Settings Setting Passwords Passwords can be set to restrict access to the Web page. An administrator password and a user password can be set. When the Web page is accessed with the administrator password, all settings can be configured. When the Web page is accessed with the user password, destinations in the Scanner Destination Management menu can be stored, deleted, and edited; however, settings in the Setup menu cannot be configured.
Storing Network Scanning Destinations Storing Network Scanning Destinations Network scanning destinations can be stored in Rapid Keys and Speed Dial numbers. The Rapid Keys and Speed Dial numbers can be in a personal book or in the COMMON book. mail address at the time of transmission, or by using a Rapid Key or Speed Dial number.
Storing Network Scanning Destinations Storing destinations in the Web page To store a destination, click the desired destination type (E-mail, FTP, Fax or Group) under Destination Management in the Web page menu. In the Destination Management page, enter the destination name and select a personal address book or the COMMON book. To select a Rapid Key or Speed Dial number, select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the list.
Storing Network Scanning Destinations Scan to FTP (Hyperlink) When using Scan to FTP to send an image to an FTP server, you can also have notifications automatically sent by e-mail to selected recipients informing them that the image has been posted on the server. The e-mail will contain a hyperlink to the image file on the server, allowing the recipients to open the file by simply clicking on the hyperlink (unless the FTP server requires a password).
Scan to E-mail Setup Scan to E-mail Setup To use the Scan to E-mail function, the subject and sender information (name and e-mail address) that appear when an image is sent to an e-mail recipient must be entered, and the file format for the scanned image must be selected. (Note: The file format set in this procedure does not apply to Scan to E-mail using a Rapid Key or Speed Dial number.
Scan to E-mail Setup Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.) 01 02 Q / ! 11 03 W / " 12 SYMBOL 21 A / | 22 Caps Lock 31 Z / < S / / \ F C G / { V B 35 DEL H / } J / [ 28 N / * 36 K / ] M / ? L / + 30 @ 38 - P / = 20 29 37 _ 10 O / ) 19 . / , .com 39 DEL .
Scan to E-mail Setup 9 Press START/ ENTER . 10 Press the letter keys to enter your e-mail address (see Step 5). 11 Press START/ ENTER . • Make sure that FILE FORMAT is SCAN TO E-MAIL SET-UP 1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT selected. FILE FORMAT SETTING 1=TIFF-G4 2=TIFF-G3 3=TIFF-NO COMPRESSION 4=PDF-G4 5=PDF-G3 12 Press 13 Press or to select the desired combination of file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION). START/ ENTER .
Scan to E-mail Using the E-mail Key Scan to E-mail Using the E-mail Key Use the e-mail key when you wish to manually enter the e-mail address of a recipient for Scan to E-mail. The scanned image will be sent as an e-mail attachment. A message can also be included as explained in Steps 5 and 6. 3. Network Scanner Important: To use Scan to E-mail, the setup procedures outlined on page 77 must be completed.
Scan to E-mail Using the E-mail Key 4 Press 5 If you wish to enter a message, your name, or your return e-mail address, or select the file format for the document, START/ ENTER . press . (If you wish to use the default settings you entered on page 88 and do not need to enter a message, go directly to Step 8.) 1:START SCANNING 2:FROM XXX 3:FILE FORMAT XXX 4:MESSAGE NO MESSAGE Your preset sender and file format appear in “XXX”.
Sending an Image Using a Rapid Key 8 Press START/ ENTER . The document is scanned and transmitted. Sending an Image Using a Rapid Key or Speed Dial Number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Rapid Key. Important: To use this procedure, the setup procedures outlined on page 77 must be completed.
Sending an Image Using a Rapid Key or Speed Dial Number 3 If the destination is an e-mail destination and you wish to enter a message, or change the sender name or e-mail address, or select the file format for the document, press WITHIN 5 SECONDS after pressing the Rapid Key in Step 2. (After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.
Sending an Image Using a Rapid Key Sending an image using a Speed Dial number Use this procedure to scan a document and send the image to an E-mail, FTP, or Desktop destination that has been stored in a Speed Dial number. Important: To use this procedure, the setup procedures outlined on page 77 must be completed. In the case of Scan to E-mail, this includes setting a default sender as explained in the procedure beginning on page 88 of this manual. 3.
Sending an Image Using a Rapid Key or Speed Dial Number 3 If the destination is an e-mail destination and you wish to enter a message, your name, or your return email address, or select the file format for the document, press . (If the destination is an FTP or Desktop destination, or if you wish to use the email settings that were stored in the Speed Dial number and do not need to enter a message, go directly to Step 6.
Sending an Image Using a Rapid Key Storing an e-mail address in a Rapid Key or Speed Dial number This section explains how to store e-mail addresses in Rapid Key and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time. ♦ This procedure cannot be used to store an FTP or Desktop destination 1 Press and then or until ENTRY MODE is selected in the display.
Sending an Image Using a Rapid Key or Speed Dial Number 5 To program a Rapid Key number, press the Rapid Key that you wish to use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.) DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL To program a Speed Dial number, press SPEED DIAL and then enter the number that you wish to use (“1” to “100” on the FO-DC535, or “1” to “200” on the FO-DC635). (If you enter less than three digits, press START/ ENTER to complete the entry.
10 Enter the name of the party by pressing the letter entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) 11 Press 12 Press or to select the file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION) for the document that will be sent as an e-mail attachment. (Note: You can override this setting during the transmission procedure.
Installing the Network Scanner Software Installing the Network Scanner Software To use the Scan to Desktop function, the following two software programs must be installed in your computer (the destination computer for Scan to Desktop). The programs are installed from the CD-ROM that comes with the network scanner expansion kit. ♦ Sharpdesk (Desktop Document Management Software) ♦ Network Scanner Tool Note: Sharpdesk can be installed and used in 5 computers.
Installing the Network Scanner Software ♦ Saved in a folder. ♦ Passed to an application set in the Network Scanner Tool. ♦ Sent as e-mail. ♦ Saved in Sharpdesk. The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs. ♦ Sharpdesk User's Guide ♦ Network Scanner Tool User's Guide Acrobat Reader Version 4.05 or later is needed to view the user's guides. If not already installed in your computer, you can install Acrobat Reader from the CD-ROM.
Installing the Network Scanner Software Installing the software programs Note the following when installing the software programs from the CD-ROM: ♦ The FO-DC535 or FO-DC635 is referred to as the FO-DC500 or FO-DC600 in the installation windows. ♦ Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the information screen during installation. ♦ The user's guides give detailed instructions for installing and setting up the programs.
Installing the Network Scanner Software • In the license number entry line in the user information screen, enter the license number that appears on the cover of this manual. • If you select Typical in the installation type screen, Network Scanner Tool will also be installed. If you only wish to install Network Scanner Tool, select Custom in the installation type screen and then check only Network Scanner Tool. Windows was previously installed, Sharpdesk Imaging will overwrite Imaging for Windows.
Installing the Network Scanner Software 2 Enter any name you wish for the Process Definition Prefix and any letter for Initial, and click Next. The prefix is used in the name that is assigned to the Process Definitions you will select in step 3, and in the name of the Rapid Key or Speed Dial number that is assigned to each selected process. • The name of your computer initially appears in the Prefix box. If you wish to change the prefix, enter a name in 6 characters.
Installing the Network Scanner Software - Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR) Converts a scanned file to an editable document. - Send Email (Rapid Key or Speed Dial name: Sharp-Email) Launches your default e-mail application so the file can be e-mailed. - Sharpdesk Desktop (Rapid Key or Speed Dial name: Sharp-Desk), Launches the Sharpdesk application (this is the default application).
Installing the Network Scanner Software 5 When the completion message appears, click Finish. Uninstalling a program You can uninstall the software with “Add/Remove Programs” in the Windows Control Panel, or with the Sharpdesk Uninstaller. ♦ When Sharpdesk is uninstalled, Network Scanner Tool is also uninstalled. Note that if Network Scanner Tool is uninstalled, you will no longer be able to directly receive image data from the machine.
Fax Transfer Fax Transfer When the network scanner option is installed, you can have incoming faxes from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients. ♦ This function provides a convenient means of forwarding received faxes to someone who is out of the office. 3. Network Scanner ♦ The function can also be used to send copies of all received faxes to an administrator for centralized document storage.
Fax Transfer Storing transfer groups Transfer groups are stored in the machine’s Web page. To store a transfer group, click Fax Transfer under Setup in the menu at the left of the Web page. The Fax Transfer Setup page will appear.
Fax Transfer 3. Network Scanner To store a new group, click the Add button under New Transfer Group. The Transfer Group Setting screen will appear. If desired, enter a name for the group in Transfer Group Name. If you wish to have all faxes transferred, select Transferred fax data from all address. If you wish to have only faxes from specified senders transferred, select Transferred fax data from the following TSI # and then click the Input TSI # button. The TSI Number Input screen will appear.
Fax Transfer Next, specify the e-mail address or addresses to which you wish the faxes to be forwarded in E-mail Destination List 1. You can directly enter e-mail addresses in the Addresses box, or select the common book or a personal book and enter addresses from the selected book. You can also click Global Address Search to search for an address on a LDAP server (if an LDAP server is configured). To activate the group immediately, select Always On.
Fax Transfer Printing forwarded faxes The machine is initially set to print all faxes that are forwarded. If desired, you can change this setting to have the machine print only faxes that are not successfully forwarded. See Option Setting 37 on page 210. The file format when a fax is converted to e-mail is PDF or TIFF as selected in SCAN TO E-MAIL SET-UP (see page 88). The compression method is fixed at G4. 111 3.
Using an LDAP Server: Searching for Destinations and User Authorization Using an LDAP Server: Searching for Destinations and User Authorization If the network scanner option is installed and your network has an LDAP server, you can search for destinations on the LDAP server and/or use the LDAP server for user authorization. LDAP server settings To use an LDAP server to search for destinations and for user authorization, you must first configure your LDAP server settings in the Web page of the machine.
Using an LDAP Server: Searching for Destinations and User Authorization Searching for a destination on an LDAP server (Global Address Book Search) Once the LDAP server settings have been completed as explained in the previous section, you can search for a destination on the LDAP server when faxing or sending an image by Scan to E-mail. ♦ Destinations on the LDAP server are searched for by name.
Using an LDAP Server: Searching for Destinations and User Authorization 3 Press the letter entry keys to enter the name of the destination (the keyword), or as much of the name as you know. (See Step 6 on page 26; maximum of 60 characters.
Using an LDAP Server: Searching for Destinations and User Authorization 6 Press or until the desired name is selected in the display. • To check the e-mail address and/or fax number that is listed for a name, after selecting the name. (Press If there are more than 16 matches for your keyword, the message at right will appear after you scroll through the first 16 matches. Press to continue viewing the remaining matches. 7 to return when finished.
Using an LDAP Server: Searching for Destinations and User Authorization 9 Complete the operation as follows: • E-mail: Transmission will begin after 5 seconds. If you wish to enter a message or change the sender name, sender e-mail address or file format, press before 5 seconds elapes (before transmission begins), and then perform steps 10 through 12. If you do not press the operation. , this completes • Fax: Transmission will begin immediately. This completes the operation.
Using an LDAP Server: Searching for Destinations and User Authorization When you have finished changing the options, press or START SCANNING. 12 Press START/ ENTER to select 1:START SCANNING 2:FROM XXX 3:FILE FORMAT XXX 4:MESSAGE NO MESSAGE to begin scanning and transmission. Storing a destination from an LDAP server in a Rapid Key or Speed Dial number When using the Web page to store an e-mail or fax destination in a Rapid Key or Speed Dial number, you can search an LDAP server for the destination.
Using an LDAP Server: Searching for Destinations and User Authorization Enter the name of the destination in Search Name (enter an asterisk as a wildcard if necessary) and click the Search button. When the results of the search appear, click the desired destination to select it and then click the Submit button. The Global Address Search page will close and the selected destination will be entered in the E-mail Destination Control or Fax Destination Control page.
Using an LDAP Server: Searching for Destinations and User Authorization ♦ When a Global Address Book search is begun. ♦ When START/ ENTER is pressed after pressing e-mail and entering an e-mail address. REDIAL ♦ When SPEAKER ♦ When START/ ENTER is pressed. is pressed. is pressed after entering a fax number with the numeric keys ♦ When a Group Key or Program Key is pressed, or when START/ ENTER is pressed in the final step of a Broadcast or Timer transmission.
Using an LDAP Server: Searching for Destinations and User Authorization 3 The screen at right will appear. Enter your password (this will appear as asterisks) and then press START/ ENTER ENTER PASSWORD [ ] . • This completes the login procedure. For Scan to E-mail, the default sender name programmed in the machine (see page 88) and your e-mail address as stored on the LDAP server will be used as the sender name and sender e-mail address.
Using an LDAP Server: Searching for Destinations and User Authorization 2 A list of the sender names stored in personal books that have login names will appear. Press press START/ ENTER or to select your sender name and . • If your e-mail address is also required for login, the machine will 3 The screen at right will appear. Enter your password (this will appear as asterisks) and then press START/ ENTER 3.
Using an LDAP Server: Searching for Destinations and User Authorization Storing your login name in a personal book To store your login name when using the operation panel of the machine to create a personal book, see the procedure on page 57.
4. Network Printer Option The FO-NP1 Printer Expansion Kit allows the FO-DC535/635 Document Communication System to be used as a network printer. The features of the printer include: ♦ Print speeds of up to 16 pages per minute. ♦ Printing multiple sets of documents. ♦ Printing multiple document pages on a single sheet (N-up printing). The following steps are necessary to use the network printer option. The steps must be completed in the order shown. 2.
Installing the Printer Driver Installing the Printer Driver The SHARP PCL XL printer driver printer driver is provided in the CD-ROM in the FO-NP1 printer kit. This driver must be installed on every computer that uses the printer. Important: The printer driver cannot be installed unless the FO-NP1 Printer Expansion Kit and FO-LN1 LAN interface have been installed in the machine and the machine is ready for use as a network printer.
Installing the Printer Driver Network types There are two types of networks, a peer to peer network where you print directly to the printer without going through a server, and a client-server network where you print through a server. Follow the appropriate instructions below for your operating system and your network type to install the printer driver.
Installing the Printer Driver 4 Select “Create a new port” and select “Standard TCP/IP Port” from the list. Click Next. 5 The “Add Standard TCP/IP Printer Port Wizard” will appear. Click Next. 6 Enter the IP address of the printer (the port name is filled in automatically). • If you need to check the IP address, follow the procedure in Printing out the Network Settings on page 82.
7 Select Custom and then click the Settings button. 8 The ”Configure Standard TCP/IP Port Monitor” window will appear. Select LPR for the protocol, and enter any name for the queue name. Click OK. 127 4.
Installing the Printer Driver 9 Click the Next button. 10 Check your settings and then click the Finish button. 11 The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. 12 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Language Selection” window appears, click Cancel to close the window. 13 Enter the path Q:\Option\English\2kxp_pclxl (substitute the letter of your CD-ROM drive for “Q”) and click the OK button.
Installing the Printer Driver Follow the instructions on your screen. When the “Printer Sharing” window appears, select Share as. If you would like to change the name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 16 Enter a location and comment if desired, click Next, and then follow the instructions on your screen to finish installing the printer driver. 4.
Installing the Printer Driver Windows NT Server 1 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to Settings, and then click on Control Panel. 2 In the Control Panel window, double-click Network to open the Network window. Click the Services tab. If “Microsoft TCP/IP Printing” already appears in the list, close the Network window and go to Step 6. If “Microsoft TCP/IP Printing” does not appear, click the Add button.
Installing the Printer Driver Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make sure the correct path is entered and click the Continue button. 5 Follow the instructions on your screen to install the component. When finished, restart Windows. 6 The next step is to install the printer driver using the Add Printer Wizard. Click the Start button, point to Settings, and then click on Printers. 7 Double-click Add Printer in the Printers window to run the Add Printer Wizard.
Installing the Printer Driver 11 Click the Close button in the Printer Ports window. 12 Make sure the new port is selected in the list of ports and then click the Next button. 13 The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. 14 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Language Selection” window appears, click Cancel to close the window.
Installing the Printer Driver Follow the instructions on your screen. When the following window appears, select Shared. If you would like to change the Share name, enter a new name (this must be 8 characters or less to allow sharing with Windows 98/Me computers). Click Next. 18 Follow the instructions on your screen to finish installing the printer driver. 4.
Installing the Printer Driver 2 Click the Windows Start button and then click Run. 3 Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Language Selection” window will appear. Select the language that you wish to use and then click Next. 5 Select User Tools and click Next. 6 Select “PCL XL Printer Driver” and click Next. 7 The name of the printer driver to be installed from the CD-ROM will appear. Click Start.
Installing the Printer Driver Using Add Printer The following procedure is used in all supported operating systems. Open the Printers folder in Windows (click the Start button, point to Settings, and select Printers; the exact steps may vary depending on your operating system). 2 Double-click Add Printer in the Printers window to run the Add Printer Wizard and then click Next. 3 Select Network Printer and click Next.
Installing the Printer Driver 7 Follow the instructions on your screen to finish installing the printer driver. Installation on a Windows 2000/XP client when the server is NT Server To install the printer driver on a Windows 2000/XP client when the server is NT server, follow the Using Add Printer procedure on the previous page. In Step 3, select Local Printer, click Next, and then go to Step 5. When the port selection window appears, select LPT1 (this is just a temporary selection).
Installing the Printer Driver Windows 98/Me Before installing the printer driver on Windows 98/Me, you must first install the IP Peer-to-Peer Redirector. The IP Peer-to-Peer Redirector is installed from the CD-ROM in the FO-LN1 network interface kit. Follow these steps to install the IP Peer-to-Peer Redirector and then the printer driver. 1 Insert the FO-LN1 network interface CD-ROM into your CD drive. 2 Click the Start button and select Run. 3 Type in Q:\IP-P2P\SETUP.
Installing the Printer Driver 10 Select Local Printer and click Next. 11 The Add Printer Wizard will display a list of printer models and manufacturers. Click the Have Disk button. 12 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the “Language Selection” window appears, click Cancel to close the window. 13 Enter the path Q:\Option\English\98Me_pclxl (substitute the letter of your CD-ROM drive for “Q”) and click the OK button.
Installing the Printer Driver Type Q:\Setup.exe (substitute the letter of your CD-ROM drive for “Q”) and then click the OK button. 4 The “Language Selection” window will appear. Select the language that you wish to use and then click Next. 5 To install the Printer Status Monitor, select User Tools. To install the Printer Administration Utility, select Administrator Tools. When finished, click Next. 6 Select Printer Status Monitor or Printer Administration Utility as appropriate and click Next.
Setting Up Status and Alert Messages 5 Follow the instructions on the screen to print the test page. Setting Up Status and Alert Messages You can set up the machine to automatically send status and alert messages by e-mail to specified recipients.
Setting Up Status and Alert Messages To set up status and alert messaging, first click Status & Alert E-mail in the menu at the left of the Web page. Enter a name for the machine, and a machine code (if desired) and location. For more information on the settings, click Help at the bottom of the Web page menu. 4. Network Printer Next, click Status Message Parameters in the Web page menu.
Printing from a Computer Printing from a Computer Before printing, make sure that the ON LINE indicator on the machine is lit. If the ON LINE indicator is not lit, press ON LINE to switch the machine to the on- line state. 1 When you are ready to print a document from an application on your computer, select Print from the File menu. The Print dialog box appears.
Printing from a Computer Canceling a print job Follow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (for example, the machine does not have the paper size specified for the job) the ALARM light on the machine will come on. When this happens, you can either cancel the job, or continue the job in spite of the problem. Canceling a print job 1 Press 2 Press 3 Press 4 Press 1 to select YES.
Opening the Printer Driver Opening the Printer Driver Opening the printer driver from an application When you adjust the printer driver settings from an application, your changes will only remain in effect while you are using the application. 1 Within the application, select Print from the File menu. 2 Click the Properties, Setup, or Printer button in the Print dialog box (the name of the button varies depending on the application).
Printer Driver Settings Printer Driver Settings The print settings that can be selected in the Paper, Page Layout, Quality, and Options tabs of the printer driver are described below. 4. Network Printer Paper tab Paper Size Select the paper size to be used for printing. If the paper size set in the application is different from this setting, the paper size in the application normally takes precedence.
Printer Driver Settings Paper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected. If a specific source is selected, paper is drawn from that source regardless of the paper size setting. Limitation: The Paper Source selections that appear are determined by the Input Option setting in the Options tab.
Printer Driver Settings Page Layout tab N-up allows multiple document pages (where N is the number of pages) to be printed on a single sheet of paper by reducing each page. Selections are Off, 2-up, 4-up, 9-up and 16-up. Limitation: When any of the following settings are selected, the N-up function cannot be used.
Printer Driver Settings First Page Only Select this checkbox to print the Watermark on the first page only. Edit Watermark Click the Edit Watermark button to open the “Edit Watermark” window. This window lets you modify, add, or delete a Watermark. XY Image Shift This setting lets you shift the position of the image on the paper. Use the up and down arrows to select amount of the shift in the X and Y directions (from -10 to 10). Quality tab Resolution The resolution is fixed at 600 dpi.
Printer Driver Settings Use Printer True Type Font Set this checkbox to use the True Type fonts that are resident in the printer. When this checkbox is not selected, printing will take place using fonts downloaded from the computer. Limitation: When the All Raster setting is selected, this function cannot be used. 4. Network Printer Options tab Input Option Use this setting to specify the paper sources that are installed in the machine.
5. Making Copies Your machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as an office copier. ♦ You can perform all steps of a copy job even when the machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.
Making Copies 4 Select MULTI if you do not want the copies sorted, or SORT if you want the copies sorted (press or ). A Example of three copies each of three originals B C Not sorted (MULTI COPY) Sorted (SORT COPY) A 5 Press START/ ENTER B C A B C A Originals B C A A A B B B C C C to begin copying. Checking and canceling copy jobs in memory 1 Press MEM.STATUS B (flip up the Rapid Key overlay). Make sure that COPY STATUS is selected in the display. 2 Press START/ ENTER .
Making Copies 3 Press or to scroll through the list of jobs. To cancel a job, press then press 4 START/ ENTER to select the job, press DEL , and . When you have finished checking the list, press the date and time display.
6. Special Functions Broadcasting The Broadcasting function allows you to send the same fax to as many as 179 destinations on the FO-DC535, or 279 destinations on the FO-DC635, in a single operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination. ♦ If the network scanner option is installed, you can also select e-mail recipients as destinations of a broadcast transmission (this is called “I SEND MODE”).
Broadcasting • Enter a full fax number with the numeric keys (max. 60 digits) and then press START/ ENTER . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/ or group keys have been stored.) • Press e-mail , enter an e-mail address, and then press START/ ENTER . (Only if the network scanner option is installed; maximum of 20 full addresses.
Broadcasting When broadcasting to fax destinations, a Transaction Report is automatically printed out after broadcasting is completed. Check the "Note" column of the report to see if any of the fax destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.
Broadcasting Storing destinations in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. ♦ Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key. ♦ Up to 158 numbers can be stored in one Group Key on the FO-DC535, or 258 numbers on the FO-DC635.
Broadcasting 4 Make sure that “SET” is selected and then press START/ ENTER GROUP SET PRESS GROUP KEY . (To clear a Group Key, select CLEAR and then press .) Press any Rapid Key not already programmed to select it as a Group Key. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 SHIFT (If you are clearing a Group Key, press it and go to Step 9.
Broadcasting 9 10 Press START/ ENTER . Return to Step 5 to program another Group Key, or press repeatedly until you return to the date and time display. STOP Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Select SET in Step 3 and select the Group Key in Step 5. Add or delete numbers as explained in Step 8.
Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.
Confidential Operations 4 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes). If the receiving machine doesn’t have multiple mailboxes, go directly to Step 5. 5 Press 6 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key.
Confidential Operations Programming the confidential passcode To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode. Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.
Confidential Operations 7 Press START/ ENTER . Note: After entering the passcode, the machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing a passcode 1 Press CONFIDENTIAL Z/< Display: (flip up the Rapid Key overlay if it is down) and then until CONFIDENTIAL CODE CLEAR is selected in the display.
Confidential Operations Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 212 to see which mailbox has received the document, and then follow the steps below to print out the document. Press CONFIDENTIAL Z/< Display: (flip up the Rapid Key overlay if it is down) and then until CONFIDENTIAL DATA PRINT is selected in the display. 2 Press 3 Enter your mailbox number.
Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your machine to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
Polling • Enter a full fax number with the numeric keys (max. 60 digits) and then press START/ ENTER . (Note: A maximum of 20 full fax numbers can be entered. Less can be entered if a large number of programs, timer operations, and/ or group keys have been stored.) Note: If you need to delete a destination, press destination and then press 4 Press START/ ENTER STOP or to select the . . Reception will begin.
Polling 1 Load the document. 2 Make sure the reception mode is set to AUTO (see page 67). 3 Press and then or until MEMORY POLL MODE is selected in the display. 4 Press 5 Make sure that “SET” is selected in the Display: MENU START/ ENTER MEMORY POLLED MODE 1=SET 2=CLEAR . display and then press MENU MODE 4:OPTIONAL SETTING 5:PROGRAM/GROUP MODE 6:SERIAL POLLING MODE 7:MEMORY POLL MODE START/ ENTER .
Polling unlimited number of times, and then press START/ ENTER . If another document has already been stored, make sure that APPEND is selected and then press 7 Press RESOLUTION and/or desired, and then press 8 Press START/ ENTER START/ ENTER . CONTRAST START/ ENTER to adjust the resolution and contrast if . . • The document will be scanned into memory, and your fax will go on polling standby.
Polling Polling Security Polling Security allows you to prevent unauthorized polling of your machine. When this function is activated, polling will only take place when the fax number of the polling fax machine has been stored in your machine’s list of permitted fax numbers (called "passcode numbers"). The polling fax machine must also have its fax number programmed in itself, as explained in Entering Your Name and Fax Number in Chapter 1.
Polling 4 Press 5 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step. START/ ENTER . Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number (max. 20 digits) by pressing the numeric keys. 7 Press 8 Return to Step 3 to enter (or clear) another number, or press START/ ENTER . STOP 6. Special Functions repeatedly to return to the date and time display.
Timer Operations Timer Operations The Timer function allows you to store a fax job to be performed automatically at a specified time. Up to 59 timer jobs can be stored at any one time, and the time of each can be specified up to a week in advance. You can use this function to take advantage of lower off-peak rates without having to be there when the operation is performed. ♦ The timer function cannot be used for e-mail transmissions. ♦ The DOCUMENT key cannot be used for a timer transmission.
Timer Operations 5 Press 6 Press or to select the day on which you want the operation to take place (if you want the operation to take place within the next 24 hours, select “WITHIN A DAY”.) 7 Press to select A.M. or START/ ENTER to select P.M. and go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 8 Dial the receiving machine using one of the following methods: • Press a Rapid Key.
Timer Operations Broadcasting (Continued from Initial procedure.) 8 Select the destinations using any of the following methods: • Press a Rapid Key. • Press SPEED DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.) • Enter a full fax number with the numeric keys and then press START/ ENTER . • Press a Group Key.
Timer Operations Confidential transmission (Continued from Initial procedure.) 8 Enter the mailbox number (2 digits). (Go directly to Step 9 if the receiving machine does not have mailboxes.) 9 Press 10 START/ ENTER . Dial the receiving machine using one of the following methods: • Press a Rapid Key. . SPEED DIAL • Press and enter a Speed Dial number (if you enter less than 3 digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys.
Timer Operations Polling (Continued from Initial procedure.) 8 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 9 Press START/ ENTER . Serial Polling (Continued from Initial procedure.
Timer Operations 9 Press START/ ENTER . Canceling a timer operation If you need to cancel a timer operation before it is performed, follow the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 212.
Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection. Note: If the telephone billing function is turned on, the batch transmission function cannot be used.
Batch Transmission 2 Press the appropriate Batch Key. 01 Q / ! 11 • After scanning, the message number SYMBOL 21 Caps Lock 31 assigned to your document will appear in the display.
Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. ♦ Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key. You can include a timer setting in the program to have the operation performed automatically at a selected time.
Entering and Using Programs Select a Program Key by pressing any Rapid Key that has not yet been programmed. 01 Q / ! 11 SYMBOL 21 Caps Lock 31 02 03 W / " 12 22 32 24 / / \ 06 Y / & 16 F 34 ; / : 26 V 35 09 I / ( 18 H / } 27 B Space 08 U / ' 17 G / { 25 C 07 T / % 15 D X / > 33 / ^ 05 R / $ 14 S 23 Z / < SHIFT 04 E / # 13 A / | 28 N / * 36 29 L / + 30 @ 38 - P / = 20 K / ] M / ? 37 _ 10 O / ) 19 J / [ . / , .
Entering and Using Programs 13 Go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys.
Entering and Using Programs Confidential transmission (Continued from Initial procedure.) 14 Enter the mailbox number (2 digits). (Go directly to Step 15 if the receiving machine does not have mailboxes.) 15 Press 16 Dial the receiving machine using one of the following methods: START/ ENTER . • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys.
Entering and Using Programs Polling (Continued from Initial procedure.) 14 Dial the machine to be polled using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL digits, press and enter a Speed Dial number (if you enter less than 3 START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 15 Press 16 Press START/ ENTER STOP . repeatedly until you return to the date and time display. Serial Polling (Continued from Initial procedure.
Entering and Using Programs Note: If you need to delete a destination, press destination and then press 15 Press 16 Press START/ ENTER STOP or to select the . . STOP repeatedly until you return to the date and time display. Broadcasting (Continued from Initial procedure.) 14 Select the destinations using any of the following methods: • Press a Rapid Key. SPEED DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.
Entering and Using Programs 16 Press RESOLUTION and/or desired, and then press 17 Press 18 Press START/ ENTER STOP CONTRAST START/ ENTER to adjust the resolution and contrast if . . repeatedly until you return to the date and time display. Batch transmission (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key.
Entering and Using Programs Being Polled (Memory polling) (Continued from Initial procedure.) 14 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 15 Press 16 Press START/ ENTER . RESOLUTION and/or CONTRAST desired, and then press 17 Press 18 Press START/ ENTER STOP START/ ENTER to adjust the resolution and contrast if . . repeatedly until you return to the date and time display.
Entering and Using Programs 3 Press START/ ENTER and then or to select CLEAR. 4 Press 5 Press the Program Key that you want to clear. START/ ENTER .
Entering and Using Programs Using a Program Key Follow the steps below to perform a programmed operation. 1 If this is a transmission operation or memory polling operation, load the document. 2 Press the appropriate Program Key.
Duplex Scanning for Two-sided Documents Duplex Scanning for Two-sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again. ♦ The machine will automatically sort the pages into the correct order (front of 1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).
Print Hold Print Hold The Print Hold function is used to hold all received faxes in memory instead of immediately printing them out. To print the faxes, the programmed Print Hold code must be entered. To use the Print Hold function, program a Print Hold code and then turn on the Print Hold function as explained in the following sections. Programming the Print Hold code Follow the steps below to program a Print Hold code. Press Display: MENU and then .
Print Hold Turning on the Print Hold function To turn on the Print Hold function, set Option Setting 38 to YES (see pages 201 and 211). Note: A Print Hold code must be programmed before Option Setting 38 can be set to YES. Printing received faxes When a fax has been received to memory because the Print Hold function is turned on, RCVD PRINT HOLD FAX will appear in the display. Follow the steps below to print the fax (or faxes). 1 Press Display: MENU and then .
Print Hold Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, Option Setting 38 must first be set to NO. 1 Press Display: MENU and then . • Make sure that PRINT HOLD is selected in the display. 2 Press START/ ENTER and then .
Department Control Department Control Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you wish to use this function, contact your dealer. ♦ Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person.
Department Control DEPARTMENT CODE MODE 1=SET 2=CLEAR 3 Press 4 Make sure that “SET” is selected and then press START/ ENTER . START/ ENTER . (To clear a Department Code, select CLEAR and then press 5 START/ ENTER .) Programming: Enter a 2-digit number from “01” to “99” with the numeric keys. This number identifies the Department Code that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the Department Code you want to clear.
Department Control Accessing the machine When Department Control is activated, you must enter your Department Code before using the machine. ♦ If you do not begin the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing the machine).
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax) to ON as explained on page 207, and then enter the fax numbers from which you do not want to receive faxes as explained below. ♦ Up to 50 numbers can be entered in the Anti Junk Number List.
Blocking Reception of Unwanted Faxes 5 Entering: Enter a 2-digit number from “01” to “50” with the numeric keys. This number identifies the fax number that you will enter in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number. 7 Press 8 Return to Step 5 to enter (or clear) another fax number, or press START/ ENTER . repeatedly to return to the date and time display.
Telephone Billing Telephone Billing If you are on a PBX, you can have the machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent. Telephone billing is possible in two ways: using Department Control and by direct billing code entry. Using Department Control If you are using the Department Control function, you can use Department Codes for telephone billing.
Telephone Billing 1 Load the document (s). • If you are using Normal Dialing, press SPEAKER or pick up an extension phone connected to the same line. • SEND READY will appear in the display. 2 Enter your number to access an outside line (max. of 3 digits). 3 Flip down the Rapid Key overlay and press code (max. of 9 digits), and then press Space Space , enter the billing again.
Distinctive Ring Distinctive Ring Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your machine may not be compatible with some distinctive ring services. Note for dual line option: Distinctive ring can only be used on Line 1. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.
Distinctive Ring RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard (normal) ring pattern OFF SETTING Turn distinctive ring off 4 Press 5 Press START/ ENTER STOP . repeatedly to return to the date and time display.
7. Optional Settings The optional settings allow you to customize the machine to better suit your needs. An initial setting has been made for each optional setting at the factory. To change a setting, follow the steps below to display the optional setting, and then select a new setting as explained in the pages that follow. Display: 1 Press and then or until OPTIONAL SETTING is selected in the display.
Optional Settings Optional Settings Setting 01: DEFAULT FAX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with RESOLUTION ) for transmitting documents. Press or to select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press START/ ENTER . ♦ Initial setting: STANDARD Setting 02: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the machine waits before answering an incoming call in AUTO receive mode.
Optional Settings Setting 05: TRANSACTION REPORT PRINT SELECTION This sets the condition for printing out a Transaction Report. Press to select one of the following conditions, and then press or START/ ENTER ERROR/TIMER/ MEMORY: A report will be printed after an error, timer operation, or memory operation SEND ONLY A report will be printed only after a transmission ALWAYS PRINTS A report will be printed after each transmission, reception, or error NEVER PRINTS A report will never be printed.
Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Select YES to have any distortions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Select NO to turn the function off. Press or to make the selection and then press START/ ENTER . Note: If the transmission or reception is taking place in Super G3 mode, ECM will operate regardless of the ECM setting.
Optional Settings Setting 14: RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off. Select AUTO for automatic reduction or 100% for no reduction. Press and then press START/ ENTER or to make the selection . ♦ Initial setting: AUTO Setting 15: IMAGE MEMORY PRINT Select YES to include a copy of the first page of the transmitted document on the Transaction Report. Select NO to turn the function off.
Optional Settings PRIORITY setting will now appear. Use this setting to select the source from which you want paper to be drawn in the event that the “1ST PRIORITY” source runs out of paper. If you wish to have the incoming fax received to memory in this case, select “NONE”. When you have completed the selection, press START/ ENTER .
Optional Settings Setting 20: ANTI-JUNK FAX Select ON to block reception from fax numbers entered in the Anti Junk Fax List. Select OFF to allow reception from all numbers. Press START/ ENTER make the selection and then press or to . ♦ Initial setting: OFF Setting 21: ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed. Press or select a volume level (HIGH, LOW or OFF) and then press START/ ENTER to .
Optional Settings sender’s name entered in Chapter 1 will appear). Press make the selection and then press START/ ENTER or to . ♦ Initial setting: OFF Setting 25: BEEP LENGTH This sets the duration of the beep that signals the end of transmission, reception, and copying. Press or to select a duration (3 SECONDS, 1 SECOND, or NO BEEP) and then press START/ ENTER .
Optional Settings Setting 28: DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service. Press press START/ ENTER or to select a ring pattern and then . See page 199 for more details. ♦ Initial setting: OFF Setting 29: VERIFICATION STAMP Select ON if you want the machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred.
Optional Settings to select NO and then press START/ ENTER . (Note that the function will turn off automatically if the selected paper source runs out of paper.) ♦ Initial setting: NO Note: If you turn off the Separate Mode setting, Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for cassette selection. If you don’t make a selection, AUTO SELECTION will be automatically selected.
Optional Settings Setting 38: PRINT HOLD Use this setting to turn on or turn off the Print Hold function (see page 189). To turn on the Print Hold function, press press START/ ENTER or to select YES and then . (Note: A Print Hold code must be programmed before YES can be selected.) To turn off the Print Hold function, press START/ ENTER or , enter the 4-digit Print Hold code, and press to select NO, press START/ ENTER .
8. Printing Lists and Reports You can print lists showing settings and information entered in the machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. Display: 1 Press and then or until LISTING MODE is selected in the display. 2 Press 3 Press the numeric keys to enter the 2-digit number (“01” to “12”) of the list that you want to print.
8. Printing Lists Printing Lists and Reports Activity Report (List 01) This report shows information on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divided into two parts: the SEND REPORT, which shows information on transmissions (including Scan to E-mail transmissions if the network scanner option is installed), and the RECEIVE REPORT, which shows information on receptions.
Printing Lists and Reports NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the failure. (Note: With the exception of the error codes CE-00 to CE-05 explained on the following page, the success or failure of a Scan to E-mail transmission is not indicated.
8. Printing Lists Printing Lists and Reports Passcode List (List 04) This list shows your settings for polling security, your name and fax number as programmed in the machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT). Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have been entered.
Printing Lists and Reports Fax Transfer List (List 12) This list shows the sets of sender’s numbers and forwarding e-mail addresses that have been stored for the Fax Transfer function. (This list is only available when the network scanner option is installed.) Transaction Report This report is printed out automatically after a fax operation is completed to allow you to check the result. The machine is set at the factory to print out the report only when an error occurs.
1 Press the following sequence of keys: MENU , , COPY , , 9 , START/ ENTER . 8. Printing Lists Printing Lists and Reports Display: SCAN/PRINT COUNTER MODE 1:SCAN/PRINT COUNTER LIST 2:COUNTER CLEAR • This is a hidden operation, and therefore error beeps may sound and the display may not respond normally when you press several of the above keys. Disregard the error beeps and display while pressing the keys.
9. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 Wipe the scanning glass, white backplate, and rollers with a soft cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed, as dirt will cause vertical lines on transmitted images and copies.
Replacing the Verification Stamp If you are using the Verification Stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer. 1 Remove the ADF exit tray. 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers.
10. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Solution Try the transaction again. If the error persists, check the following: • Check the hookup. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. • Make sure there are no modem devices sharing the same telephone line.
Problems and Solutions Dialing and transmission problems Dialing is not possible. Solution • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jack. • Make sure that the machine is set to the correct dialing mode for your telephone line. See Option Setting 22 in Chapter 7. The power is on, but no transmission takes place. • Make sure that the receiving machine has paper.
Problems and Solutions Reception and copying problems Problem Solution The machine doesn’t receive documents automatically. • Make sure that the reception mode is set to AUTO. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring in Chapter 6.) The received document is faint.
The quality of copies is poor and/or black lines appear. • Any dirt or material on the scanning glass will cause lines to appear on copies and transmitted faxes. Clean the scanning glass as explained in Chapter 9. Dots appear at regular intervals on received documents and copies. • The drum cartridge may be damaged. Replace the drum cartridge. The printing paper comes out blank when you try to receive a document.
Problems and Solutions Network interface board problems Problem Solution The amber light illuminates steadily. • The network connection has been lost. This typically occurs because the server has been shut down. The amber light blinks. • Turn the machine power off, wait briefly, and then turn it back on. If the problem persists, print out the “NIC INFORMATION” as explained on page 82. If there is a problem in the NIC information, reset the network interface board as explained on page 81.
Problems and Solutions The machine is on and data is received, but the data is not printed. (The DATA indicator blinks.) • Check to see if an error message appears in the display of the machine. The machine cannot be selected from your computer. • Is the printer driver installed correctly? Install the printer driver correctly. Incorrect printing orientation • Is the orientation setting in the printer driver correct? Correct the orientation setting in the Paper tab of the printer driver.
Problems and Solutions Network scanner problems Problem Solution The recipient can not open the image data. • Does the recipient have a software program (viewer) that is compatible with the format of the file sent? Try sending the image using a different file format (TIFF or PDF) and/or compression method (uncompressed, G3 or G4). Data sent does not reach the recipient.
Messages and Signals Messages and Signals CHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes. CONF. RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your machine.
Messages and Signals MEMORY FULL ERROR PRESS STOP KEY The memory is full (this message appears when Option Setting 23, Quick On-line, is set to NO). Press the STOP key to clear the message and cancel the transmission. MENU MODE The MENU key has been pressed. NO CONF. FUNCTION Confidential transmission was cancelled because the receiving machine does not have a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Sharp model.
Messages and Signals WAITING The memory has become full and scanning has stopped during scanning of a multi-page document. Scanning will automatically resume when sufficient memory becomes free (for example, after several pages are transmitted). If a communication error occurs during transmission of a scanned image, the following error message will appear with an error code.
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ ENTER . If the document doesn’t feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up.
Clearing Paper Jams Clearing jammed printing paper If the printing paper jams, PAPER JAM will appear in the display. Follow the steps below to clear the jam. 1 Press the green release and open the print compartment cover. 10. Troubleshooting • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper. 3 Remove the drum cartridge.
Clearing Paper Jams OR 5 Replace the drum cartridge. • Make sure the drum cartridge is BLUE inserted in as far as it will go. GREEN 6 Replace the toner cartridge and then close the print compartment cover. BLUE GREEN 7 If you have a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the jammed paper. 8 Replace the paper cassette.
FCC Regulatory Information FCC Regulatory Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (1/3) MSDS No. B-1020 Section 1. Product and Company Identification Product Name: Toner Cartridge of FO-50ND / DUNT-455BSCZZ Supplier Identification: Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) (Name and Telephone Number) U.S.A.
S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (2/3) MSDS No. B-1020 Section 8. Exposure Control/Personal Protection Engineering Measures Ventilation: None required with intended use. Control Parameters(As total dust) OSHA-PEL(USA): 15mg/m3 ACGIH-TLV(USA): 10mg/m3 DFG-MAK(GER): 6mg/m3 Worksafe-TWA(Austl.): 10mg/m3 Personal Protective Equipment None required when used as intended in Sharp equipment.
S H A R P Date Revised :Oct. 7, 2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (3/3) MSDS No. B-1020 Section 12. Ecological Information No data are available on the adverse effects of this material on the environment. Section 13. Disposal Consideration Appropriate Methods of Disposal Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all federal, state and local environmental regulations.
QUICK REFERENCE GUIDE SENDING FAXES STORING AUTO DIAL FAX NUMBERS Place the document (up to 50 letter-size pages) face down in the document feeder. and then or until ENTRY MODE is selected in the display. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) Press RESOLUTION or CONTRAST if needed. 1. Lift extension phone or press SPEAKER . 2. Dial the fax number (if using an extension phone, dial on the extension phone keypad). 3.
GUÍA DE REFERENCIA RÁPIDA ENVÍO POR FAX MEMORIZACIÓN DE NÚMEROS DE FAX DE MARCACIÓN AUTOMÁTICA Coloque el documento (hasta 50 páginas tamaño carta) boca abajo en el alimentador de documentos. MENU 1. Pulse y después o hasta que aparezca ENTRY MODE en el display. (Nota: si utiliza una Marcación normal o una Marcación directa desde el teclado, también puede cargar el documento después de marcar el número). Pulse RESOLUTION o CONTRAST en caso necesario. Marcación normal 1.
GUIDE DE RÉFÉRENCE RAPIDE Envois de documents ENREGISTREMENT DE NUMÉROS DE TÉLÉCOPIEURS À COMPOSITION AUTOMATIQUE Placez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dans le chargeur de documents. 1. Pressez la touche MENU et ensuite ou jusqu'à ce que ENTRY MODE soit sélectionné à l'écran. (Remarque : Pour la composition normale et la composition directe au clavier, vous pouvez également charger le document après avoir procédé à la composition du numéro.
Index A Activity Report, 213 Auto Listing, 202 Administrator password, 30, 84 Alarm volume, 207 Anti Junk Fax, 195, 207 Anti Junk Number List, 216 Audible signals, 229 Auto Cover Sheet, 204 Auto reception mode, 67, 68 Auto-dial numbers, programming, 42 B Backlight setting, 210 Batch page numbering, 66 Batch transmission, 176-177 Batch Transmission List, 215 Beep length, 208 Broadcasting, 153-155 C Canceling a fax, 54, 55 Cassette Selection, 205 Chain Dialing, 45, 53 Confidential operations, 159-163 Confid
Index Checking, 82 Setting, 79 LDAP server settings, 112 LDAP server, searching, 113 Letters, entering, 26, 71 Line error, 220 Loading the document, 37 Pauses in automatic dialing, 43 PC Fax function, 75 Personal Book List, 216 Personal books, 57-63 Polling, 164-169 Security Selection, 203 Power Save mode, 206 Print Hold, 189, 211 Print job, canceling, 143 Printer driver settings, 145-149 Printer driver, installing, 124-138 Program and Group List, 215 Programs, 178-187 M Q Mail server settings, 83 Manu
Index Scan to FTP Storing destinations, 86 Using a Rapid Key, 93 Using a Speed Dial number, 95 Scan/Print Counter List, 217 Scan/print counts, clearing, 217 Scanning destinations, storing, 85 Scanning glass, cleaning, 218 Search Dial, 52 Separate Mode, 209 Speaker volume, 33 Speed Dialing, 50 T TEL. LINE jack, 16 TEL.
NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp.
SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163 1-800-BE-SHARP http://www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information.
